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KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD

REGULAR MEETING OF


Thursday, April 25, 2019 at 6:15 p.m. (In-camera Session 6:15 p.m. – Open Session 7:00 p.m.)

Roy H. Wilfong Boardroom, Education Centre 1994 Fisher Drive, Peterborough, Ontario

Character Makes a Difference

The Character Attribute for April is Responsibility

A G E N D A

ITEM 1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT ITEM 2. COMMITTEE OF THE WHOLE

(Open Session of the Regular Meeting resumes at 7:00 p.m.) ITEM 3. NATIONAL ANTHEM AND A MOMENT OF SILENCE ITEM 4. CHARACTER ATTRIBUTE – STUDENT TRUSTEE ACCOLADES PRESENTATION Teira Brown, Volunteer, Waverley Public School Jill Fanning, Volunteer, Roseneath Centennial Public School Cheryl Higgins, Volunteer, Roger Neilson Public School ITEM 5. ADOPTION OF AGENDA ITEM 6. DECLARATIONS OF CONFLICTS OF INTEREST ITEM 7. ADOPTION OF MINUTES

7.1 For the Regular Meeting of Kawartha Pine Ridge District School Board held on Tuesday, March 26, 2019 – **

7.2 For the Emergent Meeting of Kawartha Pine Ridge District School Board held on Wednesday, April 17, 2019 – **

ITEM 8. EDUCATIONAL PRESENTATIONS ITEM 9. DELEGATIONS

9.1 DELEGATIONS (10 minutes)

9.2 DELEGATIONS (3 minutes)

9.3 DISPOSITION OF DELEGATION CONCERNS

Regular Board Agenda Thursday, April 25, 2019

ITEM 10. BUSINESS ARISING FROM THE MINUTES ITEM 11. STUDENT TRUSTEE REPORT – ** ITEM 12. DECISION ITEMS

12.1 COMMITTEE DECISION REPORTS

12.1.1 Resource Committee Report – ** 12.1.2 Chairpersons’ Committee Report – **

12.2 DECISION REPORTS 12.2.1 Appointment of Student Trustees – ** 12.2.2 Awards and Scholarships – Campbellford District High

School – ** 12.2.3 Awards and Scholarships – Bowmanville High School – ** 12.2.4 Awards and Scholarships – East Northumberland

Secondary School – ** 12.2.5 Awards and Scholarships – East Northumberland

Secondary School – ** ITEM 13. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA)

REPORT ITEM 14. CORRESPONDENCE ITEM 15. INFORMATION ITEMS – CONSENT ITEMS

15.1 Equity, Diversity and Inclusion Committee Report – ** 15.2 Program Review Committee Report – **

15.3 Student Transportation Services of Central Ontario – ** 15.4 Budget Committee Report – ** 15.5 Special Education Advisory Committee Report – ** 15.6 First Nations Education Services Agreement Committee – ** 15.7 Indigenous Education Advisory Committee Report – ** ITEM 16. BOARD MEMBER ADDITIONS ITEM 17. FUTURE MEETING DATES – ** ITEM 18. QUESTION PERIOD

Regular Board Agenda Thursday, April 25, 2019

ITEM 19. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION ITEM 20. ADJOURNMENT – **Copy Attached Note: If unable to attend, please advise Susan Beacock, Executive Liaison to the

Trustees, at [email protected]

Item 7.1 April 25, 2019

SUBJECT TO BOARD APPROVAL 1

DRAFT MINUTES OF THE REGULAR MEETING OF

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD HELD TUESDAY, MARCH 26, 2019 AT 7:00 P.M.

ROY H. WILFONG BOARDROOM, EDUCATION CENTRE AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO

PRESENT

Diane Lloyd (Chairperson of the Board), Sarah Bobka (Vice-chairperson of the Board), Cathy Abraham, Terry Brown, Cyndi Dickson, Kailee Dupuis, Rose Kitney, Jaine Klassen Jeninga, Angela Lloyd, Steve Russell, Aidan Hussey (Student Trustee), and Lindsey Keene (Student Trustee). Trustee Shirley Patterson attended via teleconference. Regrets: Nil.

Absent: Nil.

Also Present: J. Leclerc, C. Arnew, A. Duncan, S. Girardi, G. Ingram,

P. Mangold, J. Nigro, G. Tompkins, J. Tompkins; L. Piccinin, G. Kidd, and S. Beacock.

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT The Chairperson called the meeting to order at 6:15 p.m. The Chairperson recognized and acknowledged that the Board is meeting on the traditional territory of the Mississauga First Nations.

2. COMMITTEE OF THE WHOLE It was,

Moved by: Trustee Abraham Seconded by: Trustee Kitney

(19-063) That the Board move into Committee of the Whole, In-camera (6:15 p.m.).

CARRIED The Open Session of the meeting resumed at 7:00 p.m.

3. NATIONAL ANTHEM AND A MOMENT OF SILENCE The meeting was opened with the singing of the National Anthem followed by a Moment of Silence.

Regular Board Meeting Page 2 Thursday, April 25, 2019 SUBJECT TO BOARD APPROVAL 4. CHARACTER ATTRIBUTE – STUDENT TRUSTEE

Student Trustee Aidan Hussey spoke to this month’s character attribute, Honesty.

5. ADOPTION OF AGENDA

It was,

Moved by: Trustee Dickson Seconded by: Trustee Russell

(19-064) That the agenda be adopted to include the following topics under Board

Member Additions: • Epilepsy Awareness Day • PFlag Durham Region Annual Gala • Equity and Empathy at Millbrook South Cavan Public School • Special Olympics at East Northumberland Secondary School • Brighton Public School • Hope Project at East Northumberland Secondary School • Grafton Public School • Invitation to Trustees and Senior Administration

CARRIED 6. DECLARATIONS OF CONFLICTS OF INTEREST

At this point in the agenda pursuant to the Municipal Conflict of Interest Act Revised Statutes of Ontario 1990 Chapter M.50, Trustee Cathy Abraham disclosed a conflict of interest regarding Item 12.2.2 Ontario Public School Boards’ Association (OPSBA) Report Recommendation 1 and stated that the general interest, being her position as the President of OPSBA, and left the meeting room during the presentation of the item.

7. ADOPTION OF MINUTES 7.1 Regular Board Meeting – Thursday, February 28, 2019

It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham

(19-065) That the minutes for the Regular Board meeting held on Thursday,

February 28, 2018 be adopted as recorded. CARRIED

Regular Board Meeting Page 3 Thursday, April 25, 2019 SUBJECT TO BOARD APPROVAL 8. EDUCATIONAL PRESENTATIONS 9. DELEGATIONS 10. BUSINESS ARISING FROM THE MINUTES 11. STUDENT TRUSTEE REPORT

A. Hussey, Student Trustee provided an update on school events happening across the Board’s jurisdiction with special mention of Juke Box Mania at Kenner Collegiate and Team 11 from Adam Scott Collegiate Vocational Institute, that achieved one point shy of a perfect score, at the engineering challenge. Trustee Hussey highlighted the overseas trips taken by high school students during the March break. L. Keene, Student Trustee reported on several fundraising events happening throughout the Clarington and Northumberland areas, touched on the provincial government announcements, Grade 10 OSSLT testing and the upcoming student trustee elections for 2019-2020.

12. DECISION ITEMS 12.1 COMMITTEE DECISION REPORTS

12.1.1 Resource Committee Report

C. Abraham, Acting Committee Chairperson reported that the committee met on March 6, 2019 to receive the 2017-2018 Occupational Health and Safety/Workers’ Safety and Insurance Board (WSIB) Report, submission results for the Request For Proposal of Contract Custodial Management and Services at Apsley Central Public School and the Education Centre, and details regarding extension of the Board Sponsored Long Term Disability Benefits plan. Committee members were presented with updates pertaining to declining enrolment and programming support for Clarke High School and Port Hope High School. Administration shared with the Board that options of additional resources and other enhancements were presented at these meeting as adopted measures to keep these small schools viable. It was,

Moved by: Trustee Abraham Seconded by: Trustee Bobka

Regular Board Meeting Page 4 Thursday, April 25, 2019 SUBJECT TO BOARD APPROVAL

(19-066) That the Board sponsored Long Term Disability Benefits Plan, being administered by Manulife Financial, be extended for the period September 1, 2019 up to and including August 31, 2020, if required.

CARRIED It was,

Moved by: Trustee Abraham Seconded by: Trustee Dickson

(19-067) That Dexterra Integrated Facilities Management be awarded

the contract for Custodial Management and Services at Apsley Central Public School and the Education Centre for a 60 month term beginning April 1, 2019 for a total of $1,139,284.23 including net taxes (2.16%).

CARRIED It was,

Moved by: Trustee Abraham Seconded by: Trustee Dickson

(19-068) That the Resource Committee Report, dated March 26, 2019,

be received for information. CARRIED

12.2 DECISION REPORTS 12.2.1 Award and Scholarships – Campbellford District High School

G. Ingram, Superintendent reported that Team Eagle wishes to establish a scholarship fund in the amount of $1,000.00 renewable up to four years dependent on re-application for renewal for a graduating student of Campbellford District High School. Selection of the successful applicant will be made by a representative from Team Eagle. It was,

Moved by: Trustee Dickson Seconded by: Trustee Kitney

(19-069) That the Kawartha Pine Ridge District School Board approve

the establishment of the Team Eagle Scholarship award in the amount of $1,000.00 renewable up to four years dependent on re-application for renewal to be presented annually to a graduating student of Campbellford District High School who has met the award criteria.

CARRIED


12.2.2 Ontario Public School Boards’ Association (OPSBA) Chairperson Lloyd reported that in accordance with Board Policy B-4.1, Association Membership, the Board is to annually review its membership in OPSBA at the March Board meeting and to appoint one trustee to act as its Director and Delegate Member who will vote on behalf of the Board and the annual, general and regional OPSBA meetings. The Board will also appoint another trustee who will act as an Alternate Director and Delegate Member in the absence of the Director and Delegate Member. It was,

Moved by: Trustee D. Lloyd Seconded by: Trustee Dickson

(19-070) That the Kawartha Pine Ridge District School Board reaffirm

its membership in the Ontario Public School Boards’ Association for 2019.

Comments were made by the Board around the value and

benefits of the OPSBA association membership. The motion was…………………………………………..CARRIED

The Vice-chairperson called for nominations for the Director and Delegate Member. Trustee A. Lloyd nominated Trustee Jaine Klassen Jeninga, seconded by Trustee C. Abraham. Trustee R. Kitney nominated Trustee Cyndi Dickson, seconded by Trustee K. Dupuis. There were no further nominations. Trustees Klassen Jeninga and Dickson confirmed their nominations to stand. Trustee Klassen Jeninga thanked her nominators and spoke to her nomination. Trustee Dickson thanked her nominators and spoke to her nomination. Following a ballot vote.


It was, Moved by: Trustee A. Lloyd

Seconded by: Trustee Brown

(19-071) That Trustee Jaine Klassen Jeninga be appointed as the Director and Delegate Member from March 2019 until March 2020.

CARRIED The Vice-chairperson called for nominations for the Alternate Director and Delegate Member. Trustee A. Lloyd nominated Trustee Rose Kitney seconded by Trustee C. Abraham. Trustee R. Kitney nominated Trustee Cyndi Dickson seconded by Trustee K. Dupuis. Trustee C. Dickson nominated Trustee Terry Brown seconded by Trustee A. Lloyd. There were no further nominations. Trustee Kitney confirmed that she was willing to let her name stand. Trustees Brown and Dickson extended thanks to their nominators but declined the nomination. It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Abraham

(19-072) That Trustee Rose Kitney be appointed as the Alternate

Director and Delegate Member from March 2019 until March 2020.

CARRIED

13. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) REPORT Trustee C. Dickson, the Board’s Delegate Member of OPSBA, drew attention to the report she provided to trustees. Trustee A. Lloyd noted the upcoming Eastern Regional Meeting on April 13, 2019 to be held in Bracebridge.

14. CORRESPONDENCE Nil.


15. INFORMATION ITEMS – CONSENT ITEMS

It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Klassen Jeninga

(18-073) That the following agenda items for the Tuesday, March 26, 2019 Board

meeting be received for information: • Item 15.1 Employee Recognition Committee Report • Item 15.3 Special Education Advisory Committee Report • Item 15.4 Program Review Committee Report Requests were made by trustees to pull the following reports for comment and/or discussion: • Item 15.1 Employee Recognition Committee Report • Item 15.2 Parent Involvement Committee Report The motion was ...................................................................................... CARRIED 15.1 Employee Recognition Committee Report

Trustee Abraham reported that the committee met on February 28, 2019 confirming that the dinner will be held on June 4, 2019, at the Best Western Cobourg Inn and Convention Centre.

15.2 Parent Involvement Committee Report Trustee Kitney reported that the committee met on March 18, 2019 and noted that this year’s annual Trustee/School Council Dialogue will take place on May 2, 2019 at 6:00 p.m., at the Dalewood Golf and Country Club in Cobourg.

16. BOARD MEMBER ADDITIONS Trustee Abraham drew attention to Epilepsy Awareness Day, and spoke to her attendance at the March 26, Durham Region Annual PFlag Gala. Trustee Angela Lloyd noted the wonderful participation of students and display of equity and empathy at Millbrook South Cavan Public School during a recent wheel chair sports event. Trustee Dickson spoke to her attendance at the Special Olympics event held at East Northumberland Secondary School and the recent visit of MPP David Piccini to Brighton Public School.


Trustee Hussey spoke to the Hope Project at East Northumberland Secondary School to create a walkway of bricks and a commemorative Garden of Hope for the school community. The project is a school wide initiative to raise money for cancer research, as supported by the Terry Fox Foundation. Trustee Klassen Jeninga reported that MPP David Piccini visited Grafton Public School and responded to a variety of questions asked by students. Trustee Russell extended an invitation to Trustees and senior administration to the upcoming theatre performance of Spamalot at Showplace in Peterborough.

17. FUTURE MEETING DATES Chairperson D. Lloyd drew attention to the future meeting dates listed in the Board agenda.

18. QUESTION PERIOD Chairperson D. Lloyd opened the meeting to questions from the floor.

19. REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION 19.1 Resource Committee Report – Recommendation 1

It was,

Moved by: Trustee Bobka Seconded by: Trustee Brown

(19-074) That Resource Committee Report, Agenda Item IC.7.1,

Recommendation 1, considered in the Committee of the Whole Board meeting on Tuesday, March 26, 2019 be approved.

CARRIED 20. ADJOURNMENT

It was,

Moved by: Trustee A. Lloyd Seconded by: Trustee Brown

(19-075) That the meeting be adjourned (8:10 p.m.).

CARRIED


____________________ Diane Lloyd

Chairperson of the Board

____________________ Jennifer Leclerc

Director of Education and Secretary of the Board

Kawartha Pine Ridge District School Board

Item 7.2 April 25, 2019

SUBJECT TO BOARD APPROVAL 1

DRAFT MINUTES OF THE EMERGENT MEETING OF

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD HELD WEDNESDAY, APRIL 17, 2019 AT 4:30 P.M.

ROY H. WILFONG BOARDROOM, EDUCATION CENTRE AT 1994 FISHER DRIVE, PETERBOROUGH, ONTARIO

PRESENT

Diane Lloyd (Chairperson of the Board), Sarah Bobka (Vice-chairperson of the Board), Terry Brown, Rose Kitney, Angela Lloyd and Steve Russell. Trustees Cathy Abraham and Jaine Klassen Jeninga attended via teleconference. Regrets: Trustees Cyndi Dickson and Shirley Patterson.

Absent: Nil.

Also Present: J. Leclerc; G. Kidd, and S. Beacock.

1. CALL TO ORDER AND LANDACKNOWLEDGEMENT

The Chairperson called the meeting to order at 4:30 p.m. The Chairperson recognized and acknowledged that the Board is meeting on the traditional territory of the Mississauga First Nations.

2. ADOPTION OF AGENDA It was,

Moved by: Trustee Brown Seconded by: Trustee Kitney

(19-076) That the agenda be adopted as printed. CARRIED

3. DECISION ITEM

3.1 Draft Letter to Local MPPs

Chairperson, D. Lloyd shared a draft letter for consideration of the Board, with regard to changes in provincial education directions, specifically the increase in secondary class size average (Appendix A to the report) to be sent to all local MPPs, with copies to the Minister of Education and the Ontario Public School Boards’ Association.

Emergent Board Meeting Page 2 Wednesday, April 17, 2019 SUBJECT TO BOARD APPROVAL

Following discussion and comments expressed by Trustees,

It was, Moved by: Trustee A. Lloyd

Seconded by: Trustee Kitney

(19-077) That the draft letter be sent to all local MPPs, with copies to the Minister of Education and the Ontario Public School Boards’ Association.

CARRIED 4. ADJOURNMENT

It was,

Moved by: Trustee Brown Seconded by: Trustee Russell

(19-078) That the meeting be adjourned (4:56 p.m.).

