a g e n d a - grey district...jun 11, 2018 · ordinary meeting of the grey district council to be...

A G E N D A

An Ordinary Meeting of Council will be held as follows:

Date: Monday 11 June 2018

Time: 6:00 pm

Venue: Council Chambers

Grey District Council

105 Tainui Street

GREYMOUTH

P Pretorius

Chief Executive

Members:

His Worship the Mayor – Tony Kokshoorn (Chair)

Councillor Anton Becker

Councillor Tony Coll

Councillor Allan Gibson

Councillor Tania Gibson

Councillor Peter Haddock

Councillor Murray Hay

Councillor Patrick McBride

Councillor Cliff Sandrey

The information in this document is provided to facilitate good competent decisions

by Council and does in no way reflect the views of Council

ORDINARY MEETING OF THE GREY DISTRICT COUNCIL

to be held in the Council Chambers,

Grey District Council, 105 Tainui Street, Greymouth

on Monday 11 June 2018 commencing at 6:00 pm

A G E N D A

Please Note: A light meal will be served for elected members at 5.00pm

Before Council: 5.30 – 5.45pm – Presentation by Tourism West Coast

5.50pm - Presentation of Certificate of Bravery to Toby Sharp

Note: A period is set aside for the public to speak to Council before the meeting. Members of the public are allocated a time to address the Council on items that fall within delegations of the Council provided the matters are not subject to legal proceedings, and are not already subject to a process providing for the hearing of submissions. Speakers may be questioned through the Chair by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker(s). Such presentations do not form part of the formal business of the meeting with those requiring further action being referred to the Chief Executive for further reporting at another Council meeting.

During Council: Nil

COUNCIL IN OPEN MEETING GENERAL BUSINESS AND TABLED ITEMS

Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official

Information and Meetings Act 1987 stating the reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting on the basis of a full agenda item. It is important to note that late items

can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the

requirements in the Act relating to notice, agendas, agenda format and content.

LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968

Council members are reminded that if he/she has a direct or indirect interest in any item on the agenda be it

pecuniary or on grounds of bias and predetermination, then he/she must declare this interest and refrain from

discussing or voting on this item.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018

Apologies and Declarations of Interests Page | 3 of 123

Table of Contents [A] Apologies and Declarations of Interests ............................................................................................................ 4

APOLOGIES .......................................................................................................................................................................... 4 UPDATES TO THE INTERESTS REGISTER ...................................................................................................................................... 4 IDENTIFY ANY CONFLICTS OF INTEREST IN THE AGENDA .................................................................................................................. 4

[B] Minutes of previous meetings ........................................................................................................................... 5

CONFIRMATION OF MINUTES OF ORDINARY MEETING OF COUNCIL HELD 14 MAY 2018 (PAGES 6-19) ................................................ 5

[C] List of acronyms used ...................................................................................................................................... 20

[D] Status report of Council decisions ................................................................................................................... 21

(18/04/313) E/1: REPRESENTATION REVIEW FOR ELECTIONS OF COUNCIL 2019 AND 2022 - DETERMINATION AFTER PUBLIC CONSULTATION

23 (18/04/316) B/5: MOANA GLASS BYLAW – ADOPTION OF ...................................................................................................... 35

[E] Reports from Organisations ............................................................................................................................ 41

SPORT NEW ZEALAND RURAL TRAVEL FUND MINUTES DATED 10 MAY 2018 (PAGES 42-43) ........................................................... 41 CREATIVE NEW ZEALAND MINUTES DATED 10 MAY 2018 (PAGES 44-46) .................................................................................... 41

[F] Departmental Reports ..................................................................................................................................... 47

CORPORATE SERVICES .......................................................................................................................................................... 48 CORPORATE PLANNING & COMMUNITY .................................................................................................................................. 54 ASSETS & ENGINEERING ....................................................................................................................................................... 68 ENVIRONMENTAL SERVICES ................................................................................................................................................... 75 PORT OF GREYMOUTH ......................................................................................................................................................... 81

[G] Finance report ................................................................................................................................................. 84

LIST OF MONTHLY PAYMENTS ................................................................................................................................................. 85 STATEMENT OF COMPREHENSIVE REVENUE AND EXPENSE ........................................................................................................... 90 FUNDING IMPACT STATEMENT – WHOLE OF COUNCIL ................................................................................................................ 91 BANK & INVESTMENTS ......................................................................................................................................................... 92 BORROWING ...................................................................................................................................................................... 93 SPECIAL FUNDS ................................................................................................................................................................... 95 ACTIVITY FUNDING IMPACT STATEMENTS .................................................................................................................................. 99

ACCOUNTS RECEIVABLE AND RATES DEBT .............................................................................................................................. 121

[H] In-Committee items ....................................................................................................................................... 122

COUNCIL-IN-COMMITTEE ............................................................................................................................................ 122

[I] Council resume in-open meeting .................................................................................................................. 123

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 Apologies and Declarations of Interests

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[A] Apologies and Declarations of Interests

Apologies

Updates to the Interests Register

Elected members to advise if there are any changes to be made to the current Interests Register.

Identify any conflicts of interest in the agenda

Notwithstanding that an elected member may declare an interest at any later stage in this agenda (prior to taking part in the deliberation of a particular item) those items where an interest will be declared may wish to be disclosed now.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 Minutes of previous meetings

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[B] Minutes of previous meetings

Confirmation of Minutes of Ordinary Meeting of Council held 14 May 2018 (pages 6-19)

SUGGESTED RECOMMENDATION

That the minutes of the Ordinary meeting of Council held on 14 May 2018 be confirmed as true and correct.

RECOMMENDATION: (FULL COUNCIL)


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Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 List of acronyms used

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[C] List of acronyms used BCA Building Consent Authority LINZ Land Information New Zealand

BCO Building Control Officer LGOIMA Local Government Official Information and Meetings Act

CCC Code Compliance Certificate LGNZ Local Government New Zealand

CSO Customer Services Officer LTP Long Term Plan

CDEM Civil Defence Emergency Management

LVT Land Valuation Tribunal

CDEMG Civil Defence Emergency Management Group

MBIE Ministry of Business, Innovation and Employment

CEC Community Emergency Centre MCDEM Ministry of Civil Defence and Emergency Management

CEG Co-ordinating Executive Group MDI Major District Initiative

CIMS Co-ordinated Incident Management System

MOH Ministry of Health

Cpeng Chartered Professional ‘Engineer’ NBS New Building Strength

DEE Detailed Engineering Evaluation NGO Non Government Organisation

DHB District Health Board NZFS New Zealand Fire Service

DIA Department of Internal Affairs NZQA New Zealand Qualifications Authority

DOC Department of Conservation NZTA New Zealand Transport Authority

DWC Development West Coast OAG Office of the Auditor General

EMIS Emergency Incident Management System

OSH Occupational Safety & Health

EDLG Economic Development Liaison Group

PHO Primary Health Organisation

EOC Emergency Operations Centre PIM Project Information Memorandum

EMO Emergency Management Officer PCBU Person conducting a business or undertaking

GPS Global Positioning System RC Resource Consent

HSNO Hazardous Substances and New Organisms

RMA Resource Management Act

HSR Health and Safety Representative SO Standing Orders

HSWA Health and Safety at Work Act 2015

SOLGM Society of Local Government Managers

IAP Incident Action Plan SH State Highway

IEP Initial Evaluation Procedure SNA Significant Natural Area

IQP Independent Qualified Person TECNZ Tourism Export Council of New Zealand

LGA Local Government Act TLA/TA Territorial Local Authority

LIM Land Information Memorandum WAG Welfare Advisory Group

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 Status report of Council decisions

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[D] Status report of Council decisions

Resolution Date Ref No. Subject Update

14 September

2015

15/06/361 CBD Redevelopment – CBD

Renewal – Shared Street - Town

Square

Refer Assets Management

Report.

12 December 2016 16/12/034 Water supply - Kaiata Documentation for MOH

application being worked

one.

13 March 2017 17/03/079 C4/4: History House – Status as

an Earthquake prone building

Report back in September

2018.

9 October 2017 17/10/211 S/29: Using good planning to

address impacts of a Climate

Change on coastal communities

West Coast Regional Council

is leading this process.

9 October 2017 17/10/212 S/29: Rapahoe – Inundation from

a rising sea

Awaiting further West Coast

Regional Council action.

11 December 2017 17/12/252 R/9: Greymouth CBD – Traffic

Management Options including

amendment to Speed Limits Bylaw

Speed Limits Bylaw out for

consultation. Closes 19 June

2018

11 December 2017 17/12/252 R/9: Traffic Management Plans

Study

No funding available from

NZTA. To report back

whether to proceed.

12 February 2018 18/02/278 U/3: Local Government

Commission – Decision in relation

to petition for a Unitary Council –

Council response

Formal consultation currently

underway. Final decision

end of June 2018.

9 April 2018 18/04/313 E/1: Representation Review for

elections of Council

Report on pages 23-34.

9 April 2018 18/04/314 B/5: Greymouth Parking Strategy

– Further Review

Consultation to run

June/July, report back

August 2018.

9 April 2018 18/04/316 B/5: Review of Moana Glass

Bylaw

Report on pages 35-40.


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Resolution Date Ref No. Subject Update

14 May 2018 18/05/329 C/5: TAB Board Venues Policy – Review of

Out for consultation. Closes

19 June 2018.

14 May 2018 18/05/330 C/5: Class 4 Gaming Venues Policy – Review of

Out for consultation. Closes

19 June 2018.

14 May 2018 PE18/05/060 Chief Executive Officer – Council assessment of CEO Performance (2017) and agreement 2018 performance framework

Refer In Committee Agenda.


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(18/04/313) E/1: Representation Review for elections of Council 2019 and 2022 - Determination after public consultation

OUTCOME SOUGHT:

Council’s final determination of the Representation Arrangements to be in place for the 2019 and 2022 elections.

SIGNIFICANCE:

The significance rating is high for representation reviews and public consultation is mandated by legislation.

BACKGROUND:

The following decision was made by Council in April 2018:

18/04/313 E/1: Representation Review for elections of Council Refer pages 44-62 of Agenda.

Proposed His Worship

Seconded Cr Hay

“that –

1. Council takes note of statutory and other considerations involved on the form of representation by members other than the Mayor and the option decided upon below:-

Provides the best possible representation for the community of interest. It represents a simple, easily understandable and implementable solution. It conforms with the statutory requirements.

2. In terms of Councillor representation, Council adopts the following options:

a. 8 Councillors representing four (4) wards, (noting that the boundary between the southern ward and central ward will move north – per attachment B of the Agenda) being:

i. Northern Ward - one councillor

ii. Eastern Ward – two councillors

iii. Central Ward – three councillors

iv. Southern Ward – two councillors

b. Council does not constitute any community boards.

c. Council takes note of the statutory and other consideration involved on the principle of a Maori Ward, and does not create a Maori ward, and wait for any public demand for a poll on the matter.


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3. Council commences the formal consultation process on 12 April 2018, as required under the Local Electoral Act 2001.

4. Council will follow the provisions of the relevant legislation closely.”

Motion Carried

Public Notice was given on Council’s decision to review the representation of the Grey District for the 2019 and 2022 election and two submissions were received as per attachment 1. Both are in favour of the proposed changes.

It be noted that the meshblock used for this review was the Census 2017. It has since come to Council staff attention that there is a later version of 2018 meshblocks which does not change the area that went out for consultation, just the meshblock numbering as shown below in attachment 2:

* Meshblock 2412000 was split into 4005250, 4005251 and 4005252 and meshblock 2412100 was split into 4005245, 4005246 and 4005247 and all changes are represented in the 2018 meshblock pattern.

The other format issues are not discussed as a full report was made to Council in the April 2018 meeting.


That Council confirm the representation, wards and boundary adjustments for the 2019 and 2022 elections to be as those proposed and consulted on.

RECOMMENDATION (HIS WORSHIP)


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ATTACHMENT 1 – SUBMISSIONS RECEIVED


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ATTACHMENT TWO


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Ward Boundary Adjustment – Option B Increase to 2 (two) Southern Ward Councillors and reduce to 3 (three) Central Ward Councillors – move boundary north to maintain relative populations


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(18/04/316) B/5: Moana Glass Bylaw – Adoption of

OUTCOME SOUGHT:

That Council considers the outcome of public consultation carried out on the Moana Glass Bylaw.

SIGNIFICANCE:

Council has carried out public consultation on the matter.

BACKGROUND:

Council reviewed the Moana Glass Bylaw in line with statutory requirements and did not propose any changes to the bylaw, except for a minor legislation update.

On 9 April 2018 Council resolved to put the Moana Glass Bylaw out for public consultation. The consultation period ran from 19 April to 21 May 2018.

No submissions were received on the matter.

Due to the nature of the item, the customary format is not followed.

SUGGESTED RECOMMENDATION:

That with no submissions received, Council confirms the Bylaw as consulted on without amendment.

RECOMMENDATION: (COUNCILLOR HAY)


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ATTACHMENT 1 – THE DRAFT BYLAW AS CONSULTED ON


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Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 Reports from Organisations

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[E] Reports from Organisations

Sport New Zealand Rural Travel Fund Minutes dated 10 May 2018 (pages 42-43)


That the Minutes of the Sport New Zealand Rural Travel Fund dated 10 May 2018 be received.


