(a govt. of india enterprise) jangpura, new delhi-110014 · & canteen equipments , fire...

Baddi (Package- I)

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Signature of Bidder with Seal H.P.L.

HINDUSTAN PREFAB LIMITED (A GOVT. OF INDIA ENTERPRISE)

JANGPURA, NEW DELHI-110014

NAME OF WORK: Providing Round the Clock Operational Services for

various Equipments & Buildings Services and Repair & Comprehensive

Maintenance of various installations including Equipments/Accessories of

Electrical ,AC/HVAC, Sub-station (Transformers & HT/LT panels), DG sets,

STP, Water Supply pumps, Water treatment Plant, Tube Wells, Street lights

(Electrical & Solar), Hot water Boiler & Solar water heating system, Signages,

nurse call bell system, lifts, ETP, Fuel handling system, refrigerators, Kitchen

& Canteen equipments , Fire Fighting & Fire Alarm & other Misc fittings

installed and Day to day & annual repairs and civil maintenance of 100 Bedded

ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP).

Package-I

NIT No. : HPL/DGM(C)/TC/NIT/BADDI/2015-16/11 DT : 06.05.2015

ESTIMATED COST:- RS. 135.89 Lacs

TECHNICAL BID

ISSUED TO : _________________________________________________________

Ph- (011) 43149800-899, Fax: (011) 26340365 E-mail:- [email protected] Website:www.hindprefab.org

mailto:[email protected]

http://www.hindprefab.org/

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S.No Component No Particulars

Estimated

Cost (Rs In

Lacs)

1 Component – 1

( Main) Providing Round the Clock Operational Services

for various Equipments & Buildings Services and

Repair & Comprehensive Maintenance of various

installations including Equipments/Accessories of

Electrical , Sub-station (Transformers & HT/LT

panels), DG sets, STP, Water Supply pumps, Water

treatment Plant, Tube Wells, Street lights

(Electrical & Solar), Hot water Boiler & Solar water

heating system, Signages, nurse call bell system

,refrigerators, Kitchen & Canteen equipments, fire

fighting & Fire alarm etc.

91.26

2 Component – 2 HVAC/AC works 20.57

3 Component – 3 Lift work 3.15

4 Component – 4 Day to day & annual repairs and civil maintenance 20.91

Total

135.89

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HINDUSTAN PREFAB LIMITED

(A Govt. of India Enterprise)

JANGPURA, NEW DELHI: 14

NOTICE INVITING TENDER


Sealed tenders are invited by the undersigned on behalf of ESIC from firms/contractors of repute

in Three Bid System (earnest money with Tender cost, Technical Bid & Financial Bid) in

separate envelopes for the following work.

Name of Work Estimated

cost

(Rs. in

Lacs)

Earnest

money

deposit

( Rs. in

Lacs)

Cost of

Tender

document

( In Rs.)

Time

allowed for

completion

Last date

& time of

receipt of

applications

for issue of

tender

Last date &

time for

issue of

tender

documents

Date &

time of

receipt of

Tenders

Date &

time of

opening of

Technical

bids

Providing Round the Clock

Operational Services for

various Equipments &

Buildings Services and

Repair & Comprehensive

Maintenance of various

installations including

Equipments/Accessories of

Electrical ,AC/HVAC, Sub-

station (Transformers &

HT/LT panels), DG sets,

STP, Water Supply

PUMPS, Water treatment

Plant, Tube Wells, Street

lights ( Electrical & Solar),

Hot water Boiler & Solar

water heating system,

Signages, nurse call bell

system, lifts, ETP, Fuel

handling system,

refrigerators, Kitchen &

Canteen equipments , Fire

Fighting & Fire Alarm &

other Misc fittings installed

and Day to day & annual

repairs and civil

maintenance of 100 Bedded

ESIC Hospital, Staff

Quarters & other service

buildings at Baddi (HP).

(PACKAGE – I)

135.89

Lacs

2.72

Lacs

1,500.00

06 Months

15.05.2015

Upto

3:00 PM

16.05.2015

upto

5:00 PM

19.05.2015

upto 3:00

PM

19.05.2015

at 3:30 PM

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Tender documents can be had from the office of the Dy. General Manager, (Civil)/TC at

Hindustan Prefab Limited, Jangpura, New Delhi : 110 014. upto the date & time indicated above.

Alternatively it can be downloaded from HPL‟ website.

For complete tender documents please log on to HPL‟ website www.hindprefab.org

Dy. General Manager (Civil)/TC


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JANGPURA, NEW DELHI :14

Details of NIT

Name of Work : Providing Round the Clock Operational Services for various Equipments &

Buildings Services and Repair & Comprehensive Maintenance of various installations including

Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers & HT/LT panels),

DG sets, STP, Water Supply PUMPS, Water treatment Plant, Tube Wells, Street lights ( Electrical

& Solar), Hot water Boiler & Solar water heating system, Signages, nurse call bell system, lifts,

ETP, Fuel handling system, refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire

Alarm & other Misc fittings installed and Day to day & annual repairs and civil maintenance of

100 Bedded ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP).


1.1 The work is estimated to cost Rs. 135.89 Lacs with the detail as mentioned below.

Details of Estimated Cost Component wise :

S.No Component No Particulars

Estimated

Cost (Rs In

Lacs)

1 Component – 1

( Main)

Providing Round the Clock Operational Services for various

Equipments & Buildings Services and Repair & Comprehensive

Maintenance of various installations including

Equipments/Accessories of Electrical , Sub-station

(Transformers & HT/LT panels), DG sets, STP, Water Supply

pumps, Water treatment Plant, Tube Wells, Street lights

(Electrical & Solar), Hot water Boiler & Solar water heating

system, Signages, nurse call bell system ,refrigerators, Kitchen

& Canteen equipments, fire fighting & Fire alarm etc.

91.26

2 Component – 2 HVAC/AC works 20.57

3 Component – 3 Lift work 3.15

4 Component – 4 Day to day & annual repairs and civil maintenance 20.91

Total 135.89

S.

No. Name of work

Estimated

cost (Rs. In

Lacs)

1.00

Providing Round the Clock Operational Services for various Equipments &

Buildings Services and Repair & Comprehensive Maintenance of various

installations including Equipments/Accessories of Electrical ,AC/HVAC, Sub-

station (Transformers & HT/LT panels), DG sets, STP, Water Supply PUMPS,

Water treatment Plant, Tube Wells, Street lights ( Electrical & Solar), Hot water

Boiler & Solar water heating system, Signages, nurse call bell system, lifts, ETP,

Fuel handling system, refrigerators, Kitchen & Canteen equipments , Fire

Fighting & Fire Alarm & other Misc fittings installed and Day to day & annual

repairs and civil maintenance of 100 Bedded ESIC Hospital, Staff Quarters &

other service buildings at Baddi (HP). (PACKAGE – I)

135.89

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The estimate, however, are given merely as a rough guide.

1 Tenders will be issued to all firms and contractors of repute. Issue of tender documents shall

not be construed as qualifying in technical bid. First the technical bids submitted by the

firms/contractors along with the earnest money as prescribed shall be evaluated as per

standard procedure. Bids submitted without the tender cost ( for downloaded tender

documents from web-site) and earnest money as prescribed shall not be opened at all and

shall be summarily rejected. The financial bids of those tenderers shall only be opened who

qualify in the technical bid. The date and time of opening of financial bids shall be intimated

in due course of time.

2. Agreement shall be drawn with the successful tenderer on Special Conditions of Contract

along with prescribed Form No. CPWD-7/8 (Latest edition with up to date corrections and

amendments) which is available as a Govt. of India Publication. and which shall be part of

agreement. Tenderers shall quote their rates as per various terms and conditions of CPWD

form7 & 8 and special conditions of contract which will form part of the agreement.

3. The time allowed for carrying out the work will be 6 Months reckoned from the Ist day after

the date of written orders to commence the work or from the first day of handing over of the

site, whichever is later, in accordance with the phasing, if any, indicated in the tender

documents. The contract period may be further extended for any period with the same terms

& conditions and rates.

4. The site for the work shall be made available in complete

5.a) (i) Receipt of applications for issue of tender documents shall be as per detail given in Press

Notice.

(ii) Tender documents consisting of plans, of the various classes of work to be done and the

set of terms & conditions of contract to be complied with by the contractor whose tender

may be accepted and other necessary documents can be seen in the office of the tender

issuing authority between hours of 11.00 a.m. & 3.00 p.m. from 06.05.2015 to 16.05.2015

everyday except on Sundays and Public Holidays. Tender documents, excluding standard

form, will be issued from his office, during the hours specified above, on payment of Rs.

1,500.00 in cash /demand draft in favour of Hindustan Prefab Limited & payable at New

Delhi as cost of tender.

5b) Alternatively the interested parties can download the complete tender document from HPL

website www.hindprefab.org

Tenders downloaded from website shall have to be accompanied with the Tender cost of

Rs. 1,500.00 in the form of Demand Draft drawn in favour of Hindustan Prefab Limited &

payable at New Delhi.

6) Tenderers shall deposit Earnest Money of Rs. 2.72 lakh in the form of Demand Draft

issued in favour of Hindustan Prefab Limited and payable at New Delhi


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7. Duly filled up tender documents comprising of Technical bid & Financial bid supported by

prescribed Annexures should be submitted in sealed envelopes duly super-scribed with the

name of work and due date of opening as per instructions given below.

a) Cost of tender forms, if downloaded from website, and Earnest money deposit in the

manner prescribed in a separate cover marked “EARNEST MONEY & TENDER

COST”---- Envelope 1.

b) Technical Bid as prescribed above and placed in an Envelope 2 shall be sealed and

super-scribed with the words “Technical Bid for (Name of the Project with package

no )and name of the firm/contractor”.

c) The duly filled up Bill of quantities and other schedules or conditions, if any as

prescribed above shall be put in a separate sealed envelope marked “Financial bid for

( Name of the Project with package no) and name of the firm/contractor”.----

Envelope 3.

d) All three envelopes shall be properly sealed and put together in a single envelope

and sealed properly and super- scribed as “Technical and Financial bids for (Name

of the Project with package no) with due date of opening and name of the

firm/contractor”.

8. The contractor shall be required to deposit an amount equal to 5% of the contract value of

the work as performance guarantee in the form of an irrevocable bank guarantee bond of

any Nationalised Bank in accordance with the form prescribed within 15 days of the issue

of letter of acceptance. This period can be further extended by the Engineer- in –Charge

up to a maximum period of 7 days on written request of the contractor. The performance

Bank Guarantee should be kept valid for contract period and inclusive of Defect Liability

Period. In case the contract value gets revised, the performance Bank Guarantee for

balance amount / exceeded amount shall be provided by the tenderer..

9.(i) The description of the work is as follows :- Providing Round the Clock Operational

Services for various Equipments & Buildings Services and Repair &

Comprehensive Maintenance of various installations including

Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers &

HT/LT panels), DG sets, STP, Water Supply PUMPS, Water treatment Plant,

Tube Wells, Street lights ( Electrical & Solar), Hot water Boiler & Solar water

heating system, Signages, nurse call bell system, lifts, ETP, Fuel handling system,

refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire Alarm &

other Misc fittings installed and Day to day & annual repairs and civil

maintenance of 100 Bedded ESIC Hospital, Staff Quarters & other service

buildings at Baddi (HP). Package – I.

(ii) Copies of other drawings and documents pertaining to the works will be open for

inspection by the tenderers at the office of the tender issuing authority.

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(iii) Tenderers are advised to inspect and examine the site and its surroundings and satisfy

themselves before submitting their tenders as to the nature of the ground , the form and

nature of the site, the means of access to the site, the accommodation they may require

and in general shall themselves obtain all necessary information as to risks,

contingencies as other circumstances which may influence or affect their tender. A

tenderer shall be deemed to have full knowledge of the site whether he inspects it or

not and no extra charges consequent on any misunderstanding or otherwise shall he

allowed. The tenderer shall be responsible for arranging and maintaining at his own

cost all materials, tools & plants, water, electricity, access, facilities for execution,

worker and all other services required for executing the work unless otherwise

specifically provided for in the contract documents. Submission of a tender by a

tenderer implies that he has read this notice and all other contract documents and has

made himself aware of the scope and specifications of the work to be done and of

conditions and rates at which stores, tools and plant etc. will be issued to him by the

HPL on behalf of ESIC and local conditions and other factors having a bearing on the

execution of the work.

10. (i) The HPL on behalf of ESIC officer and in the name of the HPL does not bind itself to

accept the lowest or any other tender and reserves to itself the authority to reject any or all

the tenders received without the assignment of any reason. All tenders in which any of

the prescribed conditions is not fulfilled or any condition including that of conditional

rebate is put forth by the tenderer shall be summarily rejected.

11 Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited

and the tenders submitted by the contractors who resort to canvassing will be liable to

rejection.

12 i) The HPL on behalf of ESIC office and in the name of the HPL reserves to himself the

right of acceptance the whole or any part of the tender and the tenderer shall be bound to

perform the same at the rate quoted.

ii) The tender for the works shall remain open for acceptance for a period of 90 days

(Ninety days) from the date of opening of financial Bid. Date of Opening of financial bid

shall be intimated in due course to those tenderers who qualify in Technical Bid. If any

tenderer withdraws his tender before the said period or issue of letter of acceptance,

whichever is earlier, or makes any modifications in the terms and conditions of the tender

which are not acceptable to the department, then HPL shall, without prejudice to any other

right or remedy, be at liberty to forfeit 50% of the said earnest money as aforesaid.

13. This notice inviting Tender shall form a part of the contract document. The successful

tenderer/ contractor, on acceptance of his tender by the Accepting Authority, shall with in

15 days from the written orders to commence the work, sign the contract consisting of :-

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a) The notice inviting tender all the documents including Additional or special

conditions, specifications and drawings, if any, forming the tender as issued at the

time of invitation of tender and acceptance thereof together with any

correspondence leading thereto.

b) Standard CPWD Form 7/8 (Latest edition with up to date corrections and

amendments).

14. 1 The tenderer, if required by him, must associate with himself agencies eligible to tender for

the other components individually.

14.2 It will be obligatory on the part of the tenderer to sign the tender document for all the

components (The schedule of quantities, conditions and special conditions etc.)

15 (a) This NIT is also available on HPL Web-site www. hindprefab.org

(b) No Postal enquiry shall be entertained for issue of tender documents.

16. Joint venture are not allowed.

17. Association for component parts should be on Non – judicial Stamp Paper of Rs. 100.00/-

duly Notarized with address, telephone no and stamp of the firms and signed by

authorized persons of the firms.

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Jangpura New Delhi – 110014

Lump Sum per month basis Tender & Contract for Works

(A) Tender for the work of: - Providing Round the Clock Operational Services for various

Equipments & Buildings Services and Repair & Comprehensive Maintenance of

various installations including Equipments/Accessories of Electrical ,AC/HVAC, Sub-

station (Transformers & HT/LT panels), DG sets, STP, Water Supply PUMPS, Water

treatment Plant, Tube Wells, Street lights ( Electrical & Solar), Hot water Boiler &

Solar water heating system, Signages, nurse call bell system, lifts, ETP, Fuel handling

system, refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire Alarm &

other Misc fittings installed and Day to day & annual repairs and civil maintenance of

100 Bedded ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP).

Package – I.

(i) To be submitted by 03:00 PM on 19.05.2015 Dy. General Manager (Civil), Hindustan Prefab

Limited, Jangpura, New Delhi- 110014.

ii) To be opened in presence of tenderers who may wish to be present at 03.30 PM on 19.05.2015

in the office of DGM (Civil) Hindustan Prefab Limited, Jangpura, New Delhi-110014.

Issued to

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

__________________________________________________________________________Signa

ture of officer issuing the documents_____________________

Designation _____________________

Date of Issue ________________________________

TENDER

I/We have read and examined the notice inviting tender, schedule A( Bill of Quantities),B.C,D,E

& F, Specifications applicable, Drawings &Designs, General Rules and Directions, Conditions of

Contract, clauses of contract, Special conditions, schedule of Rates & other documents and Rules

referred to in the conditions of contract and all other contents in the tender document for the

work.

I/We hereby tender for the execution of the work specified by the DGM(Civil), HPL on behalf of

ESIC office and in the name of the President of India within the time specified in Schedule‟s, viz.,

schedule of quantities and in accordance in all respects with the specifications, designs, drawings

and instructions in writing referred to in Rule- 1 of General Rules and Directions and in Clause 11

of the Conditions of contract and with such materials as per provided for, by, and in respects in

accordance with, such conditions so far as applicable.