CARRIED

____________________ Diane Lloyd

Chairperson of the Board

____________________ Jennifer Leclerc

Director of Education and Secretary of the Board


Item 11 April 25, 2019

Student Trustee Report

Aidan Hussey

The weather is beginning to change, however nothing is changing at KPR. Yes, you heard me correctly, the students and staff of KPR are still continuing to do amazing things, and making a difference in the lives of others. April was a wonderful month, with many amazing things taking place.

In the Student Leadership Group, on Wednesday April 3, 2019, we hosted our

annual Student Trustee Elections, and elected two new fantastic student trustees for the 2019-2020 school year. I am fully confident that they will do a fantastic job representing our school board, and the amazing students within it. Also, coming up on April 29, 2019, is our annual Student Leadership Group Conference which highlights all of the amazing work that has been done thus far by students. The theme of this conference is Be Well. With many educational workshops planned, we hope to inspire students to make a positive change in their schools, by promoting wellness.

On April 10, 2019, International Day of Pink was being celebrated across the

world. All pink days host a very special feeling in Canada, as it was started by two high school students in Nova Scotia. The International Day of Pink seeks to create inclusiveness for all. It aims to create unity and awareness to stop homophobia, transphobia, transmisogyny, and all forms of bullying. It was a wonderful day, with many schools participating in the pink festivities. Some of these included, Enniskillen Public School, Armour Heights Public School, Lakefield District Public School, just to name a few of the schools that did a phenomenal job displaying inclusivity.

KPR also likes to celebrate different types of academic achievements. At

Lakefield District Public School, Mrs. Moore’s Grade 1 and 2 class used BeeBots to teach students how to code. This allowed students to think of math a different way - very cool. Also, in the arts, Colborne Public Schools Drumline came first at the Canadian Drumline Association’s, Greater Toronto Area, Regional Competition. It is amazing how school can give students the opportunity to learn so many different things, yet still learn the same skills of hard work, and dedication. Congratulations to all.

As I look back on what has been a fantastic month, I realize that I should change

my opening statement. Things at KPR are changing, because these amazing students, staff, and board members are changing lives of others, and that is very very special. Lindsey Keene Students at KPR have been up to some amazing things this April. They have been making a difference in their communities, performing and sharing in the arts, and making scientific discovery. Fundraising efforts have been going on in several schools this month. The students in Thomas A. Stewart Secondary School’s Interact program raised $3000 for TAS Poverty Intervention, and students at Bowmanville High School ran a shoe drive for Soles 4 Souls. In preparation for cancer-fundraising efforts in May and June, KPR

Item 11 April 25, 2019 Student Trustee Report Page 2

schools that are doing Relay for Life have been hosting their Relay Rallies this month. The Relay Rallies share the purpose and work of the Canadian Cancer Society while getting students excited for Relay for Life, long marathon events that are fun and for a good cause. As Relay fundraising typically commences on the day of the Rally, we wish all these schools the best of luck in their ongoing fundraising efforts.

April and March has also been a busy time for the arts in KPR. At the end of March, six students from Cobourg Collegiate Institute put on the half-hour comedic play Take 5. The short and sweet show detailed the mess of a man that finds himself stranded onstage in the middle of a running show, and chaos ensues. The cast performed two evening shows and travelled to feeder schools to perform as well. Performing on April 3 - 4, 2019, students from Bowmanville High School’s dance programs and classes performed their Legacies showcase. The showcase, choreographed in part by BHS’ own students, was comprised of multiple dance forms that highlighted the learning of BHS students throughout the dance classes this year.

On April 12, students from across KPR came together to celebrate their musical accomplishments at the B# music festival. The festival was named for Blaine Sharpe, a former music teacher at Clarke High School who passed away from cancer. After Bowmanville High School, Courtice Secondary School, Cobourg Collegiate Institute, East Northumberland Secondary School, and Clarington Central Secondary School school bands performed, one student from each school received a $300 scholarship to further their music education in memory of Mr. Sharpe. Congratulations to all of the winners and all of the performers for a fantastic morning of performance and music.

Finally, KPR students from elementary and secondary schools alike travelled to Trent University for the Peterborough Regional Science Fair this month. High school students from East Northumberland Secondary School, Clarington Central Secondary School, and Port Hope High School competed in the senior divisions while students from Kawartha Heights Public School, Queen Mary Public School, Westmount Public School, North Cavan Public School, Apsley Central Public School, Prince of Wales Public School, James Strath Public School, and C.R. Gummow Public School participated in the junior divisions to showcase their scientific discoveries. Many of these students placed 1st, 2nd, or 3rd in their categories, which is a testament to the creative and innovative minds at KPR.

As April wraps up and the warm weather settles in hopefully for good, the end of the school year is almost upon us. As Trustee Hussey and I look forward to OSTA-AECO’s final conference in May, we realize that it coincides with a board meeting, which leaves us with one meeting left at the board table before the end of the year. However, we can happily look forward to what comes next for KPR, as we know student voice will be in great hands.

Item 12.1.1 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD RESOURCE COMMITTEE REPORT The committee met on April 10, 2019 and reports as follows. ATTENDANCE Present: Trustees Angela Lloyd (Committee Chairperson), Cathy Abraham,

Terry Brown, and Cyndi Dickson. Trustee Rose Kitney attended via teleconference. Also Present: Trustees Diane Lloyd (Chairperson of the Board), Sarah Bobka (Vice-

chairperson of the Board), C. Arnew, S. Girardi, P. Mangold, A. Foster, J. Stewart; and S. Foss.

2018-2019 Second Quarter Financial Variance Report April Foster, Senior Manager, Financial Systems, Reporting and Payroll, reviewed the 2018-2019 Second Quarter Financial Variance Report (Appendix A). The report is based on preliminary October 31, 2018 enrolment, projected March 31, 2019 enrolment, and six months’ financial activity, ending February 28, 2019. Total enrolment is 104.49 ADE higher than budget, and is comprised of 128.0 ADE favourable elementary, and 23.5 ADE unfavourable secondary. Revenue has increased by $2,800,000, offset by a $7,379,000 Expense increase, resulting in a projected decrease in surplus by $4,579,000. The projected 2018-2019 Capital spending is forecasted to be $0.4 million less than budget. Norwood District High School Refresh Phase 2 Tender Superintendent Arnew reported that at the November 22, 2018 Board Meeting the Board approved capital expenditures for Maintenance and Program Enhancements to schools. Included in these projects was Norwood District High School Refresh Phase 2. Tender results have been received (Appendix B). Following questions of clarification, a motion was adopted that the tender for the Norwood District High School Refresh Phase 2 be awarded to 784437 Ontario Inc. O/A Snyder Construction in the amount of $1,790,806.92 including net tax (2.16%).

Item 12.1.1 April 25, 2019 RESOURCE COMMITTEE REPORT Page 2

Westmount Public School Refresh Superintendent Arnew reported that at the November 22, 2018 Board Meeting the Board approved capital expenditures for Maintenance and Program Enhancements to schools. Included in these projects was Westmount Public School Refresh and Superintendent Arnew reviewed the scope of the work with the committee. Tender results have been received (Appendix C). Following questions of clarification, a motion was adopted that the tender for the Westmount Public School Refresh be awarded to Garritano Brothers Ltd.in the amount of $1,646,441.16 including net tax (2.16%). Courtice Secondary School Technical Shop and Science Room Upgrades and Roof Replacement Tender Superintendent Arnew reported that at the November 22, 2018 Board Meeting the Board approved capital expenditures for Maintenance and Program Enhancements to schools. Included in these projects was Courtice Secondary School Technical Shop and Science Room Upgrades and Roof Replacement. Superintendent Arnew reviewed the scope of the work with the committee. Tender results have been received (Appendix D). Following questions of clarification, a motion was adopted that the tender for the Courtice Secondary School Technical Shop and Science Room Upgrades and Roof Replacement be awarded to Gerr Construction Limited in the amount of $1,646,428.00 including net tax (2.16%). Review of Board Policies B-8.1, Partnerships in Education, B-4.2, Goods and Services Tax / Harmonized Sales Tax (GST/HST) and School Authorities, and BA-4.3, Petty Cash Funds Superintendent Arnew reported that in accordance with the Policy Review Schedule for the 2018-2019 school year, Board Policies B-8.1, Partnerships in Education, B-4.2, Goods and Services Tax / Harmonized Sales Tax (GST/HST) and School Authorities, and BA-4.3, Petty Cash Funds have been reviewed. Minor housekeeping revisions are required for Board Policies B-8.1, Partnerships in Education (Appendix E) and B-4.2, Goods and Services Tax / Harmonized Sales Tax (GST/HST) and School Authorities (Appendix F). No revisions are being recommended for Board Policy BA-4.3, Petty Cash Funds (Appendix G). Motions were adopted to approve Board Policies B-8.1, Partnerships in Education, B-4.2, and Goods and Services Tax / Harmonized Sales Tax (GST/HST) and School Authorities as revised, and to approve Board Policy BA-4.3, Petty Cash Funds with no changes.

Item 12.1.1 April 25, 2019 RESOURCE COMMITTEE REPORT Page 3

Review of Board Policy HR-6.1, Leave of Absence Superintendent Girardi reported that in accordance with the Policy Review Schedule for the 2018-2019 school year, Board Policy HR-6.1, Leave of Absence (Appendix H) has been reviewed. The proposed revisions reflect updated language, current practice and legislation. A motion was adopted to approve Board Policy HR-6.1, Leave of Absence as revised. RECOMMENDATIONS 1. That the tender for Norwood District High School Refresh Phase 2 be awarded to

784437 Ontario Inc. O/A Snyder Construction in the amount of $1,790,806.92 including net tax (2.16%).

2. That the tender for Westmount Public School Refresh be awarded to Garritano

Brothers Ltd.in the amount of $1,646,441.16 including net tax (2.16%). 3. That the tender for Courtice Secondary School Technical Shop and Science

Room Upgrades and Roof Replacement be awarded to Gerr Construction Limited in the amount of $1,646,428.00 including net tax (2.16%).

4. That Board Policy B-8.1, Partnerships in Education, be approved as revised. 5. That Board Policy BA-4.2, Goods and Services Tax / Harmonized Sales Tax

(GST/HST) and School Authorities, be approved as revised. 6. That Board Policy BA-4.3, Petty Cash Funds, be approved with no changes. 7. That Board Policy HR-6.1, Leave of Absence, be approved as revised. 8. That the Resource Committee Report, dated April 25, 2019, be received for

information. Angela Lloyd Committee Chairperson

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2

Kawartha Pine Ridge District School Board2018/19 Second Quarter Variance Report - Detailed Revenue

a b c = b - a d = c / a

$ Increase (Decrease)

% Increase (Decrease)

Grant AllocationsFoundation Allocation - Elementary 126,169,487 126,907,139 737,652 0.58%Foundation Allocation - Secondary 53,105,565 53,300,100 194,535 0.37%School Foundation 25,611,886 25,599,328 (12,558) -0.05%Special Education 49,818,725 50,413,870 595,145 1.19%Language 5,421,158 5,520,890 99,732 1.84%Supported School 140,040 63,632 (76,408) -54.56%Rural and Northern Education 666,002 666,002 - 0.00%Learning Opportunities 7,859,880 7,856,877 (3,003) -0.04%Continuing Education Allocation and Other Program 1,505,392 1,179,416 (325,976) -21.65%Teacher Qualification and Experience 32,823,150 32,553,379 (269,771) -0.82%New Teacher Induction Program 189,092 179,477 (9,615) -5.08%ECE Q and E 2,560,670 2,863,907 303,237 11.84%Restraint Savings (161,490) (161,490) - 0.00%Transportation 20,444,433 20,129,589 (314,844) -1.54%Administration and Governance 10,148,934 10,146,512 (2,422) -0.02%School Operation 32,701,813 32,576,708 (125,105) -0.38%Community use of Schools 456,323 456,323 - 0.00%Indigenous Education 1,145,618 1,148,888 3,270 0.29%Safe and Accepting Schools 642,964 645,704 2,740 0.43%Permanent Financing of NPF 1,120,831 1,120,831 - 0.00%

Total Operating: 372,370,473 373,167,082 796,609 0.21%

AdjustmentsCapital Debt Support Payments - Interest Portion 4,029,968 4,029,968 - 0.00%Capital Grants - Land - 300,000 300,000 0.00%Minor Tangible Capital Assets (1,352,867) (1,352,867) - 0.00%Short Term Interest on Capital 75,000 75,000 - 0.00%Renewal 2,955,925 2,955,925 - 0.00%Trustees' Association Fees 43,316 43,316 - 0.00%Other Grants 5,751,342 6,051,342 300,000 5.22%

Total Grant Allocations: 378,121,815 379,218,424 1,096,609 0.29%

Other RevenueFunded Programs 2,700,437 2,700,437 - 0.00%School Generated Funds 8,900,000 8,900,000 - 0.00%First Nations Tuition Fees 1,920,319 2,001,630 81,311 4.23%Transportation Recoveries: First Nations 56,500 56,500 - 0.00%Interest 250,000 250,000 - 0.00%Other Revenue - School College to Work 336,554 336,554 - 0.00%Individuals - Day School Other 171,117 272,257 101,140 59.11%Rental Revenue - Community Use 285,000 285,000 - 0.00%Rental Revenue - Other 400,000 400,000 - 0.00%Secondment 822,548 822,548 - 0.00%Other Revenue - Miscellaneous 103,208 103,208 - 0.00%Amortization of Deferred Capital Contributions 22,664,508 23,985,940 1,321,432 5.83%Education Development Charges - 200,000 200,000 0.00%

Total Other Revenue 38,610,191 40,314,074 1,703,883 4.41%

TOTAL REVENUES 416,732,006 419,532,498 2,800,492 0.67%

ProjectedChange

Budget Assessment

2018/19

Budget

Appendix A Item 12.1.1 April 25, 2019

3

Kawartha Pine Ridge District School Board2018/19 Second Quarter Variance Report - Detailed Expenditures

a b c = b - a d = c / a e f

28-Feb-19 28-Feb-18

$ Increase (Decrease)

% Increase (Decrease)

% of Forecast

Spent% of Actual

Spent

OperatingInstructionTeachers 198,072,933 198,072,933 - 0.00% 51.10% 51.13%Supply Teachers 8,236,527 10,736,527 2,500,000 30.35% 54.96% 50.39%Teacher Assistants 23,604,123 26,906,969 3,302,846 13.99% 56.75% 57.42%Early Childhood Educators 9,840,445 10,015,445 175,000 1.78% 58.78% 56.37%Textbooks and Supplies 10,010,836 10,010,836 - 0.00% 32.37% 47.44%Classroom Computers - - - 0.00% 0.00% 51.82%Professionals and Paraprofessionals 18,778,058 18,778,058 - 0.00% 54.31% 51.94%Library and Guidance 7,143,618 7,143,618 - 0.00% 52.61% 52.85%Staff Development 802,024 802,024 - 0.00% 57.62% 50.70%Department Heads 438,656 438,656 - 0.00% 44.19% 46.12%Principal and Vice-Principals 16,554,060 16,554,060 - 0.00% 48.85% 48.20%School Office 8,693,946 8,943,946 250,000 2.88% 57.83% 56.04%Co-ordinators and Consultants 4,830,609 4,830,609 - 0.00% 40.19% 48.22%Continuing Education 560,246 560,246 - 0.00% 19.78% 19.31%

Total Instruction 307,566,081 313,793,927 6,227,846 2.02% 51.79% 50.49%

AdministrationTrustees 271,662 271,662 - 0.00% 40.11% 43.18%Director/Supervisory/Officers 1,822,548 1,822,548 - 0.00% 50.70% 51.32%Board Administration 8,039,874 8,039,874 - 0.00% 51.45% 55.68%

Total Administration 10,134,084 10,134,084 - 0.00% 51.01% 54.52%

Transportation 20,439,307 20,439,307 - 0.00% 56.88% 57.48%

School Operations and Maintenance 33,430,179 33,430,179 - 0.00% 48.42% 48.41%

TOTAL OPERATING 371,569,651 377,797,497 6,227,846 1.68% 47.46% 51.80%

Amortization 22,834,508 23,985,940 1,151,432 5.04%

Capital Debt Service 4,118,268 4,118,268 - 0.00% 51.23% 43.22%

Funded Programs - Other 2,700,437 2,700,437 - 0.00%

PSAB Related Expenditures 10,260,831 10,260,831 - 0.00%

Renewal and Other Pupil Accommodation 3,080,925 3,080,925 - 0.00% 27.91% 147.85%

TOTAL EXPENDITURES 414,564,620 421,943,898 7,379,278 1.78% 47.12% 47.12%

Budget Assessment

Actual to2018/19Change

Budget Projected


4

Kawartha Pine Ridge District School Board2018/19 Second Quarter Variance Report - Funded Programs

Budget Revenue Expense

96,900 Accent & Odyssey French Monitors 76,850 76,850 (1) 80,064 Achieving Excellence in Applied Courses

247,595 Autism: Pilot to Improve School-Based Supports for Students with ASD 247,595 247,595 34,000 Community Use - Priority School 21,250 21,250 (1)

109,600 Community Use of Schools - Outreach Coordinator (000) 68,500 68,500 (1) 162,271 Identity-Based Data Collection 162,294 162,294 100,035 Indigenous Student Support Consultant 100,000 100,000 167,648 Highly Skilled Workforce Strategy K-12: Experiential Learning 156,095 156,095 (1) 369,993 Mental Health Workers in Schools 369,993 369,993 171,618 Ontario Youth Apprenticeship Program (OYAP) 171,618 171,618 847,623 Focus on Fundamentals of Mathematics 857,623 857,623 (1) 108,111 Technology and Learning Fund - - 30,000 Tutors in the Classroom - -

174,979 Well Being: Safe Accepting and Healthy Schools and Mental Health 102,505 102,505 (1)

Board Leadership Development Strategy (BLDS) 43,306 43,306 Children and Youth in Care - Transportation 17,011 17,011 CUPE Staff Improvement Fund 113,729 113,729 French Funding 138,807 138,807 Gap Closing in Literacy 25,900 25,900 Legalization of Recreational Cannabis 31,000 31,000 MCI - Adult Non-Credit ESL 27,283 27,283 New Teachers Induction Program 33,360 33,360 Online Incident Reporting 10,000 10,000 Parents Reaching Out 31,640 31,640 Physical Activity in Secondary Schools 10,000 10,000 Speak Up 15,000 15,000 Special Education - Professional Assessments 202,909 202,909 Specialist High Skills Major (SHSM) 336,071 336,071 Supporting Racialized Students 8,450 8,450

2,700,437 3,378,789 3,378,789

(1) Please note that after Ministry review of the funded programs, some programs were funded at adifferent amount than originally budgeted for.

