a menu of sample potential actions to help us promote ...€¦ · web viewwelcome to speak up...
TRANSCRIPT
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Welcome to Speak Up 2014!!! To help simplify the registration process all districts and schools, in the current NCES database, are automatically registered to participate in Speak Up. To manage your school or district information and obtain free, online access to your school or district’s aggregated results, your registration must be activated with a primary contact by registering on our website. As always registration is not required, but recommended as you will be kept up to date with important Speak Up information. To learn more about the benefits of designating a main contact please go to: http://www.tomorrow.org/speakup/MainContactInformation.html
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
August-September 2014 Register as the primary contact of your school/district: To help facilitate the Speak Up process at your
school or district we recommend designating a primary contact that will be in charge of the promotion and encouragement of the survey at your selected organizational level: school, district, organization. To register for Speak Up please go to our website at http://www.speakup4schools.org/speakup2014.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Visit the Speak Up Promotional Materials page: This page offers convenient tools to help make Speak Up a success in your school or district. You can find promotional flyers for posting at each school, informational flyers for your stakeholders, lesson plans for teachers, a banner ad to place on your website, sample emails, tweets and blog posts for encouraging participation and more. (http://www.tomorrow.org/speakup/promo.html)
By Sept. 15th: Start promoting the survey to your teachers & staff to prep for the survey period.o Post flyers around your school(s) with the url and password.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
o Download the Speak Up flyer (English): http://www.tomorrow.org/speakup/downloads/PromoMaterial_SpeakUpFlyer.doc
o Spanish Flyer http://www.tomorrow.org/speakup/downloads/PromoMaterial_SpeakUpFlyerSpanish.doc
o Announce the Speak Up survey on your school’s daily broadcast announcements, on your school’s portal or Blackboard system.
o Publicize Speak Up on your school(s) calendar.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
o Encourage your school(s) to include Speak Up in their Back-to-School activities and PTA meetings.
o Encourage teachers to promote the Speak Up website with the student secret word on their classroom whiteboard.
o Think about incentives you might want to provide to teachers or Site Tech Coordinators to promote participation in the survey.
o Use social media outlets like facebook or twitter to get the word out about Speak Up to your stakeholders. Make sure to utilize our Speak Up tweets list located at
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
http://www.tomorrow.org/speakup/promo_tweet_list.html or retweet our @speakuped tweets!
Visit the Speak Up Blog: http://projecttomorrowblog.blogspot.com/ for new ideas on promotion and to keep up to date on Speak Up news.
Sign up for Speak Up News: Sign up to receive our monthly e-newsletter to keep up to date on all things Speak Up: http://www.tomorrow.org/pt_news_signup.html
o (TBA) Keep in touch via our blog and newsletters for announcements on Speak Up 2014 planning webinar dates
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
October 2014
Anytime during October: Register as the Speak Up primary updating your district contact information and passwords on our website at http://www.speakup4schools.org/speakup2014.
Continue promoting the survey to students, teachers & parents to prep for the launch of Speak Up on Oct. 6th!
By Oct 6th: Add the Speak Up logo to your school and district website with a link to the survey at http://www.speakup4schools.org/speakup2014.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
o Download the Speak Up banner or logo graphic from --- http://www.tomorrow.org/speakup/speak_up_banner.html.
o Put a shortcut to the Speak Up website on the desktops in your student computer labs http://www.speakup4schools.org/speakup2014.
Oct 6th: Project Tomorrow will issue a national press release about Speak Up. Actions you can take:
o Post Project Tomorrow’s press release on your school or district website news page.
o Send a press release to your local paper about your school's participation in this national event.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
o Community Events
Pick a day and designate it as your school or town's Speak Up Day.
Every Friday Afternoon: Project Tomorrow will begin sending a weekly email message with your school or district’s participation numbers to the primary contact on record if the opt in option was selected.