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We agree to keep the tender open for ninety (90) days from the date of opening of financial bid

and not to make any modifications in its terms and conditions.

A sum of Rs 2.72 lacs has been deposited in __________________________________ as earnest

money. If I/We, fail to furnish the prescribed performance guarantee within prescribed period,

I/We agree that the said Dy. General Manager (Civil) HPL or his successors in office shall

without prejudice to any other right or remedy, be at liberty to forfeit said earnest money

absolutely. Further, if I/We fail to commence work as specified, I/We agree that Dy. General

Manager (Civil) HPL or his successors in office shall without prejudice to any other right or

remedy available in law, be at liberty to forfeit the said earnest money and the performance

guarantee absolutely, otherwise the said earnest money shall be retained by him towards security

deposit to execute all the works referred to in the tender documents upon the terms and conditions

contained or referred to therein and to carry out such deviations as may be ordered, up to

maximum of the percentage mentioned in Schedule „F‟ and those in excess of that limit at the

rates to be determined in accordance with the provision contained in Clauses of the tender.

Further, I/We agree that in case of forfeitures of earnest money or both Earnest Money &

Performance Guarantee as aforesaid, I/We shall be debarred for participation in the re-tendering

process of the work.

“I/We undertake and confirm that eligible similar work (s) has/have not been got executed

through another contractor on back to back basis. Further that, if such a violation comes to the

notice of Department, then I/we shall be debarred for tendering in CPWD in future forever. Also,

if such a violation comes to the notice of Department before date of start of work, the Engineer-

in-Charge shall be free to forfeit the entire amount of Earnest Money Deposit/Performance

Guarantee.

I/We hereby declare that I/We shall treat the tender documents drawings and other records

connected with the work as secret/ confidential documents and shall not communicate

information derived there from to any person other than a person to whom I/We am/are

authorized to communicate the same or use the information in any manner prejudicial to the

safety of the State.

Date

Witness

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HINDSUTAN PRREFAB LIMITED

JANGPURA, NEW DELHI: 14

SECTION - I

INTRODUCTION

SCOPE OF WORK

ESIC had retained M/s Hindustan Prefab Limited, a CPSU under the Ministry of Housing

and Urban Poverty Alleviation, as Executing Agency for Providing Round the Clock

Operational Services for various Equipments & Buildings Services and Repair &

Comprehensive Maintenance of various installations including

Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers &

HT/LT panels), DG sets, STP, Water Supply PUMPS, Water treatment Plant, Tube

Wells, Street lights ( Electrical & Solar), Hot water Boiler & Solar water heating

system, Signages, nurse call bell system, lifts, ETP, Fuel handling system,

refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire Alarm & other

Misc fittings installed and Day to day & annual repairs and civil maintenance of 100

Bedded ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP).

Package – I for which this tender is being invited by Hindustan Prefab Limited on behalf

of ESIC.

BRIEF PARTICULARS OF THE WORK

1. Salient details of the work for which tenders are invited are as under :-

S.No. NAME OF WORK APPROX

COST

PERIOD OF

COMPLETION

1. Providing Round the Clock Operational

Services for various Equipments & Buildings

Services and Repair & Comprehensive

Maintenance of various installations including

Equipments/Accessories of Electrical

,AC/HVAC, Sub-station (Transformers &

HT/LT panels), DG sets, STP, Water Supply

PUMPS, Water treatment Plant, Tube Wells,

Street lights ( Electrical & Solar), Hot water

Boiler & Solar water heating system, Signages,

nurse call bell system, lifts, ETP, Fuel handling

system, refrigerators, Kitchen & Canteen

equipments , Fire Fighting & Fire Alarm &

other Misc fittings installed and Day to day &

annual repairs and civil maintenance of 100

Bedded ESIC Hospital, Staff Quarters & other

service buildings at Baddi (HP). Package – I.

NIT No. HPL/DGM(C)/TC/NIT/BADDI/2015-

16/11 DT : 06.05.2015

135.89

Lacs

06 Months

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The scope of work involves Providing Round the Clock Operational Services for various

Equipments & Buildings Services and Repair & Comprehensive Maintenance of various

installations including Equipments/Accessories of Electrical ,AC/HVAC, Sub-station

(Transformers & HT/LT panels), DG sets, STP, Water Supply PUMPS, Water treatment

Plant, Tube Wells, Street lights ( Electrical & Solar), Hot water Boiler & Solar water


refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire Alarm & other Misc

fittings installed and Day to day & annual repairs and civil maintenance of 100 Bedded

ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP). Package – I.

Site Location:-

1. The site is located at Baddi (HP) .

2. Work shall be executed according to General Conditions of Contract for Central PWD

Works (Latest edition with up to date corrections and amendments) available separately at

printer‟s outlets. However, there shall be some special conditions of contract which will

override/supplement General Conditions of contract for Central PWD works ( as the case

may be). The Special Conditions of Contract shall be supplied along with tender and

B.O.Q.

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SECTION - II

INFORMATION & INSTRUCTIONS FOR APPLICANTS

1.0 General:

1.1. Letter of transmittal and forms for technical bid are given in Section III.

1.2. All information called for in the enclosed forms should be furnished against the relevant

columns in the forms. If for any reason, information is furnished on a separate sheet, this

fact should be mentioned against the relevant column. Even if no information is to be

provided in a column, a “nil” or no such case” entry should be mentioned made in that

column. If any particulars/query is not applicable in case of the applicant, it should be

stated as “not applicable”. The applicants are cautioned that not giving complete

information called for in the technical document or not giving it in clear terms or making

any change in the prescribed forms or deliberately suppressing the information may

result in the applicant being summarily disqualified. Applications made by telegram or

Fax and those received late will not be entertained.

1.3. The application should be type written. The applicant should sign each page of the

tender document. The unsigned document & without seal shall not be considered for

evaluation of technical bid.

1.4. Over writing should be avoided. Correction, if any, should be made by neatly crossing

out, initialing, dating and rewriting. Pages of the technical bid documents are numbered.

Additional sheets, if any Added by the contractor should also be numbered by him they

should be submitted as a package with signed letter of transmittal.

1.5. References, information and certificates from the respective clients certifying suitability,

technical know-how or capability of the applicant should be signed by an officer not

below the rank of Executive Engineer or equivalent.

1.6. The applicant may furnish any Additional information which he thinks is necessary to

establish his capabilities to successfully complete the envisaged work. He is however,

advised not to furnish superfluous information. No information shall be entertained after

submission of tender documents unless it is called for by the HPL.

1.7. Any information furnished by the applicant found to be incorrect either immediately or at

a later date, would render him liable to be debarred from tendering/ taking up of work in

HPL. If such applicant happens to be enlisted contractor of any class in HPL, his name

shall also be removed from the approved list of contractors.

1.8. The technical bid document and financial bid document in prescribed form duly

completed and signed should be submitted in a sealed cover and as prescribed in NIT.

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1.9. Prospective applicants may request clarification of the project requirements, technical bid

document and financial bid document. Any clarification given by HPL will be pasted on

HPL website www.hindprefab.org which shall also form part of tender document.

2.0 DEFINITIONS :

2.1 In this document the following words and expressions have the meaning hereby assigned

to them.

2.2 Employer: - Means the Hindustan Prefab Limited, acting on behalf of ESIC office and in

the name of President of India.

2.3 Applicant:- Means the individual, proprietary firm, firm in partnership, limited company,

private or public or corporation.

2.4 “Year” means “Financial Year” unless stated otherwise.

2.5 “Similar Work” means similar work of annual Repair & Comprehensive Maintenance of

similar type of installations/equipments/system

2.6 “Main Tenderer” means the person/ firm specializing in executing the work of

component bearing the highest estimated cost in respect to other components in the

group and who shall sign the single agreement considering all components in the group.

2.7 “Associates” means the person/firm (associated with the main tenderer) who has

specialization in executing the component of work other than the main component and

who is associated with the main tenderer to execute the work of the said component.

2.8 “Component of Work” means the work(s) as stated in detailed NIT.

2.9 “Composite Work” means the work inclusive of component 1,2 & 3 put together.

2.10 “Composite Tenderer” means who are having the required and requisite experience in

composite works.

2.11 “Comprehensive Maintenance” means maintenance of the equipment including all spares

& their cost.

3.0 METHOD OF APPLICATION:

3.1 If the applicant is an individual, the application shall be signed by him above his full

typewritten name and current Address.

3.2 If the applicant is a proprietary firm, the application shall be signed by the proprietor

above his full typewritten name and the full name of his firm with its current Address.


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3.3 If the applicant is a firm in partnership, the application shall be signed by all the partners of

the firm above their full type written name and current Addresses or alternatively by a

partner holding power of attorney for the firm. In the latter case a certified copy of the

Power of Attorney should accompany the application. In both cases a certified copy of the

partnership deed and current Address of all the partners of the firm should accompany the

application.

3.4 If the applicant is a limited company or a corporation, the application shall be signed by a

duly authorized person holding power of attorney for signing the application accompanied

by a copy of the power of attorney. The applicant should also furnish a copy of the

Memorandum and Articles of Association duly attested by a Public Notary/Gazetted

Officer.

4.0 FINAL DECISION MAKING AUTHORITY

The employer reserves the right to accept or reject any application and to annul the tender

process and reject all applications at any time, without assigning any reason or incurring

any liability to the applicants.

5.0 Particular provisions :- The particular‟s of work given in section I are provisional. They

are liable to change and must be considered only as advance information to assist the

bidder.

6.0 SITE VISIT

The applicant is advised to visit the site of work, at his own cost, and examine it and its

surroundings to himself collect all information that he consider necessary for proper

assessment of the prospective assignment.

7.0 INITIAL CRITERIA FOR ELIGIBILITY FOR TECHNICAL BID

Initial eligibility for the component 1 only:-

7.1 The applicant should have experience of having successfully completion of works during

the last seven years ending last day of the month previous to the one in which applications

are invited:

(A) (i) Three similar completed works costing each not less than the amount equal to 40% of

estimated cost put to the tender (component - 1 )

OR

Two similar completed works, each of value not less than 60% of the estimated cost

put to tender (component - 1 )

OR

One similar completed work of value not than 80% of the estimated cost put to tender

(component - 1 )

Baddi (Package- I)

17


AND

(ii) one completed work of any nature (either part of (i) or a separate one) costing not

less than the amount equal to 40% of the estimated cost put to tender with some

Central/State Government Organization /Central Autonomous Body/Central Public

Sector undertaking.

(iii) Similar work shall mean works of Providing Operational Services for various

Electrical, A.C, Lifts Installations and Repair & Comprehensive Maintenance work of

electrical, substation, DG sets, AC/ HVAC, Fire fighting & Fire Alarm etc.

(iv) The value of executed works shall be brought to current costing level by enhancing the

actual value of work at simple rate of 7% per annum; calculated from the date of

completion to last date of receipt of applications for tenders.

(B) Initial eligibility for the component 2, 3 & 4 ( HVAC/AC, Lifts & Civil maintenance

only).

The applicant should have experience of having successfully completed works during the

last seven years ending last day of the month previous to the one in which applications are

invited:

(i) Three similar completed works) costing each not less than the amount equal to

40% of estimated cost of component 2/3/ 4 put to tender,

OR

Two similar completed works, each of value not less than 60% of the estimated

cost of component 2/3/4 put to tender

OR

One similar completed work of value not than 80% of the estimated cost of

component 2/3/4 put to tender

AND

(ii) One completed work of any nature (either part of (i) or a separate one) costing not

less than the amount equal to 40% of the estimated cost of component 2/3/4 put to

tender with some Central/State Government Organization /Central Autonomous

Body/Central Public Sector undertaking.

(iii) (a) Similar work shall mean works of Repair & Comprehensive Maintenance

work of lifts, AC/HVAC and day to day & annual repairs and civil

maintenance of buildings ( as the case).

Or

(iv) The party should have executed the works (as the case) – (For Lift) three works of

Rs. 19,20,000.00 each /two works of Rs. 24,00,000.00.00 Each /one work of Rs.

38,40,000.00 Each and ( For HVAC/AC) three works of Rs. 1,25,30,416.00 each

/two works of Rs. 1,56,63,020.00 Each /one work of Rs. 2,50,60,832.00 Each and day

to day & annual repairs and civil maintenance of buildings as mention at „B‟ above.

Baddi (Package- I)

18


(v) The value of executed works shall be brought to current costing level by enhancing the actual

value of work at simple rate of 7% per annum; calculated from the date of completion to last

date of receipt of applications for tenders.

Note 1:- The composite tenderer should be eligible for the components 2/3/4 separately as

mentioned above.

Note 2:- The main tenderer should be eligible for component 1 as prescribed and he may enter

into an association with other associates for component 2,3 & 4. The other associates

should be eligible as prescribed in Para 7.1(B) for their components respectively. The

main tenderer should have valid Electrical Contractor License in their own firm name for

Electrical installation works.

Note 3:- The initial eligibility of composite tenderer and the main tenderer shall further be

determined as prescribed in Para 7.2 to 7.5 with respect to total estimated cost of the

project put to tender.

7.2 The applicant should have had average annual financial turnover (gross) of 100% of total

estimated cost put to tender during the last three years ending 31st March 2014. This

should be duly audited by a Chartered Accountant. Year in which no turnover is shown

would also be considered for working out the average.

.

7.3 The applicant should not have incurred any loss in more than two years during the last

five years ending 31st March 2014 and it shall be duly certified by the Chartered

Accountant.

7.4 The applicant should have the bank solvency of 40% of total estimated cost put to the

tender. The bank solvency should not be older than one year as on the date of tenders are

invited.

7.5 The applicant should have sufficient number of Technical and Administrative employees

for the proper execution of the contract. The applicant should submit a list of these

employees stating clearly how these would be involved in this work

The agency should have experience for providing Operational Services in reputed

organization in Govt. PSE Preferably a hospital of 100 Beds for atleast three years.

The agency should have and furnish attested copies of following documents.

i) Registration Certificate under :

a) Contract labour (R&A) Ac, 1970.

b) ESI/ EPF /Service tax Registration Certificate.

Baddi (Package- I)

19


9.0 FINANCIAL INFORMATION

Applicant should furnish the following financial information:

Annual financial statement for the last five year (in Form “A”) and solvency certificate in

(form B)

10.0 EXPERIENCE IN WORKS / COMPOSITE WORKS HIGHLIGHTING

EXPERIENCE IN SIMILAR WORKS

10.1 Applicant should furnish the following:

a) List of all works of similar class successfully completed during the last seven years (in

form “C”)

b) List of the projects under execution or awarded (in Form “D”)

10.2 Particulars of completed works and performance of the applicant duly authenticated/

certified by an officer not below the rank of Executive Engineer or equivalent should be

furnished separately for each work completed or in progress (in Form “E”).

11.0 ORGANISATION INFORMATION

Applicant is required to submit the following information in respect of his organization (in

Form “F” & “G”)

a) Name & Postal Address, i/c Telephone, Fax & E.mail etc.

b) Copies of original documents defining the legal status, place of Registration and

principal places of business.

c) Names & Title of Directors and Officers to be concerned with the work, with

designation of individuals authorized to act for the organization.

d) Information on any litigation in which the applicant was involved during the last five

years, including any current litigation.

e) Authorization for employer to seek detailed references.

f) Number of Technical & Administrative Employees in parent company, subsidiary

company and how these would be involved in this work (in Form “G”)

12.0 EQUIPMENT

Applicant should furnish the list of testing equipmens.

Baddi (Package- I)

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13.0 LETTER OF TRANSMITTAL

The applicant should submit the letter of transmittal attached with technical bid

document.

14.0 AWARD CRITERIA

14.1 The employer reserves the right, without being liable for any damages or obligation to

inform the applicant to:

a) Amend the scope and value of contract to the applicant.

b) Reject any or all of the applications without assigning any reasons.

14.2 Any effort on the part of the applicant or his agent to exercise influence or to pressurize the

employer would result in Rejection of his application. Canvassing of any kind is

prohibited.

Baddi (Package- I)

21


SECTION - III

LETTER OF TRANSMITTAL

From : _________________________

_________________________

____________________

To

The Dy. General Manager (Civil)/TC

Hindustan Prefab Limited,

Jangpura, New Delhi-110014.