Projection


5

Kawartha Pine Ridge District School Board2018/19 Second Quarter Enrolment Report

2017/18Actual Budget Projected Difference

Clarington806.00 JK 818.00 822.00 4.00 824.50 SK 898.00 876.00 (22.00)

2,425.00 GR 1 to 3 2,458.00 2,455.00 (3.00) 3,963.00 GR 4 to 8 4,043.00 4,052.00 9.00 8,018.50 Total Elementary 8,217.00 8,205.00 (12.00) 2,811.63 Total Secondary 2,794.68 2,827.98 33.30

10,830.13 Total Under 21 11,011.68 11,032.98 21.30

54.00 Over 21 40.00 59.78 19.78

Northumberland636.50 JK 603.00 628.00 25.00 585.00 SK 652.00 678.00 26.00

1,900.00 GR 1 to 3 1,885.00 1,884.00 (1.00) 3,354.00 GR 4 to 8 3,353.00 3,324.00 (29.00) 6,475.50 Total Elementary 6,493.00 6,514.00 21.00 2,773.63 Total Secondary 2,709.12 2,723.91 14.79 9,249.13 Total Under 21 9,202.12 9,237.91 35.79

39.88 Over 21 30.00 3.92 (26.08)

Peterborough864.50 JK 828.00 868.00 40.00 837.00 SK 911.00 937.00 26.00

2,596.00 GR 1 to 3 2,591.00 2,607.00 16.00 4,064.50 GR 4 to 8 4,161.00 4,198.00 37.00 8,362.00 Total Elementary 8,491.00 8,610.00 119.00 3,536.25 Total Secondary 3,541.92 3,470.33 (71.59)

11,898.25 Total Under 21 12,032.92 12,080.33 47.41

82.75 Over 21 110.00 89.80 (20.20)

Total Board2,307.00 JK 2,249.00 2,318.00 69.00 2,246.50 SK 2,461.00 2,491.00 30.00 6,921.00 GR 1 to 3 6,934.00 6,946.00 12.00

11,381.50 GR 4 to 8 11,557.00 11,574.00 17.00 22,856.00 Total Elementary 23,201.00 23,329.00 128.00 9,121.51 Total Secondary 9,045.72 9,022.21 (23.51)

31,977.51 Total Under 21 32,246.72 32,351.21 104.49

176.63 Over 21 180.00 153.50 (26.50)

2018/19


6

Kawartha Pine Ridge District School Board2018/19 Second Quarter Variance Report - Capital

Actual to Mar 29, 2019

Budget 2018/19

Projected 2018/19 Change

Buildings :

1,595,392 School Condition Improvement 9,218,450 9,218,450 - 130,334 School Renewal 3,155,667 3,155,667 -

Temporary Accommodations 360,000 360,000 - 510,175 Greenhouse Gas/Accessibility - 510,175 510,175

2,235,901 Building Expenditures Subtotal 12,734,117 13,244,292 510,175

Construction In Progress552,969 East City School 8,250,000 2,300,000 (5,950,000) 27,788 Brighton P.S - Child Care - 519,296 519,296 23,354 John M. James - Child Care - 519,296 519,296 48,923 Havelock P.S - Child Care - 539,462 539,462 45,039 Crestwood SS - Child Care - 519,296 519,296

- Norwood DHS - Child Care - 579,798 579,798 787,597 Norwood DHS - 1,652,736 1,652,736 284,011 Kirby/Orono - 284,011 284,011 389,796 Lakefield District P.S. - 389,796 389,796

2,159,478 Construction In Progress Subtotal 8,250,000 7,303,691 (946,309)

Moveable Type Assets (Equipment ) :456,749 Computer Hardware 1,352,867 1,352,867 - 30,517 Vehicles - 30,517 30,517

487,266 Moveable Type Assets (Equipment)Subtotal 1,352,867 1,383,384 30,517

4,882,645 Total 2018/19 22,336,984 21,931,368 (405,616)


7

Kawartha Pine Ridge District School Board2018/19 Second Quarter Variance Report -Transfer from (to) Accumulated Surplus

($ Thousands) Budget Projected $ %

Surplus/(Deficit) for Ministry Reporting 2,167 (2,411) (4,579) -211.26%

Transfer from (to) Internally Appropriated Surplus 720 720 - 0.00%Transfer from (to) Employee Future Benefits (3,057) (3,057) - 0.00%Transfer from (to) Committed Capital Projects 170 - (170) -100.00%Revenues recognized for land - (300) (300) 0.00%

Unallocated Surplus/(Deficit) for KPRDSB - (5,048) (5,049)

In Year Change


8

Appendix B Item 12.1.1 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Norwood District High School Refresh Phase 2 Scope of Work: Refresh of one science room, one art room, four classrooms and the cafeteria. Also includes a new entrance in preparation for the childcare program scheduled for next year. Plumbing and heating upgrades are also part of the scope. Bid Summary Prequalified General Contractor Total Bid Price Rutherford Contracting Ltd. Did not attend site meeting Gerr Construction $1,895,010 Steelcore Construction Did not attend site meeting Dalren Limited $1,971,850 Garritino Brothers Ltd. Did not attend site meeting Mortlock Construction Inc. $1,919,870 Silver Birch Contracting Ltd. No Bid 784437 Ontario Inc. O/A Snyder Construction $1,848,906 Struct-Con Construction Did not attend site meeting TRP Construction $1,919,870 Deciantis Construction Ltd. Did not attend site meeting Peak Engineering & Construction Did not attend site meeting Quinan Construction Did not attend site meeting Beavermead Construction No Bid Tambro Construction Did not attend site meeting Kawartha Capital Did not attend site meeting W.S. Morgan Construction No Bid 784437 Ontario Inc. O/A Snyder Construction, the low bidder, most recently completed the school refresh at Keith Wightman Public School. Bid $1,848,906.00 HST ($ 212,706.00) Revised Total $1,636,200.00 Net Tax (2.16%) $ 35,341.92 Estimated Actual Total $1,671,541.92 Fees and Permits $ 119,265.00 Total Cost $1,790,806.92 Budget $1,196,591.00 Variance ($ 594,215.92)

Appendix C Item 12.1.1 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Westmount Public School Refresh Scope of Work: Refresh of six classrooms, provide new general office, new learning commons, new staff room and two new staff washrooms. Also included is an electrical service upgrade. Bid Summary Prequalified General Contractor Total Bid Price Rutherford Contracting Ltd. Did not attend site meeting Gerr Construction $1,710,820.00 Steelcore Construction Did not attend site meeting Dalren Limited No Bid Garritino Brothers Ltd. $1,705,000.50 Mortlock Construction Inc. $1,809,130.00 Silver Birch Contracting Ltd. No Bid 784437 Ontario Inc. O/A Snyder Construction $1,822,916.00 Struct-Con Construction Did not attend site meeting TRP Construction Did not attend site meeting Deciantis Construction Ltd. Did not attend site meeting Peak Engineering & Construction Did not attend site meeting Quinan Construction Did not attend site meeting Beavermead Construction $1,762,800.00 Tambro Construction Did not attend site meeting Kawartha Capital Did not attend site meeting W.S. Morgan Construction No Bid Garritano Brothers Ltd., the low bidder, completed the school addition at Chemong Public School in 2001. Bid $1,705,000.50 HST ($ 196,150.50) Revised Total $1,508,850.00 Net Tax (2.16%) $ 32,591.16 Estimated Actual Total $1,541,441.16 Fees and Permits $ 105,000.00 Total Cost $1,646,441.16 Budget $ 947,835.00 Variance ($ 698,606.16)

Appendix D Item 12.1.1 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Courtice Secondary School Technical Shop and Science Room Upgrades and Roof Replacement Scope of Work: Refresh two science rooms and a prep room and two technical shops. Replace a large section of roof. Bid Summary Prequalified General Contractor Total Bid Price Rutherford Contracting Ltd. Did not attend site meeting Gerr Construction Limited $1,644,150.00 Steelcore Construction Did not attend site meeting Dalren Limited $1,674,434.00 Garritino Brothers Ltd. $1,733,510.40 Mortlock Construction Inc. Did not attend site meeting Silver Birch Contracting Ltd. $1,718,730.00 784437 Ontario Inc. O/A Snyder Construction $1,786,417.00 Struct-Con Construction Did not attend site meeting TRP Construction Did not attend site meeting Deciantis Construction Ltd. $1,804,610.00 Peak Engineering & Construction Did not attend site meeting Quinan Construction Did not attend site meeting Beavermead Construction Did not attend site meeting Tambro Construction Did not attend site meeting Kawartha Capital Did not attend site meeting W.S. Morgan Construction No Bid Gerr Construction Limited, the low bidder, most recently completed the general upgrade at Norwood District High School and Technical shop upgrades at Bowmanville High School. Bid $1,644,150.00 HST ($ 189,150.00) Revised Total $1,455,000.00 Net Tax (2.16%) $ 31,428.00 Estimated Actual Total $1,486,428.00 Fees and Permits $ 160,000.00 Total Cost $1,646,428.00 Budget $1,995,000.00 Variance $ 348,572.00


POLICY STATEMENT

Section: Board and Community • Community Use of Facilities/Partnerships Policy Code: B-8.1 Policy: PARTNERSHIPS IN EDUCATION Page 1

The Kawartha Pine Ridge District School Board supports the development of mutually beneficial partnerships with community-based organizations. The Board encourages partnerships that enhance educational programs, build pathways to the workplace, strengthen community relationships and create efficiencies in time and resource use. Mutually beneficial partnerships include those that involve the exchanging and sharing of services and the sharing of space, resources and technology. The Board supports partnerships related to program review, development and implementation and community engagement. Productive partnerships may also involve advertising, donations and sponsorships. The Board and all its schools and departments may enter into educational partnerships with individuals, community groups, businesses, industries and government agencies which conform to the principles of this policy. Educational partnerships must be consistent with the terms of the Education Act and the Board’s stated mission, vision and values. All partnerships must be capable of withstanding the highest possible degree of scrutiny related to the best interests of the Board and its students, schools and school communities, such as detailed in the Board’s Code of Conduct for trustees, and Code of Ethics for employees. 1. Partnerships in Education Definitions

1.1 Partnership

A partnership is a joint venture for educational benefit between a school and/or the Board, and a community-based organization, a business, a government or another educational institution. For the purposes of this policy, “partnerships” or “partner” does not mean the relationship that exists between persons or parties carrying on business in common with a view to profit, or facility partnerships that exist or may exist as defined within Board Policy No. B-8.3, Facility Partnerships.

1.2 Sponsorship

A promotional sponsorship is a written agreement between a school or the Board and a company or a community-based organization designed to benefit both parties within the context of this policy.

Appendix E Item 12.1.1 April 25, 2019


Section: Board and Community • Community Use of Facilities/Partnerships Policy Code: B-8.1 Policy: PARTNERSHIPS IN EDUCATION – continued Page 2

1.3 Donations

A donation is a contribution of money, goods, or services, within the context of this policy.

2. Educational Partnership Principles

2.1 The Board believes in and supports the following principles as they relate to educational partnerships:

2.1.1 that educational partnerships must reflect the Board’s values and purposes;

2.1.2 that a key purpose of any educational partnership is the enhancement of

student learning and/or the development of character;

2.1.3 that the avoidance of undue commercialism is an essential factor in a successful educational partnership;

2.1.4 that the goals of public education must be enhanced by any educational

partnership;

2.1.5 that local school/community partnerships should be priorities;

2.1.6 that partnerships will avoid involvement in contentious political, moral or social issues;

2.1.7 that school/community partnerships must seek to develop purposes

compatible with those of the school and its improvement plan;

2.1.8 that Board/community partnerships must be compatible with the Board’s Strategic Directions;

2.1.9 that partnerships that support local charities can be of both educational and

humanitarian value;

2.1.10 that any advertising and communication tools, resulting from or created to support partnerships, must be reflective of Board, school and community standards and maintain the quality expected by the Board;



2.1.11 that any resources resulting from partnerships are valuable complements to, but not replacements for, the essential resources that should be publicly funded;

2.1.12 that any materials received by the Board or by schools, as a result of

educational partnerships, become the property of the Board;

2.1.13 that opportunities within each partnership must exist for all partners to achieve their respective goals;

2.1.14 that only partnerships in which each partner is committed to fulfilling the

agreed upon partnership plan should be considered;

2.1.15 that each party should receive equal recognition in any promotional activities;

2.1.16 that any partnering relationship must be compatible with the Board’s

commitment to equity;

2.1.17 that no employee or volunteer may personally benefit, materially or financially, from any partnership agreement;

2.1.18 that access to the community for the primary purpose of solicitation shall

be unacceptable;

2.1.19 that partnership practices must meet all Board policy requirements including those such as health and safety, fundraising and environment;

2.1.20 that all Board-level partnerships, sponsorships and donations should be

distributed fairly throughout the Board jurisdiction; and

2.1.21 that any request, by a partner organization for pupil or parent/guardian data, must be consistent with the requirements of the Municipal Freedom of Information and Protection of Privacy Act.

3. Educational Partnership Approvals

Partnerships will be approved in the following manner:

3.1 Board-level partnerships, sponsorships, or donations involving significant monetary implications will be submitted to the Board for approval; and



3.2 other area and school-level partnerships will be approved as outlined in the accompanying administrative regulations.

4. Administrative Regulations

All staff involved in the development of partnerships, at any level of the organization, must follow the principles and directions of this policy and the accompanying administrative regulations.

Established: January 20, 2000 Revised/Reviewed: March 30, 2006

May 27, 2010 October 23, 2014 DRAFT March 4, 2019


POLICY STATEMENT

Section: Business and Administrative Services • Finance Policy: GOODS AND SERVICES TAX / HARMONIZED Policy Code: BA-4.2 SALES TAX (GST/HST) AND SCHOOL AUTHORITIES Page 1

It is the policy of the Board to apply for Goods and Services Tax / Harmonized Sales Tax (GST/HST) credits at the rate specified by the Canada Customs and Revenue Agency. GST/HST is a tax on the consumption of goods and services in Canada, and applies to governments and non-profit organizations such as school authorities. Under the Excise Tax Act, a school authority is an organization that operates an elementary or secondary school in which it provides instruction that meets the standards of educational instruction established by the government of the province in which the school is operated. School boards as a whole are recognized by Canada Customs and Revenue Agency as school authorities for GST/HST rebate purposes; therefore rebates are claimed by the Finance Department of the Board. The Board’s procedure is that only purchases or services that are not for resale are eligible for GST/HST rebates. Exemptions and rebates available to school boards are also applicable to schools. Rebates on purchases made through purchase order requisitions and paid through the central Accounts Payable process are credited directly to school accounts. Schools must submit invoice information for purchases made through their school bank account to the Finance Department in order for a GST/HST rebate to be claimed. Purchases made by schools with funds raised by school councils and donated to the school are eligible for GST/HST rebates. School councils may make the amount of their donations equal to the net cost of items after GST/HST rebates.