Creative New Zealand Minutes dated 10 May 2018 (pages 44-46)


That the Minutes of Creative New Zealand Funding Round dated 10 May 2018 be received.



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Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 Departmental Reports

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[F] Departmental Reports

Corporate Services Report - (pages 48-53)


That the report be received and noted.


Corporate Planning & Community Report - (pages 54-67)




Assets & Engineering Report - (pages 68-74)




Environmental Services Report - (pages 75-80)




Port of Greymouth Report - (pages 81-83)





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Corporate Services

AUDIT/ANNUAL REPORT/ANNUAL PLAN/LTP:

Putting together the agenda for submissions received on the Draft LTP has consumed the majority of the time for the month. With Council having determined changes to the LTP after considering submissions, work will focus on updating the final LTP and submitting to Audit for review.

IT:

Work is continuing towards the implementation of Electronic Content Management System (document management system) as a joint project with Buller District Council. The project plan was originally aiming for a go-live in early 2018 however due to additional resources being required to commit to the Long Term Plan the project has been temporarily put on hold.

One of the projects being addressed currently is setting up an ‘eservices’ website to allow customers to make payment for Council accounts via the website. Currently only a limited offering is available to customers.

All other issues have been dealt with in-house by Council’s staff.

RATES & CUSTOMER SERVICES:

The fourth rates instalment was due 31 May 2018. Instalment penalties have been applied to any portion of the 4th instalment not paid by that date.

Rate accounts with a balance outstanding as at 30 June (end of financial year) will have a 10% annual penalty applied.

Staff remain busy dealing with rate arrears.

RATES REBATES:

RATING_YEAR total applications

average rebate granted *

total rebates

2018 (to 30 April 2018) 612 $573.53 $351,000

2017 (complete year) 616 $564.88 $347,967

2016 (complete year) 604 $576.61 $348,274

2015 (complete year) 583 $560.63 $326,846

2014 (complete year) 569 $548.51 $312,103

* Maximum rebate available $620 and ratepayers have until 30 June to apply for a current years rebate.

RUNANGA SERVICE CENTRE:

For the Council side of business, Rubbish Bag Ties remain in demand as we near the end of year. Payments have been steady with the rates due date approaching.


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As with the NZ Post Agency it’s been on par for this time last year for Bill Pays. Letter mail and parcels continues to slow down.

DATE RANGE GREY DISTRICT

COUNCIL CUSTOMERS

NZ POST AGENCY

CUSTOMERS

26 March to 27 April 2018 45 105

Year to date 507 1,393

Total last year for whole year 555 1,787

Totals include paying Customers, non-paying Customers – dropping/picking up mail, and general Council enquires.

COUNCIL’S PROPERTY PORTFOLIO:

Council currently has 124 active land leases (Council as lessor).

Council currently has 150 active “licences to occupy” (road reserve rental, grazing licences etc…).

Staff remain busy dealing with a steady number of enquiries pertaining to new leases, freeholdings and general property enquiries.

RETIREMENT HOUSING PORTFOLIO

March 2018

Work Order 17/18 This Month Actuals

17/18 YTD Actuals

Significant items to note

Grand Total 23,569 253,346

00000083. Retirement Housing - Blackmore Street

2,793 27,463 Repair leaking pipes x2

00000084. Retirement Housing - Blaketown

5,651 71,920 x2 new ovens, shower repairs

00000085. Retirement Housing - Cowper Street

1,523 22,545

00000086. Retirement Housing - Murray Street

674 11,116

00000087. Retirement Housing - Ngarimu Street

2,135 34,828 Repairs to window and tree removal

00000088. Retirement Housing - Shakespeare Street

1,803 11,882 New oven

00000089. Retirement Housing - Threadneedle Street

1,044 12,728

00000090. Retirement Housing - Dobson

2,468 18,801


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00000091. Retirement Housing - Runanga

408 12,661

00000593. Retirement Housing - General

1,387 23,555

00000633. Retirement Housing - Emergency Works - Response & Recovery

3,683 5,849 Fence repairs from storm damage

SUNSHINE COACH

Hire of the Sunshine Coach – May 2018

Organisation type Duration of hire

Destination

School 1 Moana and Barrytown

School 1 Hokitika

School 1 Barrytown

Air Training Corp 2 Christchurch

School 2 Barrytown

West Coast Boys Basketball

1 Westport

Distance travelled for the month of May 1329 km

Total odometer reading 167,282 km

IN HOUSE TASK FORCE

Reporting period 17 April to 17 May 2018

The weather during this reporting period (only 8 fine days) has not been very conducive to allowing for the normal monthly maintenance programme, however, thankfully at this time of year, growth is at a minimum.

76 tasks have been completed during this reporting period.

Work was as follows:

COUNCIL SECTIONS MAINTAINED

118 Reid Street 7 Merrick Street

2 Cromarty Street 46 Packers Quay

3 Reid Street 13 Seven Mile Road

23 Packers Quay 89 Preston Road

7 Preston Road Rear of 64 Doyle Street


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OTHER AREAS OF MAINTENANCE

South end Preston Road

Suburbs embankments

Aerodrome Road fence line

Abbeyfield section

South end Waterwalk Road

Chapel Street berm

Star United area

South Beach Pony Club berms

Steer Ave bund

Preston Road berms

Main South Road edges

Runanga berms

Recreation Centre lawns

Cancer Society lawns

Coulthard and Hall Memorial

Bute Street drain banks

Herd Street area

Kotuku School grounds

Aerodrome Road car park area

Tasman Street embankment

GARDEN MAINTENANCE

Bill Glynn Memorial

WALKING TRACK MAINTENANCE

Liddells

Waterwalk Road

OTHER WORK COMPLETED

Equipment and vehicle maintenance

Paper recycling

Clear the roadside verge at Weenink Road

Assist Assets and Engineering with relocation to their offices

Clean up the council flat at 7 McGowan Street

General yard work


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Clear leaves from stormwater gratings at various locations to prevent flooding

Document destruction (records marked for destruction under Public Records Act 2005)

Cut back gorse obscuring George Dobson Memorial

Autumn weed spraying programme (part completed)

Generator running

Deliver a load of wood to 121 Shakespeare Street to replace stolen wood

Aquarium maintenance

Various small tasks at Council

No injury accidents occurred


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COUNCIL WEBSITE: WWW.GREYDC.GOVT.NZ

1 May – 28 May 2018 (with previous month comparative)


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Corporate Planning & Community LIBRARY & MUSEUM SERVICES REPORT AS AT 25 MAY 2018

Statistics for April 2018 are reported in this document. Financial reports include GST.

HISTORY HOUSE MUSEUM

HISTORY HOUSE MUSEUM – GENERAL

Temporary History House Museum

Change to opening hours

Based on visitor numbers, a decision was made mid-May to alter the opening hours of the temporary exhibition to 12pm to 5pm Wednesday to Sunday, rather than 1pm to 6pm. The shorter days and inclement weather meant that on many days, visitor numbers dropped dramatically during the final hours of opening. The change was introduced on Saturday 19th May.

Author’s talk by Rod Smith

Tauranga-based Rod Smith, author of Guinness Down Under gave an author’s talk to about 20 people on Wednesday 16th May in the Theatre at 130 Mackay Street. Rod generously covered the catering costs which was handled by Blanchfield Bakery.

From left: Liz Burke, Glennis Smith, Rod Smith and Anthony Whitcombe, principal partner of Whitcombe, Guinness & Kitchingham, Sir Arthur Guinness’s law firm in Greymouth which is still going strong today

Visitor Feedback and Comments


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“Very interesting especially after visiting the places” Graham, Estelle, Megan, Francis, Roslyn and Grace Johnston, Culverden, North Canterbury

“Great exhibition – learnt lots! Very well presented museum” Margaret Tagg and Jean Bretherton, Dunedin

“Great exhibition, hope they can return to their iconic building ” Elizabeth Dudley, Maryborough, QLD, Australia

“Very interesting reading and seeing the history! Thanks!” Ray and Anne Sakens, Tasmania, Australia

“Pretty cool!” Barners, Big Sky MT, USA

1.1.1.2 HISTORY HOUSE MUSEUM – APRIL 2018 STATISTICS

This

month

This month

last

year

2017-18 Year

to date

2016-17 Year

to date

Visitors

606 0 3,675 1,867

Research Requests

13 5 67 160

Photographs Sold

0 0 0

Number of Visitors April 2018 1-2pm 2-3pm 3-4pm 4-5pm 5-6pm TOTAL

Wednesdays 38 19 21 6 2 86

Thursdays 60 26 33 8 5 132

Fridays 85 31 25 9 3 153

Saturdays 39 18 13 12 2 84

Sundays 52 50 38 7 4 151

TOTAL 274 144 130 42 16 606

GREY DISTRICT LIBRARY

GREY DISTRICT LIBRARY – GENERAL

Programmes and outreach

During April 196 people took part in 14 events or outreach programmes organised by the Library including story time, delivery of books to housebound residents, visits to local schools and digital literacy classes.

Tech Week 18


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This year various organisations on the West Coast collaborated more strongly to bring Tech Week events to the Coast including Tai Poutini Polytechnic, Tech Space, Grey District Library, Greymouth High School, Westland District Library, Buller District Library and EPIC in Westport. Grey District Library hosted two events: a Virtual Reality experience in conjunction with Tech Space and a workshop using a spherical robot in conjunction with Greymouth High School.

Book Sale Extravaganza 2018

For the second year, Grey District Library held a book sale to clear older book stock. Between Monday 14th May and Saturday 19th May over 2,000 second hand books were sold, making $1,255.50.

Book Night 2018

On Tuesday evening 22nd May, the Library remained open to 7pm to celebrate Book Night with a Pyjama Party and ‘read in’. This is a fun, nationwide event for people of all ages designed to encourage reading. Although attendance was low due to the bad weather (5 people attended at the Library), 17 people registered for the event in Greymouth. Across New Zealand 2,146 people registered for Book Night.


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Displays

Books made into movies

Famous sports people

GREY DISTRICT LIBRARY – APRIL 2018 STATISTICS

This

month

This

month

last

year

2017-

18 Year

to date

2016-

17 Year

to date

Membership

New 27 39 366 366

TOTAL borrowers 10,684 10,306 N/A N/A

Collection

New items 186 at a

cost of

$4,935

146 at a

cost of

$2,611

2,411 at

a cost of

$50,744

3,534

at a cost of

$59,815

Physical items:

Greymouth 31,251 32,627 N/A N/A

Runanga 2,706 2,573 N/A N/A

SUB-TOTAL 33,957 35,200 N/A N/A

Online items:

GDL Members 697 639 N/A N/A

Shared with

Consortium 14,933 12,991 N/A N/A

TOTAL 49,587 48,830 N/A N/A

Issues


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Physical items 7,488 6,646 65,375 82,159

Online items 333 183 2,293 1,389

TOTAL 7,821 6,829 67,668 83,548

Reserves

Physical items 118 120 1,162 1,271

Online items 53 25 326 263

TOTAL 171 145 1,488 1,534

Digital Literacy Training

Number of classes 2 1 49 28

Numbers attending 8 0 117 104

Foot traffic 8,960 7,316 88,427 89,057

Aotearoa People’s Network Kaharoa

Computer occupancy rates for

the last 4 weeks

Week 1 Week 2 Week 3 Week 4

81.5%

76.8%

last year

81.3%

72.1%

last year

87.6%

76.6%

last year

84.8%

69.2% last year

Connections to APNK

wifi

Last 30

days

Same time

last

year

Last 365

days

Same time

last

year

1,479 2,003 21,821 23,147

Runanga Library This

month

This month

last

year

2017-18 Year

to date

2016-17 Year

to date

Issues 43 55 466 818

New members 0 0 2 9

Income $25.40 $22.00 $410.10 $282.00

Foot traffic 18 21 218 269

WESTLAND RECREATION CENTRE

WRC SUMMARY FOR MAY


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Monthly WRC member retention percentage is still above 94% which is excellent.

Monthly total number of WRC users, concession card and casual purchases have all increased due to the reopening of the pool two months ago.

91

91.5

92

92.5

93

93.5

94

94.5

95

95.5

96

96.5

Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18

Overall Member Retention (%)

0

500

1000

1500

2000

2500


WRC Total Users

Casuals

Concessions

Members


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Monthly WRC attendance (members & concession card holders) has increased, especially during the past two months since the reopening of the pool.

SPRING CREEK POOL

The pool facility is under care and maintenance until the summer season.

SWIM SCHOOL

STANDARD PROGRAMME

TERM 2 CURRENT ENROLMENTS:

Group Lessons (including Squads) 359

Private Lessons 58

TOTAL 417

This number reflects the busy time of the year for many families with winter sports - they therefore choose to have the winter terms off swimming. We have a fairly large list of intentions for students coming back in Term 3 and 4.

As expected many of our Hokitika families have opted to stay down there as one of our ex-employees is now operating the swim school down there. However, we have been pleasantly surprised by a number of Hokitika families who have returned – this is due to our warmer and more suitable facility, especially for babies, toddlers and young children.

