a g e n d a grant county public utility district 14353 … · 2019. 9. 24. · a g e n d a . grant...

A G E N D A

GRANT COUNTY PUBLIC UTILITY DISTRICT 14353 Highway 243 South - Hydro Office Building Conference Room #117

Beverly, Washington COMMISSION MEETING

Tuesday, September 24, 2019

An Executive Session may be called at any time for purposes authorized by the Open Public Meetings Act

9:00 a.m. Commission Convenes Review and Sign Vouchers 10:00 a.m. Reports from Staff 12:00 Noon Lunch 1:00 p.m. Safety Briefing Pledge of Allegiance Attendance Public requests to discuss agenda items/non-agenda items Correspondence Business Meeting 1. Consent Agenda

Approval of Vouchers Meeting minutes of September 10, 2019

2. Regular Agenda

8925 – Resolution Accepting a Bid and Awarding Contract 330-09515, for Wanapum Dam Roof Replacement. Motion authorizing the General Manager/CEO, on behalf of Grant PUD, to execute Change Order No. 3 to Contract 430-07424C with Cornforth Consultants, Inc., increasing the not-to-exceed contract amount by $800,000.00 for a new contract total of $1,800,000.00, extending the contract completion date to December 31, 2022 and resetting the delegated authority levels to the authority granted to the General Manager/CEO per Resolution No. 8609 for charges incurred as a result of Change Order No. 3. (3311) Motion authorizing the General Manager/CEO, on behalf of Grant PUD, to execute Change Order No. 30 to Contract 330-4018R with Knight Construction and Supply, Inc., increasing the not-to-exceed contract amount by $263,053.00 for a new contract total of $16,625,860.00, extending contract completion date to July 15, 2020 and resetting the delegated authority levels to the authority granted to the General Manager/CEO per Resolution No. 8609 for charges incurred as a result of Change Order No. 30. (3312)

3. Review Items For Next Business Meeting

XXXX – Resolution Accepting a Bid and Awarding Contract 130-09410H for Randolph Road Substation Expansion

4. Calendar

5. Reports from Staff (if applicable)

6. Wanapum Dam Roof Replacement Project Tour

Adjournment

42

REGULAR MEETING OF PUBLIC UTILITY DISTRICT NO. 2 OF GRANT COUNTY

September 10, 2019

The Commission of Public Utility District No. 2 of Grant County, Washington, convened at 9:00

a.m. at Grant PUD’s Main Headquarters Building, 30 C Street SW, Ephrata, Washington with the following Commissioners present: Dale Walker, President; Tom Flint, Vice‐President; Larry Schaapman, Secretary; Judy Wilson, Commissioner; and Nelson Cox, Commissioner.

A round table discussion was held regarding the following topics: September 12 Employee

Appreciation Event; correspondence regarding LNI inspections and a reported recreational violation on Grant PUD property; continued issues with the customer service phone system; report from recent AgPower Users Group meeting regarding questions associated with pump storage, power markets and Summer Falls and Main Canal contracts; request from Commissioner Schaapman to schedule collective meeting between Grant PUD, AgPower Users, and Columbia Basin Hydropower; and the timeline and renewal process for the slice contract.

New employee, Lisa Stites, Senior Financial Analyst, was introduced to the Commission. Jeremy Nolan, Lead Financial Analyst, and Lisa Stites, Senior Financial Analyst, presented the

Strategic Plan Dashboard Review. Tom Dresser, Fish & Wildlife Manager, presented the Fish & Wildlife Report.

Brett Lenz, Cultural Resources Manager, presented a Cultural Resources Program Report. An executive session was announced at 11:40 a.m. to last until 1:00 p.m. to discuss potential

and pending litigation with legal counsel present pursuant to RCW 42.30.110(1)(i) and performance of a public employee with legal counsel present pursuant to RCW 42.30.110(1)(g). The executive session concluded at 1:00 p.m. and the regular session resumed.

The afternoon portion of the meeting was opened by reciting the Pledge of Allegiance. Consent agenda motion was made by Mr. Flint and seconded by Mrs. Wilson to approve the

following consent agenda items: Payment Numbers 95070 through 95280 $ 3,599,034.84 Payroll Direct Deposit 146076 through 146776 $ 1,865,034.43 Meeting minutes of August 27, 2019. After consideration, the above consent agenda items were approved by unanimous vote of the

Commission.

