a light dinner will be provided at 5:30 prior to ......presentation by jennifer haynie b. personnel...

ALBEMARLE COMMISSION BOARD OF DELEGATES MEETING

DATE: Thursday, May 16th, 2019 TIME: 6:00 p.m. Board Meeting LOCATION: Albemarle Commission Offices A LIGHT DINNER WILL BE PROVIDED AT 5:30 PRIOR TO THE MEETING Item 1. Opening Page 02 Item 2. Pledge of Allegiance Page 02 Item 3. Invocation Page 02 Item 4. Determination of a Quorum Page 02 Item 5. Adoption of Agenda VOTE Page 02 Item 6. Approval of Minutes from April 2019 VOTE Page 03 Item 7. Public Comments Page 08 Item 8. Old Business Page 09 Item 9. New Business 0

a. Division of Water Infrastructure Page 11 Presentation By Jennifer Haynie

b. Personnel Policy VOTE Page 13

c. Proposed Health and Safety Page 72 Manual VOTE

d. NWDB Request for Page 89 Job Reclassification VOTE

e. 2019-2020 Budget Discussion Page 93

f. Public Hearing Proposed Budget Page 149 Item 10 Staff Reports (if applicable) Page 150 Item 11. Executive Director’s Report Page 162 Item 12. Committee Reports Page 165 Item 13. Chairperson & Board Delegates Comments Page 166 Item 14. ADJOURNMENT Page 167 ATTACHMENT: BOARD TRAVEL REIMBURSEMENT SHEET NEXT MEETING: June 20th, 2019 @ 6PM

CAMDEN

CHOWAN

CURRITUCK

DARE

GATES

HYDE

PASQUOTANK

PERQUIMANS

TYRRELL

WASHINGTON

COLUMBIA

CRESWELL

DUCK

EDENTON

ELIZABETH CITY

GATESVILLE

HERTFORD

KILL DEVIL HILLS

KITTY HAWK

MANTEO

NAGS HEAD

PLYMOUTH

ROPER

SOUTHERN SHORES

WINFALL

1. Opening

2. Pledge of Allegiance

3. Invocation

4. Determination of a Quorum

5. Adoption of Agenda -VOTE

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6. Meeting Minutes

Approval of the Albemarle Commission Minutes from the April 2019 meeting – VOTE

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Minutes of the Albemarle Commission Board of

Delegates April 25, 2019 6:00PM

Opening Chairperson Tracey A. Johnson called the meeting to order at 6:00 p.m.

Pledge of Allegiance Secretary Linda Hofler led the Board in the Pledge of Allegiance.

Invocation Board Member Fondella Leigh led the Board in the Invocation.

Determination of Quorum The presence of a quorum was determined by Clerk and Administrative Benefits Coordinator, Ashley Stallings, with ten (10) Members present.

Name County Robert Kirby Chowan Harriett DeHart Chowan Linda Hofler Gates Earl Pugh Hyde Lloyd Griffin Pasquotank Fondella Leigh Perquimans Wallace Nelson-Alternate Perquimans Jordan Davis Tyrrell Tracey A. Johnson Washington Marion Gilbert Ex Officio

Absent Members Clayton Riggs Camden Sandra Duckwall Camden Elizabeth White Currituck Paul Beaumont Currituck Howard Swain Dare Rob Ross Dare

Partners. guests. and staff present: Attorney John Liedy of Hornthal, Riley, Ellis and Maland was present.

Staff members: Melody Wilkins, Executive Director Carolyn LaDow, Finance Officer Jeri Hansen, Finance Officer Ashley Stallings, Administrative & Benefits Coordinator

Guests and Partners None.

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Agenda (VOTE): Board Member Fondella Leigh made a Motion to adopt the agenda as presented. Her Motion was seconded by Board Member Linda Hofler. With no further discussion, the Motion carried unanimously. Approval of March 2019 Minutes (VOTE): Board Member Jordan Davis made a Motion to approve as presented. His Motion was seconded by Board Member Earl Pugh. Chairperson Johnson asked that Item C, page 3, first line of the Minutes be corrected. It should read “Executive Director Melody Wilkins stated that the County/Municipal Dues letters were mailed out…”. With the correction to be made, the Motion carried unanimously.

Public Comments: None.

Old Business: None.

New Business: a. Audit Services Contract Resolution (VOTE)

Executive Director Melody Wilkins discussed the Audit Services Proposed Resolution. Thompson, Price, Scott, Adams & Co., P.A. has proposed to prepare the fiscal year-end June 30, 2019, audit at a cost not to exceed $26,500. Board Member Linda Hofler made a Motion to approve Thompson, Price, Scott, Adams & Co., P.A. as the Auditors for the June 30, 2019, year-end audit and accept the Resolution. Board Member Earl Pugh seconded the Motion. With no further discussion, the Motion carried unanimously.

b. Enhancement Grant Resolution (VOTE) Director Wilkins stated that Albemarle Commission (AC) needs to amend its budget between Program Budget line items to eliminate any negative balances within the Program Budgets. She discussed the new Enhancement Grant funding and how it will impact the last three months of the current fiscal year. Budgeted amount for this fiscal year will be $24,675. Board Member Linda Hofler asked for the total amount of the grant. Director Wilkins stated the total of the grant is $93,800 with $4,900 for admin fees. Board Member Jordan Davis made a Motion to adopt the Resolution. His Motion was seconded by Fondella Leigh. With no further discussion, the Motion carried unanimously.

c. WIOA Formula Funds Resolution (VOTE) Director Wilkins discussed the need to amend the WIOA budget. She stated it is a move of $35,000 from one line item to another. Therefore, there is no impact on the total budget amount. This is shifting the $35,000 from WIOA Adult to WIOA Dislocated Worker line item. Board Member Earl Pugh made a Motion to approve the Resolution. His Motion was seconded by Board Member Jordan Davis. With no further discussion, the Motion carried unanimously.

d. 2019-2020 Budget Presentation

Director Wilkins reviewed the Memo provided in the board packets as well as the proposed budget. She advised the board of the recommended changes from the April Board Meeting that were made. She noted the required Public Hearing on the budget would be held at the May Board Meeting. On April 26th, the Memo and Budget will be sent out to Member Governments per By-laws. Director Wilkins advised she will present the budget for approval during the June Board Meeting. She advised there would also be a hyperlink of the proposed budget on the

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Albemarle Commission website. She stated this budget was the same as was presented in the March Board Meeting with the exception of Commissioner Griffin’s request. He asked that the deficit that was going to come from the General Fund be removed. It was about $37,000, which was removed and deducted from the line item for legal fees. The Enhancement Grant was also added to the budget. Otherwise, this budget is an overall 10% increase from last years budget.

Board Member Robert Kirby asked about the Senior Nutrition Program. He asked if we have 10% more people that we will be serving. Finance Officer Carolyn LaDow spoke about how Senior Nutrition has grown and how the cost of food has risen. Board Member Linda Hofler spoke of new routes in Dare and Pasquotank Counties. He asked if he could have a yearly report to show the trends to back up the verbiage in the budget from the Aging Director. He asked for a similar report for Workforce Development. Board Member Linda Hofler stated Workforce Development may be difficult to look at. Chairperson Tracey A. Johnson advised Director Laura Alvarico should be able to provide a yearly report that will have the cost of meals, who does the routes, what the counties pay in for the routes, etc. She asked staff to send an email to the board members to show the yearly trend.

Board Robert Kirby also asked about salaries for two additional Career Advisors for Workforce Development. He asked the reason for the two new positions. Finance Officer LaDow stated this was added due to the increase of participants getting out in the workforce, on the job trainings, recruiting new people, and helping people know the services that are available through WIOA. He asked for a report showing how many people we were serving prior and how many we are serving now. Director Wilkins advise she would invite Aging Director Laura Alvarico and NWDB Director David Whitmer to May’s meeting.