Established: October 10, 2002 Revised/Reviewed: February 28, 2008

February 27, 2014 March 5, 2014 (MV) DRAFT March 18, 2019

Appendix F Item 12.1.1 April 25, 2019


POLICY STATEMENT

Section: Business and Administrative Services • Finance Policy Code: BA-4.3 Policy: PETTY CASH FUNDS Page 1

It is the policy of the Board to establish petty cash funds for school offices and Board departmental offices to be used for emergency and small incidental purchases. The petty cash fund will be used only for such expenditures. The purpose of the fund is to meet the needs of the school through the purchase of nominal value items in a cost effective manner. Petty cash funds are not intended to circumvent normal purchasing procedures. These funds will be replenished from time-to-time as required, in accordance with accepted accounting practices. Administrative regulations will be maintained that reflect the philosophy of this policy.

Established: February 25, 1999 Revised/Reviewed: November 2004

October 29, 2009 February 27, 2014 DRAFT March 4, 2019

Appendix G Item 12.1.1 April 25, 2019


POLICY STATEMENT

Section: Human Resources • Leaves of Absence Policy Code: HR-6.1 Policy: LEAVE OF ABSENCE Page 1

The Board recognizes that, on occasion, there are many and varied situations under which the Board's employees may need to request a leave of absence from their regular duties in order to balance work and life responsibilities. Some leave of absence provisions, such as bereavement leave or leave of absence for union business, personal leave of absence without pay are clearly enunciated in collective agreements and/or Administrative Regulations. Others job-protected leaves, such as family medical leave, pregnancy leave, parental leave, and personal emergency family responsibility leave are addressed by legislation. Reasonable effort will be made by the Board to accommodate employee requests for leave of absence which are not subject to legislation or required by a collective agreement. However, when considering such leave requests, in particular during the school year from September to June, it will be ensured that the education of the Board's students, staff continuity and the efficiency of operation in each department or school and in the system, are not compromised in any way. Unless required as a result of legislation, or by the provisions of a collective agreement, requests for leaves which will result in additional cost to the Board are to be avoided and will be approved only in exceptional circumstances by the Board. Where leave of absence requests are not subject to the provisions of a collective agreement, for example, all leaves of absence for non-union employees not subject to legislation, or Where a leave of absence provision forming part of a collective agreement requires additional procedures, administrative regulations will be maintained. The administrative regulations will reflect the philosophy of this policy and will include such topics as bereavement leave, compassionate leave, short-term and long-term personal leave of absence, leave of absence for political office, leave for recognized religious holidays, and leave of absence to extend vacation.

Established: April 29, 1999 Revised/Reviewed: November 24, 2005

March 31, 2010 October 23, 2014 DRAFT March 18, 2019

Appendix H Item 12.1.1 April 25, 2019

Item 12.1.2 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD CHAIRPERSONS’ COMMITTEE REPORT The committee met on April 15, 2019 and reports as follows. ATTENDANCE Present: Diane Lloyd (Committee Chairperson/Chairperson of the Board), Sarah

Bobka (Vice-chairperson of the Board), Cathy Abraham (Past Chairperson of the Board), Cyndi Dickson (Program Review Committee Chairperson), and Angela Lloyd (Resource Committee Chairperson).

Regrets: Nil. Absent: Nil. Also Present: Trustees Terry Brown and Jaine Klassen Jeninga;

Jennifer Leclerc, Director of Education; and Susan Beacock, Executive Liaison to the Trustees.

Minutes The committee approved the minutes of its September 24, 2018 meeting. Director’s Update Director J. Leclerc spoke to the recent announced changes to the increase in secondary class size averages and the secondary staffing process for the 2019 school year. Trustees were informed that school administration are planning their course offerings and provided details of the programs affected across the system. Director Leclerc provided a draft letter for consideration of the committee to send to the provincial government regarding the impact we expect for our students and staff as a result of the changes in provincial education directions. Following discussion, an Emergent Board meeting was called for Wednesday, April 17, 2019 at 4:30 p.m. for Board consideration. Policy Review for 2018-2019 Director Leclerc reported that according to Board Policy B-1.1, Board Operation and Policy Development, the following policies have been reviewed as part of the five-year cycle. Policies with no change recommended, are as follows: • Board Policy B-3.1, Strategic Planning and Priorities (Appendix A) • Board Policy B-3.1A, Strategic Planning and Priorities Appendix A (Appendix B) • Board Policy BA-1.1, Records Management (Appendix C) • Board Policy BA-1.6, Board Member Honorarium (Appendix D)

Item 12.1.2 April 25, 2019 Chairpersons’ Committee Report Page 2

• Board Policy BA-6.1, Naming/Renaming of Schools and Board Facilities

(Appendix E) • Board Policy BA-6.2, School Openings – New or Expanded School

(Appendix F) • Board Policy B-7.2, Volunteers (Appendix G) Proposed Revisions to Board Policy B-1.2, Code of Conduct Director J. Leclerc reported that to address the discussion that began in 2017 held around Policy B-1.2, Code of Conduct, administration has further reviewed the policy and adopted the Ontario Public School Boards’ Association template (Appendix H). The Director provided a detailed review of the proposed revisions and responded to trustee questions of clarification. Trustee Budget Update Chairperson D. Lloyd spoke to the September 1, 2018 to March 19, 2019 Budget Report that was included in the agenda package, noting the budget appears to be on target for this reporting period. Master Calendar of Meeting Dates for 2019-2020 and Board Meetings Director Leclerc, reviewed with trustees the master calendar of meeting dates for the upcoming year August 2019 to July 2020. The calendar is used as a planning tool for trustees, and as a base document from which all other organizational meetings are planned (Appendix I). The Director spoke to the committee that when it is necessary for a superintendent to be absent from a board meeting to attend a provincial meeting occurs a senior manager would attend the meeting on behalf of the superintendent as warranted. Following discussion, around the regular board meeting day of the fourth Thursday of each month as stated in Board Policy B-2.1, Item 2. Calling of Meetings (Appendix J), the committee requested that administration provide a Master Calendar for 2019-2020 for consideration, showing the regular board meeting on the fourth Tuesday of each month (Appendix K). Board Administrative Regulation BA-20.1, Inclement Weather Director J. Leclerc reported that Board Administrative Regulation, BA-20.1, Inclement Weather has been in place in the Kawartha District School Board since November 16, 1998. The regulation speaks to school inclement weather plan, bus cancellation procedures, processes for communication, employee responsibilities and remuneration during inclement weather. A number of extreme weather conditions have occurred during this school year throughout our jurisdiction. As a result, concerns have been expressed by principals when buses are cancelled and schools remain open.

Item 12.1.2 April 25, 2019 Chairpersons’ Committee Report Page 3

Administration is reviewing the regulation to include a clause related to school closures in cases of extreme winter weather conditions and will report back to the board once revised. Discussion occurred on a number of areas, including criteria for the decision to close schools, appropriate staff supervision and safety concerns, procedures for staff during inclement weather and coterminous board and shared busing. Conflicts of Interest Declarations Director Leclerc advised that following discussion of updated requirements with regard to declarations, a link to a registry of the conflict statements will be maintained and accessible to the public on the board website. Future Meeting Dates Chairperson Lloyd drew attention to the future meeting date listed in the committee agenda. RECOMMENDATIONS 1. That Board Policy, B-3.1, Strategic Planning and Priorities, be approved with no

changes. 2. That Board Policy, B-3.1A, Strategic Planning and Priorities Appendix A, be

approved with no changes. 3. That Board Policy, B-7.2, Volunteers, be approved with no changes. 4. That Board Policy, BA-1.1, Records Management, be approved with no changes. 5. That Board Policy, BA-1.6 Board Member Honorarium, be approved with no

changes. 6. That Board Policy, BA-6.1, Naming/Renaming of Schools and Board Facilities,

be approved with no changes. 7. That Board Policy, BA-6.2, School Openings – New or Expanded Schools, be

approved with no changes. 8. That Board Policy B-1.2, Code of Conduct be approved as revised. 9. That the Chairpersons’ Committee Report, dated April 25, 2019, be received for

information. Diane Lloyd Committee Chairperson


POLICY STATEMENT

Section: Board and Community • Goals Policy Code: B-3.1 Policy: STRATEGIC PLANNING AND PRIORITIES Page 1

To encourage systematic planning and co-ordination, the trustees of the Kawartha Pine Ridge District School Board will determine a strategic plan, for a four-year period. It is the intention of the Board that its strategic plan should inform the processes of budget planning and performance review. Educational programs of the Board shall be established within the framework of the Board’s strategic plan, and consistent with those of the Ministry of Education. 1. Four-year Strategic Planning Cycle

1.1 By the February Board meeting following inauguration, the process for creating the next strategic plan will be approved by the Board.

1.2 Prior to the December Board meeting in the year following the election of the

Board for its term of office, a strategic plan shall have been established and approved at a Board meeting as the Four-year Strategic Planning Cycle for implementation in January of the year immediately following.

1.3 By February 28 following the adoption of the strategic plan, the initial Strategic

Priorities containing specific expected outcomes and plans of action in support of the strategic plan, shall be presented to the Board. The Director of Education, or designate, shall develop the Strategic Priorities which complement the Four-year Strategic Planning Cycle established by the Board, taking into consideration the input provided during information gathering for the strategic plan with:

1.3.1 trustees, 1.3.2 senior administration, 1.3.3 principals, 1.3.4 staff (ensuring that all employees representing all major elements of the

system have an opportunity to offer suggestions), 1.3.5 school councils, and 1.3.6 community (as appropriate).

1.4 Interim reviews and up-dates will be conducted as required in the approved

Four-year Strategic Planning Cycle. 2. School Objectives

2.1 Each principal shall develop annual school improvement plans consistent with the Strategic Priorities in the Four-year Strategic Planning Cycle for that period, in consultation with:



Section: Board and Community • Goals Policy: STRATEGIC PLANNING AND PRIORITIES Policy Code: B-3.1 – continued Page 2

2.1.1 the superintendent of student achievement, 2.1.2 staff, 2.1.3 the school council, and 2.1.4 parents (as appropriate).


February 26, 2009 April 16, 2014 DRAFT March 18, 2019


POLICY STATEMENT APPENDIX A

Section: Board and Community • Goals Policy Code: B-3.1A Policy: STRATEGIC PLANNING AND PRIORITIES Page 1

Four-year Strategic Planning Cycle


February 26, 2009 April 16, 2014 DRAFT March 18, 2019

New cycle begins

Administrative staff presents initial Strategic Priorities to Board

Interim review and update to Board





Final review and update to Board

NEW BOARD

Board approves process for next strategic plan

Consultation with community for next strategic plan

Synthesize priorities for next strategic plan

BOARD APPROVES STRATEGIC

PLAN

Appendix B Item 12.1.2 April 25, 2019


POLICY STATEMENT

Section: Business and Administrative Services • Administrative Operation Policy Code: BA-1.1 Policy: RECORDS MANAGEMENT Page 1

The Board shall maintain a Records Management Program that enables effective and cost efficient storage and retrieval of records and shall maintain records to ensure compliance with the Education Act, the Municipal Freedom of Information and Protection of Privacy Act and all other legislative and legal requirements. Administrative regulations shall be maintained to facilitate the retention, storage and destruction of records in accordance with all legal, fiscal, administrative and historical/archival requirements of the Board. A Records Retention Schedule for all records held by the Board shall be maintained by the Superintendent of Business and Corporate Services, or designate. The Records Retention Schedule shall be reviewed annually by the Superintendent of Business and Corporate Services, or designate, and revised as legislative and legal requirements change. The Superintendent of Business and Corporate Services, or designate, shall ensure the schedule for the retention, disposition and eventual destruction of receipts, vouchers, documents and records of a financial nature is reviewed and approved by the Board’s auditor on an annual basis. The Superintendent of Business and Corporate Services, or designate, shall ensure that procedures for the retention and destruction of records that contain personal information comply with the confidentiality and privacy rules in the Municipal Freedom of Information and Protection of Privacy Act. The Director of Education, or designate, shall provide for the archival retention of Ontario School Records as required by the regulations made under the Education Act.

Established: June 14, 2000 Revised/Reviewed: November 25, 2004

October 23, 2008 February 27, 2014 DRAFT March 18, 2019

Appendix C Item 12.1.2 April 25, 2019


POLICY STATEMENT

Section: Business and Administrative Services • Administrative Operation Policy Code: BA-1.6 Policy: BOARD MEMBER HONORARIUM Page 1

It is the policy of the Board to pay members of the Board an honorarium, in accordance with Section 191 of the Education Act, which indicates that each member of the Board may be paid an honorarium. Ontario Regulation – Honoraria For Board Members, made under the Education Act, sets out the method for calculating the limits on honoraria paid under Section 191 of the Act. 1. Honorarium for Trustees

The base amount for a member for a year shall be the maximum amount as calculated in accordance with the Ontario Regulation – Honoraria For Board Members.

The enrolment amount for a member for a year of a term of office is to be calculated using 100% of the eligible enrolment amount limit, as established by the Regulation.

The maximum attendance amount is to be awarded as part of the trustee honoraria.

No distance amount is to be awarded as part of the trustee honoraria.

2. Honorarium for Student Trustee

The amount of the honorarium referred to in Subsection 55 (8) of the Education Act is:

2.1 $2,500 based on Ministry funding, if the student trustee holds office for a complete term of office (August 1 to July 31);

2.2 $2,500 based on Ministry funding and prorated according to the proportion of a

term for which the student trustee holds office, if the student trustee holds office for less than a complete term of office. No attendance amount is to be awarded as part of the student trustee honoraria.

No distance amount is to be awarded as part of the student trustee honoraria.

3. Deductions

Individual trustee honorarium is subject to statutory deductions.

Appendix D Item 12.1.2 April 25, 2019


Section: Business and Administrative Services • Administrative Operation Policy Code: BA-1.6 Policy: BOARD MEMBER HONORARIUM – continued Page 2

4. Benefits for Trustees

Benefit plans for trustees for the term of their office, will be provided subject to government regulation, at their own expense.

Established: February 11, 1999 Revised/Revision Dates: October 27, 2005

October 26, 2006 April 26, 2007 September 30, 2010 September 25, 2014


POLICY STATEMENT

Section: Business and Administrative Services • Property and Facilities Services Policy: NAMING/RENAMING OF SCHOOLS Policy Code: BA-6.1 AND BOARD FACILITIES Page 1

The Board recognizes and values the importance of student, community, trustee, and staff involvement in the school system. Schools play a vital role in the life of each community. It is imperative, therefore, that communities be given the opportunity to become involved in the naming or renaming of schools. In all cases where Board buildings and schools are to be named or renamed, the Board will encourage suggestions from students, school councils, parent(s)/guardian(s), community members and staff. Each of those groups will be represented on an ad hoc committee formed to invite and review suggested names and offer a recommendation(s) to the Board for approval. This committee will include the local trustee(s) and one trustee from another part of the district, that trustee being chosen by the Board. Board facilities will be named or renamed by Board resolution. The Board will select distinctive and appropriate names for each building, with priority being given to:

• persons generally recognized as having made a significant, positive contribution to society in the district, province and/or country

• historical names which once applied to the area in which the school is located • the name of the area the school or building will serve • the name of the street on which the facility is located.

The name selected should not be that of a current Board member or employee, and should not duplicate the names of other facilities within the Board’s jurisdiction. Given the Board's commitment to equity and diversity, and recognizing the principle of inclusiveness in a public school system, it would be prudent to consider school names that reflect the diversity of the communities within the Board's jurisdiction in terms of gender, race, disability, ethnicity, etc. In unique circumstances where the Board facility to be named serves the entire district, the naming of the facility and process used shall be by motion of the Board. The administrative regulations on Naming/Renaming of Schools and Board Facilities reflect the philosophy of this policy and provide specific guidelines for the process of naming or renaming schools and Board facilities.

Established: April 29, 1999 Revised/Reviewed: October 27, 2005

October 29, 2009 April 16, 2014 DRAFT March 18, 2019

Appendix E Item 12.1.2 April 25, 2019


POLICY STATEMENT

Section: Business and Administrative Services • Property and Facilities Services Policy: SCHOOL OPENINGS – NEW OR EXPANDED Policy Code: BA-6.2 SCHOOLS Page 1

The Kawartha Pine Ridge District School Board will conduct an official opening ceremony appropriate to the completion of a new school or an addition to an existing school. 1. New Schools and Major Renovations

New schools and major additions to schools shall be opened in an official manner with a program that follows the established Board protocol. The Board will host the official opening ceremony. Arrangements for an official opening of a new school or major renovation shall be made by the principal, staff of the school, and the school council, in consultation with the appropriate superintendent of student achievement and the Chairperson of the Board and the local trustee representative(s).

2. Expansions to Schools

Expansions may be opened with a less formal program established through administrative regulations.

3. School Plaques

Plaques to identify new construction and major alterations shall be inscribed with the names of the Chairperson and members of the Board in office at the date of the official opening together with the name of the Director of Education.

4. Cornerstone

A cornerstone inscribed with the year of school opening/expansion will be incorporated into the construction of the new school or major expansion.