Following a survey that we put out to parents with children under 3 years of age, we discovered the demand for a new day and time to offer one of our infant Diaper Dolphin classes – we have created a Friday 1.30pm class – this filled immediately with 10 babies and their parents.

0

1000

2000

3000

4000

5000

6000

7000


Number of Swipes


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SCHOOL PROGRAMMES

To date we have completed school lessons with St Patricks Primary School - 76 Juniors & 63 Seniors – each receiving a week of lessons.

Grey Main School – Mamaku Hub is underway with their lessons – once a week for the entire term (77 students). In June we will complete a 2x two-week blocks with Pohutakawa Hub and then Rata Hub. It is fantastic to now have Grey Main on board who continue to give great feedback of the lessons.

OTHER LESSONS & PROGRAMMES

We continue to get a variety of Adult Private Lessons – these are varied in terms of days, times and frequency. Our Wednesday night Adult Swim Fit class continues to be popular especially with blokes – averaging 10 each week.

Special Olympics is back with a swim session every second Friday.

STAFF TRAINING

A few of our staff have just attended AUSTSWIM extension courses which will see them gain further specialist qualifications – this is great for our Swim School and expertise that we are able to offer.

FITNESS

GROUP FITNESS

Week Class Average Total Notes

16 April 2018 12.54 301

23 April 2018 11.92 286

30 April 2018 13.42 322

7 May 2018 14.13 339

14 May 2018 13.33 320

21 May 2018 13.88 333

TOTAL 1901

Our customer service has been improving by creating a better communication line between reception and gym staff. During this month we have sold old equipment and have ordered new machines for our members. We have had our first Mystery Band week and all of the responses have been positive for this week. Our gym staff are doing a great job in communicating and helping members to achieve their goals.

Our Gym Floor Instructors (GFI) are continuing to upskill themselves by becoming certified Trainers. One of our GFIs will be certified as an Assessor by the end of May. This will allow us to provide a higher level of service to our members.

EVENTS


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YOUTH DAY

We held Youth Day on May 26th. We had an attendance of 120 children who participated on the Inflatable, Kickboard races, noodle races and much more. All the children got a WRC Mystery Band to help them remember their time here. We plan to have more events like this in the future!

ASSET MANAGEMENT

WESTLAND RECREATION CENTRE

Storm damage

The new flashings on the hydro slide tower have been installed.

Corroded down pipes

Replacement of the down pipes will cost $17,432+GST.

Divider Curtain

The supplier promised to address the issue and we expect a confirmation date hopefully soon.

A cover was designed by Aurecon to address rain water leaking into the stadium this has been installed and we haven’t notice any further leaking.

SPRING CREEK POOL

We plan to repair the roof in the next financial year, early July. A mesh cover needs to be installed around the new heat pump as children damage the copper fins on the pump. This will be addressed at the same time.


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COMMUNICATIONS AND INFORMATION MANAGEMENT

SOCIAL MEDIA SNAPSHOT

PAGE/SITE LIKES LAST MONTH

CHANGE REACH

* LAST

MONTH CHANGE

Grey District Council Facebook page

3,144 3,140 11,080 25,150

The Heart of the #WestCoastNZ Facebook page

878 877 143 331

What’s On Greymouth Facebook page

1,914 1,897 9,936 3,895

The Real Stories Facebook page

541 540 383 465

Westland Recreation Centre Facebook page

2,082 2,070 11,039 18,266

Grey District Library Facebook page

447 436 3,126 2,154

History House Museum Facebook page

86 82 397 65

Greymouth_nz Instagram account

574 557 N/A

History House Museum Instagram account

82 78 N/A

GreyDistrict Twitter account

663 657 N/A

Greymouth NZ Twitter account

743 741 N/A

Current reach figures are for the last 28 days, i.e. 30 April 2018 to 27 May 2018.

‘Likes’ are the number of people who like or follow the page or account.

‘Reach’ is the total number of people who saw the posts and number of times people have engaged with the posts through likes, comments, shares and more.

With two staff down in the Corporate Planning department, not as much time as normal is able to be devoted to maintaining some of our social media channels, for example Heart of the West Coast and the Real Stories Facebook pages and Twitter accounts. A downwards trend in followers and engagement is noted in some areas. It is intended to focus more time on our communication channels when the department is back to full capacity staff wise.

* This figure changes frequently and is highly dependent on the activity from the previous month, i.e. more events and topical news will generate higher engagement and reach.


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OUR PAGES/SITES AND THEIR PURPOSE

Grey District Council Facebook page Sharing critical operational information & general information about Council and District activities.

The Heart of the #WestCoastNZ Facebook page

Posts about the Community Economic Development Strategy and all of its projects.

What’s On Greymouth Facebook page Information about events in and around our District for locals and tourists.

The Real Stories Facebook page A forum for our community to tell the ‘real stories’ about our place & celebrate all that we have here in the Grey District and the wider West Coast region.

Westland Recreation Centre Facebook page

Sharing events, activities and general information about the Westland Recreation Centre.

Grey District Library Facebook page Sharing upcoming library events and general information about Library activities.

Greymouth_nz Instagram account Showcasing gorgeous Greymouth and the odd bit of Council news.

Grey District Council Twitter account Tweets about operational information & general information about the Grey District Council and activities.

Greymouth NZ Twitter account Tweets from the 'heart' of the West Coast NZ about the Grey District, a family friendly adventure hub and ideal base for exploring the West Coast.

CONSULTATION

The following issues are currently out for public consultation:

1. Review of TAB Board Venue Policy

This policy covers stand-alone TAB board venues owned or leased by the NZ Racing Board and only one such venue is allowed in the Grey District during the life of the policy. No gaming machines are allowed on TAB board venue premises. No changes are proposed to the existing policy.

2. Review of Class 4 Gaming Venues Policy

Under the current policy no more than 18 gaming venues are allowed and no more than 130 machines in the Grey District. New venues (excluding relocations) are allowed a maximum of nine machines per venue. No changes are proposed to the existing policy.

3. Changes to Speed Limits Bylaw

This bylaw contributes to a safe and efficient road network by imposing reasonable, appropriate and enforceable speed limits (enforced by the NZ Police). The current bylaw has been reviewed and some speed limit restrictions are proposed to improve road safety in Greymouth’s town centre, as well as making it safer for pedestrians.


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Introducing 30km/hr speed limits to specific roads within the Greymouth CBD.

Introducing a 10km/hr speed limit to Tainui Street between Mackay Street and Mawhera Quay. (Note the speed limit for this area is currently 10km/hr on a trial basis – the proposed change will make this permanent.)

Submissions on all of the issues close at 5pm on Tuesday 19 June 2018. Please refer to our website for full details, www.greydc.govt.nz/consultation, or pick up a copy of the consultation document from our offices.

PROJECTS AND PARTNERSHIPS - ECONOMIC DEVELOPMENT

Please note progress on some of our projects is pending the appointment of the new manager.

DIGITAL EVENT

Council is working with NZME regarding the delivery of digital workshops for the Grey District business community. The event will be taking place on 20/21 June and full details will be available on our communication channels shortly. The event is about assisting local businesses with how they can use digital to grow their business.

SPORT CANTERBURY WEST COAST – ACTIVITY REPORT MAY 2018

As school’s end term one and teams transition into winter sports it remains a busy time for Sport Canterbury.

We continue to strive to make “More People, More Active, More Often” working across the community:

SCHOOLS

PRIMARY

The volunteer nature of our sports means through the year Sport Canterbury coordinate co-curricular sporting event with the sports and schools during the working day. These events build relationships and offer the kids high quality EOTC (Education Outside The Classroom) which use secondary school students as referees and teacher/Parent coaches.

o Rugby League: The Trevor Kilkelly Memorial trophy. 7 teams (80 boys & girls) played, 21 games at Wingham Park.

o Football: 28 teams played (242 kids) 76 games across the hockey turf & Westland Rec Centre. 8 referees.

o Cross-country coming up (WC Champs at Kumara Race Course on 6th June). o Rippa-Rugby coming up June/July.

SECONDARY

Supporting sports coordinators to ensure smooth delivery of WC Sec School events

o League, Rugby, X-country. Hockey: Planning, coordination support for the week long secondary school tourney on

Sept with 14 teams (20 per team) x 5-6 nights (approx. 1200 bed nights for the district)


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COMMUNITY

Attended a National “Green Pavlova” Spaces and Places conference that had a focus on maximising facility usage and developing sustainable options for existing and future projects.

These insights will be invaluable for any future facility decision making

Rural Travel Fund: Sat on funding round meeting.

Submissions completed advocating for Sport and Recreation on the Coast

o Speaking to Grey District Council LTP o Submission to Westland LTP

Equipment provided for community events

o Top of the south hockey weekend Weekly radio report on Coast FM Saturday Sports Show advocating and profiling what’s

happening with Sport in the District.

HEALTH

Attended the Suicide Prevention Action Group forum to bring a Sport and Recreation perspective to addressing this community issue.

Attended Healthy West Coast meeting which addresses governance level issues and outcomes in the wider community in a collaborative forum.

Attended Active West Coast meeting which addresses community health & physical activity issues at a collaborative agencies level.

SPORT

CRICKET

Planning work for next season underway with WC, Canterbury & NZ Cricket.

RUGBY LEAGUE

Planning support for South Island U15/17 tournaments to be hosted in Greymouth later

in the year.

HOCKEY

Capability support around Vulnerability Process.

Support for Junior Development Co-ordinator setting up a Fundamental Skills program.

Support developing a Code of Conduct for players and supporters.

Umpire development plan developed in conjunction with WCHA.

Mentoring young umpires to grow confidence and understanding of their roles.

GYMNASTICS

Ongoing coordination of a sub-committee to look to the club relocating into the Baptist Church Building (formerly Smith City Clearance Centre) and other options for bringing gymnastics club back to Greymouth.

NETBALL

Support with administration sustainability planning.

Support around Coach development.


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BASKETBALL

Ongoing Proposal Support around funding for a Development Officer via KiwiSport.

VOLLEYBALL

Coordination support for upcoming regional tournament.

COACH MENTORING

Currently mentoring 3 young coaches around the “how” to coach not “what” to coach through an observation and feedback process.


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Assets & Engineering

Report for May 2018.

GENERAL – QUESTIONS AND ANSWERS

Any Issue/Any Issues? Please advise us of any issues relevant to the Assets Management & Engineering Group that Council would like comments or reports prepared for the next meeting or if there are matters Council would like additional comments on at this meeting.

Advance notice prior to the meeting would be appreciated so that staff can investigate the matter and provide informed comment.

CRITICAL PROJECTS

GREYMOUTH SEWERAGE SCHEME

The Greymouth Sanitary Sewer Stage 4C1 project has now been awarded and works will commence in the area in the coming weeks. Letters to all property owners in the area will soon be sent out notifying them of the upcoming works.

COBDEN SEAWALL CONSTRUCTION TO PROTECT THE FORMER LANDFILL

The protective seawall work in front of the old Cobden Landfill area is progressing well. Approximately 9,000 tonne of rock is now onsite, which equate to about a third of the wall length. Work will continue until the project is finished. Council has been discussing the Cobden cut with the WCRC and a single 1,800mm dia culvert will be installed to allow the cut to be usable following the protection works. Funding of this pipe is still under discussion between Councils.

TAYLORVILLE, DOBSON AND KAIATA SEWERAGE SCHEME

Staff have not been able to follow up on these works, this month as other projects have taken priority.

RUNANGA DRINKING WATER STANDARD UPGRADE

The earthworks at the Runanga Water Treatment Plant site have progressed well in the previous month. The two existing bores at site were permanently capped off by a local drilling contractor.

Site works were progressing well but recent bad weather had stopped the construction of the raised building platform onsite. At the time of writing this report, the earthworks had been delayed by two weeks due to bad weather. This in turn had delayed the commencement of the work to install two new bores onsite.

Work on the two new bores is to commence on Wednesday 6 June 2018. An application will need to be made to the Ministry of Health for an extension of time as the current funding contract expires in August. A variation will be applied for until the end of October. The treatment upgrade is still expected to be completed late September 2018.

UTILITIES MAINTENANCE CONTRACT

Council approved a three month extension to the current Utilities Maintenance Contract at the May 24 meeting. The new expiry date is now 30 September 2018. Staff will now move forward and complete the tender documents for the contract and it will be released to the market in the

1 Area for Stage 4C includes Marlborough Street from Ida Street to the bridge, Masters Street from Marlborough Street to the corner and

Gilbert Street.


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first week of July 2018, with a four week tender period. Staff involved in putting this document together will be allocated to this work specifically in the month of June 2018, to ensure it is released on time.

SERVICE DELIVERY REVIEWS (SECTION 17 LGA2002)

Nothing further to report.

Roading – deferred to 30 June 2018 in the light of the LGA review.