Director Wilkins stated Workforce is funded every 2 years. The figure in the budget for Workforce of almost $3,000,000, is actually for two years of income and expenditures.

Board Member Wallace Nelson asked about what appeared to be significate changes in salaries. He asked why the percentages were so big. Finance Officer LaDow stated its an allocation change of where the person is being paid from vs. where the person was paid from last year. She stated the only proposed across the board salary increase is a 2.5% cost of living raise.

Director Wilkins introduced the new Finance Officer Jeri Hansen.

Staff Reports Chairperson Johnson advised since it is budget time, it would be beneficial to invite the Aging Director Laura Alvarico and the NWDB Director David Whitmer to May’s meeting.

Report of the Executive Director: Director Wilkins mentioned the required Public Hearing 2019-2020 proposed budget will be held at the regular Board Meeting on May 16Th. She also mentioned the request of final approval of the proposed budget would be held during the June 20Th meeting. Director Wilkins informed the board of some agenda items coming in May’s meeting. She spoke about a meeting that was held with the Executive Committee. At that meeting, they spoke about contracts that are being sent to the attorney’s office for review. With majority of the contracts being standard, it was proposed to generate a contract addendum addressing conflicts of interest. This would be attached to each contract in lieu of sending every contract to the attorney. She informed the board of an upcoming meeting Albemarle Commission is hosting, a joint County Manager/County Commission Chairperson for all ten (10) counties at the Perquimans County Library on May 7th from 5:30 p.m. to 7:30 p.m. She stated she had asked Attorney Leidy to complete the update of the Personnel Policy. She spoke of a Staff Meeting that is planned for June 12 to go over the personnel policy. It is also open enrollment for voluntary insurance so speakers will include Steve Worgan from Guardian and

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a representative from Prudential. She also spoke of a 2020 Census workshop being held at the Commission for the County Managers and/or appropriate staff. Dr. Wilhelmenia Rembert from Census Bureau will be speaking and it should last about 2 hours. This will be held on May 23rd from 10 a.m. to 12 p.m.

Report of Committees None.

Chairwoman Comments: Chairwoman Johnson announced tentatively Washington County Hospital would be re-opening on May 1ST. She mentioned the Annual Bear Festival happening in June.

Board Member Comments: Board Member Robert Kirby reported all is well in Chowan County. Board Member Fondella Leigh announced Perquimans County was having a River Bash May 3rd-5th. Also stated it was budget time. Board Member Lloyd Griffin reported having the RPO meeting the week prior. He spoke of Interstate 87. He also mentioned House Bill 541, change in the exclusion and solar energy systems. This where Senators Dixon and Bell have proposed changing the ordinance from an 80% tax to a 60% tax. He also noted we are seeing a higher rate of construction with not enough building inspectors. Board Member Linda Hofler reported of some budget concerns in Gates County. She also spoke about the progress of the construction happening at the middle school. Board Member Jordan Davis reported all is well in Tyrrell County. Board Member Earl Pugh spoke about the passenger ferry being delayed. He spoke about the state leasing a ferry for the summer. Ex Officio Marion Gilbert reported the Currituck Bridge was moving forward to be built in 2021. Board Member Wallace Nelson spoke about 14-million-dollar governor’s budget.

Adjournment Chairperson Tracey A. Johnson adjourned the Board Meeting at 6:55 p.m.

Chairperson of the Board Tracey A. Johnson

Attested by:

Clerk to the Board Ashley Stallings

_________________ Date

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7. PUBLIC COMMENTS

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8. Old Business

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9. NEW BUSINESS

A. Division of Water InfrastructurePresentation by Jennifer Haynie

B. Personnel Policy VOTE

C. Proposed Health and SafetyManual VOTE

D. NWDB Request for JobReclassification VOTE

E. 2019-2020 Budget Discussion

F. Public Hearing

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Albemarle Commission Health and Safety Manual

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TABLE OF CONTENTS

POLICY STATEMENT………………………………………………………………………….…1

EMERGANCY NUMBERS………………………………………………………………………...2

PURPOSE…………………………………………………………………………………………...3

AREA OF RESPONSBILITY

Albemarle Commission Board……………………………………………………………..3

Executive Director………………………………………………………………………….3

Department Heads………………………………………………………………………….3

Staff………………………………………………………………………………………...3

Safety Officer/Personnel Officer………………………………………………………......4

Safety Committee………………………………………………………………………….4

GENERAL SAFETY GUIELINES

Housekeeping and Office Safety………………………………………………………...4-6

Fire and Electrical Safety………………………………………………………………..6-7

First Aid……………………………………………………………………………………8

Trips, Slips and Falls………………………………………………………………………8

Lifting and Carrying……………………………………………………………………….9

Motor Vehicle Safety…………………………………………………………………..9-10

Active Shooter………………………………………………………………………...10-12

DISCIPLINARY ACTION FOR SAFETY VIOLATIONS………………………………………12

PERSONAL INJURY

Injuries……………………………………………………………………………………12

Workers’ Compensation………………………………………………………………….12

BASIC SAFETY RULES…………………………………………………………………………12

BUILDING EVACUATION MAP…………………….………………………………………….13

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ALBEMARLE COMMISSION SAFETY PROGRAM

POLICY STATEMENT

The Albemarle Commission Board accepts the responsibility to provide a safe work environment for its employees. Therefore, every reasonable effort will be made in the interest of accident prevention.

Safety will be given precedence over operational expediency or short cuts and the Albemarle Commission will comply with the Occupational Safety and Health Act.

Employees are expected to cooperate fully by observing the rules of safety and taking an active part in protecting themselves, their fellow workers and safely operating equipment.

The joint effort of employees and management toward compliance with this policy will provide safe working conditions.

_______________________________ ____________________________

Executive Director Chairperson Albemarle Commission Albemarle Commission _______________________________ ____________________________

(Date) (Date)

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Emergency Numbers Medical Emergency, Ambulance or Rescue: 911 Fire: 911 Police: 911 Poisson Control Center: 1-800-222-1222 Facility Number for General Emergency: Sentara Albemarle Hospital: 252-335-0531 Vidant Chowan Hospital: 252-482-8451 Vidant Medical Center Greenville: 252-847-4100 Chesapeake Regional Medical Center: 757-312-8121 Sentara Norfolk General Hospital: 757-388-3000

If you are in danger, sound alarm to others, leave the area, and then report the emergency to the proper contact. Be prepared to offer the following:

• Your Name • The Telephone Number You are Calling From • The Location of the Emergency • The Nature of the Accident • The Condition and Number of Injured, What is Being Done • Stay on the Telephone Until Asked to Hang Up

Emergency Response Plan Obtain and learn Albemarle Commission’s specific emergency response plan for your workplace for fire, severe weather, bomb threat, etc. The following general rules and actions should be followed in the event of an emergency. (Please see back of manual for a general evacuation map for Albemarle Commission). Before an Emergency:

• Obtain your agencies Emergency Response Plan from your supervisor. • Learn how to contact emergency services. • Locate local fire alarms or other emergency alarm systems and learn how to operate them. • Learn the location of all exits, (exit stairs) from your work area, and determine primary and

alternate exit routes. • Know your designated meeting area outside the building for your accountability and that of

your co-workers. When an Emergency Occurs:

• Immediately respond by following agency plans for the appropriate emergency response. • Follow your agency plan for the assistance of persons with disabilities. • If a fire alarm sounds, always immediately evacuate the building. • Do not run. Report to your designated meeting area outside the building immediately. • If you have a visitor, escort them to your designated meeting area. Do not re- enter the

building after an emergency evacuation until you have been instructed by management.

If you have an accident of if you are injured on the job, you should immediately notify your supervisor.

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PURPOSE

This handbook is designed to give Albemarle Commission employees a firm understanding of the Commission’s concern for protecting its employees from job related injuries or illnesses and to inform and educate employees in areas of preventive safety and health.

