a g e n d a regular monthly meeting of the board of ...€¦ · a g e n d a regular monthly meeting...

A G E N D A REGULAR MONTHLY MEETING OF THE BOARD OF DIRECTORS

SEAL BEACH MUTUAL ONE May 28, 2020

Open Forum begins at 9:00 a.m. – Meeting begins at 9:15 a.m. Zoom Video and Call Conference Meeting

Meeting ID: 863 9722 6579 Password: 385992

Dial-In #: +16699006833

(05-28-20kg)

1. CALL TO ORDER 3. SHAREHOLDER COMMENTS (2-3 minutes per shareholder) 4. ROLL CALL 5. INTRODUCTION OF GRF REPRESENTATIVE, STAFF, AND GUESTS: Ms. Perrotti, GRF Representative Ms. St. Aubin, GRF Representative Ms. Hopkins, Mutual Administration Director Mr. Stolarz, Building Inspector Mr. Rocha, Director of Security Ms. Givehand, Recording Secretary 6. GUEST SPEAKER Mr. Rocha 7. APPROVAL OF MINUTES:

a. Regular Meeting Minutes of April 23, 2020 8. BUILDING INSPECTOR’S REPORT Mr. Stolarz

Permit Activity; Escrow Activity; Contracts & Projects; Shareholder and Mutual

Requests (pp. 3-9)

a. Update on Dry Rot Repair

b. Discuss and vote to approve or deny Innovative Cleaning Service

additional services (p.10)

c. Discuss and vote to approve or deny Empire Pipe Cleaning, Sewer

Cleaning Bid, Outbound Only 2020/ 2021/ 2022. (p.11-13)

d. Discuss Fire Avert and Power Boxes

9. GRF REPRESENTATIVES Ms. Perrotti & Ms. St. Aubin 10. UNFINISHED BUSINESS No Unfinished Business

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(05-28-20kg)

11. NEW BUSINESS

a. Approval of Mutual Monthly Finances (p.14) b. Appoint: Budget Committee for FY 2021-22 (p.15) c. Discuss and vote to approve the new Patio/Porch common areas in Rules

and Regs – to be sent to attorney for review (p.16) d. Discussion on Smoking Policy e. Discussion on Unit 21 A-offer/withdrawal f. Website update g. Discussion on detailed update from John B, on status of onsite reserve

study

STAFF BREAK BY 11:00 a.m. 12. SECRETARY / CORRESPONDENCE Ms. Brennan 13. CHIEF FINANCIAL OFFICERS REPORT Ms. Potterton 14. MUTUAL ADMINISTRATION DIRECTOR Ms. Hopkins 15. ANNOUNCEMENTS

NEXT MEETING: June 25, 2020 9:00 a.m., Location TBA 16. COMMITTEE REPORTS a. Landscape Committee 17. DIRECTORS’ COMMENTS 18. SHAREHOLDER COMMENTS 19. ADJOURNMENT 20. EXECUTIVE SESSION

STAFF WILL LEAVE THE MEETING BY 12:00 p.m.

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MUTUAL : ( 1 ) ONE: (01) ONE

UNIT # DESCRIPTION OF WORKGRF/CITY

PERMIT

PERMIT

ISSUE

COMP.