SUBJECT : Providing Round the Clock Operational Services for various Equipments &

Buildings Services and Repair & Comprehensive Maintenance of various installations including

Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers & HT/LT panels),

DG sets, STP, Water Supply PUMPS, Water treatment Plant, Tube Wells, Street lights ( Electrical

& Solar), Hot water Boiler & Solar water heating system, Signages, nurse call bell system, lifts,

ETP, Fuel handling system, refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire

Alarm & other Misc fittings installed and Day to day & annual repairs and civil maintenance of

100 Bedded ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP). (PACKAGE

– I)

NIT :- HPL/DGM(C)/TC/NIT/BADDI/2015-16/11 DT : 06.05.2015

Sir,

Having examined the details given in NIT, press-Notice and technical bid document for the above

work, I/We hereby submit the technical bid document and other relevant information.

i) I /We hereby certify that all the statements made and information supplied in the enclosed

forms A to F and accompanying statement are true and correct.

ii) I / We have furnished all information and details necessary for technical bid evaluation and

have no further pertinent information to supply.

iii) I /We submit the requisite certified solvency certificate and authorize the Dy. G.M (Civil),

HPL or his authorized representatives to approach the Bank issuing the solvency certificate

to confirm the correctness thereof. I/We also authorize Dy. G.M (Civil), HPL or his

authorized representative to approach individuals, employers, firm and corporation to

verify our competence and general reputation.

Baddi (Package- I)

22


iv) I /We submit the following certificates in support of our suitability, technical know- how and

capability for having successfully completed the following works.

v) I /We hereby certify that our firm is not black listed by any Central/State Government

Organization /Central Autonomous Body/Central Public Sector undertaking/any govt.

Department.

.

Name of Work Certificate from

Enclosures :

Seal of Applicant Signature of Applicant

(s)

Date of Submission

Baddi (Package- I)

23


FORM „A‟

FINANCIAL INFORMATION

To be filled by the composite tenderer and main tenderer

Financial Analysis - Details to be furnished duly supported by figures in balance sheet/ profit &

loss account for the last five years duly certified the Chartered Accountant, (Copies to be

attached)

YEARS

2009-10 2010-11 2011-12 2012-13 2013-14

Turnover

Profit/Loss

I. i) Gross Annual Turnover

on construction works

ii) Profit/ Loss

II. Financial arrangement for carrying out the proposed work

III The following certificates are enclosed:

a) Current Income Tax Clearance Certificate

b) Solvency Certificate from Bankers of Applicant in the prescribed form „B”

Signature of Applicant(s)

Bidder (S)

Signature of Chartered Accountant with Seal

Baddi (Package- I)

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FORM „B‟

FROM OF BANKER‟S CERTIFICATE FROM A SCHEDULED BANK (BANK SOLVENCY)

This is to certify that to the best of our knowledge and information that

M/s./Sh………………………………… …….. … having marginally noted Address, a

customer of our bank are/is respectable and can be treated as good for any engagement upto a

limit of Rs.

……………………………….(Rupees…………………………………………………………

………...)

This certificate is issued without any guarantee or responsibility on the bank or any the

officers.

(Signature)

For the Bank

NOTE (1) Bankers certificates should be on letter head of the Bank, sealed in cover

Addressed to tendering authority.

(2) In case of partnership firm , certificate should include names of all partners as

recorded with the Bank

Baddi (Package- I)

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FORM -C

DETAILS OF ALL WORKS OF SIMILAR CLASS COMPLETED DURING THE LAST

SEVEN YEARS ENDING LAST DAY OF THE MONTH ( April 2015).

(Separate proforma to be filled for each component by the composite tenderer and the main

tenderer)

1 2 3 4 5 6 7 8 9 10

S.

No

.

Name of

work/

project

and

location

Owner

or

spons-

oring

organi-

zation

Cost

of

work

in

crores

Date

of

comm

e-

nceme

nt as

per

contra

ct

Stipulate

d date of

completi

on

Actual

Date of

completio

n

Litigation

/Arbitrati

on

pending/

in

progress

with

details*

Name and

Address

/telephone

number]

of officer

to whom

reference

may be

made

Remar

ks

*Indicate gross amount claimed and amount awarded by the Arbitrator.


Baddi (Package- I)

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FORM „D‟

PROJECT UNDER EXECUTION OR AWARDED

(Separate proforma to be filled for each component by the composite tenderer and main

tenderer)

S

No:

Name of

work/

project

and

location

Owner or

sponsoring

organization

Cost

of

work

Date of

commen

cement

as per

contract

Stipulate

d date of

completi

on

Up to

date

percent-

age

progress

of work

Slow

progress

if any,

and

reasons

thereof

Name And

Address/

Telephone

Number of

officer to

whom

reference

may be

made

Remarks

1 2 3 4 5 6 7 8 9 10

Certified that the above list of works is complete and no work has been left out and that the

information given is correct to my knowledge and belief


Bidder (S)

Baddi (Package- I)

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FORM „E‟

PERFORMANCE REPORT OF WORKS REFERRED TO IN FORM “C” & “D”

(Separate to be filled for each component by the composite tenderer and the main tenderer)

1. Name of work/

Project & Location

2. Agreement No

3. Estimated Cost

4. Tendered Cost

5. Date of Start

6. Date of Completion

i) Stipulated date of completion

ii) Actual date of completion

7. Amount of compensation levied for delayed completion, if any

8. Amount of reduced rate items, if any

,

9. Performance Report

1) Quality of work Very Good/Good/Fair/Poor

2) Financial Soundness Very Good/Good/Fair/Poor

3) Technical Proficiency Very Good/Good/Fair/Poor

4) Resourcefulness Very Good/Good/Fair/Poor

5) General behavior Very Good/Good/Fair/Poor

Dated : Executive Engineer

or Equivalent

Baddi (Package- I)

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FORM “F”

STRUCTURE & ORGANISATION

(Separate proforma to be filled for each component by the main tenderer)

1. Name & Address of the applicant

2. Telephone No./Telex NO./Fax No.

3. Legal status of the applicant

(Attach copies of original document defining the legal status)

a) An individual

b) A proprietary firm

c) A firm in partnership

d) A limited company or Corporation

4. Particulars of registration with various Government bodies (attach attested) Photocopy)

Organization / Place of registration Registration No.

1.

2.

3.

4. Name and Titles of Directors & Officers with designation to be concerned with this work

6. Designation of individuals authorized to act for the organization.

7. Was the applicant ever required to suspend construction for a period of more than six

months continuously after you commenced the construction? If so, give the name of the

project and reasons of suspension of work.

8. Has the applicant or any constituent partner in case of partnership firm, ever abandoned

the awarded work before its completion? If so give name of the project and reasons for

abandonment.

9. Has the applicant or any constituent partner in case of partnership firm, ever been

debarred / black listed for tendering in any organization at any time? If so, give details.

10. Has the applicant, or any constituent partner in case of partnership firm, ever been

convicted by a court of law? If so, give details.

11. In which field of Civil Engineering construction the applicant has specialization and

interest?

12. Any other information considered necessary but not included above.


Baddi (Package- I)

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FORM „G‟

To be filled by the composite tenderer and main tenderer

DETAILS OF TECHNICAL & ADMINISTRATIVE PERSONNEL TO BE EMPLOYED

FOR THE WORK

S.NO

.

Designatio

n

Total

numbe

r

Number

availabl

e for

this

work

Nam

e

Qualificatio

n

Professiona

l

experience

and details

of work

carried out

How

these

would

be

involve

d in this

work

Remark

s

1 2 3 4 5 6 7 8 9


Bidder (S)

Baddi (Package- I)

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CORRIGNEDUM TO GENERAL CONDITIONS OF CONTRACT (CPWD FORM 7/8)

S. No. For Read As

1 Chief Engineer/ DG works/ Chief

Engineer (Zone)

Dy. General Manager (Civil) HPL for

& on behalf of ESIC and in the name

of President of India

2 Superintending Engineer DGM (Civil)

3 Engineer –in –charge Project Incharge

4 Department Hindustan Prefab Limited

5 Administrative Head C.M.D., HPL

6. Owner ESIC

7. C.P.W.D. H.P.L.

Baddi (Package- I)

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SCHEDULE „B‟ TO „F‟

SCHEDULE – B :

Schedule of materials to be issued to the contractor.

S.No. Description of

Item

Quantity Rates in figures & words

at which the material will

be charged to the

contractor

Place of Issue

1 2 3 4 5

NOT APPLICABLE

SCHEDULE „C‟

Tools and plants to be hired to the contractor

S.No. Description Hire charged per day Place of Issue

1 2 3 4

NOT APPLICABLE

SCHEDULE „D‟

Extra schedule for specific requirements/ document for the work, if any.

Not applicable.

SCHEDULE „E‟

Reference to General Conditions of contract.

Name of work : Providing Round the Clock Operational Services for various Equipments & Buildings

Services and Repair & Comprehensive Maintenance of various installations including

Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers & HT/LT panels), DG sets,

STP, Water Supply PUMPS, Water treatment Plant, Tube Wells, Street lights ( Electrical & Solar), Hot

water Boiler & Solar water heating system, Signages, nurse call bell system, lifts, ETP, Fuel handling

system, refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire Alarm & other Misc fittings

installed and Day to day & annual repairs and civil maintenance of 100 Bedded ESIC Hospital, Staff

Quarters & other service buildings at Baddi (HP). (PACKAGE – I)

NIT NO:- . HPL/DGM(C)/TC/NIT/BADDI/2015-16/11 DT : 06.05.2015

Estimated cost of work :

Rs. 135.89 Lacs

i) Earnest money :

Rs. 2.72 Lacs

ii) Performance Guarantee :

5% of tendered value.

iii) Security Deposit :

5% of awarded value less EMD deposited by the Agency, shall be

recovered from the monthly bills of the contractor @ 5% of the

gross amount of the each bill subject to ceiling of 5% of the

awarded contract value.

Baddi (Package- I)

32


SCHEDULE „F‟

General Rules & Directions : Officer Inviting Tender- Dy. General Manager (Civil), Jangpura,

New Delhi- 110014

Maximum percentage for quantity of items of work to be executed beyond which rates are to be

determined in accordance with Clauses 12.2 & 12.3 See below:-

Definitions :

2(v) Engineer-in-Charge

Project Incharge

2(viii) Accepting Authority

Chairman of Tender Approval Committee.

2(x) Percentage on cost of material

and labour to cover all overheads

and profits

15%

2(xi) Standard Schedule of Rates

DSR 2014

2(xii) Department

Hindustan Prefab Limited

9(ii) Standard CPWD contract Form

Latest Edition with up to date corrections

and amendments.

Clause 1

i) Time allowed for submission

of Performance Guarantee from the

date of issue of letter of acceptance,

in days

: 15 days

ii) Maximum allowable extension

beyond period provided in i)

above in days

: 07 days

Clause 2

Authority for fixing compensation

Under clause 2.

: C.M.D, HPL

Clause 2A

Whether Clause 2A shall be applicable

: No

Baddi (Package- I)

33


Clause 5

Number of days from the date of issue

of letter of acceptance or from the

first date of handing over of site

( whichever is later) for reckoning

date of start

Clause 6,6A

Clause applicable – (6 or 6A)

: 01 day

6 A

Mile Stone(s) as per table given below:

Sl.

No

Financial Progress Time Allowed (from

date of start)

Amount to be withheld in

case of non- achievement of

milestone

1 1/8th

(of whole work) ¼ th

(of whole work) In the event of not

achieving the necessary

progress as assessed from

the running payments, 1%

of the tendered value of

work will be withheld for

failure of each milestone.

2 3/8th

(of whole work) ½ (of whole work)

3 3/4th

(of whole work) ¾ th

(of whole work)

4 Full Full

Time allowed for execution of work

6 Months

Authority to give fair and reasonable

Extension of time for completion of work

C.M.D., HPL

Clause 7

Gross work to be done together with net payment

/ adjustment of advances for material collected,

if any, since the last such payment for being

eligible to interim payment.

NA

Clause 10A

1. Wire gauge, micro meter & toung tester & other testing

Equipments as required at site

Clause 10B (ii)

Whether Clauses 10 B (ii) shall be applicable

Yes

Baddi (Package- I)

34


CLAUSE 10 CC

Modified Provision Clause 10CA

Materials covered under this

clause:

N.A

Nearest materials for which all India

price index to be followed:

N.A

Base price of all the materials

covered under clause 10CA:

N.A

Base price of all the materials covered under clause 10CA is to be mentioned at the time of approval of

NIT

Clause 10CC

Clause 10CC to be applicable in contracts with

Stipulated period of completion exceeding the

Period shown in next column.

No price escalation is

allowed for this contract

Schedule of component of other materials, labours, POL etc. for price escalation.

Component of Cement-

Expressed as percent of total value of work.

Deleted

Component of Steel

Expressed as percent of total value to work.

Deleted

Component of civil (except materials cover under clause 10 CA /

Electrical const. materials expressed as percent f total value of

work

N.A

Component of Labour-

Expressed as percent of total of work

N.A

Component of POL-

Expressed as percent of total value of work.

NIL

Clause 11

Specifications to be followed for execution

of work( all works)

CPWD specifications

with all latest

amendments and

corrections up to date

Baddi (Package- I)

35


Clause 12

12.2 & 12.3 Deviation Limit beyond which

clauses 12.2 & 12.3. shall apply

for building work :

NA

12.5 Deviation Limit beyond which

clauses12.2 & 12.3. shall apply

for foundation work

NA

Clause 16

Competent Authority for

Deciding reduced rates.

C.M.D., HPL

Clause 18

List of mandatory machinery, tools & plaint to be deployed by the

contractor at site lab but not limited to the followings

As required at site for

smooth, efficient & effective

Repair & Comprehensive

Maintenance work.

Baddi (Package- I)

36


Clause 36 (i)

SI.

No.

Minimum

qualification of

technical

Representative

Discipline

Designation

(principal

Technical/technical

Min

imum

Exper

ience

Num

ber

Rate at which

recovery shall be

made from the

contractor in the

event of not

fulfilling provision

of clause 36(i)

Figures

Words

1 Graduate Engineer

Or

Diploma Electrical

Engineer

1 No

Electrical

Principal technical

05

year

In

general

shift

and as

required

Round

the

clock

on call

20,000/-

Per

month

For each

-Do-

Twenty

thousands

Per month

For each

-Do-

2. Supervisor/Foreman

In general shift and

round the clock on

call

1 No

civil

Principal technical

05

year

In

general

shift

and as

required

Round

the

clock

on call

15,000/-

Per

month

For

each

Fifteen

thousands

Per

month

For each

Assistant Engineer‟s retired from Government service that are holding Diploma will be treated

at par with Graduate Engineers.

Clause 42

i) (a) Schedule /statement for determining

theoretical quantity of cement &

bitumen on the basis of Delhi

Schedule of Rates

NA

ii) Variations permissible on theoretical

quantities.

(a) Cement

NA

( b) Bitumen NA

( c) Steel reinforcement and structural steel

section for each diameter, section and

category

NA

( d) All other Materials Nil

Baddi (Package- I)

37



JANGPURA, NEW DELHI : 14

PROVIDING ROUND THE CLOCK OPERATIONAL SERVICES FOR VARIOUS

EQUIPMENTS AND BUILDING SERVICES.

PART - I

APPROXIMATE MANPOWER REQUIRED

Scope of Work:

S.No. Services No. of

Operators

including

reliever

Qualification Minimum Experience

1 Substation & DG

Set

3 ITI – Electrician 03 years in same field

2 Fire fighting &

fire detection


3 Water pumps &

sump pumps


4 Sewage

treatment plant


5 Lifts – 03 nos. 9 ITI – Electrician 03 years in same field &

authorized by lift

manufacturers

6 Air-conditioning 3 ITI – Electrician 03 years in same field

7 Hot water system 3 ITI – Electrician 03 years in same field &

should have boiler operator

licence.

8 Technical

Supervisor

3 Diploma in

Electrical /

Mechanical

05 years in the field of

building services and should

have class-I supervisor

competency certificate

issued by Electrical

Inspectorate Office.

9. C.C. TV Operator 3 I.T.I. in the

concerned trade

03 years in same field

10 Mali 1

Baddi (Package- I)

38


ADDITIONAL CONDITIONS OF CONTRACT

1. The agency should be registered under labour act for providing manpower and with Register

of Firms for at least 3 years before the closing date of tender.

2. The agency shall provide the service of trained operators / personals as per details given in

the scope of work. Rates shall be quoted for 08 hours duty for per operator / per person @

per month as per the scope of work.

3. The operator / personals should be more than 18 years of age and have not attained the age

of 45 years with sound health to the satisfaction of the competent authority / Medical

Superintendent.