5. Funding of Opening Ceremonies

The Board will consider the need for school opening ceremonies within the upcoming budget year and shall provide sufficient funds to complete 1, 2, 3 and 4 above.

6. Naming of New Schools

New schools shall be named in accordance with Board Policy No. BA-6.1, Naming/Renaming of Schools and Board Facilities.

Established: January 20, 2000 Revised/Reviewed: November 25, 2004

October 23, 2008 April 16, 2014 DRAFT March 18, 2019

Appendix F Item 12.1.2 April 25, 2019


POLICY STATEMENT

Section: Board and Community • Community Relations Policy Code: B-7.2 Policy: VOLUNTEERS Page 1

The Board strongly encourages involvement by members of the community in Board programs. It is recognized that benefits accrue to schools and the System through the use of volunteers. Principals, teachers and administrative staff are authorized to encourage the assistance of volunteers in programs within the Board. It is the obligation of the Board to provide a safe learning environment for students, while supporting volunteers as they provide appropriate and effective assistance. 1. Volunteers – Key Principles for Effective and Appropriate Involvement

The Board believes that when volunteers undertake assignments with the Board, volunteers:

1.1 shall mean responsible persons who provide a service within the Board, without

financial remuneration, fulfilling specific needs as determined by senior administration, principals and/or the staff directly involved;

1.2 shall not be considered to be employees of the Board; and

1.3 shall function to assist the principal and/or the staff with duties/involvement in

activities which are not the exclusive duties of paid staff. 2. Volunteers – Recruitment, Selection, Screening and Assignment Process

2.1 While all persons are encouraged to volunteer their services, the Board reserves the right to accept or deny any offer of volunteer services. Principals/site managers, and/or designates, shall determine acceptance in accordance with administrative regulations. The determining factors in the selection of volunteers may include: experience, performance, demonstrated responsibility, skills and/or general suitability for the position. To ensure due diligence, volunteers in the school system who have responsibility or regular and direct contact with students or are perceived to hold a position of trust in the school must provide a Police Record Check (including a Vulnerable Sector Search and a search of the Pardoned Sexual Offender Database), prior to beginning their volunteer work. For example, a volunteer who assists in class programs and school trips or is the chairperson or treasurer of the school council, would require a Police Record Check.

2.2 Where in the judgement of the principal, the volunteer will not have responsibility

or regular and direct contact with students nor will hold or is perceived to hold a position of trust in the school, the requirement for the Police Record Check may be waived. For example, school council members attending evening meetings or persons assisting at one-day fun fairs may not require a Police Record Check.

Appendix G Item 12.1.2 April 25, 2019


Section: Board and Community • Community Relations Policy Code: B-7.2 Policy: VOLUNTEERS – continued Page 2

2.3 Generally, the Board believes in a decentralized selection procedure for

volunteers prior to assignment, including interviews, registration and screening relevant to the duties of the volunteer's assignment. When necessary, in order to assist principals, central staff will promote and facilitate volunteer selection, including initial screening, orientation, and through the maintenance of central recordkeeping.

3. Volunteers – Conditions of Service

The Board believes that:

3.1 volunteers should work under the direction of the principal/site manager, and/or designated staff, at all times, in a safe and supportive environment (this does not require the principal/site manager or designate to be present at all times);

3.2 in order to minimize liability for staff, danger to students, or injury to themselves,

central staff and/or the principal/site manager, or designate, shall determine and ensure that volunteers receive appropriate orientation, training, materials, support, and monitoring to enable optimum performance in assignments;

3.3 the principal/site manager, or designate, shall determine and ensure that

volunteers receive suitable recognition for service given;

3.4 volunteers shall maintain confidentiality and adhere to the code of conduct normally expected of employees including meeting the requirements of the Freedom of Information and Protection of Privacy Act, regarding all student and school issues; and

3.5 a Police Record Check must be requested from a police services agency to update

the volunteer’s status. Returning volunteers must complete the Police Record Check annually and new volunteers must complete the Police Record Check prior to commencing duty.

4. Corporate/Central Support

Human Resource Services and/or the Corporate Affairs Department shall promote and support the use of volunteers in the System by assisting in the provision of administrative regulations, in-service as appropriate, and administration of the Police Record Checks and related documents, including records retention.

Established: April 27, 2000 Revised/Reviewed: May 27, 2004

October 23, 2008 June 26, 2013

DRAFT March 18, 2019


Section: Board and Community • Community Relations Policy Code: B-7.2 Policy: VOLUNTEERS – continued Page 3


POLICY STATEMENT

Section: Board and Community • General Policy Code: B-1.2 Policy: CODE OF CONDUCT Page 1

As elected officials, the trustees of the Kawartha Pine Ridge District School Board are required to provide guidance on policy issues; to focus on student achievement and well-being; to act at all times in the best interests of the students, the staff and the Board; and to demonstrate leadership with the community. 1. Integrity and Dignity of Office

1.1 Trustees of the Board shall discharge their duties loyally, faithfully, impartially and in a manner that will inspire public confidence in the abilities and integrity of the Board.

1.2 Trustees of the Board shall recognize that the expenditure of school board funds is

a public trust and endeavour to see that the funds are expended efficiently, in the best interests of the students.

1.3 Trustees, as leaders of the Board, must uphold the dignity of the office and conduct themselves in a professional manner, especially when attending Board events, or while on Board property.

1.4 Trustees shall ensure that their comments are issue-based and not personal, demeaning or disparaging with regard to Board staff or fellow Board members.

1.5 Trustees shall endeavour to participate in trustee development opportunities to enhance their ability to fulfill their obligations.

2. Avoidance of Personal Advantage and Conflict of Interest

2.1 No Trustee shall accept a gift from any person or entity that has dealings with the Board if a reasonable person might conclude that the gift could influence the Trustee when performing his or her duties to the Board. However, this does not, for example, preclude a Trustee from accepting a free ticket or admission to a charitable event or professional development event.

2.2 A Trustee shall not use his or her office to advance the Trustee's interests or the

interests of any family member or person or organization with whom or with which the Trustee is related or associated.

2.3 No Trustee shall use his or her office to obtain employment with the Board for the

Trustee or a family member.

Appendix H Item 12.1.2 April 25, 2019


Section: Board and Community • General Policy Code: B-1.2 Policy: CODE OF CONDUCT – continued Page 2

3. Compliance with Legislation

3.1 A Trustee of the Board shall discharge his or her duties in accordance with the Education Act and any regulations, directives or guidelines thereunder and comply with the Municipal Freedom of Information and Protection of Privacy Act, and any other relevant legislation.

3.2 Every Trustee of the Board shall uphold the letter and spirit of this Code of Conduct.

3.3 Every Trustee shall respect and understand the roles and duties of the individual Trustees, Board of Trustees, the Director of Education and the Chair of the Board.

4. Civil Behaviour

4.1 No Trustee shall engage in conduct during meetings of the Board or committees of the Board, and at all other times that would discredit or compromise the integrity of the Board.

4.2 A Trustee of the Board shall not advance allegations of misconduct and/or a

breach of this Code of Conduct that are trivial, frivolous, vexatious, made in bad faith or vindictive in nature against another Trustee of the Board.

4.3 When expressing individual views, Trustees shall respect the differing points of

view of other Trustees on the Board, staff, students and the public. 4.4 Trustees shall at all times act with decorum and shall be respectful of other

Trustees of the Board, staff, students and the public. 4.5 All Trustees of the Board shall endeavour to work with other Trustees of the

Board and staff of the Board in a spirit of respect, openness, courtesy, and co-operation.

5. Respect for Confidentiality

5.1 Every Trustee shall keep confidential any information disclosed or discussed at a meeting of the Board or committee of the Board, or part of a meeting of the Board or committee of the Board, that was closed to the public, and keep confidential the substance of deliberations of a meeting closed to the public, unless required to divulge such information by law or authorized by the Board to do so.



5.2 No Trustee shall use confidential information for either personal gain or to the detriment of the Board.

5.3 Trustees shall not divulge confidential information, including personal

information about an identifiable individual or information subject to solicitor-client privilege that a Trustee becomes aware of because of his or her position, except when required by law or authorized by the Board to do so.

6. Upholding Decisions

6.1 All Trustees of the Board shall accept that authority rests with the Board, and that a Trustee has no individual authority other than that delegated by the Board.

6.2 Each Trustee shall uphold the implementation of any Board resolution after

it is passed by the Board. A proper motion for reconsideration or rescission, if permitted by the Board's Rules of Order, can be brought by a Trustee.

6.3 A Trustee should be able to explain the rationale for a resolution passed by

the Board. A Trustee may respectfully state his or her position on a resolution provided it does not in any way undermine the implementation of the resolution.

6.4 Each Trustee shall comply with Board policies, procedures, By-Laws, and

Rules of Order. 6.5 The Chair of the Board is the spokesperson to the public on behalf of the

Board, unless otherwise determined by the Board. No other Trustee shall speak on behalf of the Board unless expressly authorized by the Chair of the Board or Board to do so. When individual Trustees express their opinions in public, they must make it clear that they are not speaking on behalf of the Board.

7. Code of Conduct Committee

7.1 A Code of Conduct Committee of three (3) individuals will be comprised

of: • Chairperson of the Board • Vice-chairperson of the Board • Immediate Past Chairperson of the Board



7.2 An alternate Trustee member will be appointed annually at the Board’s Striking Committee to serve when circumstance warrants that a Trustee is needed to replace the Chair, Vice-chair or Past Chairperson in carrying out any of the duties required under this Code of Conduct and Enforcement of the Code of Conduct. In no circumstances shall the Trustee who brought the complaint of a breach of the Code of Conduct be involved in conducting any formal inquiry into the complaint.

8. Identifying a Breach of the Code

8.1. A Trustee who has reasonable grounds to believe that a Trustee of the Board has breached the Board's Code of Conduct may bring the alleged breach to the attention of the Code of Conduct Committee, through the Chair of the Board.

8.2 Any allegation of a breach of the Code must be brought to the attention of the

Code of Conduct Committee no later than six (6) weeks after the breach comes to the knowledge of the Trustee reporting the breach. Notwithstanding the foregoing, in no circumstance shall an inquiry into a breach of the Code be undertaken after the expiration of six (6) months from the time the contravention is alleged to have occurred.

8.3 Any allegation of a breach of the Code of Conduct shall be investigated following

the Informal or Formal Complaint Procedures below, as the case may be. 8.4 It is expected that whenever possible, allegations of a breach of the Code of

Conduct by a Trustee shall be investigated following the Informal Complaint Procedure. It is recognized that from time to time a contravention of the Code may occur that is trivial, or committed through inadvertence, or an error of judgment made in good faith. In the spirit of collegiality and the best interests of the Board, the first purpose of alerting a Trustee to a breach of the Code is to assist the Trustee in understanding his/her obligations under the Code. Only serious and/or reoccurring breaches of the Code by a Trustee should be investigated following the Formal Complaint Procedure.

9. Chair/Presiding Officer

9.1 The Code of Conduct applies equally to the Chair of the Board. In the case of

an allegation of a breach of the Code by the Chair, wherever a process requires action by the Chair, it shall be modified to read the Vice-Chair of the Board.



9.2 Nothing in this Code prevents the Chair or Presiding Officer of any meeting of the Board or committee of the Board from exercising their power pursuant to s.207(3) of the Education Act to expel or exclude from any meeting any person who has been guilty of improper conduct at the meeting. For greater certainty, this may be done at the sole discretion of the Chair or Presiding Officer, as the case may be, and without the necessity of a complaint or conducting an inquiry before an expulsion or exclusion from a meeting. The rationale for this provision is that a Chair or Presiding Officer must have the ability to control a meeting. Any Trustee who does not abide by a reasonable expulsion or exclusion from a meeting is deemed to have breached this Code.

9.3 The Chair of the Board or Presiding Officer of any meeting of the Board or

committee of the Board shall exercise their powers in a fair and impartial manner having due regard for every Trustee's opinion or views.

9.4 The Chair of the Board or Presiding Officer shall follow the special rules of order

of the Board and/or the adopted Rules of Order and meeting procedures contained in any Policy or By- Law of the Board. A breach of a rule of order should be dealt with at the meeting in question by a Trustee rising to a point of order or appealing a ruling of the Chair in accordance with any applicable rule of order. Once such a motion is dealt with by the Board of Trustees, all Trustees shall abide by that decision and no further action shall be undertaken pursuant to the Enforcement of the Code of Conduct, except for persistent improper use of the applicable rules of order by the Chair or Presiding Officer.

10. Informal Complaint Procedure

10.1 The Code of Conduct Committee, on its own initiative, or at the request of a Trustee of the Board (without the necessity of providing a formal written complaint) who alleges a breach of the Code has occurred, may meet informally with a Trustee of the Board who is alleged to have breached the Code, to discuss the breach. The purpose of the meeting is to bring the allegation of the breach to the attention of the Trustee and to discuss remedial measures to correct the offending behaviour. The Informal Complaint Procedure is conducted in private.

10.2 The remedial measures may include, for example, a warning, an apology, and/or

the requirement of the Trustee to engage in the successful completion of professional development training such as that offered by the Ontario Education Services Corporation Professional Development Program for School Board Trustees. If the Code of Conduct Committee and the Trustee alleged to have breached this Code cannot agree on a remedy, then a formal complaint may be brought against the Trustee alleged to have breached this Code and that complaint will be dealt with in accordance with the Formal Complaint Procedure below.



11. Formal Complaint Procedure

11.1 A Trustee who has reasonable grounds to believe that another Trustee of the Board has breached the Board's Code of Conduct may bring the breach to the attention of the Code of Conduct Committee through a written, signed complaint setting out the following: (i) the name of the Trustee who is alleged to have breached the Code; (ii) the alleged breach or breaches of the Code; (iii) information as to when the breach came to the Trustee's attention;(iv) the grounds for the belief by the Trustee that a breach of the Code has occurred; and (v) the names and contact information of any witnesses to the breach or any other persons who have relevant information regarding the alleged breach. Except as provided below, if a written complaint is filed with the Code of Conduct Committee then a formal inquiry shall be undertaken, unless the complainant subsequently withdraws the complaint or agrees that the complaint may be dealt with in accordance with the Informal Complaint Procedure.

11.2 In an election year for Trustees, a code of conduct complaint respecting a Trustee

who is seeking re-election shall not be brought during the period commencing two months prior to election day and ending after the first Board meeting after the new term of office of the Board commences. If the Trustee accused of a breach of the Code is not re-elected, no inquiry into the alleged breach of the Code by that Trustee shall be undertaken. The limitation period for bringing a complaint shall be extended as necessary.

11.3 The Code of Conduct Committee shall provide to all Trustees of the Board a

confidential copy of the complaint within ten (10) days of receiving it. The complaint, any response to the complaint and the investigation of the complaint shall be confidential until it is before the Board of Trustees for a decision as to whether or not the Trustee has breached this Code.

12. Refusal to Conduct Formal Inquiry

12.1 If the Code of Conduct Committee is of the opinion that the complaint is out of time, trivial, frivolous, vexatious or not made in good faith, or that there are no grounds or insufficient grounds for a formal inquiry, they shall prepare a confidential report to all the Trustees of the Board stating their opinion and the rationale for it. The Trustee who is alleged to have breached the Code of Conduct shall not vote on the resolution. If the opinion is adopted by the Board of Trustees a formal inquiry shall not be conducted.

12.2 If the Code of Conduct committee cannot agree on the above, then a full formal

inquiry shall be conducted.



12.3 If an allegation of a breach of the Code of Conduct on its face is with respect to

the non- compliance with a more specific Board Policy with a separate complaint procedure, the allegation shall be processed under that procedure.

13. Steps of Formal Inquiry

13.1 If a formal inquiry of an allegation of a breach of the Code of Conduct is undertaken, it shall be done by an outside consultant, coordinated by the Code of Conduct Committee, with the assistance of the Director of Education.

13.2 The Statutory Powers Procedure Act does not apply to anything done regarding

the Enforcement of this Code of Conduct. No formal trial-type hearing will be conducted.

13.3 Procedural fairness shall govern the formal inquiry. The formal inquiry will be

conducted in private. 13.4 The formal inquiry may involve both written and oral statements by any

witnesses, the Trustee bringing the complaint and the Trustee who is alleged to have breached the Code of Conduct.

13.5 The Trustee who is alleged to have breached the Code of Conduct shall have an

opportunity to respond to the allegations both in a private meeting with the person(s) undertaking the formal inquiry and in writing.

13.6 It is expected that the formal inquiry will be conducted within 90 calendar days of

the receipt of the written response to the complaint. If a longer period of time is required to complete the inquiry, the reason for the extension shall be explained in the final report to the Board. The Trustee who is alleged to have breached the Code of Conduct shall provide a written response to the allegations within 10 days of receiving the written allegation, or such extended period of the time as the investigators deem appropriate in the circumstance.

13.7 If the Trustee who is alleged to have breached the Code of Conduct refuses to

participate in the formal inquiry, the formal inquiry will continue in his/her absence.