It is not intended as a complete manual on safety and health, but should be used as a guide to the prevention of the more common hazards Commission employees may encounter.

AREAS OF RESPONSBILITY

A. Albemarle Commission Board:Responsible for guaranteeing an organization wide safety program supported by personnelpolicies and budgetary considerations.

B. Executive Director:Responsible for overall management and administration of a comprehensive safety program.

C. Department Heads:1. Responsible for developing safety policies and procedures and ensure they are

complied with by the department personnel.2. See that all employees receive training as relates to their job performance.3. Ensure that all safety policies and procedures are complied with by all

department personnel.4. Require that all accidents are promptly reported; investigated and immediate

co1Tective action taken whenever unsafe conditions are recognized or unsafeacts are observed.

5. Call upon the Safety Officer for assistance with safety programs, formulatingpolicies and interpretations of OSHA regulations.

D. Staff:1. Assume the responsibility of thoroughly understanding their position in safe work

practices on an ongoing basis.2. Be aware that violations of safety rules will not be tolerated and administering

disciplinary action where warranted.3. Report all i11juries and accidents, even though injury is not apparent, to the Safety

Officer for completion of necessary forms.4. Investigate all accidents and take necessary steps to prevent recurrence through

employee safety education, modification of operating procedures or repair ofequipment.

5. Be aware of instruction regarding their duties and proper use of equipment priorto starting work.

6. Enforce the use of safety protective equipment required by the work assignment.7. Continuously inspect work procedures and equipment to eliminate unsafe acts

and malfunctioning equipment.8. Develop and require the maintenance of a program of good housekeeping.9. Give full support to the Safety Officer in guaranteeing ongoing efforts to foster

safe working conditions and positive employee attitudes.10. Verbalize safety concerns and offer suggestions to improve safety.11. Provide leadership by setting a positive example regarding safety for all other staff.12. Keep work areas clean and orderly.

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E. Safety Officer/Personnel Officer:1. Advising and assisting department heads and supervisors in matters related to

employees' safety and health.2. Administering the Workers' Compensation program, maintaining all personal

injury records, filing reports required by the state and federal regulatory agencies,determining compensabili1y and processing claims.

3. Conducting follow-up investigations of accidents involving Commissionemployees, Commission equipment and proper1y; determining the cause andensuring that preventative measures have been established.

4. Assisting supervisors in providing safety training for employees and periodicspecialized training for supervisors in accident investigations, job safety analysis,etc.

5. Coordinating CPR and First Aid classes for employee certification.

F. Safety Committee:1. Promoting employee safety awareness by developing safety policies, goals and

objectives.2. Monitoring the overall effectiveness of the safety program.3. Providing guidance to the Safety Officer in implementing safety programs and

recommends changes.4. Reviewing claims experience and inspection reports.

GENERAL SAFETY GUIDELINES Most accidents are preventable by focusing on the task at hand, paying attention to your environment and those around you, and by following safe work practices.

Housekeeping and Office Safety

Housekeeping • Keep your work area clean and material properly stored; keep walkways and floor areas clear of

slip, trip and fall hazards.• Place all waste and debris in the designated containers for proper disposal.• Do not litter. Properly dispose of refuse in suitable waste containers or recycle whenever

possible.• Clean up all liquid spills immediately. If need be, sprinkle spill with absorbent floor compound.• Maintain three (3) feet clearance from all electrical panels of 150 volts or less. Do not store

materials in or near switch gear rooms.• Do not block or obstruct exit routes.• Keep tools stored neatly in designated area and materials securely racked or stored.• Wash your hands frequently.

Office Safety • Running in the offices is not permitted.• Stair or wall rails should be used when ascending or descending stairs.• Do not obstruct access to fixed ladders, stairways, electrical switches, fire fighting, rescue or any

emergency equipment. Aisles, stairways, ladders and passageways shall not be used for storage ofany stock.

• Keep fingers away from clear of paper cutter blade and ejection slot of staple tools before usingor testing.

• Do not attempt to carry stacks of materials which are high enough to obstruct vision.• Do not enter dark places without adequate light.

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• Do not open more than one file drawer at a time. • Don't lean from a chair to pick up objects from the floor. • Don't stand on a chair, stools, or other unstable surface to reach for an object. Use a ladder. • Place wastebaskets, briefcases, umbrella stands, and similar objects where they will not present a

tripping hazard. • File drawer should be closed when leaving the cabinet. • Chairs, boxes or crates should not be used for ladders. • Report all defective equipment to the department head who will take immediate steps to correct

the unsafe condition. • Read all instructions on the copier. When correcting misfeeds, note there are hot surfaces. • Dispose of broken glass properly to prevent injury to others during waste handling. Bag and

wrap broken glass with heavy paper to prevent penetration by sharp edges and identify contents. Sharps such as razor blades shall be disposed of in an impermeable closed container.

• Use with caution, razor blades, knives, scissors, and other objects with sharp edges or points. Keep razor blades in protective containers. Never keep loose razor blades in desk drawers.

• Do not indulge in any form of horseplay, such as propelling paper clips, rubber bands, etc. • Wear shoes at all times. • Properly store office supplies.

Ergonomics Ergonomics is the science of fitting the job to the worker. When there is a mismatch between the physical requirements of the job and the physical capability of the worker, musculoskeletal disorders (MSD’s) can result. Musculoskeletal disorder (MSD’s) are a category of injuries that affect the body’s muscles, bones, ligaments, tendons, and nerves. Where feasible, the following MSD risk factors should be avoided: repetition and inadequate work/rest scheduling; forceful exertions; awkward and extreme positions of the body and sustained or static positioning of the body. Be sure to report to your supervisor any existing discomforts that last more than a week.

As an Albemarle Commission Employee, you are in the best position to evaluate the task you do each day whether it is computer data entry, typing, or any other repetitive type of task. The tips provided below are intended to provide you with the information and basic tools necessary to assess and correct your own job.

• Keep your wrist in a neutral position as much as possible, not bent or twisted • Use your whole hand to grasp objects, not just your thumb and index finger. • Alternate easy and hard tasks that require the use of your hands. • Give your hand and wrist time to recover after forceful movements. • Don't carry heavy objects for long periods. Use jacks, carts, dollies, etc.,

whenever possible. • Keep your hands warm to promote circulation. • Sitting: sit with your knees slightly higher than your hips with lower back against a firm

backrest or pillow and feet flat on the floor or foot rest. Move, cross and uncross your legs frequently.

• Driving: move your seat forward so wrists rest on top of the steering wheel. Sit up straight with your knees slightly above your hips, with support for your lower back. Check the position of the mirrors and BUCKLE YOUR SEAT BELT!

Computer Workstations Below are suggestions for setting up your workstation properly:

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• Sit with your lower back against the chair, your upper legs parallel to the floor and your feet flaton the floor or on a foot rest.

• Adjust your table and chair so that your elbows are bent at right angles and your forearms areapproximately parallel to the floor.

• Keep your wrists neutral (straight) by using a wrist rest that is the same height as thekeyboard.

• Place your mouse (or other pointing device) on a surface close to and at the same height asyour keyboard.

• When performing tasks involving repetitive motions or awkward positions, take periodicstretching breaks or alternate with other tasks.

• Position your monitor directly in front of you, approximately an arm’s length away,with the top of the screen at or slightly below eye level. Tip the monitor back at anangle similar to that used when reading a book.

• Use a document holder to position work at eye level and close to the screen.• Adjust your lighting and monitor to prevent glare or use an antiglare filter.

Filing Cabinets: Filing Cabinets are a major cause of accidents and should be used with care. Below are some suggestions to consider when using the filing cabinets.

• When caution is ignored, filing cabinets can pinch, cut, crush, or trip a user. Alwaysbe alert for a top heavy filing cabinet. It might tip over if a drawer is opened. Heavyfiling cabinets shall be secured to prevent this.