4. The Agency that will provide the operational services shall at all times and for all purposes

be held responsible for giving necessary service benefits to the engaged workers as per the

statutory provisions . The hospital authorities shall have the right to ask for the removal of

any person of the agency who according to them is not considered orderly in the discharge

of his / her duties.

5. The agency shall not engage any sub- contractor or transfer the contract to any other person.

in the event of the contract contravening this condition , HPL shall be entitled to place the

contract elsewhere on the contracts account at his risk and the contractor shall be liable for

any loss or damage , which the HPL may sustain in consequence or arising out of such

replacing of the contract.

6. The clearance of the local police will be obtained by the agency before deployment of the

personnel and copy of the same should be submitted to HPL.

7. The list of employees appointed by the Agency together with names/address &telephone

numbers of the employee including those as leave reserve shall be made available to the

hospital authorities /HPL with their Bio-data for scrutiny as and when asked for but

necessary by every January 1St

newly posted cases etc.

8.0 The decision of Medical Superintendent /HPL or their authorised officer shall be final in

considering the manpower fit to be employed.

9.0 The contract can be terminated by the first party (Medical Superintendent, ESIC Model

Hospital, Baddi H.P by giving one month‟s notice & by contractor by giving three month‟s

notice.

Baddi (Package- I)

39


10.0 The terms and conditions contained herein shall form part of and shall be taken as if they

were included in contract agreement to be entered into by the agency.

11.0 The contractor shall take due care to comply with the provision of the contract Labour

(Regulation & Abolition) Act 1970 including all other legal obligations , like policy changes

proposed by the Government or legal amendments from time to time , during the period of

contract.

12.0 The contractor/ Agency shall provide the Operator / Personnel everyday for round the clock

service with proper uniform, badges, whistle and cane etc. Total number of Operator /

Personnel can be increased / decreased.

13.0 The contract shall remain valid for a period of six months. However, if required the contract

can be extended further as required on mutual agreement after the expiry of the tenure on

the same terms & conditions and rates.

14.0 All personnel engaged and their bags and baggage shall be liable for physical checking both

at the time of entry & exit into/ from campus / hospital by person authorised by the

ESIC/HPL.

15.0 The Contractor /Agency will not allow or permit his/ their employees to participate in any

trade union activities or agitation in the premises of the hospital , violation of which may

result in the termination of the contract immediately.

16.0 The ESIC model Hospital, Baddi H.P / HPL will not be responsible for any injury or loss of

life of personnel deputed by contractor which may take place in the course of their

deployment.

17.0 The HPL serves the right of removal from the Hospital premises any persons considered by

them to be incompetent or disorderly. Such person shall not be engaged again without the

permission of the HPL or their authorized officer.

18.0 Any personnel engaged by the Agency if found indulged / indulging in illegal and

intolerable activities to be handed over to the police or any other administrative action

deemed fit against him will be taken besides termination of the contract immediately.

Agency shall be solely responsible for the conduct and behavior of persons deployed by the

agency.

19.0 The agency shall not replace the staff frequently without proper substitute &without prior

permission.

20.0 In normal conditions worker will not be deployed for double duty. However, in case of

emergency /urgency, a worker may be allowed for not more than two continuous duties with

proper written information to the hospital authorities.

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21.0 The agency shall furnish a photocopy of ESI card (TIC/PIC) immediately on engagement of

Manpower. In case ESI card in not available then agency shall submit a copy of R.D.F

immediately.

22.0 The Operator / Personnel should have photo identity cards having details of Name,

Residential Address, Phone Number, if any, ESI card No. & E.P.F Number.

23.0 The agency shall not depute a particular operator / personnel normally for a period of more

than three months to one year .Rotation of personnel is compulsory.

24.0 The agency/contractor shall deploy the full compliment of the personnel all the time and

shall maintain the list of the reserves to provide the replacement and supplement the

strength.

25.0 The agency shall be prompt in making replacement in case any Guard is not available on

duty or found unsuitable for Duty. Agency shall promptly arrange staff whenever required

by Medical Superintendent/ HPL.

26.0 The agency/contractor shall work under the overall supervision and direction of the officer

authorized by the Medical Superintendent / HPL.

27.0 The Agency / contractor shall provide round the clock manpower on 8 (eight) hours shift

basis and deployment will be done in consultation with the officer authorized by the

Medical Superintendent / HPL. In case of disagreement, the decision of the officer

authorized by the Medical Superintendent /HPL shall be final and binding.

28.0 The staff appointed by the agency for this purpose shall conduct themselves as per orders of

the M.S./ HPL. In case of any sort of misbehavior and misconduct of any person so

appointed, the responsibility of any damage or loss shall rest upon the agency in full.

29.0 The tenderer should have a permanent place of business in Baddi and the complete postal

Address, Telephone /Mobile/Fax/E-mail address, etc. should be provided, while submitting

the completed tender form.

30.0 The supervisor must submit daily report of the compliance and happenings in the hospital

and present thereof to the Estate officer / HPL. He is also required to submit a monthly

report mentioning noticeable incidences.

31.0 The Personnel must have the telephone numbers of the nearest police station, Fire Station

and Ambulance, Estate officer.

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32.0 Payments in respect of the man power deployed other than those mentioned in the scope of

work will not be allowed until prior approval / permission of the Medical Superintendent /

HPL or an officer/ committee authorized by them is obtained.

33.0 The rates quoted should be lump sum for deploying manpower including wages, leave

salary, weekly off, bonus etc relieving charges &all statutory liabilities and mention agency

charges separately. The all inclusive lump sum amount needs to be accompanied by

statement indicating “A break up of rates claimed “. No other charges in addition will be

payable on any account over and above the rates quoted. Any error/omission in respect of

minimum wages/statutory liabilities or ambiguity such as “ taxes as applicable / extra, taxes

as per govt. rules , etc.” will render the tender liable to be rejected irrespective of grading of

lump-sum wages quoted. No revision of rates shall be entertained during the period of

contract except when there would be any statutory revision of rates duly notified from time

to time by the State Govt. of H.P.

34.0 The agency shall within three weeks of becoming due, submit the proof in their support of

their having deposited the contributions under Provident Fund /ESI Act and other

deductions to the HPL.

35.0 An interest free Security Deposit of 5% of the total contract value shall be deposited by the

successful tenderer in the following manner:

5% of awarded value less EMD deposited by the Agency, shall be recovered from the monthly bills

of the contractor @ 5% of the gross amount of the each bill subject to ceiling of 5% of the awarded

contract value.

“Security Deposit of the work shall not be refunded till the contractor produces a clearance

certificate from the Labour Officer. As soon as the work is virtually complete the contractor

shall apply for the clearance certificate to the Labour Officer under intimation to the

Engineer-in-charge. The Engineer-in-charge, on receipt of the said communication shall

write to the Labour Officer to intimate if any complaint is pending against the contractor in

respect of the work, if no complaint is pending on record till after 03 months after

completion of the work and / or no communication is received from the Labour Officer to

this effect till six months after the date of completion, it will be deemed to have received the

clearance certificate and the security deposit will be released if otherwise due.”.

36. The materials, if required for repair and maintenance in respect of the equipments/

machinery being used for providing the operational services of the Hospital shall be

provided by the contractor himself with the approval of HPL/ Owner. However the

contractor shall be responsible for its proper utilization.

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37. The contractor shall prepare & submit monthly bills with a cycle of 24th

day of the previous

month to 23rd

day of the current month along with photocopy of challans of ESI, PF, S. Tax.

etc., and wage sheet showing the insurance No., Provident Fund Account No. and the details

of contribution paid in respect of the engaged employees to enable the hospital authorities to

arrange payment, failing which agency will be responsible for delayed payment. However,

monthly payment will be made upon submission of the bill in triplicate and payment shall

be released on receipt of payment from ESICMH. No complaint / claim shall be entertained

in delay of payment on account of delay in monthly payment by ESICMH. Payment of the

bill will be based on computerized print outs in standardized proforma approved by

ESICMH along with computer generated attendance sheet in respect of the persons

deployed.

38. In case the agency fails to execute the job after signing the agreement deed or terminate the

contract before completion of period of contract at their own accord, HPL shall have the

right to forfeit the security money deposited.

39. In case of any loss or theft of hospital properties , equipments, furniture etc attributable to

the negligence of the security personnel as decided by the Medical Superintendent / HPL, it

shall be made good by the agency and in the event of failure on their part to do so within a

period of one month, the same shall be made good by encashment of Security Deposit /

dues of the agency.

40. The agency will obtain licence under the contract Labour (Regulation and Abolition) Act

1970 from the appropriate Local Authority, if applicable, and shall produce the licence

within 3 months after the commencement of the contract .The contractor shall also register

the establishment with the concerned registering office as per the said rules. The contractor

should also maintain all necessary records as required by competent Authority. The

contractor should be registered with E.P.F, E.S.I, and Service Tax authorities.

41. In case, the agency to whom the contract is awarded , fails to accept the offer, HPL shall

have the right to forfeit the earnest money deposited by that agency.

42. The agency/contractor shall be responsible for effecting payment of ESIC,EPF and other

statutory payment viz service Tax etc under rules of central and state Government applicable

from time to time to the concerned department. copies of challans shall have to be submitted

along with his/their bills for payment falling which the delay caused, will be the sole

responsibility of the contractor / Agency.

43. Income Tax deduction at source as per income Tax Act-194-C shall be made.

44. If the attendance falls short of contracted minimum number of persons, penalty @ Rs.500/ -

( Rupees Five Hundred only) per person per day shall be deductible from the bill. The

amount so deducted shall be final and no claim whatsoever will be entertained under any

circumstances.

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45. The rates once accepted by the authority shall remain unaltered throughout the period of

contract, including any extended period.

46. Surprise visits at fixed intervals shall be done by deputing available officer in the

establishment.

47. Office files/paper /equipment or machinery will be allowed to enter or be taken out of the

building only with proper gate pass under the signature of the competent authority.

48. The agency will be responsible for complying with payment of minimum wages and other

benefits including prescribed number of duty hours/leave /holidays etc. to its employees in

the hospital ,as per Labour Laws in force from time to time. The agency will be responsible

to comply with all labour legislation including social security, service- Tax wherever

applicable and such other statutory orders by Government/ Municipality which may be in

force from time to time.

49. The agency while submitting their tender form shall enclose certified copies of the

experience, Trade License essential for carrying out the activities under reference and any

such other document specified in other papers hitherto. Incomplete tender form in any

respect will be summarily rejected by the HPL.

50. The contractor will be responsible for such contract of the persons engaged by him in the

hospital , which will be conducive for maintaining the harmonious atmosphere in the

hospital and will be responsible for any act of commission &omission of such persons. The

contractor shall provide security staff / supervisor that should be educated, smart, healthy

and having good character, antecedents and conduct. If any employee engaged by the

contractor for the security services is found to be indulging drinking alcohol or narcotics or

found in a state of inebriation in the hospital premises, strict action as deemed fit shall be

taken by the competent authority.

51. The contractor shall grant weekly off leave/ holiday etc as per the statutory provision under

the relevant act/law.

52. The contractor shall comply with provisions of payment of wages Act, 1936, minimum

wages Act, 1948, workmen‟s compensation Act,1923, contract Labour (Regulation and

Abolition) Act , 1970 or the modification thereof and other laws relating thereto and the rule

made there under from time to time.

53. The personnel shall be alert while performing their duties and if found not commensurate

with the desired level of satisfaction , such personnel shall be replaced by the contractor on

the advice of competent authority with in a period of one day and shall be final and that

binding on the contractor.

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54. The minimum wages to be paid to the personnel are fixed as per the contract awarded. The

agency has to give at least these minimum wages to all personnel under all circumstances.

55. In case of failure to comply with provisions of the terms and conditions mentioned by the

agency that has been awarded the contract, HPL reserves the right to award the contract to

the next higher tender or outside agency and the differences of price will be recovered from

the defaulter agency who has been awarded the initial contract and this will be binding on

the tenderer.

56. Rates quoted shall be inclusive of all taxes, duties, cess, royalty, sales tax/WCT/VAT,

service tax etc. and nothing extra shall be paid on this account. Rates shall be firm and final

during the currency of the contract period and extended period, if any.

57. Responsibility of executing contract: the contractor is to be entirely responsible for the

execution of the contract in all respect in accordance with the terms and conditions as

specified in the acceptance of tender.

58. PENALTY CLAUSE:-

A. A penalty of Rs.200/-(rupees two hundred only) per complaint shall be imposed and

deducted from the contractor‟s/Agency‟s bill, if:

(a) The Personnel is not found in proper uniform and without displaying photo identity card.

(b) The Personnel is found indulging in smoking /drinking at the time of duty hours and such

security Guard shall not be allowed to enter in the hospital premises in future.

(c) The Personnel is found sleeping during duty hours.

(d) The Personnel is found missing from the place of duty, for any reason.

(e) The behaviour of Personnel is found harsh/rude and non- cooperative towards

patients/attendant‟s/staff.

(f) Any Personnel is found performing duty other than those mentioned in the approved list

supplied by the agency to the hospital authorities.

(g) Any Personnel is found performing the duty by submitting fake name & address.

(h) Recovery of sums due: whenever any claim for the payment of the money arise out of or

under this contract against the contractor, the HPL shall be entitled to recover such sum by

appropriating, in part or whole the security/earnest money deposited by the contractor, when

the balance or the total sum to be recoverable, as the case may be, shall be deducted from

any sum then due or which at the time thereafter may become due to be recoverable under

this and any other contract with the HPL. Should the sum not be sufficient to cover the full

amount recoverable, the contractor shall pay to the HPL on demand the remaining balance

due.

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PART - II

Repair & Comprehensive Maintenance of various installations including

Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers

& HT/LT panels), DG sets, STP, Water Supply PUMPS, Water treatment

Plant, Tube Wells, Street lights (Electrical & Solar), Hot water Boiler &

Solar water heating system, Signages, nurse call bell system, lifts, ETP, Fuel

handling system, refrigerators, Kitchen & Canteen equipments, Fire Fighting

& Fire Alarm & other Misc fittings installed in 100 Bedded ESIC Hospital,

Staff Quarters & other service buildings at Baddi (HP).

(A) Additional Conditions

1.0 General 1.1 This specification covers manufacture, testing as may be necessary before dispatch,

delivery at site, all preparatory work etc. as required for smooth functioning of the

system.

1.2 Location:

Work shall be carried out at ESIC Hospital Baddi (HP).

1.4 The tenderer should in his own interest visit the site and get familiarize with the site

conditions before tendering.

1.5 No T&P shall be issued by the Department and nothing extra shall be paid on account of

this.

2.1 Type of contract

The work to be awarded under this tender shall be treated as indivisible works contract.

2.2.4 The tenderers are advised not to deviate from the technical specifications/items,

commercial terms and conditions of NIT like terms of payment, guarantee,

arbitration Clause, escalation etc.

3.0 Terms of payment 3.1 Payments shall be made on Monthly basis.

4.0 Rates 4.1 The rates quoted by the tenderer, shall be firm and inclusive of all taxes including all

charges of repairing, maintenance & material cost as per scope of work ,overhead charges,

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general liabilities/obligations and clearance from Local Bodies. Nothing shall be paid extra

on account of any type of taxes.

4.2 The department will not issue Octroi exemption certificate.

4.3 The contractor has to carry out maintenance as per manufacturer’s standards of various

equipments/accessories for a period of 06 months . Nothing extra shall be paid on this

account.

5.0 Completeness of Tender

All sundry equipment, fittings, unit assemblies, accessories, hardware items, foundation

bolts, termination lugs for electrical connections and all other items which are useful and

necessary for efficient assembly and installation of equipment and components of the

work shall be deemed to have been included in the tender irrespective of the case

whether such items are specifically mentioned in the tender documents or not.

6.0 Storage and Custody of Materials

No storage accommodation shall be provided by the department. Watch and ward of the

stores and their safe custody shall be the responsibility of the contractor till the final

taking over of the project by the department.

7.0 Care of the Building

Care shall be taken by the contractor while handling and installing the various

equipments and components of the work to avoid damage to the building. He shall be

responsible for repairing all damages and restoring the same to their original finish at his

cost. He shall also remove at his cost all unwanted and waste materials arising out of the

installation from the site of work.

8.0 Guarantee 8.1 All Parts replaced shall be guaranteed for a period of 06 months, from the date of

replacement.

8.2 The tenderer shall guarantee among other things, the following: -

a) Quality, strength and performance of the materials used as per manufacturers

standards.

b) Safe mechanical and electrical stress on all parts under all specified conditions of

operation.

