a presentation on the management and curriculum audit for the guam public school system
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A Presentation on the Management and Curriculum Audit for the Guam Public School System. April 14, 2009. Presentation Outline. Introduction Methodology Governance, Management and Communications Educational Services Delivery and Curriculum Review Human Resources and Personnel Management - PowerPoint PPT PresentationTRANSCRIPT
A Presentation on the Managementand Curriculum Audit for theGuam Public School System
April 14, 2009
Presentation Outline
• Introduction• Methodology• Governance, Management and
Communications• Educational Services Delivery and Curriculum
Review• Human Resources and Personnel Management• Financial Services• Facilities/Safety and Security• Technology Management• Potential Fiscal Impact
Methodology
• Reviewing existing reports and data sources. • Conducting a diagnostic review.• Conducting employee surveys.• Visiting 13 schools in the school system.• Conducting the formal on-site view with a
team of six consultants.• Preparing the draft and final reports.
Governance, Management and Communications
• Commendationso Holding Board Meetings throughout
Guam.o Adding Ex-officio Stakeholders on Board.o Superintendent’s Inclusive Approach to
Decision Making.o Manager’s Internal Control Program.
• Major Recommendationso Reduce the number of Board Standing
Committees.o Increase training opportunities for Board
members.o Update all Board policies and create SOPs.
Governance, Management and Communications
• Major Recommendationso Assign a Superintendent’s liaison for policy
development.o Create performance-based evaluation
system for central office administrators.o Eliminate 18.5 assistant principal positions.
Governance, Management and Communications
• Major Recommendationso Delete the Public Information Officer (PIO)
position, and outsource Public Relations function.
o Develop a Communications and Public Relations Plan.
o Establish an Education Foundation for the Guam Public School System.
Governance, Management and Communications
Educational Services Delivery and CurriculumReview
• Commendationso Headstart Program Model for
Accountability.o Special Education and ESL Accountability
Procedures.o Initiated Plans for Updating Content
Standards and Performance Indicators.
Educational Services Delivery and CurriculumReview
• Major Recommendationso Eliminate excess teaching positions at
elementary level.o Eliminate excessive teacher aide
positions.o Fill the four Program Coordinator
positions and two of the vacancies in the Office of Research, Planning and Evaluation.
Educational Services Delivery and CurriculumReview
• Major Recommendationso Identify key instructional units and school
representatives for consistent involvement in curriculum and program planning.
o Identify a minimum number of curricular and instructional priorities about which the GPSS leadership is adamant that the school system must achieve.
Educational Services Delivery and CurriculumReview
• Major Recommendationso Collaboratively develop and implement a
districtwide, research-based, and rigorous Instructional Plan.
o Establish a system of curricular monitoring and accountability.
o Identify and replicate successful processes, procedures, and best practices.
Human Resources and Personnel Management
• Commendationso Establishing Guam Commission for
Educator Certification.o Regular Review of Classification and
Compensation by Department of Administration.
o High Quality Professional Development for Teachers and Principals.
• Major Recommendationso Eliminate position of Acting Assistant
Personnel Services Administrator and hire highly qualified Personnel Services Administrator.
o Improve the customer service focus and efficiency of Personnel Services staff.
Human Resources and Personnel Management
• Major Recommendationso Develop a plan for consolidation of the
personnel and payroll databases into an integrated personnel/payroll system.
o Implement a recruitment and retention plan for teachers.
o Develop more “grow-your-own” teachers though enhanced programs with the University of Guam.
Human Resources and Personnel Management
• Major Recommendationso Review and revise GPSS practices for
application of overtime pay and compensatory time.
o Implement a plan to systematically and consistently provide performance assessments.
Human Resources and Personnel Management
Financial Services
• Commendationso Developing a Standard Operating
Procedure on Fixed Assets Management.
o Internal Auditor has made Improvements in GPSS Accountability System.
• Major Recommendationso Design and prepare a user-friendly budget
document.o Establish and communicate
comprehensive Board policies and standard operating procedures for budgeting.
o Provide to the Superintendent and the Guam Education Policy Board sufficiently detailed monthly reports.
Financial Services
• Major Recommendationso Improve the accountability system for
procurement.o Implement the Fixed Asset Management
Standard Operating Procedure.o Perform an in-depth study of the GPSS
School Food Service Program.o Restructure the internal audit function to
report directly to the Board.
Financial Services
• Commendationso Standard Operating Procedures for
Safety and Security.o Tapping Resources of Guam Homeland
Security.o Implementation of a School Uniform
Policy.
Facilities/Safety and Security
• Major Recommendationso Overhaul the maintenance operation at
GPSS thoroughly, radically, and completely.
o Rebid custodial services as part of a total outsourced maintenance and custodial package for GPSS.
Facilities/Safety and Security
• Major Recommendationso Establish as a permanent method of
facilities improvement, a public-private partnership arrangement for the construction and maintenance of all future new schools, as well as for the renovations and expansions of existing school facilities.
o Prepare a new “Ten-Year Capital Facilities Plan 2010-19”, update it annually, use it as the official planning guide, and measure progress against the plan.
Facilities/Safety and Security
• Major Recommendationso Close F. Q. Sanchez Elementary School
and absorb students as well as some faculty members into Merizo Elementary School.
o Staff the Safety Administrator’s Office to permit the full implementation of the Standard Operating Procedure and related training programs.
o Close the GPSS Warehouse in Piti.
Facilities/Safety and Security
• Commendationso Adopting the 2008 Gateway to Success
Technology Master Plan.o Requiring Schools to Complete School-
based Technology Plans.
Technology Management
Technology Management
• Major Recommendationso Create a Director of Technology, Lead
Technician, and Education Technology Coordinator positions.
o Increase GPSS technical support capabilities by outsourcing computer support.
o Develop rigorous technology expectations for GPSS teachers and staff.
Technology Management
• Major Recommendationso Prepare a comprehensive disaster
recovery plan. o Create Technology Procedures Manual. o Track performance data on work requests
and other major operational processes to develop specific standards.
Potential Fiscal Impact
SavingsCosts
Years
Total 5-Year (Costs) orSavings2009-10 2010-11 2011-12 2012-13 2013-14
Total Savings
$34,988,537 $33,843,537 $33,739,527 $36,616,692 $36,616,692$175,804,985
Total Costs
($3,396,411)
($4,861,045) ($4,863,429) ($3,122,063) ($3,124,447)($19,367,395)
Total Net Savings
$31,592,126 $28,98,492 $28,876,098 $33,494,629 $33,492,245$156,437,590
Total Five-Year Net Savings Minus One-Time (Costs) - ($325,842)$156,111,748
Questions?
Evergreen Solutions, LLC2852 Remington Green Circle, Suite 101Tallahassee, Florida 32308850.383.0111850.383.1511 faxwww.ConsultEvergreen.com
Thank You!