a& m libraries voyager training basic cataloging february 21, 2007
DESCRIPTION
A& M Libraries Voyager Training Basic Cataloging February 21, 2007. Janet H. Ahrberg Oklahoma State University Library. Topics. Using and Creating Templates Creating Local Authority Records Setting Voyager and Connexion for Unicode - PowerPoint PPT PresentationTRANSCRIPT
A& M Libraries Voyager TrainingBasic CatalogingFebruary 21, 2007
Janet H. Ahrberg
Oklahoma State University Library
2
Topics
Using and Creating Templates
Creating Local Authority Records
Setting Voyager and Connexion for Unicode
Modification of Connexion Setting for Deletion of Extra 035 field in Voyager
3
Why Create Additional Templates?
Use for special projects that OCLC records are not created. Also create templates that are incorporated into the daily cataloging workflow
More Efficient and Accurate Cataloging
Saves time and keystrokes and less errors when keying in repetitive data
4
Bibliographic Record
Template of a local bib. record for a special project
5
MFHD used for adding the electronic copy of National Academy Press titles
MFHD Example
6
Go To:FileTemplateNewCreate a New Record (select type from box)
Creating a Template
7
Holdings Template
8
Go to: FILESave AsGive the file a nameSave to Voyager/Catalog/Template
MFHD Created from a Template
9
1. Go to: OptionsPreferences-->Folders/Files. Click on the Template type.
2. Click on VoyagerCatalogTemplate.Double click the selected templateto upload
Uploading the Template
10
Creating Local Authority Records Using the Create Auth. Command
Helps provide local bibliographic control
Names
Create local personal name authorities primarily for OSU Thesis
Series
Create local series authorities for ones that may be problematic, questionable, not enough information.
11
Save Bib. Record to bring up the Authority Validation Screen
Creating a Name Authority for a Thesis
12
Authority Validation Screen
No Authority Record
Click on “Create auth” to make a local authority from the bibliographic record
13
Local name authority record
14
Local Series Authority Record
15
Setting Connexion and Voyager for Unicode
Unicode is a single character set that incorporates all of the different alphabets into one
In the new version of Voyager, the incorporation of the Unicode format will now allow the use of the unicode character sets and display of non-Latin characters
Settings in both Voyager (to read the characters correctly) and Connexion (to export the characters correctly) must be set
16
OCLC Record Displaying the 245 Field Title in the Original Language
17
Voyager MARC Record
Coding of 245 field is different. The original foreign language title drops to an 880 field.
Note: The Voyager Tag Tables also had to be modified to include the 880 tag so that the original language could display in the records.
18
OPAC DISPLAY
The Original Foreign Language Title Now Appears at the Bottom of the Record
19
Setting Voyager for Unicode
Go to: Options PreferencesMapping tab. The first drop-down menu (Expected Character Set of Imported Records, Local Import) should be:MARC21 UTF-8
20
Setting Connexion for Unicode
In Connexion, on the menu bar choose ToolsOptionsExportTab. At the bottom of the screen, by “Choose an export format,” changeThe setting to: Unicode.
21
Unicode Compliance Font
To correctly display all of the information in the new version of Voyager, use a UNICODE compliant font:
Microsoft Arial Unicode font
22
SettiFo
Setting Voyager Font to Read Non-Latin Scripts
Go to: OptionsPreferencesColors/Fonts, choose the font:
Arial Unicode MS
23
Modification of Connexion Setting for Deletion of Extra 035 field in Voyager for Individual Records
Problem: Imported OCLC records were coming into Voyager with two 035 fields (OCLC control number)
Why: OCLC changed how it added the OCLC control number to exported records
Solution: Change Connexion Settings So It Deletes the Extra 035 field
OK to delete since Voyager creates an OCLC number from the control fields for each record imported
For batchloaded bib. records, use the prebulking process before loading the records to strip the 035.
Note: OSU has not tested
24
Change Connexion Settings So It Deletes the Extra 035 field
In Connexion open, choose “Tools” from the pull-down menu, and select “Options”Choose the “Export” tab. At the bottom, to the right of the third green arrow, click the “Field Export Options” button.Under “Fields to Delete, Bibliographic Records,” type: 035This will delete the 035 field added by OCLC, while Voyager will continue to generate the standard 035 field