43

Motion was made by Mr. Flint and seconded by Mr. Cox authorizing the Senior Manager of Human Resources, on behalf of Grant PUD, to execute an amendment to the Interlocal Agreement Establishing the Central Washington Public Utilities (CWPU) Administrative Agency, with an effective date of June 21, 2019. After consideration, the motion passed by unanimous vote of the Commission.

Motion was made by Mr. Flint and seconded by Mr. Cox authorizing the Senior Manager of

Human Resources, on behalf of Grant PUD, to execute the Amended and Restated Interlocal Cooperation Agreement Establishing the Central Washington Public Utilities (CWPU) Unified Insurance Program Trust and Declaration of Trust. After consideration, the motion passed by unanimous vote of the Commission.

The Commissioner reviewed future agenda items. The Commission calendar was reviewed Jeff Bishop, CFO and John Mertlich, Senior Manager of FP&A, provided a 2020 preliminary

budget report. The Commission attended Safety and Security Training. There being no further business to discuss, the Commission adjourned at 3:15 p.m. on September

10 and reconvened on Thursday, September 12, at 10:00 a.m. at Crescent Bar Recreation Area – Riverbend Park, Quincy, Washington for the purpose of attending an Employee Appreciation Event with the following Commissioners present: Larry Schaapman, Dale Walker, Nelson Cox, Judy Wilson and Tom Flint. A copy of the notice of adjournment was posted near the door outside the Commission room.

There being no further business to discuss, the Commission adjourned at 2:00 p.m. on September 12

and reconvened on Wednesday, September 18, at 1:00 p.m. at Suquamish Clearwater Resort, 15347 NE Suquamish Way, Suquamish, WA 98392 for the purpose of attending Washington PUD Association meetings and any other business that may come before the Commission with the following Commissioners present: Dale Walker, Nelson Cox, and Judy Wilson. A copy of the notice of adjournment was posted near the door outside the Commission room.


and reconvened on Thursday, September 19, at 8:00 a.m. at Suquamish Clearwater Resort, 15347 NE Suquamish Way, Suquamish, WA 98392 for the purpose of attending Washington PUD Association meetings and any other business that may come before the Commission with the following Commissioners present: Dale Walker, Nelson Cox, and Judy Wilson. A copy of the notice of adjournment was posted near the door outside the Commission room.


and reconvened on Friday, September 20, at 8:30 a.m. at Suquamish Clearwater Resort, 15347 NE Suquamish Way, Suquamish, WA 98392 for the purpose of attending Washington PUD Association meetings and any other business that may come before the Commission with the following Commissioners present: Dale Walker, Nelson Cox, and Judy Wilson. A copy of the notice of adjournment was posted near the door outside the Commission room.

There being no further business to discuss, the September 10 meeting officially adjourned at

11:00 a.m. on September 20, 2019.

44

Dale Walker, President ATTEST: Larry Schaapman, Secretary Tom Flint, Vice President Judy Wilson, Commissioner Nelson Cox, Commissioner

RESOLUTION NO. 8925

A RESOLUTION ACCEPTING A BID AND AWARDING CONTRACT 330-09515, FOR WANAPUM DAM ROOF REPLACEMENT

R e c i t a l s

1. Bids were publicly opened on July 25, 2019 for Contract 330-09515, for Wanapum Dam Roof Replacement;

2. Bid proposals were received from the following suppliers/contractors and evaluated by Grant PUD’s staff;

• Axiom Division 7, Inc. $1,893,000.00

• Olympic Roofing, LLC $2,295,000.00

• Wayne’s Roofing, Inc. $2,828,086.30

• Pacific Tech Construction, Inc. $3,694,115.00

3. The low bid, submitted by Axiom Division 7, Inc. is both commercially and technically compliant with Grant PUD’s contract requirements;

4. The bid is less than the Engineer’s Estimate of $2,618,750.00; and

5. Grant PUD’s Managing Director of Power Production and General Manager concur with staff and recommend award to Axiom Division 7, Inc. as the lowest responsible and best bid based on Grant PUD’s plan and specifications.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 2 of Grant County, Washington, that the General Manager is authorized to enter into a contract, Contract 330-09515, for Wanapum Dam Roof Replacement with Axiom Division 7, Inc. of Lynden, Washington in the amount of $1,893,000.00 plus applicable sales tax, upon receipt of the required payment and performance bond in a manner satisfactory to Grant PUD’s Counsel.