13.8 The final report from the outside consultant shall outline the finding of facts and a

recommendation or opinion as to whether the Code of Conduct has been breached and will be brought by the Code of Conduct Committee to the Board.



14. Suspension of Formal Inquiry

14.1 If the investigators, when conducting the formal inquiry, discover that the subject-matter of the formal inquiry is being investigated by police, that a charge has been laid, or is being dealt with in accordance with a procedure established under another Act, the formal inquiry shall be suspended until the police investigation, charge or matter under another Act has been finally disposed of. This shall be reported to the rest of the Board of Trustees.

15. Decision

15.1 The final report shall be delivered to the Board of Trustees, and a decision by the Board of Trustees as to whether or not the Code of Conduct has been breached and the sanction, if any, for the breach shall be made as soon as practical after receipt of the final report by the Board.

15.2 Trustees shall consider only the findings in the final report when voting on the

decision and sanction. No Trustee shall undertake their own investigation of the matter.

15.3 If the Board of Trustees determine that there has been no breach of the Code of

Conduct or that a contravention occurred, although the Trustee took all reasonable measures to prevent it, or that a contravention occurred that was trivial, or committed through inadvertence, or an error of judgment made in good faith, no sanction shall be imposed.

15.4 The determination of a breach of the Code of Conduct and the imposition of a

sanction with respect to a complaint investigated in accordance with the Formal Complaint Procedure must be done by resolution of the Board at a meeting of the Board, and the vote on the resolution shall be open to the public. The resolutions shall be recorded in the minutes of the meeting. The reasons for the decision shall be recorded in the minutes of the meeting. Both resolutions shall be decided by a vote of at least 2/3 of the Trustees of the Board present and voting.

15.5 Despite s. 207 (1) of the Education Act, the part of the meeting of the Board

during which a breach or alleged breach of the Board's Code of Conduct is considered may be closed to the public when the breach or alleged breach involves any of the matters described in clauses 207(2) (a) to (e) being:



(a) the security of the property of the Board;

(b) the disclosure of intimate, personal or financial information in respect of a member of the Board or committee, an employee or prospective employee of the Board or a pupil or his or her parent or guardian;

(c) the acquisition or disposal of a school site;

(d) decisions in respect of negotiations with employees of the Board; or

(e) litigation affecting the Board.

15.6 The Trustee who is alleged to have breached the Code of Conduct shall not vote

on a resolution to determine whether or not there is a breach or the imposition of a sanction. The Trustee who brought the complaint to the attention of the Board may vote on those resolutions.

15.7 The Trustee who is alleged to have breached the Code of Conduct may be present

during the deliberations regarding the above but shall not participate in the deliberations, and shall not be required to answer any questions at that meeting.

15.8 The Trustee who is alleged to have breached the Code of Conduct shall not in any

way, after the final report is completed, influence the vote on the decision of breach or sanction, except as permitted below after these decisions have been made.

16. Sanctions

16.1 If the Board determines that the Trustee has breached the Board's Code of Conduct, the Board may impose one or more of the following sanctions:

16.1.1 Censure of the Trustee. 16.1.2 Barring the Trustee from attending all or part of a meeting of the Board or

a meeting of a committee of the Board. If a matter requires the First Nation Trustee to represent the interests of First Nation students, in accordance with Ontario Regulation 462/97, this Trustee will not be barred from attending for that specific matter.



16.1.3 Barring the member from sitting on one or more committees of the Board, for the period of time specified by the Board. If a matter requires the First Nation Trustee to represent the interests of First Nation students, in accordance with Ontario Regulation 462/97, this Trustee will not be barred from sitting on that committee for that specific matter.

16.2 The Board shall not impose a sanction which is more onerous than the above but

may impose one that is less onerous such as a warning or a requirement that the Trustee successfully complete specified professional development courses at the expense of the Board. The Board has no power to declare the Trustee's seat vacant.

16.3 A Trustee who is barred from attending all or part of a meeting of the Board or a meeting of a committee of the Board is not entitled to receive any materials that relate to that meeting or that part of the meeting and that are not available to members of the public.

16.4 The imposition of a sanction barring a Trustee from attending all or part of a

meeting of the Board shall be deemed to be authorization for the Trustee to be absent from the meeting and therefore, not in violation of the Education Act regarding absences from meetings.

17. Reconsideration

17.1 If the Board determines that a Trustee has breached the Board's Code of Conduct the Board shall,

17.1.1 give the Trustee written notice of the determination, the reasons for the

decision and any sanction imposed by the Board; 17.1.2 the notice shall inform the Trustee that he or she may make written

submissions to the Board in respect of the determination or sanction by the date specified in the notice that is at least fourteen (14) days after the notice is received by the Trustee; and

17.1.3 consider any submissions made by the Trustee and shall confirm or revoke

the determination or sanction within 14 days after the submissions are received.

17.2 If the Board revokes a determination, any sanction imposed by the Board is

revoked.



17.3 If the Board confirms a determination, the Board shall, within the fourteen (14) days above, confirm, vary or revoke the sanction.

17.4 If a sanction is varied or revoked, the variation or revocation shall be deemed to

be effective as of the date the original determination was made. 17.5 The Board decisions to confirm or revoke a determination or confirm, vary or

revoke a sanction shall be done by resolution at a meeting of the Board and the vote on the resolution shall be open to the public. Both resolutions shall be decided by a vote of at least 2/3 of the Trustees present and voting. The resolutions shall be recorded in the minutes of the meeting together with the reasons for confirming or revoking a determination. The Board shall provide to the Trustee alleged to have breached the Code of Conduct written notice of the decision to confirm or revoke the determination together with reasons for the decision and written notice of any decision to confirm, vary or revoke a sanction. The Trustee alleged to have breached the Code of Conduct shall not vote on those resolutions. The Trustee who brought the complaint may vote.

17.6 The Trustee who is alleged to have breached the Code of Conduct may be present

during the deliberations regarding the above but may not participate in the deliberations and shall not be required to answer any questions at that meeting.

17.7 If appropriate, the original sanction may be stayed pending the reconsideration by

the Board of the determination or sanction.

Established: April 16, 1998 Revised/Reviewed: October 27, 2005

May 27, 2010 October 23, 2014 DRAFT February 1, 2017 DRAFT April 18, 2018 DRAFT September 24, 2018 DRAFT April 15, 2019

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aren

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(Roo

m 1

58)

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pm S

AL (S

uper

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hairp

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Com

mitt

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g (B

oard

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)

1617

1819

2021

22H

OLI

DAY

- Fam

ily D

ay

2324

2526

2728

295:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

1:00

pm S

AL (S

uper

vise

d Al

tern

ativ

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arni

ng)

(Roo

m 1

57)

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pm B

oard

Mee

ting

(Boa

rdro

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SUN

DAY

MO

NDA

YTU

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YW

EDN

ESDA

YTH

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IDAY

SATU

RDAY

App

endi

x I

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m 1

2.1.

2

Apr

il 25

, 201

9

4/10

/201

9 11

:05

AM

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031M

arch

202

0Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

April

202

0

Mar

ch 2

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12

34

56

73:

30pm

SEA

C (S

peci

al

Educ

atio

n Ad

viso

ry

Cmte

.) (R

oom

158

)

7:00

pm R

esou

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eetin

g (B

oard

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)

89

1011

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145:

00pm

Exp

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n Cm

te.

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Boar

droo

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IC (P

aren

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emen

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(Roo

m 1

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pm S

AL (S

uper

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m 1

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pm P

rogr

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evie

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. (Bo

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)

MAR

CH B

REAK

1516

1718

1920

21M

ARCH

BRE

AK

2223

2425

2627

285:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

7:00

pm B

oard

Mee

ting

(Boa

rdro

om)

2930

31 1:00

pm S

AL (S

uper

vise

d Al

tern

ativ

e Le

arni

ng)

(Roo

m 1

57)

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x I

Ite

m 1

2.1.

2

Apr

il 25

, 201

9

4/10

/201

9 3:

37 P

M

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

30

April

202

0Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

May

202

0

April

202

0

12

34

9:30

am E

quity

, Div

ersit

y &

Incl

usio

n Cm

te.

Mee

ting

(Roo

m 1

58)

OPS

BA L

abou

r Rel

atio

ns &

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an R

esou

rces

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posi

56

78

910

115:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

3:30

pm S

EAC

(Spe

cial

Ed

ucat

ion

Advi

sory

Cm

te.)

(Roo

m 1

58)

7:00

pm R

esou

rce

Cmte

. M

eetin

g (B

oard

room

)H

OLI

DAY

- Goo

d Fr

iday

1213

1415

1617

18H

OLI

DAY

- Eas

ter

Mon

day

7:00

pm P

rogr

am R

evie

w

Cmte

. (Bo

ardr

oom

)6:

00pm

Cha

irper

sons

' Co

mm

ittee

Mee

ting

(Boa

rdro

om)

1920

2122

2324

251:

00pm

SAL

(Sup

ervi

sed

Alte

rnat

ive

Lear

ning

) (R

oom

157

)

7:00

pm B

oard

Mee

ting

(Boa

rdro

om)

PA D

AY (E

lem

. & S

ec.)

2627

2829

30M

ay 1

25:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

4:00

pm S

tude

nt T

rust

ee

Elec

tion

(Fish

bow

l)

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x I

Ite

m 1

2.1.

2

Apr

il 25

, 201

9

4/10

/201

9 11

:06

AM

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

May

202

0Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

June

202

0

May

202

0

12

34

56

78

97:

00pm

Bud

get C

mte

. (B

oard

room

)1:

00pm

SAL

(Sup

ervi

sed

Alte

rnat

ive

Lear

ning

) 3:

30pm

SEA

C (S

peci

al

Educ

atio

n Ad

viso

ry

9:30

am F

NES

AC (F

irst

Nat

ions

Edu

catio

n 10

:30a

m IE

AC

7:00

pm R

esou

rce

Cmte

.

6:00

pm T

rust

ee/S

choo

l Co

unci

l Dia

logu

e (fo

llow

ed b

y PI

C)

(TBD

)

1011

1213

1415

165:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

7:00

pm P

rogr

am R

evie

w

Cmte

. Mee

ting

(Boa

rdro

om)

6:00

pm C

hairp

erso

ns'

Com

mitt

ee M

eetin

g7:

00pm

Bud

get C

mte

. (B

oard

room

)

1718

1920

2122

23H

OLI

DAY

- Vic

toria

Day

SAL

(Sup

ervi

sed

Alte

rnat

ive

Lear

ning

) (R

oom

157

)

2425

2627

2829

303:

30pm

SEA

C (S

peci

al

Educ

atio

n Ad

viso

ry

7:00

pm M

PP/T

rust

ee

Dial

ogue

(TBD

)

7:00

pm B

udge

t Cm

te.

(Boa

rdro

om)

7:00

pm B

oard

Mee

ting

31 OPS

BA A

nnua

l Gen

eral

Me

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x I

Ite

m 1

2.1.

2

Apr

il 25

, 201

9

4/10

/201

9 11

:07

AM

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

30

June

202

0Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

July

202

0

June

202

0 12

34

56

OPS

BA A

nnua

l Gen

eral

Mee

ting

(Ten

tativ

e) (T

BD)

5:00

pm E

xpul

sion

Cmte

. (T

)(Bo

ardr

oom

)1:

00pm

SAL

(Sup

ervi

sed

Alte

rnat

ive

Lear

ning

) 6:

00pm

Em

ploy

ee

Reco

gniti

on D

inne

r

7:00

pm R

esou

rce

Cmte

. (B

oard

room

)

PA D

ay (E

lem

enta

ry)

78

910

1112

133:

00pm

Aud

it Cm

te.

(Boa

rdro

om)

7:00

pm B

udge

t Cm

te.

(Boa

rdro

om)

1415

1617

1819

205:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

Seco

ndar

y Ex

ams

2122

2324

2526

27Se

cond

ary

Exam

sSe

cond

ary

Exam

sSe

cond

ary

Exam

sSe

cond

ary

Exam

s7:

00pm

Boa

rd M

eetin

gPA

DAY

(Ele

m. &

Sec

.)

2829

30

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x I

Ite

m 1

2.1.

2

Apr

il 25

, 201

9

4/10

/201

9 11

:07

AM

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

July

202

0Su

Mo

TuW

eTh

FrSa 1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

Augu

st 2

020

July

202

0

12

34

CSBA

Con

gres

s (Te

ntat

ive)

(TBD

)

56

78

910

11CS

BA C

ongr

ess (

Tent

ativ

e) (T

BD)

1213

1415

1617

18

1920

2122

2324

25

2627

2829

3031

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x I

Ite

m 1

2.1.

2

Apr

il 25

, 201

9

Appendix J Item 12.1.2 April 25, 2019


POLICY STATEMENT

Section: Board and Community

• Board and Committees

Policy Code: B-2.1 Policy: BOARD AND COMMITTEE MEETINGS Page 1

It is the policy of the Board that meetings of the Board and its committees shall be open to the public unless provided for in provincial legislation.

1. Open Meetings

Meetings of the Board and meetings of the committees of the Board, including committee of the whole Board, shall be open to the public and to representatives of the media with an “open session.” No person shall be excluded from a meeting that is open to the public except for improper conduct. Nevertheless, as indicated in the Education Act, R.S.O. 1990 Section 207(2) a meeting of the Board, or a committee of the Board, including a committee of the whole Board, may be closed to the public when the subject-matter under consideration involves:

1.1 the security of the property of the Board;

1.2 the disclosure of intimate, personal or financial information in respect of a

member of the Board or committee, an employee or prospective employee of the Board or a pupil or the pupil’s parent and/or guardian;

1.3 the acquisition or disposal of a school site;

1.4 decisions in respect of negotiations with employees of a Board; or

1.5 litigation affecting the Board.

It shall be the policy of this Board to deal with all information of a personal nature “in- camera” and to protect its confidentiality unless it is determined that there is a specific exemption under the Municipal Freedom of Information and Protection of Privacy Act 1990.

2. Calling of Meetings

Meetings of the Board shall be classified as regular meetings, special meetings and/or emergent meetings, and/or committee of the whole meetings:

2.1 The regular meetings of the Board shall normally be held on the fourth Thursday

of each month with a committee of the whole, in-camera session, from 6:15- 6:45 p.m. and with an open session at 7:00 p.m. If the committee of the whole,


Section: Board and Community • Board and Committees

Policy Code: B-2.1

Policy: BOARD AND COMMITTEE MEETINGS – continued Page 2

in-camera session, requires more time, it will be convened after the open session. Where circumstances warrant, as the result of a limited number of items on the in-camera agenda, the open session will commence at 7:00 p.m. with the in-camera session convened after the open session. When necessary, regular meetings of the Board shall also be held on the second Thursday of every month or otherwise scheduled by the Board. Should a statutory or civic holiday fall on the date scheduled for a regular meeting, the Board shall meet on the evening of the previous day. These meetings will be held in the Board Room of the Education Centre. (Exceptions shall be by resolution of the Board at a previous regular meeting.)

2.2 Special meetings of the Board may be convened by resolution of the Board at a

previous meeting of the Board or may be called at the call of the Chairperson with a minimum of forty-eight hours’ notice. A special meeting of the Board shall be called by the Secretary of the Board with a minimum of forty-eight hours’ notice, on request, in writing, to the Secretary of the Board by the majority of trustees as provided in Section 198 (1)(d) of the Education Act. The notice for the special meeting shall state the business for which the meeting is called and no additions to the agenda will be entertained.

2.3 Emergent meetings of the Board may be called by the Chairperson with less

than forty-eight hours’ notice for the purpose of dealing with one or more matters deemed to be of an urgent nature. An emergent meeting of the Board shall be called by the Chairperson or Secretary of the Board with less than forty- eight hours’ notice, on the request, in writing, to the Secretary of the Board by the majority of trustees. The notice for the emergent meeting shall state the business for which the meeting is called and no additions to the agenda will be entertained.

3. Publication of Notice

Notice of Board meetings shall normally be by receipt of an agenda, however, where time or circumstances does not permit or render this procedure impractical, other means such as telephone calls, electronic communications, announcements at Board or committee meetings, etc. may be employed. A limited number of hard copies as determined by the Director of Education, or designate, will be available at the meetings.

A list of all Board and committee meetings shall be posted on the Board’s website as part of the electronic Board agenda designating the type of meeting, date, and place.

4/16

/201

9 9:

00 A

M

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

Augu

st 2

019

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

30

Sept

embe

r 201

9

Augu

st 2

019

12

3

45

67

89

10

1112

1314

1516

17

1819

2021

2223

24

2526

2728

2930

311:

30pm

Stra

tegi

c Pl

anni

ng -

SOs/

Trus

tees

(TBD

)

PA D

AY (E

lem

. & S

ec.)

9:00

am S

trate

gic

Plan

ning

- SO

s/Tr

uste

es (T

BD)

Non

-inst

ruct

iona

l Day

(a

ll sc

hool

s clo

sed)

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x K

It

em 1

2.1.