• Exercise care in opening and closing file drawers. Open one file drawer at a time and closeit with the handle, making sure your fingers are clear. Never close a drawer with yourknee, elbow or any other part of your body other than your hand. Close each drawerimmediately after use, even if you plan to reopen it in a short time.

• Never climb on open file drawers.• Properly store small non-slip step stools (used to access upper file cabinets) out of

passageways.• Wear finger guards to avoid paper cuts.

Office Machines: • Do not place computers or other offices equipment too close to the edge of a desk or other

surface.• Exercise care to prevent electrical cords on office machines and telephones from becoming

tripping hazards. Avoid stretching cords between desks or across aisles. If such a procedure istemporarily unavoidable, employ some means of calling attention to the cord and/or tape the cordto the floor in place in a wire cover.

Maintenance: • Small hand tools shall be maintained in safe operating condition.• Maintenance shall be called for any major repairs or broken items.

Fire and Electrical Safety Know the Emergency Plan for your area. The Emergency Plan layout is posted in various areas around the building. You can request a copy of the Emergency Plan from your supervisor. Many large fires can be prevented if they are extinguished when they are small. To accomplish this purpose, every employee should know the location and proper application of fire fighting equipment in each division. The following relates to fire prevention and control.

• Open flames or smoking will not be permitted in areas where flammable gases or liquids arestored or used.

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• All flammable liquids will be stored in approved safety cans and properly labeled.• Rubbish, trash or other combustible materials should not be permitted to accumulate in building

or on grounds.• Spilled flammables should be cleaned up immediately.• Gasoline and other highly flammable liquids should not be used for cleaning or degreasing.• All employees will be trained in the proper use of fire extinguisher equipment and such

equipment should be fully accessible, mounted and unobstructed at all times.• Fire extinguishers will be inspected annually, and a record kept on the card attached to the

extinguisher. Note: All fire extinguishers will be checked, tested, and certified on an annual basisby a competent authority.

• If a fire extinguisher or any other fire equipment is used, notify your supervisor at once so that itcan be immediately replaced or serviced.

• If your clothing catches fire, smother the flame by rolling on the floor or ground. Never run, asthis could cause the flames to spread.

• Exit signs will be maintained and exit doors will be unlocked when a building is occupied.Passageways to exits will be kept free of material at all times.

• Displays and decorations shall be fire retardant or non-combustible. Keep decorations out ofaisles, stairs, passageways, and exits. Before using any decorative electric lighting device, checkfor loose connections, frayed wiring, broken sockets, or other defects. Any defective electricaldevice shall be replaced or repaired. Electrical devices shall bear the listed label.

• Always disconnect decorative lighting when leaving work area for the day.• All electrical appliances with a heating element (space heaters) shall be unplugged at the end of

the workday. Any space heater that shall be used, should be provided to the employee by the County

for said use.• Do not use extension cords as permanent wiring.• All electrical work shall follow all Federal and State requirements and good industry practices.

To the maximum extent possible, work on electrical equipment or circuits shall be done with thepower off.

• A safety warning and tagging system shall be used to ensure that all power is removed from thesystem. Circuits shall be checked with the proper equipment before work is started to ensure thatno voltage is present.

• Keep working spaces, walkways and similar locations clear of cords so as not to create a hazardto employees.

• Worn, frayed or damaged electric cord or connectors shall not be used and shall be taggedDanger, Out of Service, and DO NOT USE.

In the event of a fire in your work areas, follow the procedure outlined below.

• Call 911 as quickly as possible regardless of the size of the fire. (Do not risk your life in trying toextinguish a fire which may be out of control).

• In ordinary combustible materials, such as wood, paper or rubbish fires, water type extinguishersare preferable.

• In gasoline, oil, or grease fire, use ABC type fire extinguishers.• In electrical equipment fires, use ABC type fire extinguisher.• In office equipment or data processing equipment fires, use halon type fire extinguisher. Note: A

dry chemical, multipurpose, ABC type may be safely used on all types of fires listed above withthe exception of data processing and office equipment.

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First Aid First Aid is the immediate emergency treatment provided for injury or sudden illness before professional medical care is available.

Never minimize the seriousness of an injury or illness. If in doubt, seek medical attention.

In the event of an emergency, immediately call 911 for emergency services.

DO NOT ATTEMPT TO RENDER FIRST AID UNLESS YOU KNOW WHAT YOU ARE DOING OTHERWISE INJURIES MAY BE AGGRAVATED.

First Aid Kits are available for treatment of minor cuts and scratches. There are First Aid Kits located in the kitchen area and at the front reception desk. The availability of first aid kits is not a substitute for obtaining medical treatment. Routine administration of first aid for other than minor cuts and scratches must be performed by certified or trained first aid personnel (by the American Red Cross of N.C.; Office of Emergency Medical Services; National Safety Council; etc.) or licensed medical personnel.

Universal precautions must be implemented by the first aid provider to protect against infectious disease. (See Biological Hazards-Blood borne Pathogens) Housekeeping/Sanitation

Good housekeeping is essential in maintaining safe working conditions. (See Housekeeping and Office Safety)

Blood Borne Pathogens Employees exposed to blood or other body fluid should immediately wash their hands and contaminated areas of the body should an exposure to bodily fluids occur. Contaminants: Heath Hazards include air contaminants such as:

• Dusts-asbestos, lead, silica, wood-dusts • Mists-acid, oil, paint, poisons. • Gases-carbon monoxide, waste anesthetic gases, etc. • Vapors-degreasing vapors, trichloroethylene, etc. • Fumes-metal fumes from welding, cutting and soldering. • If you are concerned that a potential health hazard may exist, contact your supervisor,

Executive Director or a member of the Board. Trips, Slips and Falls:

• Clean up all spills, drips, or leaks immediately. • Correct the cause of spills or leaks. • Use only slip-resistant waxes and polishes. • Use non-slip paints, mats, treads or abrasive surfacing. • Provide signs or barriers for uncontrolled or temporary slipping hazards. • Maintain good housekeeping in the work place. • Always use handrails when using stairs. • Use caution when walking on surfaces which contain ice, snow, rock, oil, water or other

adverse or unstable material or condition. • Prevent fall hazard by keeping stairs, walkways, aisles and walk areas clear of boxes, loose

material, wires and other objects. • Do not stand or climb on a desk, chair, or other unstable surface to reach for an object.

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Lifting and Carrying: Material handling is a part of many work processes and can involve mechanical and/or manual lifting. By reducing weight loads, using mechanical aids, rearranging the work place, and instructing employees in safe lifting techniques, the supervisor can reduce the chance that an employee will be injured from unsafe lifting. Employees should remember the following tips when lifting or moving weighted items:

• Serious stains often result from improper lifting and handling of boxes and bundles, officesupplies, ledgers, office machines, etc. Such objects shall be moved with a hand truck orunpacked and handled in smaller parcels.

• Bulky objects shall be carried in such a way as not to obstruct the view ahead or interfere with theuse of handrails on stairways.

• Size up the load.• Do not attempt to lift it alone if you have any doubt about your ability to do so.• Make sure your footing is secure• Bend knees and squat. Do not stoop.• Keep back straight as nearly possible.• Carry the load close to your body.• Lift with your strong leg muscle and arms rather than with your weaker back muscle.• Always be able to see over the load.• Use caution when lifting or pulling an awkward position.• If the load interferes with your normal walking, get assistance.• Do not hesitate to ask for the help handling a load.• Use gloves or hand pads when handling rough or heavy material.• Avoid lifting above your shoulder height. Use a ladder or step stool to move objects at these

heights.• Push rather than pull an object. While pushing, maintain your lumbar curve and push with your

legs.• Check the path before lifting and/or moving the load so you know where to put the load and to

ensure the path is clear and well-lighted.• Hold the object you are lifting as close to your body as possible. Avoid a long reach to pick up

and object.• Lift slowly, smoothly and without jerking.• Avoid unnecessary twisting. Turn your feet, not your hips or shoulders. Leave enough room to

shift your feet so as not to have to twist.• Spread your feet apart to keep a wide base of support.• Take your time and use the same techniques when setting down the object.• Report work-related back pain to your supervisor.