9.0 Power Supply

Electric supply (Three Phase/Single Phase) as required Will be Provided by the

department to carry out the work free of cost.

10.0 Water Supply

Water supply in Case required will be provided by the department free of cost.

11.0 Acceptable Makes of Various Equipments

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The acceptable makes of various equipments/components/accessories have been

indicated in “ List of equipment” & the other consumable materials shall be as per the

approval of incharge. The tenderer shall work out the cost of the offer on this basis.

12.0 The successful tenderer should furnish well in advance three copies of detailed

instructions and manuals of manufacturers for all items of equipments regarding

installation, adjustments operation and maintenance including preventive maintenance &

trouble shooting together with all the relevant data sheets, spare parts catalogue etc all in

triplicate.

13.0 Extent of work 13.1 The work shall comprise of entire labour including all materials necessary to

make a complete installation and such tests and adjustments and commissioning,

as may be required by the department. The term complete installation shall not only

mean major items of various systems covered by specifications but all incidental sundry

components necessary for complete execution and satisfactory performance of installation

with all layout charts whether or not those have been mentioned in details in the

tender documents in connection with this contract as this is a turnkey job.

13.2 In addition to supply, installation, testing and commissioning of complete installation,,

following works shall be deemed to be included within the scope of work to be executed by

the tenderer as this is a turnkey job :

a) Minor building works necessary for installation of equipments, foundation, making of

opening in walls or in floors and restoring them to their original condition / finish

and necessary grouting etc as required.

b) All supports for cables and MS channels for erection of panels &etc as are

necessary.

e) Arrangement of electric supply (Single / Three phase) and water supply for

execution and successful commissioning of the system.

f) Small wiring, inter-connection etc inclusive of all materials and accessories,

necessary to comply with the regulations as well as proper and trouble free

operation of the equipments.

g) Closing of the cable entry points in sub-station against seepage of water, rodents

etc.

h) Tools and tackles required for handling & installation, Repair & Comprehensive

Maintenance.

i) Necessary testing equipments for commissioning.

j) Watch and Ward of materials and/or installation and equipments till their handling

over to the department.

k) All minor building works, such as equipments foundation if required cutting and

making good holes, grouting of channels bolts as required. Cutting and making

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good damages etc.

l) Provision of supports/clamps for equipments, cables etc wherever required. 14.0 Works to be done by the Department

Unless otherwise mentioned in the tender specifications the following works shall be

carried out by the department.

i) To make the site available for the work. The contractor should select such

equipment for installation as can be properly installed in the spaces shown in

specification drawings. While no guarantee can be given minor modification

required by the contractor if mentioned in the tender or intimated immediately

after the receipt of tender shall be carried out if structurally possible.

ii) Provision of storage space at site during the contract period free of cost. 15.0 Exclusion and work to be done by other agencies:

The following shall be excluded from the scope of the work:

a) Major dismantling of any existing building work.

16.0 Inspection and Testing

16.1 All major equipments/Accessories required for replacement of any work shall be offered

for initial inspection at manufacturer’s works. The contractor will intimate the date of

testing of equipments at the manufacturer’s works before dispatch. The successful

tenderer shall give advance notice of minimum two weeks regarding the dates

proposed for such tests to the department’s representative to facilitate his presence

during testing. The Engineer-in- charge may witness such testing. The cost of the

Engineer’s visit to the factory will be borne by the department. Equipments will be

inspected at the manufacturer/authorized dealers premises, before dispatch to the site

by the contractor if so desired by the Engineer-in-charge.

16.2 Copies of all documents of routine and type test certificates of the equipment, / cable

carried out at the manufacturers premises shall be furnished to the Engineer-in-charge

and consignee.

16.3 After completion of the work in all respects the contractor shall offer the installation for

testing and operation.

17.0 Compliance with Regulations and Indian Standards 17.1 All works shall be carried out in accordance with relevant regulation, both statutory and

those specified by the Indian standards related to the works covered by this

specification. In particular, the equipment and installation will comply with the following:

i) Factories Act

ii) Indian Electricity Rules

iii) BIS & other standards as applicable

iv) Workmen’s compensation Act

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v) Statutory norms prescribed by local bodies, Power supply co., etc

17.2 Nothing in this specification shall be construed to relieve the successful tenderer of his

responsibility for the design, manufacture and installation of the equipment with all

accessories in accordance with currently applicable statutory regulations and safety

codes.

17.03 Successful tenderer shall arrange for compliance with statutory provisions of safety

regulations and departmental requirements of safety codes in respect of labour

employed on the work by the tenderer. The department will be at liberty to make

arrangement for the safety requirements at the cost of tenderer and recover the cost thereof

from him.

18.0 Indemnity

The successful tenderer shall at all times indemnify the department, consequent on this

works contract. The successful tenderer shall be liable, in accordance with the Indian

Law and Regulations for any accident occurring due to any cause and the contractor

shall be responsible for any accident or damage incurred or claims arising there from

during the period of erection, construction and putting into operation the equipments and

ancillary equipment under the supervision of the successful tenderer in so far as the

latter is responsible. The successful tenderer shall also provide all insurance including

their party insurance as may be necessary to cover the risk. No extra payment would be

made to the successful tenderer on account of the above.

19.0 Erection Tools

No tools and tackles either for unloading or for shifting the equipments for erection

purposes would be made available by the department. The successful tenderer shall

make his own arrangement for all these facilities.

20.0 Cooperation with other agencies

The successful tenderer shall co-ordinate with other contractors and agencies engaged in

the construction of buildings, if any, and exchange freely all technical information so as

to make the execution of this work/contract smooth. No remuneration should be

claimed from the department for such technical cooperation. If any unreasonable

hindrance is caused to other agencies and any completed portion of the work has to be

dismantled and re-done for want of cooperation and coordination by the tenderer during

the course of work, such expenditure incurred will be recovered from the successful

tenderer if the restoration work to the original condition or specification of the dismantled

portion of the work was not undertaken by the tenderer himself.

21.0 The work will be carried out with least disturbance during shifting & shut down taken in

consultation with the client department.

22.0 Verification of correctness of equipment at Destination

The contractor shall have to produce all the relevant records to certify that the genuine

equipments from the manufacturers has been supplied and erected.

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23.0 Painting

This shall include cost of painting of the entire installation. The major equipments, LT

panel etc. shall be factory final finish pained. The agency shall be required to do only

touching to the damages caused to the painting during transportation, handling &

installation at site, if there is no major damage to the painting.

24.0 Maintenance 24.1 Sufficient trained and experienced staff shall be made available to meet any exigency of

work during the contract period.

24.2 The maintenance, routine as well as preventive, for 06 months from the date of taking over,

the installation as per manufacturers recommendation shall be carried out on monthly

basis.

25.0 Interpreting specifications

In interpreting the specifications, the following order of decreasing importance shall be

followed in case of contradictions:

a) Schedule of quantities b)

Technical specifications

c) Drawing (if any)

d) General specifications

e) Relevant BIS or other international code in case BIS code is not available.

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(B) SCOPE OF WORK :

The scope of works, for monthly charges, is providing/Repairing/ replacement

of following parts as and when required :

1. Repair/replacement of bulbs, FL. Tubes, CFLs ,Chokes, Reflectors, Rewinding of motors, Ceiling

Fans, Exhaust Fans, Switches & Sockets, TV/Telephone Sockets, coils, Valves, Insulations,

Linings, Diffusers, Dampers, Grills, Heaters,Humidifires, All types of Pipes, Medias,Seals,Resins,

Refrigerant gases, Charging gases,LEDs,Bearings, Bushings, MCB, MCCB, Re- wiring (All),

Cable Trays, Cables (All types & Armoured / Unarmoured), Panel Accessories like

AM/VM/Protection fuses/SS/Indicators/ Relays/ contactors/other accessories already fixed in

panels, Connectors, connection pipes, Leads and other Misc items required to make functional the

systems.

2. Repair/replacement of parts of nurse call bell system equipments/accessories/machines i.e. CDU,

connectors, stands, wiring, software‟s, Housings, Controllers, devices, PCB‟s, condensers, power

amplifiers, supply transformers, timers, speakers, modules, hooters, sockets, Junction boxes, patch

cords, and other Misc items required to make functional the systems.

3. Repair/replacement of parts of Kitchen & Canteen equipments , fire fighting & fire alarm system

/accessories/machines i.e. Milk Boiler/Tea Boiler, Microwave oven, Pick up counter with over shelf,

Work table for support of two burner range, Two burner cooking range, Exhaust hood for two burner range,

Juicer, Conveyor Toaster, Work table with sink, Four door refrigeration, Work table, Three burner

cooking range, Exhaust hood, Low HT. Table, Burner, Exhaust Hood (Low hight burner), Three burner

cooking range, Exhaust Hood(Three Burner range), Bulk Cooker, Bulk Fryer/boiler tilting type, Exhaust

Hood (Bulk cover & Fryer), Wet Grinder, Dough Kneading Machine, Potato Peeler, Pulverizer, Work table

(size 1500*600*850 mm), Chopping Board, Vegetable cutting machine, Chapatti collection table, Chapatti

rolling Table, Chappati Plate cum Puffer, Exhaust Hood, Food trolley with four round pans, Tray Carrier

Trolley, Tray setup counter with bain-marie, Storage Cabinet, Storage Rack, Ingredient Bin, Dunn- age

Rack, Pot Rack-3 Tier, Soiled Dish landing with garbage chute, Three Sink Unit, Clean Dish Table, Clean

Dish Rack, L.P.G. Pipe Line, Centrifugal exhaust Blower, S.S. Grating, Exhaust Hood Ducting, Cold

Display Counter, Hot Display Counter with snacks, Bain Marie Front side 3 glass granite top, S.S. Exhaust

Hood, M.S. Cylinder Bank, Bulk Cooker, Two Burner range, S.S. sink with table for bulk cookers, Soiled

dish landing table with garbage chute, Pick up Counter with over shelf, Storage Rack, Pick up Counter with

over shelf, Three sink unit & other Misc items required to make functional the systems.

4. Repair/replacement of parts of 03 Nos lifts equipments/accessories/machines.

5. Immediately on award of work & within 15 days, the contractor shall get done servicing of all the

equipments/ Accessories/ Machines/ACs from the respective manufacturers or authorized firms by

manufacturer or as directed by engineer incharge including all the spares/materials required for

servicing and further periodical servicing shall also be got done by the contractor of all

accessories/ Equipments/ Machines/ACBs from the Manufacturer/ authorized firms by

manufacturer & as per the norms of manufacturers including all spares, oil, lubricants & other

items etc. required for servicing and to make functional the Accessories/ Equipments/ Machines/

ACBs /Systems etc. The cost of the same is deemed to be included in the monthly charges.

6. Parts of any Accessories/Equipments/Machines/ACBs.

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7. Fire Fighting & Fire Alarm system- Installations, equipments, alarm panels, all accessories like

detectors, modules, MCP, speakers, PA system, Hooters & all others accessories as already

installed in the complex.

Payable to the contractor as per actual.

1. Consumable items like UPS batteries, Batteries, theft of any equipment, damage to

equipment by Client, Replacement of accessories/Equipments/Machines/ACBs due to

expiry of life etc. shall be to the department. The Cost of replacing these parts will

be paid extra at actual/ at current market rates by the department. No labour charges

will be paid Extra for replacement of parts.

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(C) LIST OF MAJOR EQUIPMENTS/ACCESSORIES/MACHINES INSTALLED AT

PROJECT FOR REPAIR & MAINTENANCE.

Sr.No. Specification Make Qty.

Pump Room

1 3 phase induction motor (1.5 Kw) Rotomotive 4

2 3 phase squirrel cage induction motor (4 Kw) Rotomotive 2



Water treatment Plant

5 Pressure Filter ( 9000 lph)

1

6 Pressure Filter ( 6000 lph)

1

7 Chlorinator (9000 lph)

1

Hot water Boiler

8 3 phase induction motor (1.1 Kw) Kirloskar 6

9 3 phase induction motor (0.5Kw) Kirloskar 1


STP



13 3 phase induction motor (1.5 HP) Kirloskar 7

14 Submersible Pump (1.5 HP) Kirloskar 10

ETP

15 0.5 HP Kirloskar 3

16 0.3 Kw Rotomotive 2

17 0.37 kw Crompton Greaves 1

Misc.

18 3 phase squirrel cage induction motor (2.0 HP) ABB 2

19 0.37 kw (for solar) Kirloskar 4

20 7.5 HP (for Ventilation) Kirloskar 1

21 7.5 HP (for Chillar Plant) Kirloskar 3

22 2.2 kw 3 phase electric motor Crompton Greaves 2

23 5.5 kw (for AHU Room Third floor) Edgetech Air System

Pvt.Ltd. 2

24 1.5 kw ( Third floor) Edgetech Air System

Pvt.Ltd. 2

25 3.7 kw ( 2nd floor) Edgetech Air System 3

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Pvt.Ltd.

26 1.5 kw ( 1st floor) Edgetech Air System

Pvt.Ltd. 2

27 3.7 kw ( 1st floor) Edgetech Air System

Pvt.Ltd. 3

Solar

28 Solar panel (TBP 24M1)Working Pressure 245 Kpa Tata BP Solar India

ltd 17

29 Solar panel (TBP 24M1)Working Pressure 490 Kpa Tata BP Solar India

ltd 8

30 DVM (Digital variable Multi) (Model-RD200HXGA) Samsung 6

31 DG Set (750 KVA ) Cummins 1

32 DG Set (500 KVA ) Cummins 1

33 Transformer (1000 KVA) With AVR RECON 1

34 Transformer (750KVA) With AVR RECON 1

35 ACB(1600A) GE 3

36 ACB (1250A) GE 2

37 ACB (800A) GE 1

38 HT VCB (630A) Crompton 4

Solar Light 55

39 MH Street Light (70 W) Havells 46

40 HVAC VRV Unit indoor with wired remote 0.5 Tr to 3.00 Tr Samsung 56

41 High Wall Split 1.5 tr to 2.0 tr Samsung 3

42 Chiller Plant Air Cooled 70 TR Blue Star 3

43 Chillers 20 HP/10 HP Samsung 110 TR

44 Air washers 30000 cfm CB 2

45 Axial Flow Fans CB 4

46 Inline Fans 300 cfm – 2100 cfm Ostberg 19

47 Starter Panel with MCB 63A and CT (Star- Delta) 4

48 Starter Panel with MCB 63A and CT ( Dual Starter) 13

49 TPN (12-WAY) Schneider 10



52 SPN (12-WAY) Schneider 32

53 SPN (8-WAY) Schneider 5

Baddi (Package- I)

55


54 MCCB (400A) Schneider 4







61 DP MCB (40A) Schneider 51

62 DP RCCB (40A) Schneider 238

63 DP RCCB (63A) Schneider 72

64 TPN Isolators (63A) Schneider 55

65 TPN Isolators (40A) Schneider 57

66 MCB (16A)/6A Schneider 1850

67 MCCB (32) Schneider 10

68 STARTER (500 A) Schneider 1

69 25 KVAR 6

70 12.5 KVAR 4

71 STARTER (500 A) Schneider 1

72 25 KVAR 6

73 12.5 KVAR 4

74 TPN MCCB (600A) Schneider 4




78 TPNMCCB (63A) Schneider 1







85 Metering FDR 1

86 PLC Siemens 1

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56


87 TPN MCCB (600A) Spectronic 1

88 TPN MCCB (300A) L&T 2







95 Metering FDR 1

96 Voltage Relay L&T 3


98 Voltage Relay L&T 2

99 Power Relay and Supervision Relay L&T 1





Fittings/Fixtures/Fans

104 1x36 Watt FL Mirror optic/Box Type Fitting Bajaj/Havells 1323

105 2x36 Watt FL Mirror optic fitting Bajaj/Havells 308

106 2x18 Watt CFL fitting Bajaj/Havells 513



109 1x13/9 Watt CFL fitting Bajaj/Havells 99

110 Hospital bed Light Bajaj 149

111 Bulk Head Bajaj 43

112 Pendent Light Decon 19

113 1x13 watt wall bracket Decon 289

114 Ceiling Fan 1200/1400 mm Usha 496

115 Exhaust fan 300/450 mm Usha/GEC 70

116 Wall mounted fan Usha/Havells 76

117 Aviation Light Bajaj 02

118 Fuel handling system

01

119 Submersible pump (Tube well) 7.5 HP KSB 02

120 Hand Push Switch & control unit Fastrack/Medisystem 116 beds

121 Tracks & trees with system Fastrack 136 beds

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Kitchen & canteen Equipment

1 Milk Boiler/Tea Boiler (50 Ltr.)

1 No

2 Microwave oven (Cap.20-30 ltr.) 1 No

3 Pick up counter with over shelf 2 No

4 Work table for support of two buner range 1 No

5 Two burner cooking range 1 No

6 Exhaust hood for two burner range 1 No

7 Juicer(1/2h.p. motors) 1 No

8 Conveyour Toster (Cap. 100-125 toster/hr) 1 No

9 Work table with sink 1 No

10 Four door refrigeration 3 No

11 Work table 1 No

12 Three burner cooking range 1 No

13 Exhaust hood 1 No

14 Low HT. Lable 2 No

15 Low HT. Burner 2 No

16 Exhaust Hood (Low hight burner) 2 No

17 Three burner cooking range 1 No

18 Exhaust Hood(Three Burner range) 1 No

19 Bulk Cooker (Cap. 60 Ltr.) 1 No

20 Bulk Fryer/boiler tilting type (Cap. 100 ltr.) 1 No

21 Exhaust Hood (Bulk cover & Fryer) 2 No

22 Wet Grinder (Cap. 15 ltr.) 1 No

23 Dough Kneading Machine 1 No

24 Potato Peeler (Cap. 15 Kg) 1 No

25 Pulveriser 1 No

26 Work table (size 1500*600*850 mm) 1 No

27 Chopping Board 1 No

28 Vegetable cutting machine 1 No

29 Chappati collection table( 1500*600*850) 1 No

30 Chappati rolling Table(2100*650*50mm) 1 No

31 Chappati Plate cum Puffer(1800*650*850mm) 1 No

32 Exhaust Hood (size 1950*750*600mm) 1 No

33 Food trolley with four round pans 4 No

34 Tray Carrier Trolley (1200*600*1200mm) 1 No

35 Tray setup counter with bainmarie 2 No

36 Storage Cabinet 2 No

37 Storage Rack 6 No

38 Ingredient Bin 4 No

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Lifts

1 Lifts 15 passengers (B+G+3) M/S ThyssenKrupp

Elevators (India) Pvt.