PROPOSED WORKS FOR THIS MONTH

In addition to normal contract monitoring and administration of maintenance, operations, renewal and capital improvement works not mentioned elsewhere in this report staff are working on the following over the coming month:

Utilities Maintenance Contract

Stage Four – Runanga Water Treatment Plant Civil Works

Arnott Height Trestle Tender Documents

Portable Stormwater Pump per Annual Plan

Churchill Street Stormwater Renewal

Cobden Water Reservoir Design and site planning

Progress the Clock Tower Ramp Design and Build Tender

Award the Slatey Creek Bridge renewal Contract on the 8 June 2018 Then progress the design and construction

Complete the design of the Blackball Carpark and prepare Tender Documents

Design and Tender for re-decking Arnold River No.1 Bridge

SIGNIFICANT CONSTRUCTION AND RENEWAL CONTRACTS

Refer to Attachment A for progress on projects that are underway.

STAFF

Nothing new to report this month.

EXCEPTIONS & RISKS

EMERGENCY WORKS (FLOODS, STORMS, CYCLONES, TSUNAMI’S, EARTHQUAKES, AND WILDFIRES ETC.)

LAND TRANSPORT

Minor damage over month with slips and tree falls.

FLOOD PROTECTION


OTHER WATER SERVICES INFRASTRUCTURE


COMMUNITY FACILITIES INCLUDING MUNICIPAL BUILDINGS

Cobden Toilets: The wind break installed at the Cobden Toilet facility has been tested in recent weeks with no further damage to the doors.


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Proposed Blackball Toilets: Staff are still discussing design of the new toilet facility with suppliers and the community. An altered favoured theme is now being priced by suppliers. Again a decision on the facility and an order is now considered urgent.

VANDALISM

Nothing to report this month.

HEALTH & SAFETY

Refer to Attachment B for a record of actual incidents relating to this Department.

OTHER PROJECTS

CBD RENEWAL

Two of the steel frames are complete with the third one being painted this week.

Connectors for attaching the safety glass to the frames have arrived in Greymouth and two of the three sets of templates have been made with the third set due to be completed next week. The templates are used to enable the glass panels to be accurately manufactured.

Overall, assuming no unforeseen issues the canopies should be on track for installation in July.

Contractors will be proceeding with the fence and the soft fall area under the swivel seats as weather permits.

BLACKBALL TOURISM INFRASTRUCTURE FUND

Nothing further to report this month.

BLACKBALL GROWTH ACTION PLAN FUND

Croesus Road Upgrade for Paparoa Great Walk including the Pike 29 Memorial Walk

By the time of the Council meeting the final stage of the Regional Growth Action Plan risk and cost assessment initiative has been completed and forwarded to DWC.

TIDY UP THE TOWNS

Nothing further to report this month.

GENERAL OPERATIONS

Unless there are matters for Council’s attention under any of the following headings, maintenance and operations have been satisfactory for the previous month. Headings have been retained in case Council wishes to raise a specific issue, which staff can investigate and report on for the next meeting.

NETWORK UTILITY OPERATIONS

TRANSPORT (INCLUDES ROADS, BRIDGES, FOOTPATHS, TRAFFIC SAFETY, THE GREYMOUTH AERODROME AND CYCLE TRAIL)

The Roading Maintenance Tender closed on 25 May 2018. Tender Evaluation will take place during the week starting 28 May. The Recommendation will be presented to the Tender Committee for their approval on 7 June. Anticipated award to be given on the 8 June.

Maintenance Activities to be undertaken during June to include: Maintenance Grading of Metal Roads.

Roadmarking of the Grey Network to be completed during June

RRPM's will be installed on the Stillwater to Jacksons Road

RRPM's will be installed from SH6 to Blackball


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Additional curve advisory signs to be installed on Warren’s hill as this is a known accident Black Spot.

Core Maintenance activities continue throughout the month

Monitoring for frost events will continue and frost prevention measures will be deployed when required.

Blackball Main Street Rehabilitation has been completed

TRAFFIC SERVICES & ENVIRONMENTAL (INCLUDING, ROAD SIDE MOWING AND WEED SPRAYING)

Weed Spraying continues as required.

Verge mowing has been completed

Delineation Safety Audits will be undertaken on the major roads in the district during June.

GREYMOUTH AERODROME

Liaising with Agfest to get the grassed areas reinstated when weather permits.

WATER SUPPLIES (INCLUDES TREATMENT AND DISTRIBUTION)

Greymouth (includes Stillwater, Taylorville, Dobson, Boddytown, Karoro, South Beach and Paroa), Runanga-Rapahoe, Blackball.

The issue that had seen the Dobson reservoir being unable to fill, has been resolved. A leak was identified by staff following a long night of pressure and flow testing in Dobson. The leak was significant, with the majority of the flow going into the rock below the pipe. i.e. not surfacing. The repair was completed and staff will look to complete a full renewal of the feed pipeline to the Dobson Reservoir in the new financial year.

SEWERAGE SYSTEMS (INCLUDES SEWAGE COLLECTION AND TREATMENT).

Greymouth (including Boddytown, Taylorville and Dobson), Karoro-Paroa, Moana, Runanga, Blackball, Te Kinga

Staff will soon make minor onsite changes to collect flow meter data required under the new consents. Data will be collected and monitored by staff and be available to the consent authority.

Staff will progress the retrofit of a number of vented access chamber lids along Marsden Road to ensure venting and air exchange can occur more readily in the system. These changes will be programmed to be completed in May.

STORMWATER SYSTEMS, PUBLIC DRAINS, URBAN WATERWAYS AND GREYMOUTH FLOOD SCHEME


FIXED ASSETS

SOLID WASTE MANAGEMENT (INCLUDES RECYCLING, REFUSE COLLECTION, AND DISPOSAL).

The proposed waste minimisation and management plan (WMMP) is being discussed at the 25 June meeting, with Council to consider approval for public consultation.


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MCLEANS LANDFILL

Cell 3A construction is well underway now with the majority of the site earthworks complete. Contractors are now preparing the mudstone layers beneath the new cell.

RESOURCE CENTRES (BLACKBALL, NELSON CREEK, MOANA)

Signage will be installed soon providing guidance to users outside opening hours.

PARKS & RESERVES INCLUDING WALKWAYS AND PUBLIC CONVENIENCES

The tenders committee discussed a further time extension for this contract at their meeting on 24 May 2018. Staff are now completing discussion with the current contractor.

MUNICIPAL BUILDINGS (EXCLUDES HOUSING FOR THE ELDERLY, LIBRARIES, SWIMMING POOLS AND HALLS MANAGED BY HALL COMMITTEES)

All staff are now back in their original locations within the Tainui Street building. A number of dormer windows roofs have been renewed and several others are still to be completed.

MARINE STRUCTURES (EXCLUDES PORT OF GREYMOUTH)


CEMETERIES


OTHER ACTIVITIES


ADVICE FOR INFORMATION MEMORANDUMS & RESOURCE CONSENTS

Attachment C confirms numbers of resource consents, LIMs and PIMs for which AMED has provided information, comments and advice. Note that these numbers do not include all of these applications processed by Environmental Services.


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ATTACHMENT A – SIGNIFICANT CONTRACTS

Contract

% of Work Complete

Contractor

Comment Last

Council Report

This Council Report*

Taylorville, Dobson & Kaiata Sewerage Scheme

98% 98% Tru-Line Civil Limited Refer report details above.

Runanga Sewer Renewal Stage Two

99% 99% Tru-Line Civil Limited Tender Awarded.

Greymouth CBD Renewal Stage Two – Structural Work – Canopy Leaves

75% 85% Dispatch & Garlick Tender Awarded.

Greymouth CBD Renewal Stage Five – Canopy Leaves – Glass

5% 10% Total Glass Greymouth

Tender Awarded.

Resealing of Carriageways – Chipseal

30% 30% Higgins Contractors Limited

Tender Awarded.

Pavement Marking Grey District

10% 20% Roadmarkers NZ Limited

Tender Awarded. Due to start in April.

Main Road Blackball Pavement Rehabilitation

80% 98% Isaac Construction Limited

Tender Awarded.

Runanga Water Treatment Plant Upgrade – Earthworks

70% Fulton Hogan Limited Tender Awarded.

Runanga Water Treatment Plant Upgrade – Bore Installation

McMillan Drilling Tender Awarded. Due to start 6 June.

Preston Road Storage Building

CYB Construction Limited

Tender Awarded.

Greymouth Sanitary Sewer Separation Stage 4C

Tru-Line Civil Limited Tender Awarded.

*With the exception of projects that have been completed in the last month or where there is a continuing issue any projects that are substantially completed and are in their maintenance period have been removed from the above table.


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ATTACHMENT B – HEALTH AND SAFETY INCIDENTS

Who Number**

Incidents reported in Staff Accident Register for the period: Nil

Incidents reported by Contractors*: Nil

More information can be seen in the Health & Safety Accident Register in Authority.

* Contractors working for Council are required to maintain their own records and report incidents to Council.

** If any incidents are recorded, reports will include where and what occurred plus what actions have been taken. Only actual incidents are reported here, any near miss incidents are also recorded and investigated.

ATTACHMENT C – INFORMATION MEMORANDUMS AND CONSENTS

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

(todate)

2018

(predicted)

LIMs/PIMs 638 398 414 252 232 206 198 263 220 142 195 252 289 134 95

GDC Resource Consents 192 148 224 92 75 44 61 43 46 33 61 52 61 28 20

WCRC Consents 27 11 4 8 4 8 10 6 2 8 2 5 5 4 3

0

100

200

300

400

500

600

700

To

tal

Nu

mb

er

Calender Year

Reviewed LIMs/PIMs and Consents


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Environmental Services

PLANNING CONSENTS

SUMMARY OF CONSENT AND OTHER APPLICATIONS:

2017-2018 Jan ‘ 18 Feb March April May June July

Applications received:

(R) returned s.88

Land Use 4, 1(R ) 4 5 4 8

Subdivision 1 2 3 5

Subdivision s.223 0 3 2 1

Subdivision s.224 0 3

Subdivision s.226 0

New Designation, Outline Plan or Waiver

0

Certificate of Compliance 0

Other Certificate (s.348 (LGA), s.241 and s.243(RMA)), marginal/temp activity (M/T)

0 1(M), 1(T)

1(M)

Applications granted:

(N) Non-notified, (L) limited notification, (P) Public notification *Extension to lapse date

Land Use 2 2 4, 1(L) 5, 1(L) 8

Subdivision 1 1 3 2

Subdivision s.223 1

Subdivision s.224 1 2

Subdivision s.226


Certificate of Compliance

Other Certificate 1(M) 1(M)

Applications withdrawn, cancelled or declined:

(W) Withdrawn, (C) Cancelled), (D) Declined, (S) Surrendered

Land Use 21 (S) 1(W) 1(W)

Subdivision

Subdivision s.223

Subdivision s.224

Subdivision s.226


Certificate of Compliance

Other Certificate


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2017-2018 Jan ‘ 18 Feb March April May June July

Processed within statutory timeframe 100% 90% 90% 80% 70%

TOTAL: 29 15 19 18 27

Monitoring of land use consents:

Started monitoring this month 33 122 51 11 ??

Completed this reporting period 32 116 51 11 25

Monitoring ongoing (current) 1 6 6 6 6

Monitoring ongoing (future) 6 6 6 6 6

GENERAL COMMENTS:

Below are the items for the Resource Management (consents and policy) Authority (RMA) for the period 1 – 28 May 2018:

During the month of May 15 Project Information Memorandum (PIM)/planning checks on building consents were processed by Planning Services. For this reporting period at least two resource consents were required as a result of checking. We have 13 outstanding RMA issues on building consents awaiting information.

Planning Services provided input into 26 Land Information Memorandums (LIMs) during the May reporting period. This is a comparative number to the past 6 months.

Planning Services provided input into four Liquor Licencing Certificate during both these reporting periods.

Planning Services responded to 18 Customer Enquiries in February that were recorded through the Customer Response Management (CRM) database. It is noted that not everything goes through this database but this provides a good idea. It is noted that there has been a steady monthly increase this year in customer enquiries.

Recruitment underway for the current vacancy in the Planning team.

BUILDING CONTROL AND PROPERTY INFORMATION

SUMMARY

Jan 18 Feb March Apr May June July

Building Consents

Consents issued 27 37 29 42 46

Value of building work $616 720 $2,044 217 $1,240 500 $11,927 905 2,140 186 375

% Consents processed within statutory timeframe 100% 100% 100% 100% 100%

% CCCs issued within 23 40 30 28 27


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Below are the items for the Building Consent Authority (BCA)/ Territorial Authority (TA) for the period 1 – 28 May 2018.

Council as BCA continues to process Building Consents within the statutory time frames (100%

within 20 working days).

Council as BCA continues to process Code Compliance Certificates within statutory time frames (100% within 20 working days).

Council as BCA continues to substantially meet the requirements of agreed inspection times.

Grey District Council BCA building team is back to full strength and has three BCOs carrying out the processing / inspection duties, public enquiries and enforcement.

One External Contractor is currently processing building consents for Grey District Council. Item ongoing.

An External Contractor assisted with inspections while new staff had their competencies established.

Grey District Council BCA continues to address the findings following the audit by International Accreditation New Zealand.

Detailed engineering assessments for buildings continue to be received from building owners.

Building (Earthquake-prone Buildings) Amendment Act 2016 took effect as of 1st July 2017 and superseded the 2013 GDC Earthquake Prone Buildings Policy.