PASSED AND APPROVED by the Commission of Public Utility District No. 2 of Grant County, Washington, this 24th day of September, 2019.

President

ATTEST: Secretary Vice President Commissioner Commissioner

Powering our way of life.

Contract No. 330-09515, Project Manger: Joseph Boitano

Wanapum Dam Roof Replacement

Wanapum Dam Roof:The original roof was installed the summer of 1963. In 1985 a single ply membrane roof was installed over the original Tar and Gravel roofing.

2006 the south end of the roof was significantly damage due to a Powerhouse fire.

34 years of service: The roof has had minor repairs during its service life. The

pictures shows patch repairs and pooling of water. Patch

repairs are a result of membrane breaking down. The water

pooling and leaking into Powerhouse is due to the underlying

component of the roof system are unadhered and buckling,

resulting in water pooling. The pooling water has been leaking

into the Powerhouse and is contained with buckets. The water

is able to enter through the membrane areas that have failed.

2006 Fire Damage:The fire in 2006 damaged the South end of the

powerhouse roof. It was repaired with a foam sealant.

This area of roof has loss adhesion of the membrane to

insulation, which will result in losing the roof to a wind

event.

Interior Protection:

The contract requires contractor to provide interior protection.

- Interior protection is required to ensure there is no dust or debris that will enter the

powerhouse. This has been required to protect the generating equipment and no protect all

personnel within the powerhouse. The interior protection is a temporary suspended cover above

the bridge cranes to ensure the roofing activities do not disrupt plant maintenance and

operation. The interior of the powerhouse is 78’ wide by 1000’.

Removal of over 86,000 sq. ft of roofing material- Contractor is required to remove and dispose of existing membrane roofing from the site at work

progress’s. Contractor is responsible for legally disposing of debris.

Exterior Protection - Exterior protection requires contractor to furnish and install and maintain for the duration of work all

required scaffolds, chutes, tarpaulins, barricades, canopies, warning signs, platforms and any other

temporary construction necessary to maintain a clean and safe work environment. Contractor is

required to contain all removal debris on the roof (nothing to enter the water). The current roof

contains old closed cell insulation, which typically brakes apart during removal (picture in to the right

is closed cell insulation). This requires fencing and further protection methods.

- Contract is required to maintain watertight conditions on a daily basis during the demolition of the

existing roof. This is required to ensure that at no time during the project that the generating

equipment is exposed to inclement weather.

Roof Replacement cost:$1,893,000 / 86,354 sq. ft = $21.92 per sq. ft

Powering our way of life.

330‐09515

BID TECHNICAL EVALUATION

BID OPENING: 7/25/19

Joseph Boitano

BIDDER: Axiom Division 7 Inc.

A: BID PRICE: $1,893,000.00 (73% of Engineers Estimate – Compliant)

B: BIDDERS DATA: See below.

C: COMPLIES WITH SR‐2? Yes, completion date of November 30 2020.

D: COMPLIES WITH CONTRACTOR SAFETY REQUIREMENTS? Yes

D: ATTENDED MANDATORY PREBID MEETING: Yes

E: 5 YEARS EXPERIENCE: Yes, over 10 years.

F: EXPERIENCE:

‐ Skagit County Jail

‐ Stimson Marina

‐ Cascade Apartments

‐ Valley Mall

‐ University Of Washington

‐ Western Washington University.

G: MAJOR EQUIPMENT LIST: Reasonable.

COMMERCIAL EVALUATION

Contract No.: 330-09515

Contract Title: Wanapum Dam Roof Replacement

Bid Opening Date July 25, 2019

Total No. of Bidders: 4

Was prequalification required for bidding? No

No. of potential Bidders notified via ProcureWare of Bid opportunity:

182

No. of potential Bidders who obtained the Bid documents: 42

Was this Bid advertised in the newspaper?

Yes If yes, where? Columbia Basin Herald

Addenda issued? Yes If yes, how many 5

Additional Information

Cost Estimate: $2,618,750.00

Bidders

Name of Bidder: Axiom Division 7, Inc.

Total Bid Price: $1,893,000.00 Bid Security: Bid Bond

Signature Certification: NA Delivery /

Completion: As required

Addendum Received: Yes Bidder’s Data

Provided: Yes

Commercially Compliant?

Yes Technically Compliant?

Yes

Additional Information:

Name of Bidder: Olympic Roofing, LLC





Provided: Yes



N/A


Technical evaluation not completed.

Name of Bidder: Wayne’s Roofing, Inc.