Ltd

03 No

39 Dunnage Rack 2 No

40 Pot Rack-3 Tier 2 No

41 Soiled Dish landing with garbage chute 2 No

42 Three Sink Unit 1 No

43 Clean Dish Table 1 No

44 Clean Dish Rack 5 No

45 L.P.G. Pipe Line 1 No

46 Centrifugal exhaust Blower 1 No

46 S.S. Grating 1 No

48 Exhaust Hood Ducting 1 No

49 Cold Display Counter 1 No

50 Hot Display Counter with snacks 1 No

51 Bain Marie Front side 3 glass granite top 1 No

52 S.S. Exhaust Hood 2 No

53 M.S. Cylinder Bank 1 No

54 Bulk Cooker 1 No

55 Two Burner range 2 No

56 S.S. sink with table for bulk cooketrs 2 No

57 Soiled dish landing table with garbage chute 1 No

58 Storage Rack 1 No

59 Pick up Counter with over shelf 1 No

60 Three sink unit 1 No

Baddi (Package- I)

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LIST OF MAJOR EQUIPMENTS/ACCESSORIES/MACHINES INSTALLED AT

PROJECT FOR REPAIR & MAINTENANCE.

Sr.No. Specification Make Qty.

Pump Room

1 Electric Pump 37 HP, 415 V Kirloskar 02

2 Electric Pump 7.5 HP Kirloskar 01

3 Electric Pump 50 HP Kirloskar 01

4 Hydrant Minimax 30

5 Alarm Panel 10 loop Morley 02

6 Detectors Morley/System Sensor 597

7 MCP

20

8 Hooter

20

9 24 V Adaptor

20

10 Control Module Morley/System Sensor 29

11 RI

141

12 Weather Proof hooter Ahuja 4

13 Speaker

56

14 PA System Agni 01

15 Sprinklers Globe 1106

16 Fire Extinguishers 5 Kg ABC Type Minimax 40

17 Fire Extinguishers 4.5 Kg CO2 Type Minimax 8

18 Fire Extinguishers 50 Ltr M. Foam Type Minimax 1

19 Fire Extinguishers 22.5 Kg CO 2 Type Minimax 1

20 RRL Hose Minimax 52

21 Short Branch pipe Minimax 26

22 Two way/4 way connection/Draw out

08

23 Gong Bell

01

24 Air vessel

05

25 Flow Switch

05

26 Piezo Panel

01

27 Butterfly Valve/Sluice Valve 200/150/80 mm Kirloskar 19

28 NRV 150/80 mm Kirloskar 08

30 Hose Reel Minimax 20

Baddi (Package- I)

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Hindustan Prefab Limited Jangpura , New Delhi.

Day to day & Annual repairs and Civil Maintenance of 100 bedded ESIC Hospital ,

Staff Quarters & other service buildings at Baddi (H.P ).

PART – III

ADDITIONAL CONDITIONS

1) The cleaning and disposal of the rubbish shall be on the part of the Contractor.

2. Execution :- Day to day repairs shall be carried out in 100 Bedded ESIC Hospital & Staff Quarters at

Baddi (HP ) under its maintenance. The work which are to be attended to on day to day

basis such as removing chokage of drainage pipes , man holes , restoration of water supply as

per scope of work.

The purpose of the facility is to ensure satisfactory & continuous functioning of various

services. These services are provided after receipt of complaint from the users at the

respective service centre / as noticed by the supervisory staff of the agency appointed (

contractor ) or as noticed & informed by HPL / MS ESIC.

3. Annual Repairs :-

The works of periodical nature like white washing , colour washing , distempering , painting

etc. are called Annual repairs work and these are required to be attended against this contract.

The periodicity of applying white washing and colour washing for a building has been laid

down by the Government. The periodicity is two years for white washing and colour washing

and three years for painting. The periodicity of various items of annual repairs is indicated in

scope of work.

4. Raw Materials & Labour :-

All materials and Labour required for the execution of repairs and maintenance work shall be

arranged by the Contractor at his own cost. However, if any item/material is required to be

replaced, that shall be paid extra as per tender conditions.

5. The Contractor shall employ only such workers for the execution of work who are skilled and

experienced in their respective trades. The Engineer – in – charge shall be at liberty to object

and to ask , to remove from works any person employed by him who in the openion of

Engineer – in – charge , is not competent or is negligent of his duties. Such a person shall not

be reemployed again by the Contractor without the permission of the Engineer – in – Charge.

6. The Contractor shall follow all safety regulations for the safety of workers / work.

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7. a) The Contractor shall have to obtain necessary Labour license under the Contract Labour

Regulation and Abolition Act 1970 and P.F. Code No. and ESIC Registration no. within one

month of award of work. Contractor shall also have to maintain records and registers under

the Act.

b) The work shall be executed by the Contractor as per the complaint received in the Complaint

Register from ESIC / Engineer – in – charge of the work , also as noticed by the supervisory

staff of the agency appointed and as per the periodicity of the annual maintenance works.

c) The Contractor on receipt of Complaints in writing in the complaint register by occupants /

officers of ESIC shall have to attend within 24 hours of the complaints at the location and on

completion of the complaints / defects shall be responsible to take certificate from the

respective occupant / officers of having attended & rectified the defects / work .

8. At any stage during the execution of work if it is felt by HPL that any part or whole of the

work is not required to the executed , an intimation to this effect shall be given to the

Contractor and he shall not carry out the said work. The contractor shall not claim any

compensation on this account.

9. All tools and plants etc. required for the execution of work will be arranged by the Contractor

at his own cost.

10. The Contractor shall not sublet any portion of the work without prior written permission of the

Engineer – in – charge.

11. Functioning of Hospital should not be affected at any time due to repairs & maintenance work.

Repairs and maintenance work shall be attended in such a way that smooth functioning of

Hospital is not affected at any point of time.

12. The work shall be excuted as per Indian Standard Specifications Code ( s ) Practice of Bureau

of Indian Standards ( Formerly ISI ) / General Specifications in force in the CPWD , or an

such other specifications as may be decided mutually by the M/s Hindustan Prefab Limited

and the ESIC.

13. The Contract shall remain in force for a period of six months from the date of start. However ,

one month before expiry of the period of agreement , the Contractor may make a request to

HPL for renewal of the agreement for a further period as may be desirable and HPL if finds

the work done by the Contractor satisfactory , may renew the agreement on the existing terms

and conditions and rates for a further period or as may be mutually agreed to by both the

parties & M.S. (ESIC Hospital)

14. The Contractor will be responsible for proper maintenance of 100 Bedded ESIC Hospital &

Staff Quarters complex at Baddi ( HP ) as per scope of work.

15. Salvaged / replaced / unserviceable material retrieved would be returned by the contractor to

HPL / ESIC at Baddi Service Centre.

16. The contractor shall have to attend the complaint and rectify the defects within 24 hours. In

the event of his failure to attend the complaint and rectify the defect pointed out by HPL /

ESIC within reasonable time , then Engineer – in – charge of HPL shall have the right to

cancel his contract and / or engage a parallel agency for rectification of defects / Completion

of work at risk & cost of the contractor as deemed fit.

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17. Procedure to be followed for monitoring the complaints:-

(i) Essential & urgent complaints like blockage of sewer lines, leakage from water pipelines

etc. should be attended within 24 hours of receipt of complaint/noticing.

(ii) Routine complaints of routine nature like repair to plaster, flooring, wood work etc. within

48 hours.

(iii) In exceptional circumstances where specific attention and extra T&P may be required shall

be attended within 72 hrs.

18. The contractor shall be responsible for any damage caused to the Hospital

property/equipment etc. while executing the work, if any damage occurred, the same shall

be made good by the contractor.

19 The rates quoted are for all heights/floors.The contractor shall provide one laptop & one laser

jet printer for the use of HPL officials. This facilities will be provided by the contractor

during contract period, extended period and defect liability period of the project.

20. The contractor shall depute an experienced supervisor with mobile telephone who shall be

responsible for arranging all the material/labour required and also to report to the Engineer-

in-charge or his authorized representative and taking day-to-day instructions and shall be

available on the works on all working days. Emergency workmen like sewer men, plumber,

etc. should be available for attending the emergency work.

21. The rates quoted shall remain firm throughout the contract period and no escalation shall be

paid.

22. The contractor shall engage sufficient number of manpower. If required, manpower shall be

increased from time to time depending upon the requirement of work and also as instructed

by the Engineer-in-charge.

23. The contractor shall ensure correct discipline and integrity of all the workmen/supervisors

engaged for the work. If any disobedience and indiscipline by any employee of the

contractor is observed, the said employee shall be removed from the work/complex by the

contractor.

24. The work is to be carried out in the Hospital complex which is very sensitive area. The

contractor should take all precautions so that no disturbance is caused to the patients and

visitors.

25. The contractor should take all precautions to avoid accidents during the work.

26. Any malba resulted due to repairing /maintenance work, shall have to be removed

immediately.

27. Initially, the contract period shall be of 06 months. However, the same can be extended, if

required, for a mutually agreed period on the same terms & conditions and rates.

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Day to day & Annual repairs and Maintenance of 100 bedded ESIC Hospital , Staff Quarters &

other service buildings at Baddi ( H.P ).

Scope of Work :-

The Plinth area rates for day to day and annual repairs and maintenance includes the following

works :-

( i ) Day to day repairs like :-

Removing chokage of drainage pipes , manholes.

Patch repairs to plaster.

Minor repairs to various items of work.

Replacement of broken glass panes. (Labour charges only)

Restoration of Water supply.

( ii ) Annual Repairs like :-

The annual repairs / maintenance works of periodical nature like ( The maintenance norms

, frequency of application of finishing items as per CPWD maintenance manual 2014 ).

S.No. Item

Periodicity

Res. Bldg. Hospital

1 White Washing / Colour Washing 2 Years 2 Years

2 Painting with plaster paint , Synthetic

enamel paint , Oil bound distemper,

acrylic paint, acrylic distemper /

Plastic emulsion paint.

3 Years 1 Years

Corridor , O.T.

Rooms

2 Years -

other areas

3 Painting external surface with water

proofing cement paint

3 Years 3 Years

4 Cleaning and disinfecting of water

storage / distribution tanks , water

mains.

6 months 3 months

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5 Cleaning of Manholes/Gully

chambers/ inspection chambers and

flushing of building sewers.

1 Years 6 months

6 Cleaning of storm water drains 1 Years 1 Years

7 Polishing wooden doors / windows &

cupboard with sprit polish/ Polish /

Synthetic acrylic polish

5 Years 5 Years

8 External walls surfaces painting with

textured paint.

5 Years 5 Years

9 Cleaning Electrical Installations , fans

etc.

1 Years 1 Years

10 Collection of Water samples for

physical, chemical and bacteriological

analysis of water

6 months 3 months

All the above works are inclusive of cost of all the materials and labour charges etc.

complete.

NOTE :-

1. Any item beyond scope of work required to be done shall be got carried out at market rate

taking in to consideration the market rate of materials involved and labour charges as

finally decided by Engineer – in – charges HPL / M.S ( ESIC ).

2. All the above maintenance works of painting and polishing shall be carried out on

proportionate basis of volume of work & periodicity and not at one go. If required any

painting / polishing work to be done at one go , quantities beyond proportionate quantities

shall be paid extra taking into consideration the basic rates of materials of DSR 2014

( Plus / Minus quoted percentage by the Contractor above or below DSR 2014 basic rates )

& labour charges as finally decided by HPL / M.S ESIC.

3. If rate of any material is not covered in the basic rates list of DSR‟2014 , the same shall be

paid considering market rate of the material plus applicable Sales Tax / VAT , carriage and

15% for Contractor‟s profit & overhead charges.

Baddi (Package- I)

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Scope of work

1. The scope of work shall be restricted to the civil repairs & maintenance as pertaining

to items of plumbing, water supply, sanitary, sewerage, drainage, aluminum work,

carpentry, M.S. steel work, stainless steel work, false ceiling, ACP cladding, structural

glazing, plaster work, flooring work, road work, painting & polishing works and any

other items conventionally covered in the ambit of civil works repairs & maintenance

as per CPWD maintenance manual/work codes etc.

2. Repairing/welding in routine wear & tear of any stainless steel railing/M.S.

framework, railing work, grill work etc.

3. Oiling/greasing of rolling shutters for smooth functioning.

4. Repairing & maintenance of all M.S./ Aluminum/brass hardware items of doors &

windows like tower belts, handles, locks, aldrops, hinges, door closures, floor springs,

friction stays etc.

5. Repairing & maintenance of all wooden doors & windows frames & shutters,

cupboards, aluminum doors & windows, frames & shutters etc.

6. All repairing work of brick masonry, RCC, plaster, stonework, tiles work, RCC roads,

false ceiling and other building civil works.

7. Repairing & maintenance of all fixtures & fittings of plumbing, water supply, sanitary,

sewerage and drainage works like all chinaware items, C.P. brass fittings, C.I. &

precast RCC manhole covers, all type of G.I./PVC/SCI pipes & fittings etc. complete.

8. Painting & polishing as per specified periodicity including cost of all the materials &

labour charges etc complete.

9. All the repairing & maintenance works are inclusive of all labour charges and cost of

all petty items. However, if any item is required to be replaced during day to day or

periodic repairs/annual repairs, the material cost shall be paid extra as per quoted/

awarded rates of the contractor % age above/below DSR 2014 basic rates or at market

rates of Non-DSR items.

10. The contractor shall provide the following which are inclusive in the rates quoted:-

- All tools & plants, trolley, scaffolding, ladders, access means

- Electric drill machines

- All washers as may be required for taps/sanitary fixtures/gate valves etc.

- All soot golla/Teflon tape, white lead etc. required for plumbing work

repairing/maintenance

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- All brushes, cleaning cloth, dusters

- All nails, screws, rawl plugs, dash fasteners, nuts & bolts, washers, adhesive etc.

- Safety helmets, safety belts, apron etc. for workers

- All painting & polishing materials

- Cement, stone aggregate, fine sand, coarse sand, bricks, etc. required fro repairing

& maintenance works.

- Cleaning of UG RCC water tanks, RCC over head water tanks, PVC water storage

water tanks.

- Cleaning of Gulley Chambers, manholes, storm water drains, sewer lines, etc.

- Patch repairs to plaster etc.

11. Any new work (major or minor) is not included in the scope of work.

12. All type of leakages/seepages checking/rectification work is included in scope of

work.