The TA still continues to address and respond to enquiries in respect of Earthquake-Prone buildings; much of this work is non-cost recoverable and still requires a substantial amount of our time and physical resources to resolve.

Greymouth, Kaiata, Dobson and Taylorville residents are continuing to apply for Separation of Services consents to connect to the council reticulated sewerage network. Item ongoing

The Alpha One portal from Grey District Council to Selwyn District Council remains operational. Item ongoing.

GDC has a contract in place to process building consents on behalf of Whakatane District Council (BCA) currently there are no consents being processed. Item ongoing.

statutory timeframes

Inspections undertaken 45 88 83 85 120

% inspections carried out at agreed times 100% 100% 100% 100% 100%

Property information

LIMs issued 15 31 23 21 23

%LIMS issued within statutory timeframes 100% 100% 100% 100% 100%


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GDC continues to liaise with project management team from Johnstaff and Fletcher Construction for the New Grey Hospital project.

GDC building control officers are continuing to carry out inspections on the new hospital site in conjunction with Simon Percy (Building Manager - Westland District Council).

COMPLIANCE

SUMMARY OF COMPLIANCE DATA

Earthquake Prone buildings Jan 18 Feb March Apr May Jun

Jul

Buildings or groups of buildings (e.g. schools) currently on the list 226 225 225 224 223

Total No. of IEPs received 77 77 77 77 77

No. of buildings <34% 34 34 34 34 34

No. of buildings >33% 43 43 43 43 43

Total No. of Detailed Assessments received 105 106 106 106 107

No. of buildings <34% 52 52 52 52 52

No. of buildings >33% 53 54 54 54 55

Dog Registration Jan 18 Feb March Apr May Jun

Jul

Number of known dogs in the District 2677 2680 2687 2714 2728

Number of known Dogs registered (KPI 95% of total)

2558

(96%)

2583

(96%)

2584

(96%)

2594

(92%)

2625

(96%)

Service requests Jan 18 Feb March Apr May Jun

Jul

Noise Complaints

Number received 14 30 27 8 12

% Responded to within 2 hours (KPI 95%) 100% 100% 100% 100% 100%

Animal Control


% Responded to within 2 hours (KPI 95%) 100% 100% 100% 100% 100%

General


% Responded to within 5 working days (KPI 95%)

100% 100% 100% 100% 100%

Health Jan’18 Feb March Apr May Jun


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Jul

Health inspections undertaken 0 11 5 12 10

% of total registered premises inspected to date (2017/2018)

(Total 103 premises)

49

(47%)

51

(49%)

56

(54%)

68

(66%)

78

(76%)

Parking enforcement* Jan 18 Feb March Apr May Jun

Jul

Freedom Camping infringements

Withdrawn to Date

Observed Certified Vehicles

(privately owned vehicles)

41

5

54

6

29

1

25

2

12

2

Parking Infringements 2016/17 (for comparison)

Withdrawn

93

291

2

267

1

290

4

370

1

Parking Infringements 2017/18 114 119 450 237 277

Liquor Licencing Jan 18 Feb March Apr May Jun

Jul

Manager Cert. Applications 3 6 3 5 2

Licence Applications 2 8 6 8 9

EMERGENCY MANAGEMENT - MAY 2018

ITEMS/TASKS COMPLETED:

Visit by FENZ USAR staff to look at venues for exercise. Will be looking at sites in Hokitika

and Greymouth.

Duty Officer

Comms check day

CEG meeting.

CDEM EOC forms finished and put into EOC shared folder.

Working on EOC resources now ready for the start of EOC training.

Started EOC training presentation.

Meeting on next steps for training program. Request for pricing from vendors has been sent out and awaiting replies.

Worked on community training PowerPoint.

Met with Electronet radio person to discuss UHF proposal for communities.

Work on EOC resources.

Met with Ben Healy regarding the budget for CD activities for upcoming financial years.

Meeting with GDC management about Emergency Management budget rationalisation.


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Community response plans in second draft and ready to trial on a community for feedback.

Camerons community meeting

Meeting with Inchbonnie community coordinator.

CURRENT TASKS:

EOC operation being aligned with new phone system and WC4

Updating all EOC resources, forms, start-up guides etc.

Planning for combined Civil Defence and FENZ USAR exercise in September/October 2018.

TASKS TO DO:

Update Grey EM documents.

Train GDC staff in CIMS and EOC operation.

Community meetings.

Write Community Response Plans.

Train Community volunteers.


Page | 81 of 123

Port of Greymouth

ADMINISTRATION OF PORT

General maintenance and office administration continues to ensure the Port remains a safe and compliant environment. Staff training is ongoing with a view to ensuring that all staff are current and up-to-date.

A REGIONAL HARBOURMASTER

Port of Greymouth remains without a Harbourmaster and discussions remain in place to consider all possibilities.

The Blue Light continues as a warning to Mariners, but the Port Team have no powers to enforce closure of the Port in extreme conditions.

CONSULTATION WITH PORT USERS

Port staff remain in regular contact with Port users with a view to resolving any issues as quickly as possible. No new issues have been identified this month.

THE WORKBOAT

Kohatu II continues in service with no known mechanical issues.

THE DREDGE

The Dredge has been undergoing minor maintenance for the majority of May, including:

A swivel has been attached to the top of the spud to allow it to move more freely and reduce the stress on the rope.

The cutter head arm has been straightened and strengthened to try to prevent the twisting happening again.

Port staff are still in the process of calculating the output of the dredge. They are awaiting a flow meter and anticipate that it will arrive during June. This will certainly assist with an assessment of the dredge capacity.

Advice has been sought from Weir Group in Australia, manufacturer of the Warmann Pump fitted in the dredge, as to how to achieve the best results from the dredge. Port staff are awaiting the response.

Dredging of the Lagoon and entrance is now becoming a priority, with depths becoming unworkable in most areas at mid to low tide.

Talley’s have applied for a Resource Consent to use a long-arm digger off their wharf to dig out directly in front of them so as to assist with the movement of vessels unloading there.

The Port Team remains committed to operating the dredge to the best of her capabilities.


Page | 82 of 123

SPECIFIC SERVICES:

NAVIGATION SAFETY:

The Bar was sounded on 22 January 2018 and depths at chart datum were in excess of

4m across most of the Bar with depths increasing further out to sea with no shoaling.

Visual assessments of the Bar are that there do not appear to be any issues with shoaling.

The next sounding is planned for prior to the end of May.

The Blue Light remains as an advisory for Mariners and is functioning correctly.

The beacons and associated navigation lights are in a functional condition and have been

working correctly with no maintenance required.

THE SLIPWAY:

The slipway is functioning correctly. Ongoing maintenance continues with no problems

currently identified.

No vessels used the slipway in May, but a number of vessels have booked for later in the

year.

PORT MAINTENANCE:

Breakwater maintenance. Port staff are still awaiting a response on funding prior to

commencing work on repairing the Cobden Breakwater. The Breakwater and road remain

vulnerable to northerly winds or swells until repairs are completed. The breakwaters

remain a vital asset to protect the Port of Greymouth and the economic benefits associated

with the Port.

The tender process is underway for the contracts to repair the Cobden Breakwater.

Other maintenance of the breakwaters is ongoing within budgetary constraints.

Wharf maintenance:

Wharf maintenance continues as required, with no major issues identified.

Materials have been purchased and Port staff plan to begin strengthening the Eastern

Berths as soon as possible, weather and tides permitting.

General maintenance: Maintenance of the Port land and property continues, with a view

to keeping the Port area safe.

HEALTH AND SAFETY:

Health and Safety remains a priority for the Port and, as mentioned earlier, the new

Council system, VAULT, is being used to record and plan all aspects.

No incidents were recorded on VAULT in May.


Page | 83 of 123

CARGO

No cargo vessels have entered the Port. Port staff remain in discussions with operators to increase the throughput of gravel and to bring other cargo through the Port.

OTHER

The Heritage Trust have received funding to move the wharf cranes off the wharf and are planning to commence work. No date has been set, though.

FISHING

The tuna season has now finished.

The local vessels continue to fish out of the Port, but no out-of-town vessels are using the Port.

The Hoki season is due to commence in June and it is anticipated that it will be a busy season. Vessels using the Port as a base are, as yet, unknown.

VESSELS

The majority of vessels in the Port are in good condition, though there remain a number which are unseaworthy and give rise to concern. The Port team continue to be in contact with these owners.

Port staff are still awaiting a date to take one of the unseaworthy vessels out of the water for assessment.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 11 June 2018 Finance report

Page | 84 of 123

[G] Finance report

YEAR TO DATE TO:

30 April 2018

NB: The information contained in these reports is in draft stage only and is prepared solely for monitoring year to date progress. It has not been subject to the same extent of internal review procedures and external audit that are applied to the annually adopted accounts.

Actual 2018 = year to date figures

Budget 2018 = budget as set in the Annual Plan/LTP

Last Year = 2017 Annual Report

List of Monthly Payments - (pages 85-89)

(Members’ interested to be declared)


That the list of monthly payments from 1 – 27 May 2018 be received and noted.


Finance Report - (pages 90-121)


That the Finance Report as at 30 April 2018 be received and noted.



Page | 85 of 123

list of monthly payments

Creditor Payments made under delegated authority between 01 May 2018 - 27 May 2018

Creditor name amount (incl. GST)