Provided: Yes



N/A


Technical evaluation not completed.

Name of Bidder: Pacific Tech Construction, Inc.





Provided: No


No (see below) Technically Compliant?

N/A


Did not submit any Bidder’s Data for evaluation. Technical evaluation not completed.

Motion was made by __________ and seconded by ___________ authorizing the General Manager/CEO, on behalf of Grant PUD, to execute Change Order No. 3 to Contract 430‐07424C with Cornforth Consultants, Inc., increasing the not‐to‐exceed contract amount by $800,000.00 for a new contract total of $1,800,000.00, extending the contract completion date to December 31, 2022 and resetting the delegated authority levels to the authority granted to the General Manager/CEO per Resolution No. 8609 for charges incurred as a result of Change Order No. 3. 3311

Contract Title: Dam Safety Engineering Services

CO#Approved

byExecuted

Date

Revised Completion

Date

Cost Change Amount

Authority Level Tracking

1 Comm 06/28/18 N/A $500,000.00 $500,000.00

2Managing Director

04/25/19 N/A $200,000.00 $200,000.00

3 Comm N/A $800,000.00 $1,000,000.00

1,500,000.00

$800,000.00

Increase the Contract Price. $1,000,000.00

District Representative (If Different):

Revised Contract Amount

Change Description

Increase the Contract Price.

Contractor: Cornforth Consultants, Inc.

Change Order Table

Original Contract completion:Total CO Cost Change Amt

12/7/2017$300,000.0012/31/2022

$1,500,000.00

Award Date:Original Contract Amount:Rebecca Simpson

Contract No. 430-07424CProject Manager:

Increase the Contract Price. $1,800,000.00

Total Change Order Cost Change Amount

Contract Documents 430-07424C

CHANGE ORDER NO. 3

Pursuant to Section 5, the following changes are hereby incorporated into this Contract: A. Description of Change: Increase the Contract Price. B. Time of Completion: The completion date shall remain December 31, 2022. C. Contract Price Adjustment: As a result of this Change Order, the not to exceed Contract Price shall

be increased by the sum of $800,000.00 plus applicable sales tax. This Change Order shall not provide any basis for any other payments to or claims by the Contractor as a result of or arising out of the performance of the work described herein. The new total revised maximum Contract Price is $1,800,000.00, including changes incorporated by this Change Order.

D. Except as specifically provided herein, all other Contract terms and conditions shall remain

unchanged. Public Utility District No. 2 of Grant County, Washington

Cornforth Consultants, Inc.

{{CP1-Signature}}

Accepted By: ____________________________

{{CP2-Signature}}

Accepted By: ____________________________

{{CP1-FullName}}

Name: __________________________________

{{CP2-FullName}}

Name: __________________________________

{{CP1-Title}}

Title: ___________________________________

{{CP2-Title}}

Title: ___________________________________

{{CP1-DateSigned}}

Date: __________________________________

{{CP2-DateSigned}}

Date: ___________________________________

Motion was made by ______________ and seconded by _____________ authorizing the General Manager/CEO, on behalf of Grant PUD, to execute Change Order No. 30 to Contract 330-4018R with Knight Construction and Supply, Inc., increasing the not-to-exceed contract amount by $263,053.00 for a new contract total of $16,625,860.00, extending contract completion date to July 15, 2020 and resetting the delegated authority levels to the authority granted to the General Manager/CEO per Resolution No. 8609 for charges incurred as a result of Change Order No. 30. 3312

MEMORANDUM August 19, 2019

TO: Kevin Nordt, General Manager

VIA: Kevin Marshall, PE, Chief Operating Officer fclVSjTy Ehrman, Managing Director of Power Prcfjjfction _Dale Campbell, PE, Senior Manager of Power Production EngineeringIan Hunter, PE, Chief Dam Safety Engineer/Dam Safety Engineering Manager

FROM: Dave Dempsey, Project Manager

SUBJECT: Contract 330-4018R, Change Order No. 30

Purpose: To request Commission approval of Change Order No. 30 to Contract 330-4018R increasingthe Contract Price $263,053.00 for a new not to exceed Contract Price of $16,625,860.00.

Discussion: Contract 330-4018R was awarded to Knight Construction and Supply (KCS) by theCommission on October 13, 2015 for the Wanapum Dam Spillway Gate Painting and TrunnionRehabilitation project.

The Contract is approximately 90% complete based on gate rehabilitation completion.