13. Cleaning of RCC/PVC overhead water tanks/U.G. R.C.C water tank as per following

procedure:-

Scale removal with rotary water jet, removal of slurry, organic waste by vaccum

pump, spraying of anti bacterial agent on walls & floors, dis-infection of tanks by

special UV radiation and other items like chlorine etc.

14. Development of 3 Nos. Rainwater harvesting re-charge borewells is not included in

scope of work and shall be paid extra, if required. However, cleaning of well &

chamber shall be in the scope of work.

15. Any type of alteration work is not included in the scope of work.

16. Filling silicon sealant in the joints of ACP cladding & structural glazing wherever

required due to wear & tear i/c cost of required silicon sealant, backer rod, masking

tapes and scaffolding /Jhulla etc. complete is included in the scope of work.

Baddi (Package- I)

67



Day to day & Annual repairs and maintenance of 100 bedded ESIC

Hospital, Staff Quarters & other service buildings at Baddi ( H.P ).

Details of the Buildings under scope of work ( For Repairs & Maintenance )

1. 100 Bedded ESIC Hospital – Comprising of mainly Basement + Ground floor + 3

upper floors, terrace ( 4nos. Mumty , 2 nos. machine rooms , One Shelter , One

electric room, one dumb lift machine room ) , 4 nos. staircases basement to terrace

, one ramp to basement , Central Ramp ground floor to 3rd

floor with central open

courtyard. Hospital Building houses medicine stores, O.P.D. Rooms, Kitchen,

Canteen, 6 Nos. O.T.‟s, Physiotherapy Deptt., Lab, Radiology Deptt., ICU, Wards,

Admn. Section & all other Medical Services Deptt. etc. complete.

2. Residential Quarters – Comprising of mainly

( a ) „X‟ Block – 16 Qtrs. ( GF , 1st , 2

nd , 3

rd floors ) with terrace , 2 nos. Mumty

and 2 nos. Staircases.

( b ) „Y‟ Block – 8 Qtrs. ( GF , 1st , 2

nd , 3

rd floors ) with terrace , 1 nos. Mumty

and 1nos. Staircase.

3. Residential Quarters & Hostel Block

( a ) „Z‟ Block – Comprising of Mainly

3nos. Quarters at G.f , 1st & 2

nd floors.

Kitchen , Dining Hall & T.V Lounge at G.f ( Hostel ).

17 nos. double bed rooms at 1st , 2

nd & 3

rd floor ( Hostel Block ) & Toilet

blocks at each floor.

Terrace with 2nos. Mumty.

2nos. Staricases ground floor to terrace.

4. Other Service Buildings

( a ) Substation building ( Single storey )

( b ) Mortuary Block ( Single storey )

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( c ) Meter Room – 1 no. ( Single storey )

( d ) 2nos. Guard rooms ( Single storey )

( e ) S.T.P Building – 1 nos. ( Single storey )

( f ) One under ground RCC Water tank

( g ) 3nos. Rain water harvesting chambers & 3nos. Recharging wells.

5. Alround boundary wall of Hospital Complex. ( Appx. Length 410 m length ).

6. R.C.C roads , Chequered tiles plinth protections & walkways.

7. Storm water drains covered with openable precast RCC covers and storm

water drain of NP2 class RCC pipes.

8. Sewerage line from buildings to upto STP inside of the complex.

9. Laundry waster water line upto STP

10. 4 Nos. sumps in basement

Note : -

1. Hospital Building :-

Basement :- Ceiling – White Washing

Walls – Painted with Water proofing Cement paint.

G.f to 3rd

Floor & Ramp Ground Floor to 3rd

floor

Ceiling & Walls – Painted with Plastic emulsion paint.

Terrace :- Painted with textured paint

External Surface of Hospital Building – Cladding with A.C.P cladding &

Structural

glazing.

All doors and windows are of aluminum powder coated sections.

Flooring of Granite stone , vitrified tiles , Kota Stone , PVC sheet & Wooden

flooring.

Dado of Ceramic tiles.

False ceiling of Gypsum board.

Courtyard external walls painting with texture paint.

2. Housing & Hostel Block

Inside ceiling & walls painting with oil bound distemper.

External walls surface painting with textured paint.

Polished wood work of doors , windows & Cupboards.

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3. Substation – White wash on ceiling & walls.

4. Mortuary block – Ceiling & walls painted with plastic emulsion paint.

5. Meter room – Ceiling & Walls white Washing.

6. 2nos. Guard Rooms – Ceiling & walls Plastic emulsion painting.

7. STP Building – Ceiling White Washing.

– Walls painted with Water proofing cement paint.

8. Synthetic Enamel painting on M.S Grills of windows and balcony railings of

Housing & Hostel.

9. Boundary Wall

Cladded with red colour face brick tiles.

Coping painted with textured paint.

M.S Grills painted with Synthetic enamel paint.

10. Details of appx. Plinth areas & total covered / built up areas

Total Plot Area – 10,000 Sqm.

Total Plinth Area – 4,150 Sqm.

Open Area – 5,850 Sqm.

Total built up area i/c basement (Hospital, housing, hostel & others) =

14100+2600+600=17300.00 Sq.m.

( i ) Hospital Building

Plinth Area – 2,810.00 Sqm.

Covered / Built up Area – Basement , G.f , 1st floor , 2

nd floor, 3

rd floor &

Terrace –

14100.00 Sqm.

( ii ) Hostel Block Portion

Plinth Area – 135.00 Sqm.

Covered / Built up area – 600.00 Sqm.( G.f to 3rd

floor i/c Staircases & Mumty )

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( iii ) Residential Qtrs. and Other Service Buildings

Plinth Area – 1205.00 Sqm.

Covered / Built up Area – 2600.00 Sqm. ( G.f to 3rd

floor i/c Staircases &

Mumty )

11. App. Quantities of finishing items like :-

a ) White Washing 19870.79 m2

b ) Oil bound distemper 8020.32 m2

c ) Plastic emulsion painting 19788.85 m2

d ) Textured painting 7155.80 m2

e ) Synthetic enamel painting 1508.43 m2

f ) Water proofing cement painting 4396.39 m2

g ) Wood Work polishing 958.40 m2

12.a) Flush door shutters 312.22 m2

b) Glazed & wire gauged windows

shutters(wooden) of housing & hostel 295.12 m2

c) Godrej make door locks (Housing) 236 Nos.

d) Cement conc. 1:2:4 flooring - 761.31 m2

Green marble stone flooring & skirting - 428.00 m

2

Granite stone flooring & skirting - 3508.00 m

2

Kota stone flooring & skirting

- 6102.00 m

2

Ceramic glazed tiles work - 9531.36 m

2

Polished vitrified tiles work - 6521.28 m2

Wooden flooring work - 162.57 m2

PVC sheet flooring work - 737.51 m2

Precast terrazzo tiles work - 1532.81 m2

e) False ceiling work - 8102.73 m2

f) Brick coba water proofing treatment work - 3517.47 m2

g) Granite stone cladding work - 616.29 m2

h) Terracota tiles cladding work - 1607.86 m2

i) Handmade ceramic tiles work - 323.96 m2

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j) RCC road work - 3190.00 m2

k) Double action hydraulic floor springs - 116 Nos.

l) Door & windows aluminum work - 31030.54 Kg.

m) ACP cladding work - 5716.06 m2

n) S.S. 304 friction window stays „scuristyle‟ make- 3306 Nos.

o) Aluminum door locks - 326 Nos.

p) Structural glazing work - 615.80 m2

q) 2 Nos. borewells

13. Water supply, sanitary, drainage works

- Sewer line - 491.14 m

- S.W. Gulley traps - 52 Nos.

- Manholes - 88 Nos.

- SCI soil & waste water pipes

100 mm - 566.90 m

75 mm - 259.04 m

- G.I. pipes (internal & external) water supply network

in hospital & housing complete

- Orissa W.C. Pan - 41 Nos.

- European style – wall hung WC pan - 91 nos.

- Senso urinals - 19 Nos.

- Wash basins - 228 Nos. (with Jaquar C.P.

brass pillar cocks & basin

mixtures)

- CP brass long body & short body bib cocks (Jaquar) – 320 Nos.

- CP brass angle valves (Jaquar) - 579 nos.

- CP brass consealed stop cocks (Jaquar) – 167 nos.

- CP brass hinged gratings - 320 nos.

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- PVC Rainwater pipes

50 mm dia - 92.58 m

110mm dia - 318.72 m

160mm dia - 428.20 m

„ - PVC storage water tanks 500 lit. cap - 32 Nos.

14. - Rolling shutters - 5 Nos. (with

mechanical device)

15. - Door closures - 92 Nos.

Note:- The above quantities are of some of the items. However, the

firm/contractor must visit the site of ESIC Hospital complex at Baddi

(HP) and inspect the various fixtures, fittings, amenities, scale of

buildings & / or relevant w.r.t. the buildings mentioned herein above

and should quote the rates accordingly. No claim whatsoever shall be

entertained on account of ignorance by the contractor/firm later on.

Baddi (Package- I)

73


LIST OF DOCUMENTS TO BE ATTACHED ALONG WITH THE FORM

1. List of the Institutions with period to whom similar services are / were being provided along

with performance report from respective authorities.

2. Organization set up which clearly indicate the total staff strength and its break-up category

wise.

3. Performance report or commendation certificate obtained from the police authorities, if any.

4. An attested photocopy of the contract already with Government or well reputed

organization.

5. Copy of Registration Certificate of the firm related to the ESIC, EPF, S. Tax and I. Tax

Permanent Account Number, Labour Department etc.

6. Any other relevant information may also be appended.

Baddi (Package- I)

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TENDER APPLICATION FORM

01. NAME OF FIRMS

02. a. Full Postal Address

b. Cell Phone No.

c. Telephone No.

d. Fax No.

03. Date of Establishment of Firms.

04. If your Firm Registered under

(details):-

a. The Indian Factories Acts.

b. Any other Act, if not who are the

Owners (please give full address)

05. Name and address of your Bankers

stating the same in which the Account

stands.

06. Whether insured against fire, theft,

Burglary etc. If so please state

the amount and name of company with

Policy no

07. Total number of Employees:

08. Are you in the list of approved

Contractors of any other organizations/

Institutions, if any, give details

(Append extra page if necessary):

09. Give details of Government contracts executed

During the last twelve months

(Append extra page if necessary):

Any others information which you consider necessary to furnish:

Baddi (Package- I)

75


UNDERTAKING

b. I, the undersigned certify that I have gone through the terms and conditions mentioned in the

tender document and undertake to comply with them.

b. The rates quoted by me are valid and binding upon me for the entire period of contract and it

is certified that the rates quoted are the lowest quoted for any other institutions / Hospital in

India.

c. The earnest money of Rs._________ to be deposited by me has been enclosed vide Demand

Draft no.__________________Dt. _____________ drawn on bank _______________

Branch____________________.

d. I/we give the rights to HPL to forfeit the earnest money deposited by me/us if any delay

occur on my / agent part or failed to provide the manpower/ services within the appointed

time or the desired quality of service or for breach of any conditions.

e. There is no vigilance / CBI case or court case pending against the firm.

f. I hereby undertake to supply operator / personnel and lift operators as per directions given in

the tender document/supply order within stipulated period.

g. I shall be vacating any space that may be provided to me by the hospital authority to carry

out the job or otherwise, before I put up the last bill of the contract period for payment.

Signature of owner of the company

with seal

Baddi (Package- I)

76


HINDUSTAN PREFAB LIMITED JANGPURA, NEW DELHI - 110 014

SPECIAL CONDITIONS OF CONTRACT

These special conditions shall super cede/ supplement the relevant conditions given in CPWD

Form 7/8(Edition with up to date corrections and amendments) in the tender document.

1. EMD of tenderers, who do not qualify in technical bid after evaluation of technical bid, shall

be returned with in 7 days of receipt of request of refund from them & the tenderers can

collect the un-opened financial bid, if they desire, from the office of the concerned Engineer-

in-charge.

EMD given by all the tenderers except lowest tenderer shall be refunded within 07 days after

receipt of request from them after opening of financial bid.

2. RAW MATERIAL : All materials and labor required for the execution of work shall be

arranged by the contractor including cement & reinforcement steel.

3. (a) All material used in the work shall be confirming to IS Specification and as per

approved make/brands list and shall be ISI marked unless otherwise specified. In

the event for items for which either brands not specified and ISI marked items not

available, the sample of the item before use shall be got approved from Engineer –

in-charge. However in either cases the samples of materials / fixtures shall be got

approved from by Engineer –in-charge before use in the work.

(b) Contractor shall be required to produce samples of all materials and fittings

sufficiently in advance for approval. The Contractor when called upon shall

provide "make" of samples as per approved list for approval before execution free

of cost and also will make arrangements for transportation of samples to the

designated test house as per the direction of Engineer-in-charge of the work at his

own cost. Cost of testing will also be borne by the contractor.

4. Any notice to be given under this contract shall be sent by registered post, Speed post at

the last known registered or head office Address of the contractor and shall be deemed to

have been effected at the time at which the letter would be delivered in the ordinary

course of post.

5. The contractor shall be supplied drawings required for execution of work. If any particular

drawing is required for execution of work, contractor shall inform the Engineer-in-Charge in

writing at least 15 days in advance.

6. The contractor shall be responsible for deployment of technical staff to assist the local

bodies/Fire authority/Pollution control board and Electrical inspector for the sub station &

DG set. Necessary liasoning with other working agency & local bodies shall be his

responsibility. Any statutory fees to be paid on account of said renewal/ clearances shall be

paid by HPL/ESIC.

Baddi (Package- I)

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7. The payment to the contractor shall be made from the registered office of HPL at Jangpura,

New Delhi and cheques will be issued and payable at Delhi / New Delhi. The contractor

shall not claim anything extra on this account.

8. The Contractor should be registered under VAT ACT for works in the State of Himachal

Pradesh and submit a copy of registration along with tender. The said VAT shall be

deducted as per laws at source as applicable. The contractor shall submit the bills as

required under VAT.

9. The contractor should have valid PF Code No and ESIC Code & should provide a copy of

Registrations. The contractor shall provide the copies of challans as a proof of remittance of

amount. The contractor may also be asked to provide the PF & ESIC records, copies of wage

sheets, attendance sheets, monthly returns, annual returns and any other record in this regard

for inspection, as and when required by the Engineer-in-charge. The contractor has to obtain

the labour license from the concerned labour department within one month of award of work

& has to keep/maintain all the records as required as per the labour wages.

10. Defect Liability Period : After completion period of maintenance including extended period

if any, the contractor shall be fully responsible for the quality & workmanship . The

contractor shall be fully responsible for liability of defects in the R & M work executed by

him for a period of one month from the date of successful completion of R&M period of the

work & shall hand over the work to ESIC on rectifying the list of defects/ deficiencies

observed by HPL/ESIC . The defect liability period shall start from the date of successful

completion of R&M period of the project. All defects observed during the defect liability

period shall be rectified by the contractor at his own cost and expenses. In the event of failure

on the part of the contractor to rectify the defects, the same may, without prejudice to any

other right available to it in law, be rectified by HPL for and on behalf of contractor.

HPL shall have the right to deduct or set off the expenses incurred by it in rectifying the

defects as aforesaid from/against any amount due and payable or becoming due and

payable by HPL to the contractor under this agreement or any other contract what-so-ever.

During the Defect- liability period contractor has to employ an engineer to look after the

defects for which nothing extra would be payable to the contractor.

11. The agency shall obtain the labour license from the concerned department, if required ,

within one month of award of work.

12. The decision of the Chairman & Managing Director, HPL, regarding the quantum of

reduction as well as justification thereof in respect of rates for substandard work

will be final and would not be open to arbitration and adjudication.

13. The contractor has to control noise and air pollution at site as per norms of Pollution Control

Board.

14. The contractor shall also make sufficient arrangement for photography / videography so that

photographs video can be taken of any specific activity at any point of time. The contractor

shall also provide software like MS Project etc. for the purpose of preparing progress report

etc.

Baddi (Package- I)

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15. HPL shall not supply or procure any material for use on works and the contractor has to

make his own arrangements for supplying, procuring transportation and storage of all such

materials required for the work, at his own cost.

16. No advance shall be paid to the contractor against any Tools & Plants, equipment &

machinery etc. brought at site by the contractor.

17. No extra payment shall be made to the contractor for any work not certified by engineer in

charge.

18. The contractor will be responsible to get registered himself under labour cess in Himachal

Pradesh.