Motor Vehicles Divers License Requirements: Albemarle Commission employee shall not operate an Albemarle Commission vehicle unless that employee possesses and can present a valid Driver’s License. If you are required to drive an Albemarle Commission vehicle for Albemarle Commission business and have had your driving privileges suspended or license revoked, you must report this condition to your supervisor immediately.

Vehicle Operations • Vehicle operators are responsible for knowledge of and compliance with all State and local laws

and ordinances governing the use and operation of motor vehicles.• Before starting, make sure vehicle is in safe operating condition before each trip. Check all

lights, horn, windshield wipers and windshield washer, brakes, tires, fuel gauge, rearview mirrors,seat belts, and windows for clear visibility.

• Drivers are responsible for reporting vehicle defects and maintenance needs in writing to theirsupervisor. Vehicles with safety deficiencies are to be removed from service until repairs arecomplete.

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• Seat belts shall be worn by drivers and passengers in Albemarle Commission vehicles wheneverthe vehicles are in motion. Employees who drive their personal vehicle or a rental for AlbemarleCommission business shall also be expected to wear seat belts.

Vehicle Parking • Avoid high risk parking areas. Seek well lighted areas.• Remove keys and lock parked vehicle• Do not leave a parked vehicle running when not attended.

Accidents and Break-downs Any accident involving an Albemarle Commission owned vehicle, regardless of the extent of the damage, is to be investigated by a police officer having local jurisdiction. In the event of an accident, you should follow the steps below:

Call the police and obtain a copy of the police report. Do not admit negligence or liability. Do not attempt to settle any potential harm or liability. Get the name, address and phone number of any injured person and witness, if possible. Exchange vehicle identification and insurance data with the other driver. Take a photograph of the scene of accident, if possible. Immediately notify the Company.

If a break down or a flat tire occurs, call your supervisor to notify them immediately. Albemarle Commission owned vehicles shall contain:

• Accident report forms located in the glove compartment of each vehicle.• A safety vest.

Active Shooter Information provided by Department of Homeland Security (www.dhs.gov/xlibrary/assets/active_shooter_booklet.pdf) An Active Shooter is an individual actively engaged in killing or attempting the kill people in a confined and populated area. In most cases, active shooters use firearm(s) and there is no pattern or method to their victim selection. Situations that occur with an Active Shooter are unpredictable and evolve quickly. Immediate deployment of law enforcement is required to stop the shooting and lessen harm to the victims. Active shooter situations are often over with in 10 to 15 minutes before law enforcement arrives on scene, because of this individuals must be prepared both mentally and physically to be able to deal with this situation.

Good Practices: • Be aware of your environment and any possible dangers.• Take note of the two nearest exits.• If you are in an office, stay there and secure the door.• If you are in a hallway, get into the closest room and secure the door.• As a LAST resort, attempt to take the active shooter down. When the shooter is at

close range and you cannot flee, your chance of survival is much greater if you try toincapacitate him or her.

• Call 911 when it is safe to do so!How to Respond with an Active Shooter in your vicinity: Determine the most reasonable way to protect your own life. Customers and clients are most likely to follow the lead of employees and managers during this type of situation. Evacuate – If there is an accessible escape path, attempt to evacuate the premises.

• Have an escape route and plan in mind.• Evacuate regardless of whether others agree to follow.• Leave your belongings behind.• Help others escape, if possible.

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• Prevent individuals from entering an area where the active shooter may be. • Keep your hands visible. • Follow any instructions given by any police officers. • Do not attempt to move wounded people. • Call 911 when you are safe.

Hide out – If evacuation is not possible, find a place where the active shooter is less likely to find you. Your hiding place should:

• Be out of the active shooter’s view. • Provide protection if shots are fired in your direction (Example: an office with a closed and

locked door) • Not trap yourself or restrict your options for movement.

Active Shooter is nearby: • Lock the door. • Silence your phone. Turn off any source of noise. • Hide behind large items. • Remain quiet.

Evacuation and hiding out are not possible: • Remain calm. • Dial 911, if possible, to alert police the active shooter’s location. • If you cannot speak, leave the line open to allow the dispatcher to listen.

Take action – ONLY when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter as a last resort.

• Acting as aggressively as possible against him/her. • Throwing items and improvising weapons. • Yelling. • Committing your actions.

How to respond when Law Enforcement arrive: The purpose of Law Enforcement is to stop the Active Shooter as soon as possible. Officers will proceed directly to the area in which the last shots were heard.

• Officers usually arrive in teams of four (4). • Officers may wear regular patrol uniforms or external bulletproof vest, Kevlar helmets, and other

tactical equipment. • Officers may be armed with rifles, shotguns and handguns. • Officers may use pepper spray or tear gas to control the situation. • Officers may shout commands, and may push individuals to the ground for their safety.

How to react:

• Remain calm, and follow officers’ instructions. • Put down any items in your hands (example: bags, jackets, etc.). • Immediately raise hands and spread fingers. • Keep hands visible at all times. • Avoid making quick movements toward officers such as holding on to them for safety. • Avoid pointing, screaming and/or yelling. • Do not stop to ask officers for help or direction when evacuating, just proceed in the direction

from which officers are entering the premises.

Information one should provide to authorities: • Location of the active shooter. • Number of shooters, if more than one. • Physical description of shooter(s).

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• Number and type of weapons held by the shooter(s). • Number of potential victims at the location.

Should be noted, more than likely the first responders to arrive on scene will likely not stop to assist the injured. Expect rescue teams comprised of additional officers and emergency medical personnel to follow the initial officers. These rescue teams will treat and removed any injured persons. They may also call able-bodied individuals to assist in removing the wounded from the premises. Once a safe location or an assembly point is reached, you will likely be held in that area by law enforcement until the situation is under control and all witnesses have been identified and questioned. Do not leave until law enforcement authorities have instructed you to do so.

DISCIPLINARY ACTION FOR SAFETY VIOLATIONS Article V Section 9, of the Personnel Policy states: “Employees who violate such policies and procedures shall be subject to disciplinary action up to and including dismissal”. PERSONAL INJURY Injury All injuries, however minor, should be reported to the supervisor at the time of the injury, and an accident/incident investigation report should be completed. The supervisor will notify the Safety Officer and determination will be made regarding the course of medical treatment, except in the case of a serious injury, as described below.

• Serious Injury - (Example: Massive bleeding, unconsciousness, heart attack). The primary concern is to obtain immediate medical attention by calling 911. The supervisor and Safety Officer must be notified as soon as possible; regardless of the time of occurrence.

• Non-Life-Threatening Injuries - Employees receiving injuries which are treatable in a physician's

office will be designated to family physician instead of a hospital if the injury occurs between normal business hours. Injuries requiring immediate treatment not occurring between these hours may be treated at Albemarle Hospital, Chowan Hospital, or Washington County Hospital Emergency Rooms upon approval of the supervisor. The Safety Officer must be notified of the injury the morning following occurrence to complete the necessary reports.

Workers’ Compensation The Albemarle Commission abides by the N.C. Worker’s Compensation Act and carries insurance to provide those benefits required by law for employees who suffer injuries or occupational diseases arising out of their employment. The Albemarle Commission’s obligations and an employee’s rights are governed by this law. Generally, employees who experience compensable claims may receive two-thirds of their average gross weekly salary as compensation for temporary total disability. No compensation is paid for the first seven days of disability unless the disability continues for more than twenty-one days. Employees may use sick leave for the first seven days. BASIC SAFETY RULES

• Obey all safety rules and signs. • Following instructions, if you are not sure of the safe procedure, don't guess, ask your supervisor. • Do something about unsafe conditions. Correct them or report them right away. • Use the right protective equipment for the job. • Report accidents immediately. If you are hurt, get first aid promptly. • Use, adjust, and repair equipment only if you are qualified, and authorized to do so. • Use the right tool for each job; and use it correctly and safely. • Get help to lift heavy loads. • Avoid horseplay on the job. • Keep your work area clean. • Stay alert to avoid unsafe conditions.