2

App

endi

x 25

, 201

9

4/16

/201

9 9:

09 A

M

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

30

Sept

embe

r 201

9Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31

Oct

ober

201

9

Sept

embe

r 201

9

12

34

56

7H

OLI

DAY

- LAB

OUR

DAY

Firs

t Day

of C

lass

es

89

1011

1213

145:

00pm

Exp

ulsio

n Cm

te.(T

) (Bo

ardr

oom

)1:

00pm

SAL

(Sup

ervi

sed

Alte

rnat

ive

Lear

ning

) (R

oom

157

)3:

30pm

SEA

C (S

peci

al

Educ

atio

n Ad

viso

ry

7:00

pm R

esou

rce

Cmte

. M

eetin

g (B

oard

room

)

1516

1718

1920

213:

00pm

Aud

it Cm

te.

6:30

pm P

IC (P

aren

t In

volv

emen

t Cm

te)

(Roo

m 1

58)

7:00

pm P

rogr

am R

evie

w

Cmte

. (Bo

ardr

oom

)

2223

2425

2627

285:

00pm

Exp

ulsio

n Cm

te.

(T)(

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droo

m)

1:00

pm S

AL (S

uper

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tern

ativ

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m 1

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pm B

oard

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ting

(Boa

rdro

om)

10:3

0am

IEAC

(In

dige

nous

Ed

ucat

ion

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sory

Co

mm

ittee

) (Ro

om

158)

PA D

AY (E

lem

. & S

ec.)

2930

SUN

DAY

MO

NDA

YTU

ESDA

YW

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YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x K

It

em 1

2.1.

2

App

endi

x 25

, 201

9

4/16

/201

9 9:

10 A

M

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

3031

Oct

ober

201

9Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

Nov

embe

r 201

9

Oct

ober

201

9

12

34

53:

30pm

SEA

C (S

peci

al

Educ

atio

n Ad

viso

ry

Cmte

.) (R

oom

158

)

9:30

am E

quity

, Div

ersit

y &

Incl

usio

n Cm

te.

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ting

(Roo

m 1

58)

6:00

pm C

hairp

erso

ns'

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mitt

ee M

eetin

g

67

89

1011

125:

00pm

Exp

ulsio

n Cm

te.

(T)(

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droo

m)

1:00

pm S

AL (S

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tern

ativ

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ng)

(Roo

m 1

57)

7:00

pm R

esou

rce

Cmte

. M

eetin

g (B

oard

room

)

1314

1516

1718

19H

OLI

DAY

- Tha

nksg

ivin

g7:

00pm

Pro

gram

Rev

iew

Cm

te. (

Boar

droo

m)

Trus

tee

Dial

ogue

PD

Day

(TBD

)PI

C (P

aren

t Inv

olve

men

t Cm

te. C

onfe

renc

e)

(TBD

)

2021

2223

2425

265:

00pm

Exp

ulsio

n Cm

te.

(T)(

Boar

droo

m)

1:00

pm S

AL (S

uper

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d Al

tern

ativ

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(Roo

m 1

57)

7:00

pm B

oard

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ting

(Boa

rdro

om)

PA D

AY (S

econ

dary

)

2728

2930

31

SUN

DAY

MO

NDA

YTU

ESDA

YW

EDN

ESDA

YTH

URSD

AYFR

IDAY

SATU

RDAY

App

endi

x K

It

em 1

2.1.

2

App

endi

x 25

, 201

9

4/16

/201

9 9:

10 A

M

SuM

oTu

We

ThFr

Sa1

23

45

67

89

1011

1213

1415

1617

1819

2021

2223

2425

2627

2829

30

Nov

embe

r 201

9Su

Mo

TuW

eTh

FrSa

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

31Dece

mbe

r 201

9

Nov

embe

r 201

9

12

34

56

78

93:

00pm

Aud

it Cm

te.

(Boa

rdro

om)

5:00

pm E

xpul

sion

Cmte

. (T

)(Bo

ardr

oom

)

1:00

pm S

AL (S

uper

vise

d Al

tern

ativ

e Le

arni

ng)

(Roo

m 1

57)

3:30

pm S

EAC

(Spe

cial

Ed

ucat

ion

Advi

sory

9:30

am F

NES

AC (F

irst

Nat

ions

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9

Item 12.2.1 April 25, 2019 TO: Kawartha Pine Ridge District School Board TOPIC: Appointment of Student Trustees INITIATOR: Diane Lloyd, Chairperson of the Board BACKGROUND 1. Board Policy B-1.5, Student Trustees, requires that the Student Trustees will be

appointed by the Board by May 31. The policy also establishes that each term shall begin August 1 and cease on July 31.

STATUS 2. At the April 3, 2019 Student Leadership Meeting, the Student Leadership Group

heard presentations from four candidates seeking the positions of Student Trustee for the coming year. The candidates were comprised of students from Bowmanville High School and Kenner Collegiate Vocational Institute.

3. After fair and equitable deliberations, the Student Leadership Group has selected

Jorja Darrington and Lydia Etherington, currently Grade 10 students at Kenner Collegiate Vocational Institute, for the positions of Student Trustee, Kawartha Pine Ridge District School Board, 2019-2020.

RECOMMENDATION 1. That Jorja Darrington and Lydia Etherington be appointed as Student Trustees,

Kawartha Pine Ridge District School Board, for 2019-2020. Diane Lloyd Chairperson of the Board

Item 12.2.2 April 25, 2019 TO: Kawartha Pine Ridge District School Board TOPIC: Awards and Scholarships – Campbellford District High School INITIATOR: Greg Ingram, Superintendent, Student Achievement BACKGROUND 1. Board Policy No. ES-4.2, Recognition of Student Success, indicates that Board

approval, consistent with its values, purposes and mandate, will be necessary for the initial offerings at graduation ceremonies of any bursary, scholarship or other incentive with a monetary value.

STATUS 2. Mike Wilson wishes to establish a scholarship award to be known as the Michael

Wilson Award in the total amount of $7,500.00 per year for graduating students of Campbellford District High School. The amount will be divided into seven $1,000.00 awards and one $500.00 award.

3. The successful recipients must meet the following criteria:

• university or college bound who have been above average in their performance at school, but not necessarily the top performing student and are deserving of recognition

• may or may not be in financial need.

4. Selection of the successful applicants will be made by the Awards Committee at Campbellford District High School.

5. This award will be presented at Commencement annually until the donor and the

school mutually agree to terminate the award. RECOMMENDATION 1. That the Kawartha Pine Ridge District School Board approve the establishment

of the Michael Wilson Award in the amount of $7,500.00 per year, divided into seven $1,000.00 awards and one $500.00 award, to be presented annually to eight graduating students of Campbellford District High School who have met the award criteria.

Greg Ingram Superintendent, Student Achievement

Item 12.2.3 April 25, 2019 TO: Kawartha Pine Ridge District School Board TOPIC: Awards and Scholarships – Bowmanville High School INITIATOR: Gloria Tompkins, Superintendent, Student Achievement BACKGROUND 1. Board Policy No. ES-4.2, Recognition of Student Success, indicates that Board

approval, consistent with its values, purposes and mandate, will be necessary for the initial offerings at graduation ceremonies of any bursary, scholarship, or other incentive with a monetary value.

STATUS 2. Todd Taylor would like to establish an award to be known as the Taylor-Rienstra

Family Memorial Award, to be awarded annually in the amount of $100.00 to a graduating student of Bowmanville High School.

3. The criteria for the recipient of the award will be as follows:

• must be a graduating student of Bowmanville High School • must have the highest academic standing in a trade, trade related or co-op

education course of study for their career intent.

4. Selection of the successful applicant will be made by the Awards Committee at Bowmanville High School.

5. The award will be presented at Commencement annually until the donor and the

school mutually agree to terminate this award. RECOMMENDATION 1. That the Kawartha Pine Ridge District School Board approve the establishment

of the Taylor-Rienstra Family Memorial Award in the amount of $100.00 to be awarded annually to a graduating student of Bowmanville High School who has met the award criteria.

Gloria Tompkins Superintendent, Student Achievement

Item 12.2.4 April 25, 2019 TO: Kawartha Pine Ridge District School Board TOPIC: Awards and Scholarships – East Northumberland Secondary

School INITIATOR: Jack Nigro, Superintendent , Student Achievement BACKGROUND 1. Board Policy ES-4.2, Recognition of Student Success, indicates that Board


STATUS 2. The family of Cassidey Ouellette wishes to establish an award in memory of their

daughter, known as the Cassidey Ouellette Memorial Award in the amount of $150.00 per year to a graduating student of East Northumberland Secondary School.


• must be a graduating student of East Northumberland Secondary School • must be attending Durham College in the Dental Hygiene Program • If no student is enrolled in this program, then the award will be granted to a

student attending Durham College. 4. Selection of the successful applicant will be made by the Awards Committee at

East Northumberland Secondary School. 5. The award will be presented at Commencement annually until the donor and the


of the Cassidey Ouellette Memorial Award to be awarded annually in the amount of $150.00 to a graduating student of East Northumberland Secondary School who has met the award criteria.

Jack Nigro Superintendent, Student Achievement

Item 12.2.5 April 25, 2019 TO: Kawartha Pine Ridge District School Board TOPIC: Awards and Scholarships – East Northumberland Secondary

School INITIATOR: Jack Nigro, Superintendent, Student Achievement BACKGROUND 1. Board Policy ES-4.2, Recognition of Student Success, indicates that Board


STATUS 2. The family of Mike MacLennan wishes to establish an award in his memory,

known as the Mike MacLennan Memorial Bursary in the amount of $500.00 per year to a graduating student of East Northumberland Secondary School.


• must be a graduating student of East Northumberland Secondary School • must be pursuing a career in trades • demonstrates hard work and enthusiasm towards their trade.

4. Selection of the successful applicant will be made by the family of Mike

MacLennan. 5. The award will be presented at Commencement annually until the donor and the


of the Mike MacLennan Memorial Bursary to be awarded annually in the amount of $500.00 to a graduating student of East Northumberland Secondary School who has met the award criteria.

Jack Nigro Superintendent, Student Achievement

Item 15.1 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD EQUITY, DIVERSITY AND INCLUSION COMMITTEE REPORT The committee met on Wednesday, April 3, 2019 and reports as follows. ATTENDANCE Present: Trustee T. Brown (Committee Co-chairperson), Trustee J. Klassen

Jeninga (Committee Co-chairperson), N. Cloutier, S. Helleiner, L. Lucciola, S. Ness, N. Shea, and J. Wade.

Regrets: S. Bell, D. Berger, M. Crowe, M. Dunn and J. Devlin. Also Present: J. Nigro, M. LaPointe, J. Cosgrove, F. Mwesigye and C. Honey. Kawartha World Issues Centre J. Cosgrove and F. Mwesigye, members of Kawartha World Issues Centre (KWIC), provided an overview of their three key program areas, Community Education, Community Research and Youth and In-School Programs. KWIC connects people to world issues and their local connections from diverse and critical perspectives. TASS Sexuality and Gender Acceptance Group E. Hinan, teacher at Thomas A. Stewart Secondary School, and seven students of the Sexuality and Gender Acceptance Group presented on the importance of their student led group and how they have made a difference to the school environment. They spoke to the importance of having a place that students can come and feel accepted and safe. Following the presentation, issues faced by students and staff were discussed. Board-wide Gay-Straight Alliance Summit M. LaPointe provided a summary of the student summit that is taking place on April 4, 2019 at Cobourg Collegiate Institute. Over 60 students have registered from all of our high schools and planning for the summit in 2020 has begun. Pride Prom M. LaPointe updated the committee on the first annual Pride Prom that is being held at the Peterborough Navy Club on June 7, 2019. Transportation by bus will be provided to all students from each region of the board and a half-time show is being planned. All committee members were invited to attend. Pride Month M. LaPointe spoke to the importance and board support that all schools will fly the pride flag for the duration of the month of June.

Item 15.1 April 25, 2019 EQUITY, DIVERSITY AND INCLUSION COMMITTEE REPORT Page 2

Identity-based Data Collection Census Update J. Nigro, Superintendent provided an update to the committee on the student census. Student answered census for Grades 7 to 12 students is currently at an 89% response rate we are hoping for 95% response rate. Parents for students in Kindergarten to Grade 6 are completing the student census and are currently at a 28% response rate. A second set of post cards are being sent home to increase the response rates. It benefits all schools to have this data as accurate as possible. The committee reviewed the draft staff census and discussed. Equity, Diversity & Inclusion Calendar Theme Committee members selected Everybody Has a Story as the theme for the Equity, Diversity & Inclusion 2019–2020 Calendar. Strategic Planning Superintendent Nigro informed the committee that the Board will begin the 2019 strategic planning process. This is done every four years and the committee is encouraged to participate in sharing their thoughts. Information Sharing/Updates Committee members provided information and shared updates on upcoming meetings and various events. Future Meeting Dates October 2, 2019 November 13, 2019 January 8, 2019 April 1, 2019 RECOMMENDATION 1. That the Equity, Diversity and Inclusion Committee Report, dated April 25, 2019,

be received for information. Terry Brown Committee Co-chairperson Jaine Klassen Jeninga Committee Co-chairperson

Item 15.2 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD PROGRAM REVIEW COMMITTEE REPORT The committee met on April 16, 2019 and reports as follows. ATTENDANCE Present: Trustees C. Dickson (Committee Chairperson), D. Lloyd (Chairperson

of the Board), S. Bobka (Vice-chairperson of the Board), K. Dupuis and J. Klassen Jeninga.

Regrets: Trustees S. Patterson and S. Russell. Also Present: Trustee A. Lloyd; and G. Ingram, P. Mangold and P. Jones. Safe, Caring and Restorative Schools Update Superintendent P. Mangold provided an update on the following Safe, Caring and Restorative Schools initiatives being undertaken within the Board.

• School Climate Survey • School Responses and Actions • Long Term Suspension and Expulsion Program (LTSEP) • Suspension and Expulsion Data • Approaches to Discipline, i.e. tools provided to principals to support them in

making decisions • Serious Student Incident Reports • Violence Threat Risk Assessment (VTRA)

It was reported that in the fall, the Board engaged students from Grades 4 to 12 in the completion of the sixth School Climate Survey using an on-line tool called OurSCHOOL. Student participation was voluntary and surveys were completed electronically on school computers during the instructional day. A total of 6,250 elementary and 10,100 secondary surveys were received. School Well-Being Teams have reviewed their school data and all schools are currently in the process of implementing concrete strategies to address specific areas for continued growth in response to the survey results. In addition, the KPR Safe, Caring and Restorative Schools Committee met to review the results, with a continued focus on supporting schools in addressing the mental health needs of students, and assisting school teams in addressing anxiety. Videotaped testimonials from various schools were provided, in which a variety of strategies were shared on how individual schools are addressing anxiety and mental health issues at their school site. Information was also shared regarding the Long Term Suspension and Expulsion Program (LTSEP), which is a program designed to meet the needs of those students

Item 15.2 April 25, 2019 PROGRAM REVIEW COMMITTEE REPORT Page 2

who are expelled or suspended for 6 days or more. Schools consider mitigating factors and utilize progressive discipline procedures before suspensions take place. Copies of resources that schools have been trained in to support their decision making were shared with committee members. An overview of the LTSEP program was provided, indicating that a teacher is assigned to each of the areas of the Board – Northumberland, Clarington and Peterborough. In addition, a School Board Counsellor is assigned to support the program one day per week to meet the needs of the students. The Principal of Alternative and Continuing Education, oversees the day to day operation of the program and students work on individualized programs designed specifically for them, which includes accumulating credits, credit recovery, co-operative education and volunteer hours. They also receive counselling specific to the reason they have entered into the program, which at times may include anger management or substance abuse counselling. Suspension and expulsion data for the previous two school years was shared. The data indicates an approximate 1% increase in the number of suspensions, which is tracking to an almost identical 1% increase in overall enrolment. Discussion was held regarding Serious Student Incident Reports, and a comparison of data from 2016-2017 to 2017-2018 was shared. An overview of the VTRA program was also provided and a review of statistics over time was presented. It was reported that training for school administration regarding dealing with discipline and conducting thorough and appropriate investigations has taken place regularly, including a Keel and Cottrelle LLP workshop with all school principals. This information has also been shared with schools for presentation at staff meetings and professional activity days over the last two years. Discussion ensued and questions of clarification were addressed. A recommendation was adopted that the Safe, Caring and Restorative Schools Update Report be received for information. Future Meeting Dates Future meeting dates for the 2018-2019 school year were reviewed. Following discussion, it was determined that the June 13, 2019 Program Review Committee meeting be cancelled due to various contributing factors, and the numerous events and activities scheduled during the month of June. The next regular meeting of the Program Review Committee will be held in the Roy H. Wilfong Boardroom at the Education Centre, 1994 Fisher Drive, Peterborough, at 7:00 p.m. on Tuesday, May 14, 2019.