A G McMaster Limited 2,529.89

Acquire.co.nz Limited 56.45

Adam Campbell Building Limited 4,500.00

ADT Fire Monitoring 233.74

Alcohol Regulatory and Licensing Agency 851.00

All Books New Zealand 2,340.32

Allan Devine Engineering Ltd 1,542.36

Alsco Canterbury 110.11

Aotea Electric Westland Ltd 6,690.95

APC Techsafe 320.85

Aratuna Freighters Ltd 1,701.54

Armourguard Security Ltd 563.41

Arthur D Riley & Co Limited 159.85

Ascent Technology Limited 2,231.99

Audit New Zealand 32,153.89

Avant Rachel Lee 16.80

Bailey Joelle 12.00

Bali Distributors 313.47

Bancorp Treasury Services Ltd 2,300.00

Bannockbrae Signs & Apparel 1,141.38

Bigi Marion 12.00

Birchfield Coal Mines Ltd 12,170.06

Blanchfield Lana Marie 480.00

Blanchfield's Bakery 38.00

BOC Ltd 1,129.35

Boddy Kevin Limited 1,534.52

Bolinda 683.16

BP Oil New Zealand Limited 2,630.19

Bradley Alison 440.00

Brannigans Consulting Limited 9,540.87

Bright Print 1,489.71

Brown Brothers Engineers Ltd 3,883.55

BSP Services Limited 1,108.80

Building Research Assn of NZ Inc. 5,841.83

Cavell Leitch 1,150.00

CC Signage Limited 640.90

Chorus New Zealand Limited 62.00

Civica Pty Ltd 9,348.35

Class* 2,034.64

Coast Toyota 178.80

Computershare 300,000.00

Computershare 349.50

Conroy Sarah Rose 480.00

Corcoran French 1,782.50

Corys Electrical Wholesaler 1,915.22

Courneya Kimberley 182.00

Courtyard Florist 100.00

Coveris Australasia Packaging Limited 12,675.88

Crawford Refrigeration Ltd 2,260.04

Credit Recoveries Limited 1,028.10

CRL Energy Limited 25,979.37

Croft T Ltd 1,159.70

CYB Construction Limited 109,767.14


Page | 86 of 123



Dalley Family Trust 2,800.00

Datacom Solutions Limited 3,890.69

Datacom South Island Limited 164.41

Davies David Kenneth 12.00

Davies Gareth Llewelyn 1,200.00

Davis Ogilvie & Partners Limited 6,352.50

Department For Courts 120.00

Department of Conservation 345.00

Department Of Internal Affairs 75.16

Development West Coast 4,000.00

Dispatch & Garlick 7,380.46

District Environmental Health Services Ltd 8,050.00

Douglas Frederick Malcolm 5,800.11

Dragonfly Catering 270.00

Eagar for Leisure 474.65

Ekip Contracting Ltd 5,958.21

Electronet Services Ltd 27,187.82

Ellery A & Sons Ltd 63.10

Ellery Erin Leigh 520.00

Emery's Plumbing & Gas Fitting Ltd 336.01

Employers Assistance Ltd 57.50

Enatel Ltd 377.20

Eroad Limited 854.45

ESM 2016 Limited 142.26

Exercise Association of New Zealand Inc 578.45

Ezi-Sweep Industries Ltd 7,624.50

Fairhall Agricultural Services 5,165.44

Farmlands Co-operative Society 369.78

Fastway West Coast 9.00

Flo2Cash 34.50

Frucor Beverages Limited 583.14

Fuji Xerox NZ Ltd 1,967.99

Fulton Hogan Chch Ltd 60,425.04

G & J Cleaners (1996) Ltd 807.85

Garrod Malcolm John 2,201.66

Genesis Energy Limited 129,189.95

GeoSystems New Zealand Limited 3,450.00

Geotech Consulting (NZ) Ltd 9,385.05

Gough Gough & Hamer Ltd 4,207.59

Graeme Mac Panelbeating 500.00

Grant Hood Contracting Limited 194,267.30

Greenfield Motors (Greymouth) Ltd 290.93

Grey District Council 800.25

Greymouth Aero Club Inc 123.63

Greymouth Evening Star Co Ltd 7,567.71

Greymouth Security 1,750.00

Greymouth Showcase Jewellers 28.00

Griffen & Smith Ltd 573.08

Guardian Alarms Ltd 308.78

Hairy Lemon Web Solutions Ltd 126.79

Hannan & Seddon 161,283.50

Harrington Linda 560.00

Harrison Carpet 5,780.00

Higgins Contractors Limited 224,909.39

Hirepool Limited 5,037.33

Hopkinson Kelsall Architects 730.24

House of Travel Holdings Ltd 1,421.00


Page | 87 of 123



Hughes John Pakenham 12.80

Human Resources Institute of NZ Inc 445.00

Humes Pipeline Systems 5,173.57

Hynds Pipe Systems Ltd 8,119.68

Ian Coombes Ltd 3,995.98

Ingham Tracey 12.00

Integrated Technology Solutions 57.50

International Storytelling Ltd 172.50

Isaac Construction Limited 555,141.17

Jackson Brogan Brian 200.00

JBL Environmental Limited 3,532.49

Jeff Evans Limited 4,631.60

K T Tiling 415.15

Kerr David Sydney 40.00

Kiwieftpos & Point of Sale 80.50

KiwiRail Holdings Ltd 4,707.08

Lake Brunner Service Centre Ltd 211.15

Land Information New Zealand 3,186.24

Landonline 40.00

Laser Electrical Greymouth 28,921.38

Les Mills New Zealand Limited 981.48

Liddell GT Contracting 1,128.01

Local Government NZ 38,733.47

Lockyer R T 15.00

MacKenzie William Ian 378.00

Marketing Impact Limited 1,853.96

Mawhera Incorporation 1,100.00

MBD Contracting Limited 166,429.86

McGuinness Mary Ellen 28.10

McLeod Jess 80.00

McMaster Colin Lloyd 1,234.00

Mico Plumbing & Pipelines 1,437.50

Mighty Ape Ltd 212.94

Ministry for the Environment 4,761.69

Ministry of Business Innovation & Employment 11,860.06

MJ Fitness 280.00

Monk Olivia Jane 740.00

Muffler Shop 187.71

N3 Limited 862.50

Network Photos (1997) Limited 52.00

New World Supermarket 36.86

New Zealand Building Training & Compliance 29,497.50

New Zealand Post Ltd 2,503.77

NZ Couriers 38.04

NZ Post (Runanga Agency) 7,238.05

NZ Society of Local Government Managers 1,063.75

NZ Transport Registry Centre RUC's 960.40

NZME Radio Limited - Greymouth 770.50

OCS Ltd 4,020.19

Opus International Consultants Ltd 16,445.73

P M Commlite Limited 120.75

Park Lane 57.50

Parkin Gemma Ann 16.80

Paroa Hotel Ltd 1,633.00

Paymark Limited 32.20

PB Technologies (Christchurch) Limited 1,782.01

PB Technologies Ltd 815.58


Page | 88 of 123



Pelican Corp (NZ) Limited 287.50

Petty Cash 416.23

Piner Pest Control Ltd 1,171.10

Pitney Bowes 748.65

Playco Equipment Ltd 9,436.90

Pollard Christine Ann 16.80

Price Waterhouse 24,731.45

Process Flow Limited 7,366.91

Pro-Drill Specialist Drilling Engineers 13,645.90

Promapp Solutions Limited 862.50

PRP West Coast Limited 2,293.50

QA NZ Consulting Limited 3,773.45

Quotable Value Ltd 10,742.22

R J Hill Laboratories Ltd 672.06

Rentokil Initial Ltd 4,675.01

RTL Roadsigns & Traffic Control Eqpt Ltd 9,885.10

Saunders & Co 887.50

Scenicland Laundry Limited 972.91

Service Foods Limited 24.38

Sexton Jonathon James Tane 12.00

SGS New Zealand Ltd 47.20

Shauna McClelland 2,484.00

Skeleton Optics NZ Limited 5,804.63

Skills Active Aotearoa Ltd 402.50

Smart Environmental Limited 102,531.73

Smart Play Limited 9,707.15

SMARTKAT LIMITED 382.38

Smartpay Rental Services Limited 273.94

SMX Ltd 226.32

Solarix Networks Limited 4,747.56

Sotherans Ltd 189.29

Speirs Contracting Ltd 9,311.12

Spray Marks Road Marking Ltd 7,627.78

St John South Island Region 1,103.00

Stantec New Zealand 24,777.54

Strategic Pay Limited 1,783.86

Stuff Limited 89.03

Tai Poutini Polytech 5,430.58

Tasman Tyre Treads Ltd 316.46

Tavendale and Partners Limited 296.00

The Library Supply Company 682.80

Think Water West Coast 1,455.11

Thomson Reuters New Zealand Limited 1,910.66

TLC Home Services Ltd 1,945.59

Tonkin & Taylor Ltd 2,070.00

Tony Wilkins Builders 68,047.70

Topp Service West Coast Limited 348.69

Total Glass Greymouth 439.60

TradeMe 993.60

Treshna Enterprises Ltd 46.01

Triton Security Services 385.46

Trustpower Ltd 73.19

Ulverscroft Large Print Books 525.54

Umbrellar Limited 12.65

Urban Effects Limited 10,580.00

Viking Group Ltd 2,070.00

VIP Security Limited 1,042.48


Page | 89 of 123



Virtual Bridge Limited 426.55

Wallace Dayna Sherie 22.80

Walsh Management Services 1,172.23

Warehouse Stationery 199.00

Waste Management NZ Limited 743.27

West Coast Planning Ltd 2,390.21

West Coast Regional Council 974.63

Westland Lawnmower Service 685.00

Westland Workgear 1,280.01

Westpac B/Charges 9,734.79

Westpac Banking Corporation 94,608.00

Westpac Card Services 10,487.73

Westroads Greymouth Ltd 274,849.04

Wet & Forget Ltd 235.00

Wilson Kirsty 45.00

Winc New Zealand Limited 4,047.94

Wireless Nation 283.36

Workplace Support 559.39

Zelan Limited 1,403.00

Zoggs NZ 2,261.25

3,168,011.70

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 14 May 2018 Finance report

Page | 90 of 123

Statement of comprehensive Revenue and Expense

Note Actual 2017

Annual Plan 2018

Actual 2018

$000 $000 $000

REVENUE

Rates, including targeted water supply rates 3 15,910 16,119 16,579

Subsidies and grants 4 4,837 4,482 2,258

Development and financial contributions

94

39

236

Fees and charges 5 4,066 4,496 3,243

Interest revenue 6

509

626

57

Other revenue 7

712

503

345

Total revenue 26,128 26,265 22,718

EXPENDITURE

Personnel costs 8 (5,258) (5,417) (4,451)

Depreciation and amortisation expense 16 (8,701) (8,552) (7,909)

Finance costs 6 (1,056) (2,025) (878)

Other expenses 9 (11,093) (11,685) (10,627)

Total expenses (26,108) (27,679) (23,865)

Net surplus/(deficit) before tax 20 (1,414) (1,147)

Income tax expense

-

-

-

Surplus/(deficit) after tax attributable to Grey District Council 20 (1,414) (1,147)

OTHER COMPREHENSIVE REVENUE AND EXPENSE

Movement in asset revaluation reserve 9,775

-

-

Total other comprehensive revenue and expense

9,775 - -

Total comprehensive revenue and expense 9,795 (1,414) (1,147)


Page | 91 of 123

Funding Impact Statement – whole of Council

2017 2017 2018 2018

Annual Plan Actual Annual Plan Actual

$000 $000 $000 $000

[A] SOURCES OF OPERATING FUNDING

General rates, uniform annual general charges, rates penalties 9,403 9,744 9,858 10,211

Targeted rates 6,126 6,166 6,261 6,368

Subsidies and grants for operating purposes 1,660 1,689 1,693 573

Fees and charges 4,507 4,121 4,496 3,285

Interest and dividends from investments 631 509 626 57

Local authorities fuel tax, fines, infringement fees, & other receipts 308 362 360 304

Total operating funding [A] 22,635 22,591 23,294 20,798

[B] APPLICATIONS OF OPERATING FUNDING

Payments to staff and suppliers 16,444 16,530 17,102 14,970

Finance costs 2,388 1,056 2,025 878

Other operating funding applications - ( 200) - 108

Total applications of operating funding [B] 18,832 17,386 19,127 15,956

Surplus (deficit) of operating funding [A - B] 3,803 5,205 4,167 4,842

[C] SOURCES OF CAPITAL FUNDING

Subsidies and grants for capital expenditure 2,508 3,148 2,789 1,685

Development and financial contributions 59 94 39 235

Increase (decrease) in debt 6,325 208 821 -

Gross proceeds from sale of assets 121 590 51 -

Lump sum contributions - - - -

Other dedicated capital funding - - - -

Total sources of capital funding [C] 9,013 4,040 3,700 1,920

[D] APPLICATIONS OF CAPITAL FUNDING

Capital expenditure

—to meet additional demand - - - -

—to improve the level of service 7,134 2,937 1,342 2,217

—to replace existing assets 4,964 3,993 6,288 2,755

Increase (decrease) in reserves 718 572 237 ( 1,290)

Increase (decrease) of investments - 1,743 - 3,080

Total applications of capital funding [D] 12,816 9,245 7,867 6,762

Surplus (deficit) of capital funding [C − D] ( 3,803) ( 5,205) ( 4,167) ( 4,842)

Funding balance: [A − B] + [C − D] - - - -


Page | 92 of 123

bank & investments

policy limit with each

counterparty

S & P crediting rating

interest rate maturity date total balance

REGISTERED BANKS

ASB $15 million AA various

-

ANZ $15 million AA

-

BNZ $15 million AA 3,400,000

Kiwibank $15 million AA-

Westpac $15 million AA various various 9,736,389

13,136,389

LOCAL AUTHORITIES

$2 million n/a

-

BUILDING SOCIETY

Nelson Building Society $3 million BB* 4.20% various 2,939,846

2,939,846

OTHER

LGFA Borrower notes n/a 320,000

Civic Assurance n/a B+ n/a n/a 48,082

368,082

TOTAL INVESTMENTS 16,444,317

* Fitch rating

policy limit (% of total portfolio)

% split total balance

CATEGORY (PER INVESTMENT POLICY)

Portion of investment with registered banks 100.0% 79.9% 13,136,389

Portion of investment with local authorities 70.0% 0.0%

-

Portion of investment with building societies 20.0% 17.9% 2,939,846

Portion of investment with Strongly rated corporates and SOEs 60.0% 2.2% 368,082

100.0% 16,444,317


Page | 93 of 123

borrowing

External borrowings Maturity date Interest rate (as at

30 Jun 18)

Balance at 30 June 2017

Loans uplifted

Amortisation of fair value

Loans repaid Balance at 30 June 2018

$ $ $ $

LOAN NAME

Westpac Multi Option Cash Loan 22 Sep 19 n/a - 4,000,000 - - 4,000,000

Harbour Asset Management floating rate note 15 Jun 20 2.68% 5,000,000 - - - 5,000,000