KCS completed the rehabilitation of Wanapum Dam Spillway Tainter Gate 8 {TG-8) on Nov. 30, 2017. Ontwo separate occasions since TG-8 was placed into service, it has been found that the trunnion pins have

experienced unexpected pin rotation upon gate operation causing the trunnion pin keeper plateupstream bolt to fail. TG-8 is currently in an "emergency use only" mode until the trunnion pin rotation

is eliminated and the trunnion assembly is working as it was designed to work. The work associated withthis change order is to eliminate the trunnion pin rotation and place TG-8 back into normal operation.

Following the initial keeper bolt failure, the rehabilitation construction records under Contract 330-4018R forTG-8 were checked again and it was determined that KCS completed all the work according tothe contract specifications and drawings. No workmanship Issues were observed by District staff whileinspecting the equipment after the discovery.

No other rehabilitated spillway gates are experiencing trunnion pin rotation.

The work associated with this Change Order is scheduled to begin on approximately January 4, 2020.

Work activities will closely follow the following sequence:When KCS is finished with TG-5 rehabilitation activities, the District will move the caisson from TG-5 to

TG-8 and dewater TG-8. KCS will mobilize their equipment to TG-8 and the gate will be secured using thegate support system that has been used throughout the WAN Spillway Gate Rehabilitation Project. Oncethe gate is safely secured, the trunnion pins (East and West) will be removed and inspected for anyabnormalities. The Deva trunnion bearings will also be visually inspected after the pins are removed forany noticeable anomalies. To maximize the running clearance between the trunnion pins and Devatrunnion bearings, the trunnion pins will be machined down off-site to provide this maximum clearance.

During the time that the trunnion pins are removed, ATT IVIetrology will complete an unloaded pedestalsurvey on TG-8to ensure there are no alignment issues with the pedestals. The newly machined pins willbe sent back to the Wanapum Spillway and re-installed by KCS into the trunnion assembly. The caissonwill then be removed to hydraulically load the gate. ATT metrology will then survey the trunnionassemblies to check for pin alignment with the gate fully loaded. After this is complete and satisfactory,the gate will be returned to its' normal operating condition status.

We need to pull apart the assembly to inspect and determine the cause of the pin rotation. We did notobserve any workmanship issues by KCS during rehabilitation of this spillway gate. If we find additionalevidence of workmanship issues we will follow the contract claim process. Based on past experience aswell as feedback from other owners, the issue of the pin rotation is more than likely a by-product ofminimal clearance between the trunnion pin and trunnion bearing which would cause edge loadingbetween the trunnion pin and trunnion bearing. Increasing the pin to bushing clearance is anticipated toresolve the pin rotation problem based on past experience with other owners with similar problems.

The following cost breakdown provides the basis for this proposed Change Order:

1. Mobilize to TG-8, securing of TG-8 followed by removal,inspection & re-installation of trunnion pins and inspection reports: $ 197,800.00

2. TG-8 trunnion pins machining: $ 32,350.003. TG-8trunnion alignment surveys: $ 32,903.00

Change Order Total: $ 263,053.00

Justification: The East trunnion pin on TG-8 has rotated during operation causing the upstream trunnionpin keeper bolt to fail. Prior to that, the West trunnion pin also rotated causing a keeper bolt failure onTG-8. The trunnion pins on the WAN spillway gates are not designed to rotate. Allowing the pin to rotateas it is currently on Gate 8, introduces unknown and inconsistent friction coefficient values between thetrunnion pin and trunnion bearing. If the friction between the trunnion pin to trunnion bearing isunknown or too high, one of risks introduced is the chance of buckling a spillway gate arm or otherstructural failures causing an uncontrolled spill. The work associated with this change order is needed inan attempt to eliminate this pin rotation and return the gate back into service and proper workingorder. Until this work is performed and the pin rotation is eliminated, TG-8 will remain in an "emergencyuse only" mode.

The benefit to the District by performing this work is to return TG-8 to normal, safe and reliable workingorder.

The option of not proceeding with this work would result in TG-8 not being functionally operational andtherefore was not considered. Knight is already under contract for the WANTG rehab project and iswilling and able to mobilize to this gate following TG-5 rehab completion per Serial Letter No. SL0045.1.Having another contractor mobilize in at this point would not be practical economically speaking orschedule-wise. Other options such as locking the pin in place or doweling the pin in place wereconsidered, but the District feels that the path we have chosen gives us the best chance of success inachieving success in eliminating the trunnion pin rotation on TG-8 without risk of damage to the gate.