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Albemarle Commission Health and Safety Manual

Employee Affirmation:

As an employee of the Albemarle Commission, I hereby affirm that I have received and read the Health and Safety Manual as adopted by the Albemarle Commission Board and further do hereby state that I shall be governed by the intent and purpose as so stated in said manual. I understand that my failure to abide by the policies contained in the Albemarle Commission’s Health and Safety Manual will be grounds for disciplinary action against me, up to and including dismissal form my position with the Albemarle Commission as stated there.

Signed:

________________________________________ Dated: __________________________________

Witnessed: _______________________________

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NOTICE OF PUBLIC HEARING

The Annual Budget Ordinance of the Albemarle Commission for the Fiscal Year beginning July 1, 2019 has been presented to the Commission Board and is available for public inspection at the Commission Office, 512 S. Church Street, Hertford, NC during weekdays from 8:00 a.m. to 4 p.m. A Public Hearing on the proposed budget will be held at 6 p.m., Thursday, May 16, 2019 at the Commission office, 512 S. Church Street, Hertford, North Carolina at which time any persons who wish to be heard on the budget may appear.

Melody Wilkins Executive Director

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10. Staff Reports

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Area Agency on Aging (AAA) Report May 2019

AAA Highlights:

• May is Older American’s Month (OAM)! We have sent a templateproclamation to each county and encouraged each countyconsider proclaiming May as OAM.

• SAVE THE DATE! The 17th Annual Abuse in Later Life seminar will beheld on May 29th in Elizabeth City. This year’s seminar is titled“Elder Abuse and the Opioid Epidemic.” This event is primarilyintended for professionals working with the older adult population.

• SAVE THE DATE! The Annual World Elder Abuse Awareness DayWalk will be held on Friday, May 31 in Elizabeth City. Last year wehad 250+ individuals sign up for this advocacy events aimed ateducating older adults and the community about elder abuseprevention. For more information or to register, contact JasmineWilson at 252-426-5753 ext 222 or [email protected].

• The AAA received a $2,000 grant from Dominion Power of NC tosupport our annual Operation Fan Heat Relief program. If youknow of an older or disabled adult with an inadequate coolingsystem, we can help. We have purchased over 130 fans todistribute to individuals in need. Contact Ashley Lamb at 252-426-5753 ext 232 or [email protected] for more information.

• The AAA is hosting a FREE Advance Care Planning Workshop atthe Pasquotank County Library on May 23, 2019. This interactiveworkshop will include information about the importance of pre-planning, living wills and healthcare power of attorney.

• The AAA held a staff meeting on May 2 to plan for FY 2019-2020. Ifyou would like for us to host an event in your respective county,please contact Laura Alvarico at 252-426-5753 ext 224 [email protected].

• The AAA will be hosting a Chronic Disease Self-ManagementProgram in Pasquotank and Perquimans Counties every Thursdaybetween June 13- July 25. Attendees will learn tools needed tocontrol and manage various chronic conditions. For moreinformation contact Ashley Lamb at 252-426-5753 ext 232 [email protected].

Home and Community Care Block Grant Services

• As of May 7, 2019, April units of services were unavailable. Thisinformation will be included at the May Board Meeting.

FOR YOUR INFORMATION…

May 12- June 16 (Mother’s Day- Father’s Day) is Vulnerable Adult and Elder Abuse Awareness Month.

May is Older American’s Month. This year’s theme is Connect, Create, Contribute.

CONTACT Laura Alvarico, MBA Director 252-426-5753 ext [email protected]

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mailto:[email protected]





Senior Nutrition Program

Highlights

• The Senior Nutrition Program will be partnering with the American Red Cross to do a “Soundthe Alarm” event in Chowan County on May 9. We will be installing smoke detectors in thehomes of our home bound clients and providing education on fire safety.

• The Senior Nutrition Program was recently awarded a $1,500 grant to expand the Meals onWheels and Mom’s Meals program to older adults in need in Hyde County.

Senior Nutrition Program Totals

As of May 7, 2019, April units of services were incomplete. This information will be included at the May Board Meeting.

Family Caregiver Support Program:

During the month of April, the Family Caregiver Support Program provided the following services to caregivers throughout the region:

• 6 home/office assessments and counseling sessions were conducted for caregiversneeding respite, supplemental services and/or case management.

• Staff facilitated Alzheimer's Support Group in Perquimans- 16 in attendance• 39 ProjectC.A.R.E., $500.00 vouchers have been awarded to 24 caregivers caring for loved

ones diagnosed with dementia. This fiscal year totals $19,500 in services. The program willconclude on May 15, 2019 for FY ’19.

• 122 Hours of In-Home Respite services were provided to families across the region.• Supplemental Services: Incontinent Supplies-13 units, and Ensure Nutritional supplement-48

units, were provided to several families throughout the region on an as needed basis.

For more information on the Family Caregiver Support Program, or to refer someone for services, please contact Lynne Raisor at 252-426-5753 ext 226 or [email protected].

Regional Long-Term Care Ombudsman Program:

During the month of April, the Regional Long-Term Care Ombudsman program provided the following services to residents of long-term care facilities throughout the region:

• 11 Resident complaint cases were opened• 10 Resident complaint cases were closed• 60.2 Hours were invested in complaint/case management• 1 monitoring visits were made to local Nursing Homes• 0 monitoring visits were made to local Adult Care Homes• 0 monitoring visit was made to local Family Care Homes• Community Advisory Committee (CAC) meetings were held in Dare, Currituck and

Camden Counties.

Community Advisory Committee (CAC) Members are needed in the following counties: Camden (1), Chowan, (3), Currituck (1), Pasquotank (4) and Tyrrell (1). A new CAC training will be held on June 27, 2019. If you know anyone who might be interested in serving on this committee, please contact Jasmine Wilson at 252-426-5753 ext 222 or [email protected].

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Each year, an estimated 5 MILLION OLDER AMERICANS are victims of abuse, neglect and exploitation. Join us in raising public awareness

of ELDER ABUSE and learn ways that YOU can make a difference in your community!

2019 6th Annual

Walk Toward Awareness

“STEPPING OUT AGAINST ELDER ABUSE”

Friday, May 31st 10:00AM-2:00PM

Elizabeth City, N.C.Walk will begin at the

Pasquotank County Courthouse-206 E. Main St. & continue to Mariner’s Wharf Park at 400 S. Water St.

on the waterfront! Lunch Provided

Entertainment, Food, Exhibits and more! Event T-shirts will be sold $5!

an Education and Advocacy Event

Sponsored by the:

Albemarle Commission’s Area Agency on AgingIn partnership with:

City of Elizabeth City Pasquotank County

ECPC Parks and Recreation Department Elizabeth City Police Department Elizabeth City Fire Department

Pasquotank- Camden EMS

You must pre-Register.

CONTACT: Jasmine Wilson AT 426-5753 EXT. 222

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April 25, 2019 – May 16, 2019

Albemarle Rural Planning Organization project highlights for the Albemarle Commission Board of Delegates

Eastern North Carolina Regional Freight Plan

On April 10, 2019 the Regional Freight Advisory Committee met at Nucor Steel in

Cofield. The consultants provided us the draft regional goods movement profile which

highlighted demand, commodity flows, performance, safety, bridge conditions,

pavement conditions and levels of service across all modes. The Committee will meet

again in a couple of months.