DATE

CHANGE

ORDERRECENT INSPECTION

4-H BEDROOM REMODEL BOTH 04/25/20 10/25/20 NO NONE NATIONWIDE PAINTING

4-H COUNTER TOPS / PAINT BOTH 03/05/20 04/20/20 YES 04/17/20 FINAL NATIONWIDE PAINTING

5-G BLOCK WALL GRF 01/24/20 02/24/20 YES NONE MJ JURADO

6-L HEAT PUMP BOTH 05/20/20 06/20/20 NO NONR

7-E COUNTER TOP / MICRO BOTH 03/01/20 06/30/20 NO NONE MP CONSTRUCTION

8-K WINDOW / DOOR BOTH 05/04/20 07/31/20 NO NONE MP CONSTRUCTION

9-I ROOF ENCLOSURE BOTH 04/14/20 06/30/20 NO NONE BRUNO H. ALVAREZ CONTRACTOR

16-L PATIO CARPET GRF 05/14/20 07/30/20 NO NONE B&B CARPETS & FLOORING

18-J HEAT PUMP BOTH 03/09/20 06/09/20 NO 04/29/20 FINAL GREENWOOD

19-H FLOORING GRF 04/30/20 05/30/20 NO 05/01/20 FINAL KARY'S CARPET

25-E SHOWER REFINISH GRF 04/02/20 05/02/20 NO NONE NUKOTE

25-K WINDOW'S / DOOR BOTH 05/26/20 06/30/20 NO NONE JOHN M. BERGKVIST

25-K FLOORING GRF 03/06/20 05/06/20 NO NONE BIXBY CARPET & FLOORING

25-K FLARE SKYLIGHTS BOTH 12/05/19 02/28/20 YES 02/21/20 FRAMING M&M CONSTRUCTION

25-K FLARE SKYLIGHTS BOTH 12/05/19 02/28/20 YES 02/21/20 INSULATION M&M CONSTRUCTION

25-K FLARE SKYLIGHTS BOTH 12/05/19 02/28/20 YES 02/21/20 DRYWALL M&M CONSTRUCTION

27-C COUNTER TOPS BOTH 05/11/20 06/19/20 NO 05/21/20 FINAL JOHN M. BERGKVIST

28-K RECESS LIGHTS & OUTLETS BOTH 05/19/20 05/29/20 NO NONE OGAN CONSTRUCTION

29-E SCREEN PATIO BOTH 12/16/19 02/29/20 YES 04/29/20 FINAL BRUNO H. ALVAREZ CONTRACTOR

31-B GOLF CART PAD GRF 05/20/20 06/20/20 NO NONE ANGUIANO LAWN CARE

31-E HEAT PUMP BOTH 04/02/20 07/02/20 NO NONE GREENWOOD

33-D STACKED STONE & GATE GRF 05/22/20 07/31/20 NO NONE LOS AL BUILDERS

33-D HEAT PUMP BOTH 04/21/20 05/21/20 NO 04/30/20 FINAL ALPHINE HEATING & AIR

34-A REMODEL BOTH 02/15/20 09/15/20 NO NONE NATIONWIDE PAINTING

INSPECTOR MONTHLY MUTUAL REPORT

INSPECTOR : RICH STOLARZ

MUTUAL BOARD MEETING DATE:

PERMIT ACTIVITY

CONTRACTOR / COMMENTS

May 28, 2020

ALPINE HEATING/AIR CONDITIONING

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MUTUAL BOARD MEETING DATE: May 28, 2020

34-E SCREEN PATIO GRF 04/27/20 06/30/20 NO 04/29/20 FINAL BRUNO H. ALVAREZ CONTRACTOR

35-A AWNING GRF 04/30/20 04/30/20 NO NONE AAA AWNINGS, INC.