Financial Considerations: The District representative has reviewed Knight's proposal per Serial LetterNo. 0045.1 and it appears fair and reasonable. The Project ID is 103481 and the Cost Center is EB5300.The funds have been budgeted under Project 1100, Class 25.

Change Order History: See attached change order table.

Legal Review: See attached email.

Recommendation: Commission approval of Change Order No. 30 to Contract 330-4018R increasing theContract Price by $263,053.00 for a new Not to Exceed Contract Price of $16,625,860.00.

CO#Approved

byApproval

Date

Revised Completion

Date

Cost Change Amount

Authority Level Tracking

1Hydro Eng Supvr

12/30/15 N/A $0.00 $0.00

2Hydro Eng Supvr

01/05/16 N/A $0.00 $0.00

3 Director 01/19/16 N/A $347,063.00 $347,063.00

4Hydro Eng Supvr

04/12/16 11/10/19 $0.00 $347,063.00$14,446,443.00

Replace Section SR-11 and Section SR-24.H. Contractor to provide contamination facility for District use. Contractor to perform work to restore gate 5. Extend Milestone Nos. 2 through 7 and the final completion date by 10 days.

Replace the third paragraph of Section SR-2.

$14,099,380.00

Replace the third paragraph of Section SR-2, which extends Milestone Nos. 1 & 2 by 22 days.

$14,099,380.00

Increase the Contract Price for the installation of permanent cribbing beams and replace Technical Specification Section 3.09.C.

$14,446,443.00

330-4018R

Revised Contract Amount

Change Description

Project Manager:

Contractor: Knight Construction & Supply, Inc.

Change Order Table

Wanapum Dam Spillway Gate Painting and Trunnion Rehabilitation

Original Contract completion:

Total CO Cost Change Amt

10/13/2015$14,099,380.00

10/31/2019

$2,526,480.00

Award Date:Original Contract Amount:

District Representative (If Different):Randy Nash

Contract Title:Contract No.

5 Dept Mgr 05/06/16 N/A $55,200.00 $402,263.00

6Hydro Eng Supvr

06/17/16 N/A $21,371.00 $423,634.00

7Hydro Eng Supvr

06/22/16 11/21/19 $7,099.00 $430,733.00

Motion Comm 06/28/16 11/21/19 $0.00 $430,733.00Reset the Change Order delegated authority level

$14,530,113.00

Increase the Contract Price for the supply and install of power supply indication, power supply cables for the embedded seal plate heaters. Contractor to repair deteriorated grounding in cable trench. Replace the fourth paragraph in Section SR-2.

$14,501,643.00

Increase the Contract Price for the supply, installation and testing of of six (6) control panel feeder junction boxes. Replace the last two sentences of the first paragraph in Section 3.02.D.9 of the Technical Specifications.

$14,523,014.00

Immediate need CO. Increase the Contract Price for an increase to the inside diameter on Gate 1 thrust washers and for the repair of the bottom skin plate on Gate 1. Extend Milestone Nos. 2-7 and the final completion date 11 days.

$14,530,113.00

8 Director 09/29/16 12/16/19 $361,397.00 $361,397.00

9 Dist Rep 10/18/16 N/A $7,696.00 $369,093.00

10 Dept Mgr 10/18/16 N/A $46,607.00 $415,700.00

11 Dist Rep 11/21/16 N/A $1,867.00 $417,567.00

12Hydro Eng Supvr

12/22/16 12/17/19 $8,266.00 $425,833.00

13Hydro Eng Supvr

02/28/17 12/26/19 $0.00 $425,833.00

$14,891,510.00

Immediate need Change Order to increase the Contract Price for repair to Gate 6, right side seal embed plate.

$14,899,206.00

Increase the Contract Price for 7 changes in the field and replace the Milestone schedule in Section SR-2. Extend the final completion date 25 days.

Immediate need Change Order to modify the new hoist control stations on all gates.

$14,947,680.00

Increase the Contract Price for the removal and insertion of a District supplied hoist left drive sprocket on Gate 5.

$14,945,813.00

Replace the third paragraph in Section SR-2.

$14,955,946.00

Delay work to replace the hoist control stations on Gates 1-4, increase the Contract Price to repair the the bottom of Gate 12, replace the Milestone schedule in SR-2 and extend the final completion date 1 day.