NCAMPO

During the NCAMPO conference in Charlotte, I served on a panel and presented the

RPO perspective on the new NCDOT/NCTA NC Toll Project Development handbook.

The handbook will serve as a type of cost- benefit analysis to provide the NCDOT,

RPO’s and MPO’s information as to if tolling a certain project is feasible. We will also

be able to estimate tolls on the project.

Drone Workshop

I have spoken with the NCDOT UAS Division to host another Drone workshop in our

region. They will now be able to come back out to our region in the early fall. The

workshop will focus on drone operator’s rules and regulations from an airport stand

point.

East Coast Greenway

Kathryn Zeringue, the East Coast Greenway Regional Coordinator, took a position with

the NCDOT Bicycle and Pedestrian Division in February. A new Regional Coordinator

will begin work on May 20, 2019. Designing the Coastal route of the greenway was put on

hold until another coordinator was hired so we should be back on track on this project by

the end of the summer.

Upcoming Events Hosted by the ARPO

ARPO RTCC and RTAC Boards

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Safe Routes to Schools Non-Infrastructure grant

Our grant proposal consisted of partnering with NC Vision Zero to develop a bicycle safety campaign for our region which will include educational outreach, enforcement training and materials and encouragement efforts. I submitted the grant application on March 29, 2019. The NCDOT should be able to make a ‘soft’ announcement towards the mid to later part of May. The Board of Transportation approval will take place in the first part of June and then the NCDOT will inform the receiving entities of awards and issue agreements. If all goes as planned, the Notice to Proceed should take place in July.

P6.0

The project list and Methodology was tentatively approved by the ARPO RTAC board at their meeting on April 17, 2019. Both the

project list and Methodology are out for public comment through May 31, 2019. and for tentative approval. The ARPO RTAC will

consider the project list and Methodology for final approval in September.

RPO’s and NCDOT Division are now working on project description spreadsheets which is a new requirement for the P6.0 cycle.

NC 2050 Plan

The Plan will focus on regional priorities as will statewide benefits. While I am no longer on the committee, I still provide

comments to the committee representatives and participate as needed. I will be attending the NC Moves 2050 public workshop in

Kinston on May 9, 2019. This project is still moving forward as planned.

Passenger Ferry stakeholder meeting

The passenger Ferry stakeholder meeting in Hatteras on March 15 was cancelled due to the issues with the ferry passing inspections.

I do not have an update as to when the next passenger ferry meeting will be held.

Planning Work Program (PWP)

The ARPO RTAC gave final approval of the Planning Work Program (PWP) at their April 17, 2019 meeting.

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BUILD grants

The US Department of Transportation just announced the 2019 Better Utilizing Investments to Leverage Development (BUILD)

Transportation Grants Notice of Funding Opportunity (NOFO) and posted the information to their website. BUILD grants are for

investments in surface transportation infrastructure and will be awarded on a competitive basis to projects that will have a significant

local or regional impact. BUILD funding can support roads, bridges, transit, rail, ports or intermodal transportation. You may view

the NOFO, webinar schedule, and other useful materials here: www.transportation.gov/buildgrants/

RPO’s cannot apply for BUILD grants but local governments can apply. The application deadline is July 15, 2019.

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http://www.transportation.gov/buildgrants/

Northeastern Workforce Development Board Report to Albemarle Commission Board: Mid-April, 2019 – Early May, 2019

Dave Whitmer, NWDB Director

I. Organization Structure/staffing:We are fully staffed.

II. CountsBelow are numbers from our three NCWorks Career Centers for April:

New Customers

Total Customers Served

Services Provided

NCWorks Career Center, Chowan County 18 249 738 NCWorks Career Center, Dare County 7 314 790 NCWorks Career Center, Elizabeth City 46 699 2,384

TOTAL 71 1,262 3,912

Some of the services provided include the following:

• Creating and Posting a resume• Applying for a job• Obtaining instructions on how to use NCWorks Online• Job search assistance and career counseling• Interview preparation

Current participant counts for WIOA Title I training services are as follows:

87 Adults 9 Dislocated Workers

III. Board OrganizationBoard Membership: We are in need of a “business” representative from Washington County. We received anapplication for the open “Labor Organization” representative and it has been sent to the Consortium for a vote.

IV. Updates• Career Centers:

o We continue our live broadcast on ECSU’s radio station (WRVS FM – 89.9), NCWorks Career CenterCorner, on October 16 at 7:30am. We have switched from the second Tuesday of the month to the thirdTuesday.

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o We have submitted our application to have our Career Center System re-certified. We are awaiting the

certification team to come for a site visit.

o Center staff participated in COA’s College/Career Fair, Week of the Youth Child Children’s Festival, and MayDay Festival.

o The Center in EC hosted a Soft Skills training for seniors to prepare for their upcoming “Senior

Connection” Job Fair on May 15. This job fair is aimed at helping seniors find employment but will be open to all. There were over 30 seniors to participate in the soft skills training.

o The Center in EC held a CDL/Heavy Equipment Operator informational training session. Over 20

individuals attended.

o The Center in Elizabeth City held a Substance Abuse training for their staff.

• Career Pathways: We continue our regional career pathway work. We have created four pathways, two of which have received certification from the NCWorks Commission. The pathways are regional and are intended to be used as a template either as is, or for making improvements to existing local pathways. The pathways were created with input from numerous partners including eight community colleges, ESCU, Economic Developers, CTE Directors, three workforce boards, and employers. You can find more information on our three pathways at the following website: www.nencpathways.org

o We held the first annual review of our Business Support Services Pathway at ECSU. o HB 377: We recently became aware of House Bill 377 which aims to reduce testing in schools

throughout NC. It also proposes to remove the Career Readiness Certificate (CRC). This is very disturbing as the CRC is not a “test” – it’s a credential and bridge to employment for those entering the workforce. The NE NC Career Pathways Partnership has drafted a letter to be sent to our elected official supporting not removing the CRC from schools. I contacted Representative Bobby Hanig about this issue and he reached out to the originator of the Bill, Representative Elmore, to discuss our concerns. Representative Hanig has informed me that the Bill is not expected to move forward.

• ACT Certified Work Ready Communities: Staff continues to assist Beaufort County Community College with

applications for Tyrrell and Hyde County to help them earn their Work Ready Community Certification. Below is an update on where we are at with Work Ready Certification in our region.

• Chowan, Perquimans, and Washington Counties have been certified. • Gates County has met all certification requirements and their application has been submitted. • Tyrrell County’s current status reflects “95% of Goals Attained”. Tyrrell needs 3 more transitioning CRCs

(Career Readiness Certificates) in order to earn the NC Work Ready Communities certification. All other goals have been met.

• Hyde County’s current status reflects “98% of Goals Attained”. Hyde County needs 1 more transitioning CRC in order to earn the NC Work Ready Communities certification. All other goals have been met.

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http://www.nencpathways.org/

• Enhancement Grant: We have started moving forward with implement our Enhancement Grant. Below is asummary of the grant.

The theme of the NWDB Enhancement Grant revolves about the theme of B.O.O.S.T. NWDB needs a boostin many areas to reach its goal of fostering the employment of individuals in its 10-county region. NWDBseeks to BOLSTER the technology used for center customers, human resource development students andemployer services, OPTIMIZE the course offerings of the newly created Career Essentials program at theCollege of the Albemarle’s Edenton-Chowan campus, OBTAIN updated aptitude assessments for centercustomers, SUSTAIN the NCWorks Outreach Coordinator to continue the offering of career services atpartner agencies and community events and to TEACH teachers of the region about the dynamics ofmanufacturing occupations with the goal of encouraging the emerging workforce of students to enter thegrowing field. Fulfilling the B.O.O.S.T. components presented in this grant will allow the workforce boardand career center personnel to make a concerted and strong push to increase the center services to job-seekers and employers in the region and to fill the workforce gaps that plague employers.