Item 15.2 April 25, 2019 PROGRAM REVIEW COMMITTEE REPORT Page 3

RECOMMENDATION 1. That the Program Review Committee Report, dated April 25, 2019, be received

for information. Cyndi Dickson Committee Chairperson

Item 15.3 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD STUDENT TRANSPORTATION SERVICES OF CENTRAL ONTARIO (STSCO) GOVERNANCE COMMITTEE REPORT The committee met on March 27, 2019 and reports as follows. ATTENDANCE Present: M. Griepsma, Board Chairperson, Peterborough Victoria

Northumberland and Clarington Catholic District School Board (PVNC), and Committee Co-chairperson

Diane Lloyd, Chairperson of the Board, Kawartha Pine Ridge District School Board (KPR), and Committee Co-chairperson

Mike Nasello, Director of Education, PVNC Chris Arnew, Superintendent, Business and Corporate Services, KPR Mario Nantel, Director of Transportation, Conseil Scolaire de District

Catholique Centre-Sud (CSDCCS) Joel Sloggett, Chief Administrative Officer, STSCO Allisa Kyle, Recording Secretary, STSCO Regrets: Jennifer Leclerc, Director of Education, KPR Isabel Grace, Superintendent of Business and Finance, PVNC 2018-2019 STSCO Budget and Expenditures Update J. Sloggett provided the committee with a 2018-2019 Budget and Expenditure Update and noted that it is projected that expenses will exceed the budget by approximately one per cent. Expenditures will continue to be monitored and further reporting will be provided at the next committee meeting. 2019-2020 System Planning – Overview of Proposed Service Changes and Efficiencies J. Sloggett presented an update on System Planning for 2019-2020, including bell time adjustment plans for Armour Heights Public School, East Northumberland Secondary School and various PVNC schools to increase efficiencies by use of double runs and shared busing, and to create service improvements. After consultation with school principals at Merwin Greer and Chemong Public Schools, the plan to apply the Board’s walk distances were put on hold and will be revisited in January 2020 to allow time for infrastructure development. The committee discussed current research which reports the benefits of a later school day start for adolescent students and agreed that the topic would be discussed at each board for future consideration. February and March STSCO Communiques to Bus Companies J. Sloggett reviewed the February and March Bus Company Communiques with the committee and explained that the communiques attempt to improve the current safety processes and accident reporting. M. Nasello asked how the Code Red terminology was developed for internal identification of students who are at risk of harm to

Item 15.3 April 25, 2019 STUDENT TRANSPORTATION SERVICES OF CENTRAL Page 2 ONTARIO (STSCO) GOVERNANCE COMMITTEE REPORT

themselves or others while being transported. J. Sloggett explained that the term was arbitrarily chosen several years ago. Following discussion it was determined that the committee will review STSCO’s current Code Red process, specifically the terminology used, and will provide direction to STSCO once any updates are determined. 2019 STSCO Bus Driver Workshop Dates J. Sloggett updated the committee regarding STSCO’s upcoming Annual Driver Workshops being held in April and May, and invited the committee members to attend any one of the workshops. RECOMMENDATION 1. That the Student Transportation Services of Central Ontario (STSCO)

Governance Committee Report, dated April 25, 2019, be received for information.

Diane Lloyd Committee Co-chairperson

Item 15.4 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD BUDGET COMMITTEE REPORT The committee met on April 1, 2019 and reports as follows. ATTENDANCE Present: Trustees Sarah Bobka (Committee Chairperson and Vice-chairperson of

the Board), Rose Kitney (Committee Vice-chairperson), Diane Lloyd (Chairperson of the Board), Terry Brown, Cyndi Dickson, Jaine Klassen Jeninga, Angela Lloyd, and Steve Russell.

Trustee Kailee Dupuis attended via teleconference. Regrets: Trustees Cathy Abraham and Shirley Patterson. Also Present: J. Leclerc, C. Arnew, S. Girardi, and S. Foss. Role of the Trustee in the Budget Process Director Leclerc noted that school board trustees are the champions of public education, and one of the key areas of responsibility for a school board is to ensure the effective stewardship of the board’s resources. Other responsibilities with regard to finance were noted and the budget process was reviewed. Determining Our Strategic Drivers Director Leclerc stated that the senior administrative team had met to review the Board’s strategic priorities and create a list of budgetary drivers based on the strategic priorities. The drivers are as follows: • Professional Development and Shared Leadership • Staff Allocation • Early Years Intervention Programs • Student Success • Serving Students with Diverse Needs • Indigenous Education • Modernization and Accessibility The Director shared what the focus of each driver would be in the upcoming 2019-2020 school year.

Item 15.4 April 25, 2019 BUDGET COMMITTEE REPORT Page 2

Implications of the Ministry’s March 15, 2019 Announcements Superintendent Arnew reminded the committee of the Grants for Student Needs (GSN) process, noted that this year it will be a challenge to prioritize, and advised the committee of how funding decreases could impact the budget as a whole. Superintendent Girardi informed the committee that the Ministry was moving from a 22:1 classroom ratio to a 28:1 ratio in the base staffing allocation for secondary schools in the 2019-2020 school year. Trustees reviewed the Ontario Secondary School Teachers’ Federation class size maximums as set out in the Collective Agreement. Review of Discretionary/Flexible Items Superintendent Arnew presented an overview of discretionary/flexible expenses that do not fit the core drivers from the strategic plan that could be considered and reviewed as the budget process moves forward. Moving Forward Director Leclerc noted that staffing will begin for secondary staffing teams on Wednesday, April 3, 2019 and that schools have been asked to complete a template indicating what courses will not be available for the 2019-2020 school year due to the new base staffing allocation. It was noted that the MPP/Trustee Dialogue Session scheduled for May has been cancelled and that the Director would be contributing to a government consultation. Question and Answer Session Trustees continued discussion around the possible impact of the new funding model and messaging to the public and to the Ministry. RECOMMENDATION 1. That the Budget Committee Report, dated April 25, 2019, be received for

information. Sarah Bobka Committee Chairperson

Item 15.5 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE REPORT The committee met on April 2, 2019, and reports as follows. ATTENDANCE Present: A. Lloyd Trustee (Committee Chairperson) A. Cranfield Five Counties Children’s Centre (Committee Vice-chairperson) J. Klassen Jeninga Trustee (Alternate) K. Dupuis Trustee (First Nation) K. Carson Fetal Alcohol Spectrum Disorder Peterborough T. Hill Development Services Ontario W. Johansen Ontario Association of Families of Children with Communication Disorders M. Robinson Autism Ontario – Peterborough Chapter A. Rodriguez Community Living Peterborough D. Toth Alternative Community Program Services

Incorporated K. Traynor Down Syndrome Association of Peterborough Regrets: S. Patterson Trustee D. Reid Down Syndrome Association of Peterborough Also Present: A. Duncan, G. Payne, L. Schoenmaker, D. Swift and J. Nahrgang. Board Report Trustees A. Lloyd and J. Klassen Jeninga updated the committee on events and initiatives being undertaken by the Board. School Psychology D. Swift, Chief Psychologist, provided an overview on the scope of school psychology. Topics of discussion included:

• Clarification of psychology department positions at KPR. • Psychologists in Ontario and the labour shortages of psychologists in Ontario School

Boards. • How psychologists support our students with Special Education needs, and the

value of having psychologists with the expertise to diagnose at KPR. • New guidelines that have been adopted regarding how to diagnose disabilities. • The process to access outside services that students may qualify for. • The testing, diagnosis process, and consistent practices to determine learning

disorders.

Item 15.5 April 25, 2019 SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 2

Administrative Update A. Duncan, Superintendent of Student Achievement, advised that a principal/vice principal survey is being prepared to determine Special Education priorities in schools, and to assist with focusing budget dollars where they are most needed. The survey will be distributed within the next week. The committee heard that professional development team members are initiating a plan for training Special Education Resource Teachers to provide classroom teachers with skills to meet the needs of students. Further information will follow at the September SEAC meeting. A. Duncan reported that in collaboration with S. Girardi, Superintendent of Student Achievement, a workplace violence sub-committee has been established. Discussions have begun with representatives from all employee groups and union leaders on how to best serve our students and educate staff. L. Schoenmaker provided an update on Educational Assistant, Child and Youth Worker and Personal Care Assistant allotment for 2019-2020. Letters have been sent to principals to assist with determining requests for their schools and will be confirmed in May. Association Updates The following associations provided information including updates on upcoming meetings, in-services, and various events: • Autism Society of Ontario – Peterborough Chapter • Developmental Services Ontario • Down Syndrome Association of Peterborough • Five Counties Children’s Centre • Ontario Association of Families with Children with Communication Disorders Future Topics • Strategic Planning • Violence, Threat, Risk Assessment (VTRA) • Psychologists • Special Education budget • School Board Counsellors • Special Needs Strategy • Role of the Special Education Resource Teacher (SERT) • Transitions and PPM No. 156, Supporting Transitions for Students with Special

Education Needs • PPM No. 8, Identification of and Program Planning for Students with Learning

Disabilities • OFIP Tutoring

Item 15.5 April 25, 2019 SPECIAL EDUCATION ADVISORY COMMITTEE REPORT Page 3

Future Meeting Dates The next meeting of the Special Education Advisory Committee will be held in Room 158 at the Education Centre, 1994 Fisher Drive, Peterborough, at 3:30 p.m. on Tuesday, May 7, 2019. RECOMMENDATION 1. That the Special Education Advisory Committee Report, dated April 25, 2019, be

received for information. Angela Lloyd Committee Chairperson

Item 15.6 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD FIRST NATIONS EDUCATION SERVICES AGREEMENT COMMITTEE The committee met on February 21, 2019, and reports as follows. ATTENDANCE Present: Trustee K. Dupuis (Committee Chairperson), A. Fleguel, and K. MacMurray. Regrets: N. Marsden-Fox, L. Musgrave and C. Arnew. Also Present: J. Nigro and J. Nahrgang. Review of First Nation Rooms in Schools KPRDSB has designated First Nation rooms at Roseneath Centennial Public School, Cobourg Collegiate Institute and Thomas A. Stewart Secondary School. D. Smith, Indigenous Education Consultant explained that a review is being conducted to create a clear understanding of the purpose and use of the rooms. The results of the review will be discussed with staff at the respective schools and will be reported on at the next FNESAC meeting. Circle The committee members agreed that the First Nation Education Service Agreements are working to serve the needs of First Nation students. Future Meeting Date The next meeting of the First Nations Education Services Agreement Committee will be held at 9:30 a.m. on Wednesday, May 1, 2019. The location is to be determined. RECOMMENDATION 1. That the First Nations Education Services Agreement Committee Report, dated

April 25, 2019, be received for information. Kailee Dupuis Committee Chairperson

Item 15.7 April 25, 2019

KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD INDIGENOUS EDUCATION ADVISORY COMMITTEE REPORT The committee met on February 21, 2019 and reports as follows. ATTENDANCE Present: Trustee K. Dupuis (Committee Chairperson), A. Dufrane, Métis Nation

of Ontario, A. Fluegel, Student Success Coordinator, Curve Lake First Nation, K. MacMurray, Education Counsellor, Hiawatha First Nation.

Regrets: N. Marsden-Fox, Education Manager, Alderville First Nation,

G. Atkinson, Education Advisor, Ogemahahj Tribal Council, N. Bell, Senior Indigenous Advisor, Trent University, C. Grey, Nogojiwanong Friendship Centre, M. Foulkes, S. Mattson, C. Tozer and M. Crowe.

Also Present: J. Nigro, J. Dugan, E. Flett-Hurst, D. Graham, S. Matthews, J. Outram,

D. Smith and J. Nahrgang. Smudging in Schools Superintendent J. Nigro reviewed a draft Smudging Protocol letter developed for parents at schools who wish to adopt this practice. The letter will provide an introduction to smudging at schools, and a brief explanation about the protocols regarding approved Indigenous practices within KPRDSB. The Ministry of Education does not currently have a protocol regarding cultural practices in the classroom, therefore reference to the KPRDSB Principles of Indigenous Education is included in the letter. When schools choose to smudge, the history of this practice and its benefits will be provided to staff and students by an Indigenous Education consultant. Participation is always voluntary. Native Studies Courses at Thomas A. Stewart Secondary School - Presentation Thomas A. Stewart Secondary School teachers J. Bergeron and E. Hinan reported on the success of the first offering of the Contemporary Indigenous Voices course which finished at the end of semester one. Students have seen the course as important and relevant, and feel that they are now more knowledgeable and are sharing what they have learned with classmates, parents and others. Indigenous students are developing a feeling of strength, empowerment and pride. J. Nigro noted that the course will be permanently offered at Thomas A. Stewart Secondary School. Expansion of the course to other KPR schools may be considered in the future. Curriculum Revisions/Rollout D. Smith, Indigenous Education Consultant provided an update on the work being done to support curriculum revisions. Indigenous Cultural Competency training for Grades 4, 5 and 10 Social Studies teachers is complete, with attendance at all sessions reaching full capacity.

Item 15.7 April 25, 2019 INDIGENOUS EDUCATION ADVISORY COMMITTEE REPORT Page 2

D. Smith and S. Mattson, Indigenous Education Consultants, are continuing with last year’s work, to support classroom teachers’ implementation of the new Grade 10 History Curriculum. The sessions have been well received, resulting in all subject area teachers now requesting support. Over the next month Grade 4 and 5 teachers will be invited to attend Curriculum Revision Support professional development sessions. Indigenous Education School Improvement Focus Report A summary of 2018/2019 Indigenous Education School Improvement Plans foci was presented to the committee, providing an understanding of initiatives, workshops and professional development at schools to assist staff in delivering curriculum related indigenous history. Each school is making progress in building staff knowledge and creating early awareness for students. Joint Meeting with Director’s Indigenous Student Advisory Group (DISAG) J. Nigro explained the background of DISAG, which meets with the Director of Education in the spring and fall. Student leaders and youth council representatives from all high schools engage in a dialogue with Director J. Leclerc, to talk about positive experiences and the challenges they might face in schools. The committee members agreed to hold a joint IEAC and DISAG meeting on May 1, 2019. The agenda will include a guest speaker and student dialogue with the Director. Circle Each attendee, from the perspective of their individual role, shared items of interest with the group that highlighted an awareness and understanding of Indigenous culture and inclusionary practices, new educational programs and activities that support families and students, and pertinent information from the broader Indigenous community. Future Meeting Date The next meeting of the Indigenous Education Advisory Committee will be a joint meeting with DISAG to be held on Wednesday, May 1, 2019. The time and location are to be determined.

RECOMMENDATION

1. That the Indigenous Education Advisory Committee Report, dated April 25, 2019, be received for information.

Kailee Dupuis Committee Chairperson

Item 17. April 25, 2019


Future Meeting Dates

* April 1, 2019 NEW Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * April 2, 2019 Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158 April 3, 2019 Equity, Diversity and Inclusion Cmte. Mtg. (9:30 a.m.) Room 158 April 10, 2019 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom April 15, 2019 Chairpersons’ Committee Mtg. (6:00 p.m.) Roy H. Wilfong Boardroom April 16, 2019 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * April 25, 2019 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom * April 29, 2019 CANCELLED Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * April 30, May 7, 2019 CHANGE Special Education Advisory Committee Mtg. (3:30 p.m.) Room 158 May 1, 2019 First Nations Education Services Agreement (9:30 a.m.) Room 158 Committee Mtg. May 1, 2019 Indigenous Education Advisory Cmte. Mtg. (10:30 a.m.) Room 158 May 2, 2019 Trustee/School Council Dialogue (6:00 p.m.) Dalewood Golf Club May 2, 2019 Parent Involvement Committee Mtg. (following Trustee/ Dalewood Golf Club School Council Dialogue) * May 6, 2019 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 8, 2019 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * May 13, 2019 CANCELLED Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 14, 2019 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom May 15, 2019 CANCELLED Chairpersons’ Committee Mtg. (6:00 p.m.) Roy H. Wilfong Boardroom May 21, 2019 CANCELLED MPP/Trustee Dialogue Session (7:00 p.m.) Roy H. Wilfong Boardroom * May 23, 2019 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom * May 27, 2019 Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * May 28, 2019 Special Education Advisory Committee Mtg. (3:00 p.m.) Room 158 June 3, 2019 Audit Committee Mtg. (3:00 p.m.) Roy H. Wilfong Boardroom June 10, 2019 CHANGE Budget Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom June 11, 2019 Program Review Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom June 12, 2019 Resource Committee Mtg. (7:00 p.m.) Roy H. Wilfong Boardroom * June 20, 2019 Regular Board Mtg. (IC 6:15 p.m. / OS 7:00 p.m.) Roy H. Wilfong Boardroom

IC – In-camera Session OS – Open Session

* Most Regular Board Meetings, Budget Committee Meetings, and Special Education Advisory Committee Meetings are available via video conferencing at the Brighton, Cobourg and Clarington locations.

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