35-H STACKED STONE & WALL GRF 05/15/20 07/15/20 NO NONE ALPHA MASTER BUILDERS

35-K PATIO TILE GRF 05/01/20 06/01/20 NO 5/11/20 FINAL KARY'S CARPET

38-J HEAT PUMP BOTH 05/05/20 08/05/20 NO NONE GREENWOOD

42-J HEAT PUMP BOTH 05/21/20 06/21/20 NO NONE GREENWOOD

43-E GATE GRF 05/26/20 06/26/20 NO NONE JOHN'S HANDYMAN SERVICE

46-G CARPORT CABINET GRF 03/20/20 04/20/20 NO 04/17/20 FINAL J&J HANDYMAN

46-H CARPORT CABINET GRF 04/02/20 05/10/20 NO 04/17/20 FINAL J&J HANDYMAN

46-I SHOWER CUT DOWN BOTH 03/02/20 04/02/20 NO NONE NUKOTE

48-F CARPORT CABINET GRF 04/10/20 05/10/20 NO NONE J&J HANDYMAN

48-I SHOWER CUT DOWN BOTH 03/02/20 04/02/20 NO NONE NUKOTE

55-B OUTLET / SWITCH BOTH 03/20/20 04/22/20 YES NONE TRADE MARK ELECTRIC

55-I DECO BLOCK / GATE GRF 05/05/20 05/20/20 NO NONE OGAN CONSTRUCTION

56-I KITCHEN BACKSPLASH GRF 11/15/19 12/28/19 YES NONE M&M CONSTRUCTION

56-K FLOORING GRF 05/05/20 05/05/20 NO NONE BIXBY PLAZA CARPETS

61-E WINDOW'S / DOOR BOTH 04/01/20 05/29/20 NO NONE JOHN M. BERGKVIST

63-L SKYLIGHT DOME BOTH 06/30/20 07/30/20 NO NONE M&M CONSTRUCTION

67-L WINDOW'S / DOOR BOTH 03/01/20 04/20/20 YES 04/28/20 FINAL NATIONWIDE

UNIT # NMI PLI NBO FI FCOEI ROF

5-F 02/27/20

8-A 05/01/20

11-D 01/25/19

ESCROW ACTIVITY

DOCUMENTS/COMMENTS

2 of 74





13-L 12/18/19

14-I 04/15/20

16-A 02/25/20

16-W 04/03/20

19-D 02/25/19

19-H 03/30/20

21-A 02/21/20

21-F 03/13/19

22-H 03/31/20

23-H 01/22/20

23-K 03/23/20

25-L 03/23/20

28-K 02/13/20 04/13/20 04/14/20 04/28/20 05/13/20

32-K 07/22/19

36-H 04/23/19

37-L 05/06/19

38-D 02/12/20 04/24/20 04/24/20 05/08/20

39-G 01/28/20 04/02/20 04/07/20 04/20/20 05/12/20

40-B 11/22/19

40-G 04/23/19 04/03/20 04/09/20 04/23/20 05/12/20

42-B 05/13/20

44-I 03/31/20

47-D 10/03/19

48-K 02/12/20 03/31/20 04/20/20 05/04/20 05/14/20

49-L 12/09/20

54-H 03/01/19

55-I 03/12/20 04/06/20 04/07/20 04/21/20 05/01/20

62-A 10/04/19

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65-C 03/25/19

70-E 03/30/20

70-F 02/27/20

NMI = New Member Inspection PLI = Pre-Listing Inspection NBO = New Buyer Orientation