$14,955,946.00

14 Comm 03/29/17 N/A $181,392.00 $607,225.00

15Sr Manager

05/17/17 02/05/20 $239,651.00 $239,651.00

16Hydro Eng Supvr

06/07/17 02/12/20 $12,036.00 $251,687.00

17Sr Manager

07/19/17 03/05/20 $205,791.00 $457,478.00

18Hydro Eng Supvr

09/26/17 03/10/20 $12,303.00 $469,781.00

Increase the Contract Price for Gate 6 trunnion inspection work and two-blocking corrective work. Replace the Milestone schedule in Section SR-2 and extend the final completion date.

$15,594,816.00

Increase the Contract Price for modifications to Gate 12, and additional weld repairs and inspection on the trunnion pedestals to Gates 1-11. Replace Section SR-24.H.

$15,137,338.00

Increase the Contract Price for 6 items on Gate 7, increase the estimated quantity of Bid Item No. 4 and replace the Milestone schedule in Section SR-2.

$15,376,989.00

Immediate need change order for additional work on Gate 7.

$15,389,025.00

Increase the Contract Price for work on Gate 8. Decrease the estimated quantity of Bid Item No. 5 and replace the Milestone schedule in SR-2.

$15,607,119.00

19Hydro Eng Supvr

09/28/17 N/A $3,781.00 $473,562.00

20 Comm 11/16/17 04/07/20 $302,665.00 $776,227.00

21Hydro Eng Supvr

12/21/17 N/A $8,149.00 $8,149.00

22Managing Director

03/07/18 04/20/20 $115,799.00 $123,948.00

23Hydro Eng Supvr

05/17/18 N/A $19,133.00 $143,081.00

Increase the Contract Price for additional work in accordance with Serial Letter Nos. SL0032 and SL0034. Revise Milestone Nos. 5-7 completion dates and extend the final completion date.

$15,913,565.00

Increase the Contract Price for corrective machining on up to 3 gates, repair of cracks to the trunnion pedestals on one gate and supply of 2 spare trunnion window covers. Extend Milestones 6 & 7 and the final completion date.

$16,037,513.00

Increase the Contract Price for removal of concrete on the Gate 8 left pier.

$15,610,900.00

Increase the Contract Price for modifications to the gate structure on Gate 9 on the right bank side.

$15,921,714.00

Increase the Contract Price for machining of the spillway gate trunnion housings.

$16,056,646.00

24Sr Manager

07/18/18 N/A $60,694.00 $203,775.00

25Hydro Eng Supvr

09/21/18 04/27/20 $8,236.00 $212,011.00

26Hydro Eng Supvr

10/23/18 04/29/20 $9,855.00 $221,866.00

27Hydro Eng Supvr

11/29/18 N/A $5,130.00 $226,996.00

28Managing Director

01/10/19 05/26/20 $212,391.00 $439,387.00

29 Dept Mgr 06/19/19 05/28/20 $9,855.00 $449,242.00

30 Comm 07/15/20 $263,053.00 $712,295.00

2,526,480.00

Increase the Contract Price for trunnion pedestal crack repair on gate 11.

$16,117,340.00

Total Change Order Cost Change Amount

Increase the Contract Price for trunnion pedestal crack repair on gate 2. Reduce CO22 and CO24. Extend Milestones 6 & 7 and the final completion dates.

$16,125,576.00

Increase the Contract Price for repairs to the bottom of Gate 2. Extend Milestones 6 & 7 and the final completion dates.

$16,135,431.00

Increase the Contract Price for repairs to the Gate 2 east pedestal concrete block.

$16,140,561.00

Increase the Contract Price for repairs to Gates 3-5 and extend Milestone 7 and the final completion date.

$16,352,952.00

Increase the Contract Price for repairs to the bottom skin plate bend on Gate 4.

$16,362,807.00

Increase the Contract Price for the addition of Milestone No. 8 to SR-2 for additional work on Gate 8 and extend the Contract completion date.

$16,625,860.00

Contract Documents 330-4018R

Change Order No. 30

1

CHANGE ORDER

NO. 30

Pursuant to Section GC-11, the following changes are hereby incorporated into this Contract:

A. Description of Change:

1. Contractor shall provide all materials, supplies, equipment and labor to perform all work

associated with the Wanapum Spillway Gate 8 trunnion pin removal, trunnion pin machining,

trunnion pin re-installation, alignment surveys and QC inspection reports in accordance with

Serial Letter No. 0045.1.