19. The work may be inspected by Central Vigilance Commission and any

deductions/compensation proposed by CVC or HPL or ESIC in regard to defective work or

work not confirming to specification, loss of time, amount shall be deducted from his dues.

20. Settlement of Disputes and Arbitration :

Except where otherwise provided in the contract, all questions and disputes relating to the

meaning of the specifications, design, drawings, and instructions here-in before mentioned

and as to the quality of workmanship or materials used on the work or as to any other

question, claim, right, matter or thing whatsoever in any way arising out of or relating to the

contract, designs, drawings, specifications, estimates, instructions, orders or these conditions

or otherwise concerning the works or the execution or failure to execute the same whether

arising during the progress of the work or after the cancellation, termination, completion or

abandonment thereof shall be dealt with as mentioned hereinafter.

i) If the contractor considers any work demanded of him to be outside the requirements of the

contract, or disputes any drawings, record or decision given in writing by the Engineer-in-

Charge on any matter in connection with or arising out of the contract or carrying out of the

work, to be unacceptable, he shall promptly within 15 days request the DGM (Civil), HPL in

writing for written instructions or decisions. Thereupon, the DGM (Civil), HPL shall give

his written instructions or decisions within a period of one month from the receipt of the

contractor‟s letter.

ii) If the DGM (Civil), HPL fails to give his instructions or decision in writing within the

aforesaid period or if the contractors is dissatisfied with the instructions or decision or the

DGM (Civil), HPL, the contractor may, within 15 days of the receipt of DGM(Civil),HPL‟s

decision, appeal to the CMD, HPL who shall afford an opportunity to the contractor to be

heard, if the latter so desires, and to offer evidence in support of his appeal. The CMD, HPL

shall give his decision within 30 days of receipt of contractor‟s appeal. If the contractor is

dissatisfied with this decision, the contractor shall within a period of 30 days from receipt of

the decision, give notice to the CMD, HPL for appointment of arbitrator failing which the

said decision shall be final binding and conclusive and not referable to adjudication by the

arbitrator.

Baddi (Package- I)

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iii) Except where the decision has become final, binding and conclusive in terms of Sub

Para(i) above disputes or difference shall be referred for adjudication through arbitration

by a sole arbitrator appointed by the CMD,HPL on behalf of ESIC and with the consent of

ESIC If the arbitrator so appointed is unable or unwilling to act or resigns his appointment

or vacates his office due to any reason whatsoever, another sole arbitrator shall be

appointed in the manner aforesaid. Such person shall be entitled to proceed with the

reference from the stage at which it was left by his predecessor.

It is a term of this contract that the party invoking arbitration shall give a list of disputes

with amounts claimed in respect of each such dispute along with the notice for

appointment of arbitrator and giving reference to the rejection by the CMD, HPL of the

appeal.

It is also a term of this contract that no person other than a person appointed by such

CMD, HPL on behalf of ESIC office & with the consent of ESIC office, as aforesaid

should act as arbitrator and if for any reason that is not possible, the matter shall not be

referred to arbitration at all.

The arbitration shall be conducted in accordance with the provisions of the Arbitration and

Conciliation Act. 1996 (26 of 1966) or any statutory modifications or re-enactment thereof

and the rules made there under and for the time being in force shall apply to the arbitration

proceeding under this clause.

It is also a term of this contract that the arbitrator shall adjudicate on only such disputes as

are referred to him by the appointing authority and give separate award against each

dispute and claim referred to him and in all cases where the total amount of the claim by

any party exceeds Rs. 1,00,000/- the arbitrator shall give reasons for the award.

It is also a term of the contract that if any fees are payable to the arbitrator, these shall be

paid equally by both the parties. i.e. contractor & ESIC Officer.

It is also a term of the contract the arbitrator shall be deemed to have entered on the

reference on the date he issues notice to both the parties calling them to submit their

statement of claims and counter statement of claims. The venue of the arbitration shall be

such place as may be fixed by the arbitrator in his sole discretion. The fees, if any , of the

arbitrator shall, if required to be paid before the award is made and published, be paid half

and half by each of the parties. The cost of the reference and of the award (including the

fees, if any, of the arbitrator) shall be in the discretion of the arbitrator who may direct to

any by whom and in what manner, such costs or any part thereof shall be paid and fix or

settle the amount of costs to be so paid.

21. The payment of running bills/ and or secured advance for work done etc. shall be released

on receipt of required funds from client.

22. The refund of security deposit shall be considered for release on receipt of “No Defect / No

Dues” certificate from the client.

Baddi (Package- I)

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23. The payment of final dues shall be release on settlement of final bill of HPL by client and

on compliance of contractual obligations.

24. The contractor shall arrange to get material tested (IF REQUIRED) from the laboratories as

directed by Engineer –in –Charge as per the mandatory test required/ prescribed as per

CPWD specifications and norms. The testing charges shall be borne by contractor including

the transportation/ conveyance.

25. The agency has to attend the complaint immediately on call/ encountered & shall rectify/

repair the same within 02 hours & restore functioning of all the equipments / installations /

systems/ services in such a way that functioning of the hospital round the clock 24x7 is not

affected at all, failing which the same shall be got attended/repaired/maintained by

engaging some other agency on the risk & cost of contractor.

26. Initially, the contract period shall be of 06 months. However, the same can be Extended

further, if required, for a mutually agreed period on the same terms & conditions and rates.

27. The contractor has to make the payment to the workers engaged (if any) for the work as per

the minimum wages specified by the State Govt. / Central Govt. for the Category of the

worker. The wages payment shall be made by the contractor to the workers through account

payee cheques / RTGS.

28 Before quoting the rates, the bidders must visit the ESIC Hospital at Baddi (H.P) and must

inspect all the installations & services. The contractor has to take up the work / installations

/ fittings, fixtures/ services on “As is where as basis” and has to provide the services /

maintain all the services & the installations fully functional all the times.

29. The work of Part –I, Part-II & Part –III shall be executed by the contractor as per the

Special Conditions of Contract, Additional Conditions of Contract, General Conditions of

Contract and Scope of Work specified in the tender document.

Baddi (Package- I)

81




NAME OF WORK: Providing Round the Clock Operational Services for various

Equipments & Buildings Services and Repair & Comprehensive Maintenance of various

installations including Equipments/Accessories of Electrical ,AC/HVAC, Sub-station

(Transformers & HT/LT panels), DG sets, STP, Water Supply PUMPS, Water treatment

Plant, Tube Wells, Street lights (Electrical & Solar), Hot water Boiler & Solar water


refrigerators, Kitchen & Canteen equipments , Fire Fighting & Fire Alarm & other Misc

fittings installed and Day to day & annual repairs and civil maintenance of 100 Bedded

ESIC Hospital, Staff Quarters & other service buildings at Baddi (HP).

Package-I


ESTIMATED COST:- RS. 135.89 Lacs

FINANCIAL BID

Issued by : _________________________

Ph- (011) 43149800-899, Fax: (011) 26340365 E-mail:- [email protected] Website:www.hindprefab.org

mailto:[email protected]


Baddi (Package- I)

82



PART - I

NAME OF WORK: Providing Round the Clock Operational Services for various

Equipments & Buildings Services in 100 Bedded ESIC Hospital, Staff Quarters & other service

buildings at Baddi (HP).


BILL OF QUANTITY

Note :- 1) The rates quoted by the bidders are inclusive of all the taxes including service tax as

applicable. Nothing extra shall be paid to the contractor on account of taxes extra.

S.

No.

Description No. of

persons

Rate offered per

head in `

(In words &

figures)

Amount Reference to

rates

1. Operator For Sub-Station,

DG Set, Fire Fighting &

Fire Detection, Water

Pump & Sump Pump, Air-

Conditioning , Sewerage

Treatment Plant and CC

TV.

18

As per

Annexure A

2. Operator For Lift 09

As per

Annexure B

3. Operator For Hot Water

System

03

As per

Annexure C

4. Technical Supervisor 03 As per

Annexure D

5 Mali 01 As per

Annexure E

Total for one month

Grand Total for Six Months ( PART – I)

Baddi (Package- I)

83


Annexure-A

OPERATOR FOR SUB-STATION, DG SET, FIRE FIGHTING & FIRE DETECTION, WATER

PUMP & SUMP PUMP, AIR-CONDITIONING AND SEWARAGE TREATEMETN PLANT,

CC TV - ITI WITH MINIMUM THREE YEARS EXPERIENCE

S.No. HEADS

(Statutory charges)/ As applicable

Monthly charges (in

Rs.) for one operator

1. Basic including V.D.A

2. ESI @4.75% will be also applicable on HRA

3. EPF(12)+EDLI(0.5)+Admn.

Charges(1.11)=13.61%

4 Bonus @ 8.33%

5 Gratuity /Terminal Benefit 4.81%

6 HRA (15%basic & VDA)

7. Uniform and Washing allowance 10%

8. Total =

9. Weekly off/National Holiday/Other Holidays

28.98%

10. Cost per head

11. Service charge on S.No.10

12. Grand Total

13. Service Tax on S.No. 12

TOTAL =

List of Documents enclosed

1.

2.

3.

4.

Date :-

Place:-

Baddi (Package- I)

84


Annexure-B

OPERATOR FOR LIFT - ITI WITH MINIMUM THREE YEARS EXPERIENCE &

AUTHORISED BY LIFT MANUFACTURERS

S.no

HEADS


Monthly charges (in Rs.) for one operator

1 Basic including V.D.A

2 ESI @ 4.75 will be also

applicable on HRA

3 EPF (12)+ EDLI (0.5)+ADMN

charges (1.11)=13.61%

4 Bonus @ 8.33%

5 Gratuity / Terminal Benefit

4.81%

6 HRA (15% Basic & VDA)

7 Uniform and Washing allowance

10%

8 Total

9 Weekly off /National Holiday

/other Holidays 28.98%

10 Cost per head

11 Service charges on SI.No.10

12 Grand Total

13 Service Tax on SI.No. 12

TOTAL


1.

2.

3.

4.

Date:-

Place:-

Baddi (Package- I)

85


Annexure-C

OPERATOR FOR HOT WATER SYSTEM - ITI WITH MINIMUM THREE YEARS

EXPERIENCE & SHOULD HAVE BOILER OPERATOR LICENCE

S.no

HEADS


Monthly charges (in Rs.) for one

operator



applicable on HRA


charges (1.11)=13.61%

4 Bonus @ 8.33%


4.81%



10%

8 Total



10 Cost per head


12 Grand Total


TOTAL


1.

2.

3.

4.

Date:-

Place:-

Baddi (Package- I)

86


Annexure-D

TECHNICAL SUPERVISOR - DIPLOMA IN ELECTRICAL / MECHANICAL WITH

MINIMUM FIVE YEARS EXPERIENCE & SHOULD HAVE CLASS-I SUPERVISOR

COMPETENCY CERTIFICATE ISSUED BY ELECTRICAL INSPECTORATE

OFFICE.

S.no

HEADS


Monthly charges (in Rs.) for one technical

supervisor



applicable on HRA


charges (1.11)=13.61%

4 Bonus @ 8.33%


4.81%



10%

8 Total



10 Cost per head


12 Grand Total


TOTAL


1.

2.

3.

4.

Date:-

Place:-

Baddi (Package- I)

87


Annexure-E

MALI :

S.no

HEADS


Monthly charges (in Rs.) for one technical

supervisor



applicable on HRA


charges (1.11)=13.61%

4 Bonus @ 8.33%


4.81%



10%

8 Total



10 Cost per head


12 Grand Total


TOTAL


1.

2.

3.

4.

Date:-

Place:-

Baddi (Package- I)

88



PART - II

NAME OF WORK: Repair & Comprehensive Maintenance of various installations

including Equipments/Accessories of Electrical ,AC/HVAC, Sub-station (Transformers &

HT/LT panels), DG sets, STP, Water Supply Pumps, Water treatment Plant, Tube Wells, Street

lights (Electrical & Solar), Hot water Boiler & Solar water heating system, Signages, nurse

call bell system, lifts, ETP, Fuel handling system, refrigerators, Kitchen & Canteen equipments,

Fire Fighting & Fire Alarm & other Misc fittings installed in 100 Bedded ESIC Hospital, Staff

Quarters & other service buildings at Baddi (HP).


BILL OF QUANTITY

S.

No

Description of Item Qty Rate(Rs.) Unit Amount

(Rs.) 1 Repair & Comprehensive Maintenance of various

installations including Equipments/Accessories of

Electrical ,AC/HVAC, Sub-station (Transformers

& HT/LT panels), DG sets, STP, Water Supply

system, Water treatment Plant, Tube Wells, Street

lights( Electrical & Solar), Hot water Boiler &

Solar water heating system, Signages, nurse call

bell system, lifts, ETP, Fuel handling system,

refrigarators, Kitchen & Canteen equipments , fire

fighting & fire alarm system & other Misc

fittings installed in 100 Bedded ESIC Hospital &

staff quarters at Baddi (HP).

06

Months

Per

Month

2 Repair & Comprehensive Maintenance of

AC/HVAC system/ equipments/accessories

installed in 100 Bedded ESIC Hospital & staff

quarters at Baddi (HP).

06

Months

Per

Month

3 Repair & Comprehensive Maintenance of Lifts ( 3

Nos) installed in 100 Bedded ESIC Hospital &

staff quarters at Baddi (HP).

06

Months

Per

Month

TOTAL (PART – II) Total



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Name of Work :- Day to day & Annual repairs and Civil Maintenance of 100 bedded

ESIC Hospital , Staff Quarters & other service buildings at Baddi

(H.P ).

PART – III

BILL OF QUANTITY

S.No. Description of Items / Works Unit Rate Amount

1 Day to day & Annual repairs and

maintenance of 100 bedded ESIC

Hospital , Staff Quarters & other

service buildings at Baddi ( H.P )work

including cost of all the materials and T

& P as required for carrying out all the

works as per scope of work

Lump sum per

month

Total for One

Month

Total = PART - III Total for Six

Months

2 Cost of Materials If required, for

replacement during day to day or

annual/periodic repairs/maintenance

which is not covered under the scope of

work. Rate to be quoted as percentage

above / below on the basic rates of

material of DSR 2014. Percentage

quoted above / below basic rates of DSR

2014 shall be inclusive of Sales Tax

/Service tax, VAT , Octroi , Carriage and

Contractor's profit & overhead charges

etc. complete.

No labour charges shall be paid extra as

all labour charges are deemed to be

included under the head of day to day &

annual repairs and maintenance work.

Unit as per DSR

2014

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90


3. Bidders are required to quote the rates only for the below

mentioned items of work.

Code No. Description of items Unit Qunatity Rate Amount

a. 14.42 White washing with lime

to give an even shade

14.42.1 Old work ( two or more

coats )

Sqm. R.O

b 14.43 Removing white or colour

wash by scrapping and

sand papering and

preparing the surface

smooth including

necessary repairs to

scratches etc. complete.

Sqm. R.O

c 14.45 Distempering with oil

bound washable

distemper of approved

brand and manufacture to

give an even shade :

14.45.1 Old work ( One or more

coats )

Sqm. R.O

d 14.46 Removing dry or oil bound

distemper , water

proofing cement paint and

the like by scrapping ,

sand papering and

preparing the surface

smooth including

necessary repairs to

scratches etc. complete.

Sqm. R.O

e 14.49 Painting (one or more

coats) on rain

water,soil,waste and vent

pipes and fittings with

black anticorrosive

bitumastic paint of

approved brand and

manufacture on old work:

14.49.1 75 mm diameter pipes Metre R.O

14.49.2 100 mm diameter pipes Metre R.O

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f 14.53 Wall painting with plastic

emulsion paint of

approved brand and

manufacture to give an

even shade :

14.53.1 One or more coats on old

work

Sqm. R.O

g 14.54 Painting with synthetic

enamel paint of approved

brand and manufacture of

required colour to give an

even shade:


work

Sqm. R.O

h 14.58 French Spirit Polishing:


work

Sqm. R.O

i 14.64 Finishing walls with

water proofing cement

paint of required shade:

14.64.1 Old work (one or more

coats applied @ 2.20

Kg/10 sqm) over priming

coat of primer applied @

0.80 litrs/10 sqm complete

including cost of Priming

coat.

Sqm. R.O

j 14.65 Finishing walls with

textured exterior paint of

required shade:

14.65.1 Old work (Two or more

coats on existing cement

paint surface applied @

3.28 ltr/10 sqm.

Sqm. R.O



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SUMMARY OF COST

(PART –I, II & III)

SR. NO. AMOUNT (IN RS.)

PART - I

PART – II

PART - III

GRAND TOTAL =