FI = Final Inspection FCOEI = Final COE Inspection ROF = Release of Funds

DISCUSS & APPROVE - SEWER CLEANING BID - FOR YEARS 2020 /2021/ 2022 - OUTGOING ONLY $4,896.30 EACH YEAR

DISCUSS - ELECTRICAL PANEL SERVICE PREVENTIVE MAINTENANCE - FOR PREPERATION OF FIREAVERT

DISCUSS & APPROVE - INNOVATIVE CLEANING SERVICE - DEEP CLEAN FLOORS - $60.00 EA LAUNDRY ROOM

CURRENTLY DESCALING ONLY 35,36,37,38,39,41 - SEWER LINERS POSTPONE DUE TO COVID-19 CONCERNS

SITE VISITS

83

MUTUAL & SHAREHOLDER REQUEST

WASHERS & DRYERS

INNOVATIVE CLEANING SERVICES

J&J LANDSCAPING GOOD THROUGH 11/30/2021

FENN GOOD THROUGH 5/31/2022

BRIGHTVIEW GOOD THROUGH 11/30/2021 TREE ARBORIST

LANDSCAPING

WASH GOOD THROUGH 11/21/2022

TERMITES, PEST AND GOPHERS

LAUNDRY ROOM TWICE A MONTH

CONTRACTOR PROJECTS

CONTRACTS AND PROJECTS

A-1 TOTAL SERVICE PLUMBING SEWER PIPE RELINING

SOUTHERN PROPERTY FIRE PROTECTION - FIRE EXTINGUISHER CERTIFICATION GOOD THROUGH 12/20/2020

32-A - RUN WATER IN UNIT - SHAREHOLDERS REQUEST

64-A - POSTED FOR SPECIAL INSPECTION

4 of 76





63-B - CHECKED JOB - PATIO CONCRETE REPAIR

42-B - PRELISTING

56-K - BEDROOM FLOORING INSPECTION - SIGNED OFF

63-B - PATIO CONCRETE POUR - MONITORED JOB PROGRESS

40-H - TALKED TO SHAREHOLDER ABOUT REPLACEMENT OF COUNTER TOPS

35-H - CHECKED SITE CONDITIONS FOR PERMIT REQUEST

8-J - MEET NUKOTE SHOWER REPAIR

LAUNDRY 11 - DRY ROT DOOR FRAME ADDED TO LIST

2-B - TALKED TO SHAREHOLDER ABOUT ELECTRIC SMOKER

35-K - SHAREHOLDER HAVING CONCRETE WALKWAY POUR - LEVEL WITH PATIO TILE

63-I - SHAREHOLDER HAVING HOSE BIBB RELOCATED - MEET SERVICE MAINTENANCE

57-D - SHOWER WALL SEPERATING NEXT TO TOILET - COSTOM GLASS REPAIR ORDER

35-K - PUT KEY IN LOCK BOX

58-F - SHOWER WALL PEELING - REPAIR ORDER

59-G - BROKEN WALK LIGHT - S/M WORK ORDER

55-B - TALKED TO CONTRACTOR REGARDING SWITCH AND OUTLET RELOCATION - SHAREHOLDERS PERMIT

31-E - TALKED TO SHAREHOLDER ABOUT COUNTER TOPS & WASHER, DRYER INSTALLATION

63-I - CHIPPED CONCRETE - POSSIBLY FROM EDGER?