Every Monday: Send a weekly update to your teachers, site tech coordinators or principals to encourage participation in the survey. You can share the information provided by Project Tomorrow the previous week. We are happy to work with you to customize these outreach messages, please contact Jenny Hostert [email protected] for further information.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Check your current survey counts for your district to monitor your progress by visiting the Speak Up main contact login page. Select the option to view your survey counts. You will be required to enter in your organization login password (administrative password) to access this information.
Visit the new Speak Up Blog: http://projecttomorrowblog.blogspot.com/ for new ideas on promotion and to keep up to date on Speak Up news.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
November 2014
By Nov 3rd: Promote Speak Up during your principal’s meeting, use this flyer to help describe what Speak Up is about: http://www.tomorrow.org/speakup/promo_about_flyer.html
o Special note – it is helpful if you share with your principals the value of the Speak Up data to your school district. Remember you and your principals will be able to view the survey results in Feb 2015 just in time for spring planning and budgeting. Try using this Speak Up PowerPoint: http://www.tomorrow.org/speakup/promo_participation_guide.html
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Every Monday: Send a weekly email message to your teachers and staff to promote and encourage Speak Up participation. Use participation information provided by Project Tomorrow’s to encourage your stakeholders to take the survey.
Need an Activity before Thanksgiving break? Encourage your teachers to have students take the survey as a class activity before Thanksgiving break. Our website offers lesson plans for teachers to help facilitate the process.
Anytime during the month
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
o Post flyers around your school(s) with the url and password. Download the Speak Up flyer (English): http://www.tomorrow.org/speakup/promo_promotional_flyer.html
o Designate a day in November as Speak Up day and encourage as many people as possible to take the survey.
o Encourage participation in the survey using the tips, techniques and tools on the Project Tomorrow website http://www.tomorrow.org/speakup/promo.html.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
o Send daily tweets through your District twitter page. Utilize our Speak Up tweets list located at http://www.tomorrow.org/speakup/promo_tweet_list.html or retweet our @speakuped tweets!
o Host a “Speak Up” school assembly to get more students involved.
o Announce weekly Speak Up reminders to take the survey during your school’s daily broadcast announcements or on your school’s portal or learning management system.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Check your current survey counts for your district to monitor your progress by visiting the Speak Up main contact login page. Select the option to view your survey counts. You will be required to enter in your organization login password (administrative password) to access this information.
December 2014
Happy Holidays! Winter break is right around the corner along with the closing of the Speak Up survey. Announce frequent friendly holiday reminders to complete the survey before the close date on Dec. 19th. http://www.speakup4schools.org/speakup2014.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Every Monday until close of the survey: Final promotional push for weekly emails to site tech coordinators and teachers to encourage participation.
Check your current survey counts for your district to monitor your progress by visiting the Speak Up main contact login page: http://www.speakup4schools.org/speakup2014/StartAdmin.aspx. Select the option to view your survey counts. You will be required to enter in your organization login password (administrative password) to access this information.
Not satisfied with your district survey totals? Try targeting one survey group, such as parents or educators. All it takes it a quick email blast to get those numbers up!
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Need an Activity before winter break? Encourage your teachers to have students take the survey as a class activity before winter break. Our website offers lesson plans for teachers to help facilitate to process.
Dec 19th: Survey closes at midnight.
January 2015
During January, Project Tomorrow summarizes and prepares the Speak Up data for release to participating schools and districts in Feb 2015.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
February 2015
February 4, 2014 we will release the Speak Up 2014 data to participating schools and districts in celebration of Digital Learning Day. Please check your email for instructions on how to access your data.
Spring - Summer 2015
Date to be determined: The Speak Up 2014 National Findings will be released at our annual Congressional Briefing in Washington, DC.
Speak Up 2014 Promotion Timeline Schools and Districts
Contact InfoJenny Hostert
Speak Up Operations Manager [email protected]
949 609.4660 ext 17
Anytime during this period, share the Speak Up national findings with your district and school(s) by posting data on your website.
During spring and summer, additional Speak Up data findings and reports will be released through conference presentations, webinars and special events. If you are interested in learning more about an event during this time frame, please contact Jenny Hostert at [email protected].
Get ready for Speak up 2014!