Westpac floating rate note 24 Oct 17 2.47% 5,000,000 - - ( 5,000,000 ) -

Local Government Funding Agency 15 Mar 19 2.82% 3,000,000 - - - 3,000,000

Local Government Funding Agency 15 Mar 19 5.00% 2,024,204 - - - 2,024,204

Local Government Funding Agency 15 May 21 6.00% 5,242,045 - - - 5,242,045

Local Government Funding Agency 15 May 21 6.00% 5,199,607 - - - 5,199,607

Local Government Funding Agency 15 Apr 23 5.50% 2,959,449 - - - 2,959,449

Local Government Funding Agency 15 Apr 23 2.91% 2,000,000 - - - 2,000,000

30,425,305 4,000,000 - (5,000,000) 29,425,305

Portion of Term Debt repayable within One year 5,000,000 - - - 5,024,204

Portion of Term Debt repayable in One to Two years 5,024,204 - - - 9,000,000

Portion of Term Debt repayable in Two to Five years 15,441,652 - - - 15,401,101

Portion of Term Debt repayable in Five years or more 4,959,449 - - - -

Total Term Debt repayable 30,425,305 - - - 29,425,305


Page | 94 of 123

Roading0.5%

Stormwater2.0%

Wastewater41.8%

Water Supply21.5%

Refuse2.4%

Airport1.8%

Port8.2%

Library0.6%

Restrooms0.1%

Westland Recreation6.2%

Pool - $1.5m rate funded loan

4.8%

Pool - MDI Loan7.3%

Recreation0.3%

IT0.1%

Pensioner Housing2.4%


Page | 95 of 123

special funds

Reserve Activities to which the reserve relates

Balance 01 July

Transfers into fund

Transfers out of fund

Balance 30 June

$000 $000 $000 $000 Special funds Special Fund Interest Suspense - - - - Greymouth Sewerage Fund Wastewater - - - - Te Kinga Infra Upgrade Reserve All activities 91 - - 91 Rural Sewerage Capital Works Reserve Wastewater 280 - - 280 Cobden Stormwater Mitigation Reserve Stormwater 51 - - 51 Barrytown Area Infra Reserve All activities 95 - (30) 65 Atarau Area Infra Reserve All activities - - - - Ahaura Area Infra Reserve All activities 168 - - 168 Haupiri Area Infra Reserve All activities 139 - (24) 115 Nelson Creek Infrastructure Reserve All activities 17 - - 17 Ngahere Infrastructure Reserve All activities 193 - - 193 Blackball Area Infra Reserve All activities 1 - - 1 Runanga Area Infra Reserve All activities 720 - - 720 Kaiata Stillwater Area Infra Reserve All activities 201 - (2) 199 Karoro Infrastructure Development Reserve All activities 622 - - 622 South Beach/Paroa Infrastructure Reserve All activities 414 - - 414 Camerons Infrastructure Reserve All activities 89 - (11) 78 Gladstone Infrastructure Reserve All activities 205 - - 205 Arnold Valley Area Infra Reserve All activities 103 - (19) 84 Lake Brunner Area Infra Reserve All activities 207 - (38) 169 Hohonu Area Infra Reserve All activities 47 - (8) 39 Infra Renewal Reserve All activities 139 36 - 175 Moana Water Supply Water supply 9 - - 9 Flood Protection Reserve Stormwater/Flood protection 116 - - 116 Cemetery Extension Reserve Cemeteries 49 - - 49 Cemetery Maintenance Reserve Cemeteries 345 5 - 350 Footpath Reserve Land transport 62 - - 62 Roading Reserve - Exp Committed Land transport 327 - (122) 205 Land Fill Reserve Solid waste management 34 10 - 44 Airport Maintenance Reserve Airport 358 50 - 408 Disaster Recovery Reserve All activities 2,072 - - 2,072 Civil Defence Reserve Emergency management 34 - - 34 Rural Fire Authority Reserve Rural fire authority 118 - (90) 28 Economic Development Reserve All activities 10 - - 10 Harbour Endowment LS Reserves Port 108 - (108) - Land Sale Reserve All activities 27 (29) - (2) Reserves Subdivision Contributions Community facilities and parks 23 55 (36) 42 Maori Land Compensation Reserve Council property 198 - (21) 177 TDS Reserve Economic development 62 - - 62 Town Clock Reserve Community facilities and parks 22 - - 22 Gas Management Plan Reserve Council property 17 - - 17 District Planning Reserve District planning 63 - (60) 3 Plant and Machinery Reserve All activities 668 56 (305) 419 Building & Property Gen Reserve Council property 71 - (47) 24 Westland Rec Centre Maintenance Reserve Westland Recreation Centre 19 - - 19 Spring Creek Pool Spring Creek Pool 80 - - 80 Ogilvie Reserve Reserve Spring Creek Pool 34 - - 34 Corp Equip and Furniture Reserve Council administration 750 - (137) 613 Staff Costs Reserve Council administration - - - - Sunshine Coach Reserve Council administration 7 - - 7 Rental Housing Reserve Retirement housing 131 - (23) 108 Miners Rec Centre Reserve Westland Recreation Centre - - - - Library Reserve Libraries 5 - - 5 SPECIAL FUNDS - Committed Expenditure All activities 430 - (430) -

Total special funds 9,469 183 (1,511) 8,703


Page | 96 of 123

Reserve Activities to which the reserve relates

Balance 01 July

Transfers into fund

Transfers

out of fund

Balance 30 June

$000 $000 $000 $000 Trusts and bequests McGlashan Trust Community facilities and parks 2 16 - 18 E White Bequest Community facilities and parks 40 - - 40 Mayoral Flood Relief Fund Democracy 8 - - 8 Grey United Tennis Resurfacing Reserve Community facilities and parks - - - - Citizens Emergency Relief Fund Democracy 68 - - 68 Perotti Bequest Community facilities and parks - - - - Peters Bequest - Talking Books Libraries 17 - (2) 15 Vera Corbett Bequest Libraries 32 - - 32 Thomas Dehenny Bequest Community facilities and parks 10 - - 10

Total trusts and bequests 167 16 (2) 191

TOTAL SPECIAL FUNDS, TRUSTS, AND BEQUESTS 9,636 199 (1,513) 8,894

Balance 01 July

Balance 30 June

$000 $000

Cash and cash equivalents 5,470 6,323

Short-Term investments

11,767 9,656

Term investments 368 368

Internal borrowing

17,605 - -

16,347

Special fund purposes:

Special funds

Greymouth Sewerage Fund To fund the wider Greymouth Area Sewerage Scheme.

Te Kinga Infra Upgrade Reserve To fund land transport, water, and/or wastewater infrastructure upgrades required in the Te Kinga area.

Rural Sewerage Capital Works Reserve To fund enhancement and development sewerage schemes other than the Greymouth Area scheme.

Cobden Stormwater Mitigation Reserve To fund enhancement of stormwater management in Cobden.

Barrytown Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Atarau Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Ahaura Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Haupiri Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Nelson Creek Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Nelson Creek Infrastructure Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Ngahere Infrastructure Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Blackball Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Runanga Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.


Page | 97 of 123

Special funds

Kaiata Stillwater Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Karoro/Gladstone Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Karoro Infrastructure Development Reserve

To develop/improve infrastructure in the respective areas per the preference of people in the area.

South Beach/Paroa Infrastructure Reserve

To develop/improve infrastructure in the respective areas per the preference of people in the area.

Camerons Infrastructure Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Gladstone Infrastructure Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Arnold Valley Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Lake Brunner Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Hohonu Area Infra Reserve To develop/improve infrastructure in the respective areas per the preference of people in the area.

Infra Renewal Reserve To fund expenditure in connection with deferred maintenance, major maintenance and renewal in respect of land transport (including footpaths), wastewater, water supply, stormwater and solid waste

Moana Water Supply To fund any design options for a reticulated water supply servicing Moana (not signalled in this plan).

Flood Protection Reserve To fund capital works to enhance flood protection measures in the District for which Council is responsible for.

Cemetery Extension Reserve To fund additional capacity, renewal and maintenance of cemeteries.

Cemetery Maintenance Reserve To fund additional capacity, renewal and maintenance of cemeteries.

Footpath Reserve To fund the development or renewal of footpaths in the District (land transport activity).

Roading Reserve - Expenditure Committed

To spread funding of key roading (land transport) renewal projects, given that they do not have an equal funding requirement year to year.

Land Fill Reserve to fund capital works required for solid waste management

Airport Maintenance Reserve To fund the periodic re-seal of airport runway and other significant maintenance.

Airport Runway resealing reserve To fund the periodic re-seal of airport runway and other significant maintenance.

Disaster Recovery Reserve To fund Council’s excess on the loss of Council assets in the event of a major disaster (all activities).

Civil Defence Reserve To fund any extraordinary expenditure associated with providing Council’s emergency management function.

Rural Fire Authority Reserve To fund the expenditure associated with major rural fires and any significant renewals capital expenditure required for the rural fire activity.

Economic Development Reserve To fund economic development, including a share of land transport, wastewater, water supply, and stormwater development expenditure incurred via subdivision.

Harbour Endowment LS Reserves To fund any operating deficits of port related activities

Land Sale Reserve To fund purchase of land, key strategic assets and obtaining fee simple ownership of leasehold property; and to fund other significant projects as decided by Council as part of the Annual Plan.

Reserves Subdivision Contributions To fund the creation of new recreational areas/reserves.

Maori Land Compensation Reserve To fund part of the rent increases on land leased from the Mawhera Incorporation (all activities with associated leases).

TDS Reserve To fund a portion of any projects that may arise as a result of the Town Development Strategy.

Town Clock Reserve To fund renewal/major maintenance of town clock.

Gas Management Plan Reserve To fund a portion of any associated costs of identifying and mitigating effects of any land associated with historic gasworks.

District Planning Reserve To fund any large costs arising from District Plan reviews or one-off projects associated with planning and regulations.

Plant and Machinery Reserve To replace existing plant (vehicles), or effect major maintenance to existing plant.

Building & Property Gen Reserve To fund major maintenance and renewal of Council buildings and associated facilities excluding dedicated reserves (property activity).

Corp Equip and Furniture Reserve To fund the upgrade and renewal of office equipment and furniture; and to fund new office equipment and investment in new technology

Staff Costs Reserve To fund the cost of recruiting and replacing staff (all activities)

Sunshine Coach Reserve To fund any renewal and significant maintenance cost associated with the ‘Sunshine Coach’

Rental Housing Reserve To maintain in perpetuity, Council’s retirement housing stock.

Miners Rec Centre Reserve To fund the proposed Miners’ Recreation Centre


Page | 98 of 123

Special funds

Library Reserve To fund any key maintenance work or equipment upgrades required at Council’s District library.

Special Funds - Committed Expenditure Holds amounts already committed by Council from other Special Funds, but not yet spent

Port Plant Renewal To replace existing port operational plant or effect major maintenance to existing port operational plant.

CWS Ltd Share Sale Reserve General purpose reserve available for use in any Council activities.

Trusts and bequests

McGlashan Trust Maintenance development of war memorial areas in the District.

E White Bequest Surface development/maintenance of reserve land lying alongside or adjacent to the Greymouth/Hokitika railway line, including Petrie Avenue (parks and reserves, parking).

Mayoral Flood Relief Fund To assist victims of flooding and other adverse events.

Grey United Tennis Resurfacing Reserve Money held on behalf of the Grey United Tennis club

Citizens Emergency Relief Fund To assist victims of flooding and other adverse events.

Perotti Bequest A bequest for general municipal purposes (any activities).

Peters Bequest - Talking Books To purchase talking books for the library.

Vera Corbett Bequest To purchase library books.

Reserve Board Equity Equity relating to Reserve Boards that Council has administrative responsibility for.


Page | 99 of 123

activity funding impact statements (activities grouped as per 2015 Long Term Plan)

ROADING

ACTIVITY FUNDING IMPACT STATEMENT

2017 2018 2017 2018 2018

LTP Year 2 LTP Year 3 Actual Annual Plan Actual

$000 $000 $000 $000 $000


General rates, uniform annual general charges, rates penalties 2,811 2,884 2,867 2,828 2,940

Targeted rates - - - - -

Subsidies and grants for operating purposes 1,569 1,577 1,548 1,617 438

Fees and charges 17 18 60 17 24

Internal charges and overheads recovered - - - - -

Local authorities fuel tax, fines, infringement fees, & other

receipts 177 182 163 176 119

Total operating funding [A] 4,574 4,661 4,638 4,638 3,521


Payments to staff and suppliers 2,701 2,764 2,056 2,811 1,715

Finance costs 10 8 5 7 4

Internal charges and overheads applied 167 171 510 173 470

Other operating funding applications - - - - -

Total applications of operating funding [B] 2,878 2,943 2,571 2,991 2,189

Surplus (deficit) of operating funding [A - B] 1,696 1,718 2,067 1,647 1,332


Subsidies and grants for capital expenditure 2,060 2,071 1,185 2,389 859

Development and financial contributions - - - - -

Increase (decrease) in debt ( 23) ( 24) ( 23) ( 23) -

Gross proceeds from sale of assets - - 4 - -

Lump sum contributions - - - - -

Other dedicated capital funding - - - - -

Total sources of capital funding [C] 2,037 2,047 1,166 2,366 859


Capital expenditure

—to meet additional demand - - - - -

—to improve the level of service 325 333 22 383 26

—to replace existing assets 3,197 3,268 2,232 3,802 1,759

Increase (decrease) in reserves 211 164 254 ( 172) ( 172)

Increase (decrease) of investments - - 725 - 578

Total applications of capital funding [D] 3,733 3,765 3,233 4,013 2,191

Surplus (deficit) of capital funding [C − D] ( 1,696) ( 1,718) ( 2,067) ( 1,647) ( 1,332)

Funding balance: [A − B] + [C − D] - - - - -


Page | 100 of 123

ACTIVITY INCOME STATEMENT

2017 2018 2017 2018 2018


$000 $000 $000 $000 $000

REVENUE


Targeted rates (including targeted rates for water supply) - - - - -

Subsidies and grants (operating and capital) 3,629 3,648 2,733 4,006 1,297

User charges & regulatory revenue (consent fees,

infringements etc) 17 18 60 17 24


Other revenue 223 229 207 222 119

Total revenue 6,680 6,779 5,867 7,073 4,380

EXPENDITURE

Staff costs - - - - -

Operating & maintenance costs 2,701 2,764 2,056 2,811 1,715



Other expenses - - - - -

Depreciation 3,700 3,812 3,793 3,812 3,603

Total expenditure 6,578 6,755 6,364 6,803 5,792

Surplus (deficit) of activities 102 24 ( 497) 270 ( 1,412)


Page | 101 of 123

STORMWATER & FLOOD PROTECTION


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000


General rates, uniform annual general charges, rates penalties 972 977 995 1,077 1,118