Recent activities of our NCWorks Outreach Coordinator (funded through the Enhancement Grant) are asfollows:

• Community Events - Perquimans County Week of the Young Child 75-100 people reached• Job Seeker Assistance in Libraries - 5 events held, Washington, Dare, Hyde Counties• Online/Print Exposure - 5 new flyers created (WIOA training flyers, CDL/Heavy Equipment Flyers for each

center, DSS/Outpost Computer Flyer, etc) and distributed in 85+ outlets; 30+ new FaceBook contacts, 15new Weekly Blast recipients.

• Finish Line Grants (FLG): Governor Cooper recently announced the new Finish Line Grants. These are grantsthat Community Colleges can apply for in partnership with their workforce boards to help students “crossthe finish line”. The grants are for students who are at least 75% complete with their academic program andhave experienced some type of emergency – such as needing auto repairs, help with rent or utilities,unexpected medical expenses, etc. They can be eligible to receive a grant in the amount of up to $1,000.We continue to administer our $50,000 FLG grant in partnership with COA. To date, we have approved 31applications. The recipients received tires, money to cover rent, tuition, money for gas, etc.

• RFP’s – Adult/DW; Youth; One-Stop Operator: We did not receive any Letters of Intent for either Adult/DWor Youth Services. There will be a vote at the NWDB May meeting on providing these services in-house forPY 2019. We have received one letter of intent for One-Stop Operator from DWS. DWS has offered tocontinue to provide these services at no cost. This will be voted on at the May NWDB meeting.

• NEXTGEN Tutoring Services RFP: We received one letter of intent for tutoring services. This will be on theboard’s May agenda for a vote.

• Annual Financial and Programmatic Monitoring: Our annual Financial and Programmatic monitoring(conducted by DWS) has been scheduled for the end of May/beginning of June.

• EEO Monitoring: Our annual EEO monitoring was conducted April 24 – 25. We had a great review with nofindings. Congratulations to NWDB EO Officer, Cindy Gossage, for a job well done!!

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• Washington County Schools: NWDB submitted a letter of support for Washington County School’s STEMEnrichment Grant application.

• State Plan: Our annual state plan was submitted on time on May 7. The plan is available for a 30-day publicreview and comment period and can be found on the NWDB website. There also is a hard copy available inthe Commission lobby.

• Facebook: If you have not done so already, please like our Facebook page. Every day we post informationabout everything we are doing throughout the region. https://www.facebook.com/NWDBworks/

V. WIOA NCWorks NEXTGEN Program, April 2019:• Active Youth – 59• Youth in Follow Up – 24• Youth Enrolled in April – 1• Out-of-School Youth (OSY)

o OSY enrollments is currently at 77.97%(Goal is to meet 75% minimum expenditure requirements on OSY)

• Sylvan – Tutoring hours as of March 30, 2019 – 149.66 hours

• Program Updates:o Staffing: NSTR

• Staff Training/Professional Development:o Program Manager attended a NC Youth Leads and Youth Summit wrap-up meeting in

Kernersville.

• Community Collaboration:o The initial planning for the 4th Annual Real-World Simulation was held on Mar 21, 2019. The

next meeting is scheduled for April 23, 2019. The Real world is scheduled for Oct 2, 2019 atCamp Cale in Hertford, NC.

o Eight participants and staff attended the Annual NC Youth Summit in Cary, NC. Over 285 youthfrom all over NC participated in the summit. The theme was Raise Your Game focused onentrepreneurship. NWDB participants also toured Regulator Marine in Edenton and NC CentralUniversity in route to the Youth Summit. The event was a success.

o A Career Café was held at COA-Edenton campus on credit and credit scores. SECU-Edentonfacilitated the café. Over 20 students from JAH High School attended the event as well asNextGen participants.

o Staff participated in Perquimans County Week of the Young Child event at the RecreationalCenter.

• Outreach/Recruitment:o NEXTGEN hosted four Career Cafés in Chowan, Hyde, Pasquotank and Perquimans.o Staff participated in a Career Lunch at first Flight High School.

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o Staff visited Currituck HS multiple times introducing NextGen to students.

• Program Elements/Youth Activities:o Alternative Secondary Schools: Eleven participants are currently enrolled in Adult Education

classes.o Traditional Secondary Schools: Three participants are currently enrolled in traditional High

School.o Work Experiences (WEX): One participant is in a work experiences.o Support Services: Forty-six supportive services received including but not limited to

transportation, childcare and other services as needed for educational and career pursuits.o Occupational Skills Training: Thirty-two participants are currently enrolled in post-secondary

education.o Tutoring: Seven youths are currently participating in tutoring services with Sylvan or other

sources this month.o Other Activities: Fifty other documented activities provided.

VI. Business Services Highlights for May 2019 Meeting of Albemarle Commission’s Board of Delegates• The EC Career Center will be holding a Senior Citizens’ Connect event on Wed. May 15th (9AM-

1PM). Six employers are attending the hiring event which is geared to hiring local Seniors. Over 40potential employees are already scheduled to attend the event

• The EC Career Center will be holding its first “Business Roundtable” in June. The event is beingpromoted to local businesses from different market sectors who are interested in sharing ideas andbest practices around employment issues. This event will be held quarterly at the EC Career Center.

• Two prospective Employee Training Grant applications underway• Five On-the-job training contracts currently in progress• Six new businesses registered into NCWorks• Two hiring events were held in April: the US Census in Columbia and Mediacom in Edenton.• A hiring event is scheduled for May 10th in the EC Career Center for Hatteras Realty and two have

been scheduled in June for the Department of Public Safety

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11. Executive Director Report

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Executive Director Report by Melody Wilkins May, 2019

• Albemarle Commission hosted a joint County Manager and County Commission Chairperson meeting of all ten counties at the Perquimans Library on May 7 from 5:30 pm to 7:30 pm. Twelve people attended. Identified regional issues of importance included flooding, schools, community colleges/funding, declining populations/revenue streams, Broadband, I87, rural healthcare challenges and solar farms. The next quarterly meeting is scheduled for August 6, 2019, at the same time and location.

• The proposed 2019-2020 budget will be presented to the board for final approval at the June 20 board meeting.

• The Personnel Policy updates are complete and ready for board approval.

• The Health and Safety Manual is complete and ready for board approval.

• An Albemarle Commission staff meeting is scheduled to be held on June 12, at which time both the Personnel Policy

and Safety Manual will be reviewed with staff.

• Attached to this report is a proposed Resolution for Strengthening Critical Drainage and Water Quality Infrastructure prepared by Albemarle Resource Conservation and Development Council (ARC&D). Mark Powell, Consultant, for ARC&D has asked that all counties consider adopting the Resolution and if approved, send it to legislators. Albemarle Commission currently administers the Clean Water Management Trust Fund Grant in partnership with ARC&D in which the primary focus is clean water and a study of why the return of algal blooms to the waters after an absence of 30-35 years.

• Senator Bob Steinburg who was scheduled to attend the May board meeting cancelled due to a scheduling conflict. He has been invited to the June board meeting but his attendance has not yet been confirmed.

• Hometown Strong will visit Gates, Perquimans and Chowan Counties on May 20 and 21st. Hometown Strong is an initiative that offers a more personal and hands-on approach for state government’s reaction to the needs of North Carolina’s rural communities. Hometown Strong creates a partnership between state agencies and local leaders to champion rural communities. The effort leverages state and local resources, identifies ongoing projects and community needs, and implements focused plans to boost the economy, improve infrastructure and strengthen North Carolina’s hometowns. A schedule of events was emailed to Delegates on May 9, 2019.

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12. Reports from Committees

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13. Chairman& Board DelegateComments

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14. Adjournment

Delegate members, please turn in

your mileage sheet

NEXT MEETING

Thursday, June 20TH, 2019 6 p.m.

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a light dinner will be provided at 5:30 prior to ......presentation by jennifer haynie b. personnel...

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