35-J - POSTED FOR SPECIAL INSPECTION

14-A - COUNTER TOP CUTTING BOARD - NEEDS SANDING, SHAREHOLDER TO NOTIFY SERVICE MAINTENANCE

CARPORT 11 - DIRECTOR REPORTED DIDN'T GET CLEANED, CHECKED & NOTIFIED RECREATION

27-C - COUNTER TOP INSPECTION - SIGNED OFF

35-K - TILE WORK ON PATIO - REMODEL IN PROGRESS, NOTIFIED CONTRACTOR - SET CONES

8-J - LEAK AT SHOWER, SOFT WALL - S/M CUT SHOWER - NEEDS SHOWER REFINISH

25-K - REMODEL INSPECTION

63-I - DRY ROT POST - MEET SERVICE MAINTENANCE

35-K - PATIO TILE INSPECTION - SIGNED OFF

28-F - PATIO TILE - UNEVEN WITH CONCRETE INSTALLED PRIOR TO POLICY

5 of 77





68-E - SQUIRREL IN SKYLIGHT REATTACHED SCREEN

28-I - QUESTIONS ABOUT SKYLIGHT DIFFUSERS & MICROWAVE INSTALLATION

35-A - AWNING INSPECTION

LAUNDRY 11 - WASHER CHANGE OUT NOTIFIED VICTOR AT SECURITY

6-I/J - WALK LIGHTS OUT - SERVICE MAINTENANCE TRENCH WORK WIRE REPAIR

M1 - 38F / 63I - CHECKED REPAIRS

38-J - HEAT PUMP INSTALLATION CHECK WORK IN PROGRESS

LAUNDRY 15, MEET ASSOCIATION RESERVES

38-D - ESCROW FINAL INSPECTION

38-F - PATIO CONCRETE POUR - MONITORED JOB PROGRESS

63-I - PATIO CONCRETE POUR - MONITORED JOB PROGRESS

67-L - CEILING FAN INSPECTION - SIGNED OFF

28-K - ESCROW RE-INSPECTION

38-F - PATIO CONCRETE REPAIRS - MONITORED JOB PROGRESS

63-I - PATIO CONCRETE REPAIRS - MONITORED JOB PROGRESS

19-H - CARPET INSPECTION - SIGNED OFF

38-D - ESCROW WORK - MAINTENANCE

8-A - PRELISTING

28-F - STOP WORK ORDER - LATTICS ON PATIO

28-K - STOP WORK ORDER - REMOVED BATHROOM CABINETS & COUNTER

29-G - SMOKE ISSUE AT UNIT WITH DIRECTOR

35-K - REMOVE KEY FROM LOCK BOX

29-D - NO POWER OR CABLE/INTERNET TROUBLESHOOT PROBLEM

18-J - HEAT PUMP INSPECTION - SIGNED OFF

61-B - BROKEN SPRINKLER - NOTIFED J&J LANDSCAPE

10-F - ANTS AT UNIT

48-K - FINAL ESCROW INSPECTION

33-D - HEAT PUMP INSPECTION - SIGNED OFF

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CARPORT 18 SPACE 12 - CABINET INSPECTION - SIGNED OFF

25-J - GRASS IN FRONT OF UNIT - NOTIFIED MUTUAL

LAUNDRY 1 - CHECKED FLOORING, JANITORIAL CLEANED

35-K - MAINTENACE PROGRESS - CABINET - PAINT

38-J - BROKEN DRAWERS - REFRIGERATOR GASKET - SERVICE MAINTENANCE WORK ORDER

5-A/L- CHECKED APRON AT END OF BUILDING - CRACKED NOT STRUCTURAL

39-F - TALKED TO SHAREHOLDER REGARDING CONCRETE REPLACEMENT

63-B - TALKED TO SHAREHOLDER REGARDING CONCRETE REPLACEMENT

63-I - TALKED TO SHAREHOLDER REGARDING CONCRETE REPLACEMENT

55-I - FINAL ESCROW INSPECTION

4-H - COUNTER TOP INSPECTION - SIGNED OFF



67-L - WINDOW AND CEILING FAN INSPECTION

48-K - ESCROW INSPECTION

LAUNDRY 9 - DOOR HARD TO OPEN - CALLED SERVICE MAINTENANCE

53-D - BLOCK RAFTER REPAIR - SERVICE MAINTENANCE WORK ORDER DIRECTORS REQUEST

55-I - CABLE/INTERNET CONCERNS DISH NETWORK - PERMIT REQUIRED

LAUNDRY 14 - CLOTHESLINE BROKEN

26/34 CLEANOUT COVER CONCRETE REPAIR - A1

40-G - FINAL ESCROW INSPECTION

55-I - SKYLIGHT INSPECTION

66-L - CHECKED PATIO

35-K - REFRIGERATOR & CABINET LOW - TOUCH UP DOOR JAMS - A1 SEWER REPAIR

43-E - KITCHEN STOPPAGE - BACKED UP DURNING DESCALING - A1 WAS REPAIRING

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Mutual Corporation No. One

MEMO

TO: MUTUAL BOARD OF DIRECTORS

FROM: MUTUAL ADMINISTRATION

SUBJECT: DISCUSS AND VOTE TO APPROVE INNOVATIVE CLEANING SERVICE TO PROVIDE ADDITIONAL SERVICES (BUILDING INSPECTORS REPORT - ITEM B)

DATE: MAY 28, 2020

CC: MUTUAL FILE

I move to approve or denial Innovative Cleaning Services to deep clean 18 Laundry room Floors at $60.00 each. Total Cost. $1,080.00. Funds to be taken from ____________________________.

10


MEMO



SUBJECT: DISCUSS AND VOTE TO APPROVE EMPIRE PIPE CLEANING BID (BUILDING INSPECTORS REPORT - ITEM C)

DATE: MAY 28, 2020

CC: MUTUAL FILE

I move to approvel or denial. Empire Pipe Cleaning, Sewer Cleaning Bid, Outbound Only 2020/ 2021/ 2022 $4,896.30 each year, Total Cost $14,688.90, Funds to be taken from ____________________________.

11


MEMO



SUBJECT: APPROVAL OF MUTUAL MONTHLY FINANCES (NEW BUSINESS, ITEM A)

DATE: MAY 28,2020

CC: MUTUAL FILE

I move to acknowledge, per the requirements of the Civil Code Section 5500(a)-(f), a

review of the reconciliations of the operating and reserve accounts, operating

revenues and expenses compared to the current year’s budget, statements

prepared by the financial institutions where the mutual has its operating and reserve

accounts, an income and expense statement for the mutual’s operating and reserve

accounts, the check registers, monthly general ledger and delinquent assessment

receivable reports for the month of April 2020.

14


MEMO



SUBJECT: APPOINT BUDGET COMMITTEE FOR FY 2021-22 (NEW BUSINES – ITEM B)

DATE: MAY 28, 2020

CC: MUTUAL FILE

I appoint______________________________________________________ as the Budget Committee for FY 2021-22

15


MEMO



SUBJECT: DISCUSS AND VOTE TO APPROVE NEW PATIO/PORCH COMMON AREAS IN RULES AND REGULATIONS FOR ATTORNEY REVIEW (NEW BUSINESS, C)

DATE: MAY 28, 2020

CC: MUTUAL FILE

I move to approve the Patio/Porch section of the Rules and Regulations and approve to sending it to the attorney for review.

16

a g e n d a regular monthly meeting of the board of ...€¦ · a g e n d a regular monthly meeting...

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