Subsidies and grants for operating purposes - - - - -

Fees and charges - - - - 1



receipts - - - - -

Total operating funding [A] 972 977 995 1,077 1,119


Payments to staff and suppliers 354 331 447 348 273




Total applications of operating funding [B] 532 513 687 531 448

Surplus (deficit) of operating funding [A - B] 440 464 308 546 671


Subsidies and grants for capital expenditure - - - - -


Increase (decrease) in debt ( 11) ( 11) ( 11) 86 -

Gross proceeds from sale of assets - - -



Total sources of capital funding [C] ( 11) ( 11) ( 11) 86 -


Capital expenditure



—to replace existing assets 422 446 218 452 283

Increase (decrease) in reserves - - - - -


Total applications of capital funding [D] 429 453 297 632 671

Surplus (deficit) of capital funding [C − D] ( 440) ( 464) ( 308) ( 546) ( 671)



Page | 102 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE

General rates, uniform annual general charges, rates penalties 972 977 995 1,077 1,118


Subsidies and grants (operating and capital) - - - - -


infringements etc) - - - - 1


Other revenue 19 19 - 18 -

Total revenue 991 996 995 1,095 1,119

EXPENDITURE


Operating & maintenance costs 354 331 447 348 273




Depreciation 806 908 800 895 647


Surplus (deficit) of activities ( 347) ( 425) ( 492) ( 331) 24


Page | 103 of 123

SEWERAGE


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000


General rates, uniform annual general charges, rates penalties - - - - -

Targeted rates 2,463 2,568 2,416 2,414 2,489





receipts - - 1 - -




Finance costs 974 1,005 459 770 379




Surplus (deficit) of operating funding [A - B] 479 513 856 585 1,134



Development and financial contributions 14 15 70 14 127

Increase (decrease) in debt 4 ( 139) ( 138) ( 264) -

Gross proceeds from sale of assets - - - - -



Total sources of capital funding [C] 18 ( 124) ( 68) ( 250) 127


Capital expenditure


—to improve the level of service 141 - 435 - 184


Increase (decrease) in reserves 60 ( 150) 60 60 59

Increase (decrease) of investments - - ( 494) - 737

Total applications of capital funding [D] 497 389 788 335 1,261

Surplus (deficit) of capital funding [C − D] ( 479) ( 513) ( 856) ( 585) ( 1,134)



Page | 104 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE


Targeted rates (including targeted rates for water supply) 2,463 2,568 2,416 2,414 2,489





Other revenue 28 29 71 28 127

Total revenue 2,591 2,700 2,578 2,550 2,734

EXPENDITURE



Finance costs 974 1,005 459 770 379



Depreciation 963 1,102 1,383 984 877




Page | 105 of 123

WATER SUPPLY


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000



Targeted rates 2,184 2,304 2,115 2,206 2,145


Fees and charges - - 3 - 3



receipts - - - - -



Payments to staff and suppliers 1,085 1,153 842 1,095 751

Finance costs 395 403 225 336 174






Subsidies and grants for capital expenditure - - 316 - -

Development and financial contributions - - 18 - 39





Total sources of capital funding [C] ( 114) ( 117) 220 ( 130) 39


Capital expenditure


—to improve the level of service - - 195 4 82


Increase (decrease) in reserves ( 24) ( 24) ( 24) ( 24) ( 24)


Total applications of capital funding [D] 478 516 961 509 1,000




Page | 106 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE



Subsidies and grants (operating and capital) - - 316 - -


infringements etc) - - 3 - 3



Total revenue 2,198 2,318 2,452 2,220 2,187

EXPENDITURE


Operating & maintenance costs 1,085 1,153 842 1,095 751

Finance costs 395 403 225 336 174



Depreciation 563 649 506 610 457


Surplus (deficit) of activities 43 ( 2) 569 43 543


Page | 107 of 123

SOLID WASTE MANAGEMENT


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000


General rates, uniform annual general charges, rates penalties 213 236 220 251 261

Targeted rates 1,295 1,328 1,340 1,297 1,369

Subsidies and grants for operating purposes 46 47 54 46 28

Fees and charges 735 754 574 732 540



receipts - - - - -




Finance costs 351 355 23 306 24


Other operating funding applications - - 72 - 108






Increase (decrease) in debt 4,572 ( 154) ( 12) ( 225) -




Total sources of capital funding [C] 4,572 ( 154) ( 12) ( 225) -


Capital expenditure


—to improve the level of service 4,748 27 316 27 363

—to replace existing assets - - 7 - 1

Increase (decrease) in reserves 10 10 10 10 10


Total applications of capital funding [D] 4,758 37 613 37 449




Page | 108 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE



Subsidies and grants (operating and capital) 46 47 54 46 28




Other revenue - - - - -

Total revenue 2,289 2,365 2,188 2,326 2,198

EXPENDITURE



Finance costs 351 355 23 306 24


Other expenses - - 72 - 108

Depreciation 119 122 136 293 133


Surplus (deficit) of activities 67 69 489 ( 31) 316


Page | 109 of 123

EMERGENCY MANAGEMENT


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000





Fees and charges 6 6 - - -



receipts - - - - -

Total operating funding [A] 223 229 219 127 129



Finance costs 17 18 - 15 8



Total applications of operating funding [B] 203 209 136 123 83









Total sources of capital funding [C] ( 5) ( 5) ( 5) ( 4) -


Capital expenditure


—to improve the level of service 15 15 - - -

—to replace existing assets - - 1 - -

Increase (decrease) in reserves - - 40 - -


Total applications of capital funding [D] 15 15 78 - 46




Page | 110 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE





infringements etc) 6 6 - - -


Other revenue - - - - -

Total revenue 223 229 219 127 129

EXPENDITURE

Staff costs 43 45 47 30 11


Finance costs 17 18 - 15 8



Depreciation 12 12 5 5 4

Total expenditure 215 221 141 128 87



Page | 111 of 123

ENVIRONMENTAL SERVICES


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000




Subsidies and grants for operating purposes - - 9 - -

Fees and charges 982 1,008 1,061 1,001 814



receipts 66 67 119 123 115




Finance costs - - - - -

Internal charges and overheads applied 1,517 1,555 1,578 1,642 1,431



Surplus (deficit) of operating funding [A - B] 31 35 94 ( 30) ( 47)



Development and financial contributions 46 47 6 25 69

Increase (decrease) in debt - - - - -




Total sources of capital funding [C] 46 47 6 25 69


Capital expenditure


—to improve the level of service - - - 15 -


Increase (decrease) in reserves 70 ( 36) 34 ( 24) 30

Increase (decrease) of investments - - 59 - ( 11)

Total applications of capital funding [D] 77 82 100 ( 5) 22

Surplus (deficit) of capital funding [C − D] ( 31) ( 35) ( 94) 30 47



Page | 112 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE



Subsidies and grants (operating and capital) - - 9 - -


infringements etc) 982 1,008 1,061 1,001 814


Other revenue 112 114 125 148 184

Total revenue 1,923 1,974 2,048 2,011 1,893

EXPENDITURE

Staff costs 11 11 31 20 5


Finance costs - - - - -



Depreciation 40 42 3 2 3




Page | 113 of 123

OTHER TRANSPORT


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000





Fees and charges 476 515 385 462 386



receipts 32 33 43 31 63

Total operating funding [A] 861 946 788 869 839


Payments to staff and suppliers 1,108 631 621 777 466

Finance costs 132 182 84 113 73



Total applications of operating funding [B] 1,486 1,066 946 1,136 768

Surplus (deficit) of operating funding [A - B] ( 625) ( 120) ( 158) ( 267) 71




Increase (decrease) in debt 690 432 ( 1) 920 -

Gross proceeds from sale of assets 20 20 460 - -



Total sources of capital funding [C] 710 452 459 920 -


Capital expenditure


—to improve the level of service - - 87 - 84

—to replace existing assets 44 269 31 592 ( 58)

Increase (decrease) in reserves 41 63 186 61 ( 47)



Surplus (deficit) of capital funding [C − D] 625 120 158 267 ( 71)



Page | 114 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE








Total revenue 881 966 788 869 839

EXPENDITURE

Staff costs 210 215 170 271 183


Finance costs 132 182 84 113 73



Depreciation 288 296 188 224 391


Surplus (deficit) of activities ( 893) ( 396) ( 346) ( 491) ( 320)


Page | 115 of 123

PROPERTY AND HOUSING


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000




Subsidies and grants for operating purposes - - - - 40

Fees and charges 832 854 769 778 797

Internal charges and overheads recovered 267 274 255 351 210


receipts - - - - -







Total applications of operating funding [B] 927 947 934 1,063 702





Increase (decrease) in debt ( 81) ( 85) ( 47) 489 -

Gross proceeds from sale of assets 100 100 126 50 -



Total sources of capital funding [C] 19 15 79 539 -


Capital expenditure


—to improve the level of service - - 315 335 24


Increase (decrease) in reserves 136 139 25 ( 22) ( 111)






Page | 116 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE



Subsidies and grants (operating and capital) - - - - 40



Internal charges and overheads recovered 267 274 255 351 210

Other revenue 100 100 251 50 -

Total revenue 1,199 1,228 1,275 1,179 1,047

EXPENDITURE





Other expenses - - 21 - -

Depreciation 380 398 401 391 338




Page | 117 of 123

COMMUNITY FACIITIES AND EVENTS


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000




Subsidies and grants for operating purposes 31 32 76 30 30

Fees and charges 1,322 1,352 1,049 1,323 546



receipts - - 1 - 1




Finance costs 410 406 199 334 162


Other operating funding applications - - ( 272) - -


Surplus (deficit) of operating funding [A - B] 47 67 ( 359) 109 ( 770)


Subsidies and grants for capital expenditure 400 400 1,647 400 826


Increase (decrease) in debt 1,482 ( 334) 559 ( 138) -




Total sources of capital funding [C] 1,882 66 2,206 262 826


Capital expenditure


—to improve the level of service 1,849 7 1,517 260 1,345


Increase (decrease) in reserves ( 60) ( 22) ( 552) ( 32) ( 1,029)

Increase (decrease) of investments - - 744 - ( 372)

Total applications of capital funding [D] 1,929 133 1,847 371 56

Surplus (deficit) of capital funding [C − D] ( 47) ( 67) 359 ( 109) 770



Page | 118 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE



Subsidies and grants (operating and capital) 431 432 1,723 430 856


infringements etc) 1,322 1,352 1,049 1,323 546


Other revenue - - 1 - 1

Total revenue 4,586 4,704 5,647 4,779 4,515

EXPENDITURE

Staff costs 1,315 1,349 1,587 1,317 1,331


Finance costs 410 406 199 334 162


Other expenses - - ( 272) - -

Depreciation 850 886 1,223 1,062 1,238


Surplus (deficit) of activities ( 403) ( 419) 65 ( 553) ( 1,182)


Page | 119 of 123

DEMCOCRACY AND ADMINISTRATION


2017 2018 2017 2018 2018


$000 $000 $000 $000 $000



Targeted rates 273 280 295 344 365

Subsidies and grants for operating purposes - - 2 - 37


Internal charges and overheads recovered 5,498 5,638 5,478 5,909 4,799


receipts 676 676 544 656 63




Finance costs 1 - 1 10 -








Increase (decrease) in debt ( 4) ( 4) - 110 -

Gross proceeds from sale of assets 1 1 - 1 -



Total sources of capital funding [C] ( 3) ( 3) - 111 -


Capital expenditure




Increase (decrease) in reserves 458 420 539 380 ( 6)






Page | 120 of 123


2017 2018 2017 2018 2017


$000 $000 $000 $000 $000

REVENUE


Targeted rates (including targeted rates for water supply) 273 280 295 344 365

Subsidies and grants (operating and capital) - - 2 - 37



Internal charges and overheads recovered 5,498 5,638 5,478 5,909 4,799

Other revenue 677 677 544 657 63

Total revenue 7,905 7,996 7,804 8,296 6,686

EXPENDITURE

Staff costs 3,544 3,604 3,423 3,778 2,921


Finance costs 1 - 1 10 -



Depreciation 223 229 263 274 218


Surplus (deficit) of activities 446 455 595 333 432


Page | 121 of 123

Accounts Receivable and Rates Debt

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

Mar-15 Jun-15 Sep-15 Dec-15 Mar-16 Jun-16 Sep-16 Dec-16 Mar-17 Jun-17 Sep-17 Dec-17 Mar-18

Rates Debtors

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 14 May 2018 In-Committee items

Page | 122 of 123

[H] In-Committee items

COUNCIL-IN-COMMITTEE

Exclusion of the Public

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

RECOMMENDATION:

That Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act:

Item No.

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

1. In Committee Ordinary Minutes dated 14 May 2018

Good reason to withhold exists under Section 7

Section 48(1)a

2. Chief Executive Officer – Council assessment of CEO performance (2017) and agreement on 2018 performance framework

Good reason to withhold exists under Section 7

Section 48(1)a

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Item No.

1. Minutes of meeting only 7(2)(b)(ii),7(2)(h),

2.

To protect the privacy of natural persons including that of deceased natural persons. Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

7(2)(a), 7(2)(i)

That pursuant to Standing Orders 2.16.4 the Chief Executive, Managers and Minutes Secretary are permitted to remain at this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed.

Grey District Council Agenda ~ Ordinary Meeting of Council ~ 14 May 2018 Council resume in-open meeting

Page | 123 of 123

[I] Council resume in-open meeting

RATIFICATION OF ANY DECISIONS IN OPEN

CLOSURE