Contractor will be compensated for this Change Order No. 30 work as follows:

Item Description: Cost:

1 Mobilization to Gate, Remove & Inspect Pins, Inspection

Reports and Re-Installation of Pins

$197,800.00

2 Trunnion Pin Machining $32,350.00

3 Trunnion Alignment Surveys $32,903.00

2. Add Milestone No. 8 to the table in the third paragraph in Section SR-2, Completion

Schedule/Liquidated Damages:

Milestone No. Description Completion

Date

Milestone No. 8 All work on Gate 8 associated with Change Order No. 30 July 15, 2020

B. Time of Completion: The Milestone No. 7 completion date, as revised in Change Order No. 29, shall

remain May 28, 2020. The Milestone No. 8 and final completion date shall be July 15, 2020.

Liquidated damages, if any, shall be assessed based on the revised completion date.

C. Contract Price Adjustment: As a result of this Change Order, the not to exceed Contract Price shall

be increased by the sum of $263,053.00 plus applicable sales tax. This Change Order shall not

provide any basis for any other payments to or claims by the Contractor as a result of or arising out

of the performance of the work described herein. The new total revised maximum Contract Price is

$16,625,860.00, including changes incorporated by this Change Order.

D. Except as specifically provided herein, all other Contract terms and conditions shall remain

unchanged.

Contract Documents 330-4018R

Change Order No. 30

2

Public Utility District No. 2

of Grant County, Washington

Knight Construction & Supply, Inc.

{{CP1-Signature}}

Accepted By: ____________________________

{{CP2-Signature}}

Accepted By: ____________________________

{{CP1-FullName}}

Name: __________________________________

{{CP2-FullName}}

Name: __________________________________

{{CP1-Title}}

Title: ___________________________________

{{CP2-Title}}

Title: ___________________________________

{{CP1-DateSigned}}

Date: __________________________________

{{CP2-DateSigned}}

Date: ___________________________________

RESOLUTION NO. XXXX

A RESOLUTION ACCEPTING A BID AND AWARDING CONTRACT 130-09410H, FOR RANDOLPH ROAD SUBSTATION EXPANSION

R e c i t a l s

1. Bids were publicly opened on September 4, 2019 for Contract 130-09410H, for Randolph Road Substation Expansion;

2. Bid proposals were received from the following suppliers/contractors and evaluated by Grant PUD’s

staff;

• Potelco, Inc. $1,677,678.36 • Wilson Construction Company $2,365,753.27

3. The low bid, submitted by Potelco, Inc. is both commercially and technically compliant with Grant

PUD’s contract requirements; 4. The bid is less than the Engineer’s Estimate of $1,822,750.00; and

5. Grant PUD’s Senior Manager of Power Delivery Engineering and Managing Director of Power Delivery concur with staff and recommend award to Potelco, Inc. as the lowest responsible and best bid based on Grant PUD’s plan and specifications.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility District No. 2 of Grant County, Washington, that the General Manager is authorized to enter into a contract, Contract 130-09410H, for Randolph Road Substation Expansion with Potelco, Inc. of Sumner, Washington in the amount of $1,677,678.36 plus applicable sales tax, upon receipt of the required payment and performance bond in a manner satisfactory to Grant PUD’s Counsel.

PASSED AND APPROVED by the Commission of Public Utility District No. 2 of Grant County, Washington, this 8th day of October, 2019.

President

ATTEST: Secretary Vice President Commissioner Commissioner

COMMERCIAL EVALUATION

Contract No.: 130-09410H Contract Title: Randolph Road Substation Expansion

Bid Opening Date September 04, 2019

Total No. of Bidders: 2

Was prequalification required for bidding? Yes - HVE

No. of potential Bidders notified via ProcureWare of Bid opportunity:

12

No. of potential Bidders who obtained the Bid documents: 10

Was this Bid advertised in the newspaper?

Yes If yes, where? Spokane, WA and Portland, OR

Addenda issued? Yes If yes, how many 4

Additional Information

Cost Estimate: $1,822,750.00

Bidders

Name of Bidder: Potelco, Inc.





Provided: Yes



Yes


Name of Bidder: Wilson Construction Company





Provided: Required data provided


No (see below) Technically Compliant?

Did not evaluate


Bid exceeds the Estimate by more than 15%. Bidder is proposing subcontracting 56% of the work. ITB8.B only allows for 50%.