a road map to understanding the kansas educa)on systems ... · kansas educa) on systems ......

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Learning Communities Leadership Data Implementation Outcomes A Road Map to Understanding the Kansas Educa)on Systems Accredita)on (KESA) Rela&onships, Relevance, Responsive Culture, Rigor, Results A Facilita)on Guide created by Learning Forward Kansas (LFKS) for Kansas Educators Resources Learning Designs Standards for Professional Learning A Road Map to Understanding the Kansas Educa)on Systems Accredita)on (KESA) Rela&onships, Relevance, Responsive Culture, Rigor, Results Learning = Change

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A  Road  Map  to  Understanding  the  

Kansas  Educa)on  Systems  

Accredita)on  (KESA)    Rela&onships,  Relevance,  

Responsive  Culture,  Rigor,  Results

A  Facilita)on  Guide

created  by

Learning  Forward  Kansas  (LFKS)

for  Kansas  Educators

Resou

rcesLe

arn

ing

Desi

gns

Standards for Professional Learning

A  Road  Map  to  Understanding  the  

Kansas  Educa)on  Systems  

Accredita)on  (KESA)    Rela&onships,  Relevance,  

Responsive  Culture,  Rigor,  Results

Learning = Change

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Standards for Professional Learning

Imp

lementation

Learning = Change

Forward

2

Kansas  Educators,

Our  new  accredita-on  model  focuses  on  systemic  change:    Kansas  Educa)on  Systems  

Accredita)on  (KESA).    The  five  Rs  -­‐  Rela-onships,  Relevance,  Responsive  Culture,  Rigor,  

and  Results  -­‐  include  all  aspects  of  teaching  with  our  goal  always  being  student  success.  

The  saying,  “It  takes  a  village,”  definitely  applies  in  our  Kansas  schools  because  student  

success  is  the  result  of  ALL  of  us  working  together:    our  educators,  our  boards,  our  

parents,  and  our  patrons.    As  we  strive  to  improve  student  achievement,  our  efforts  are  

embedded  in  a  culture  of  con-nuous  improvement  and  collec-ve  responsibility,  and  

supported  by  systems  that  create  the  change  we  want  to  happen.  This  change  requires  

professional  learning  that  increases  educator  effec-veness  and  results  for  all  students.

 

The  strategies/protocols  shared  in  the  Learning  Forward  Kansas  (LFKS)  Facilita-on  Guide,  

A  Roadmap  to  Understanding  the  Kansas  Educa)on  Systems  Accredita)on  (KESA),  are  

powerful  “first  steps  and  next  steps”  to  take  as  districts  begin  the  process  of  transi-oning  

to  KESA.  They  are  focused  on  learning  and  highlight  the  truth  that  leadership  and  leaders  

maRer.    It  can  be  personalized  for  your  situa-on.    Reflec-ng  on  your  district,  your  system,  

and  your  students,  where  do  you  begin?    This  document  gives  you  possibili-es.

I  invite  you  to  explore  the  protocols/strategies  in  this  LFKS  Facilita)on  Guide.    These  tools  

provide  a  wide-­‐range  of  possibili-es  as  your  district  begins  the  transi-on.    I  truly  

appreciate  LFKS’s  work  on  this  valuable  document  and  their  willingness  to  share  it  with  

Kansas  educators.    

Have  a  great  school  year.

Brad  Neuenswander

Deputy  Commissioner,  KSDE

Division  of  Learning  Services

[email protected]

August,  2015

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Standards for Professional Learning

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Introduc&on

3

Kansas  Educators,

The  Kansas  Educa)on  Systems  Accredita)on  (KESA)  is  the  new  model  for  accredita-on  for  

our  Kansas  school  districts.  Suppor-ng  this  model  is  the  rich  research  base  of  systems  

theory,  which  resoundingly  shows  that  sustained  improvement  of  a  system  requires  viewing  

the  system  as  a  whole—analyzing  each  part’s  impact  on  the  system.  Any  change  to  one  part  

of  the  system  affects  (posi-vely  or  nega-vely)  other  parts  of  the  system  and,  therefore,  the  

system  as  a  whole.  Kansas’  proposed  new  accredita-on  model  uses  the  21st  Century  themes  

of  Rela)onships,  Relevance,  Responsive  Culture,  Results  and  Rigor  (“The  Five  Rs”)  as  a  

framework  within  which  to  focus  on  the  quality  characteris-cs  of  an  educa-onal  system.

This  Road  Map  to  Understanding  the  Kansas  Educa)on  Systems  Accredita)on  (KESA)  

Facilita)on  Guide  was  developed  by  Learning  Forward  Kansas  (LFKS)  to  support  school  

districts  as  they  seek  to  understand  and  implement  the  new  accredita-on  process.  The  

document  contains  helpful  strategies  (some-mes  called  protocols)  for  more  meaningful  

communica-on,  problem  solving,  and  learning,  plus  mul-ple  op-ons  to  guide  the  

professional  learning  of  your  district.    Professional  choice  is  encouraged  in  the  selec-on  of  

strategies  that  will  meet  your  needs.  The  strategies  are  engaging  and  based  on  the  Standards  

for  Professional  Learning  adopted  by  the  Kansas  Board  of  Educa-on.        

The  strategies/protocols  are  divided  into  two  areas:  Building  Understanding  (Knowing)  and  

Crea)ng  Ac)ons  (Doing).    The  Building  Understanding  strategies  are  intended  to  help  

par-cipants  develop  an  understanding  of  the  accredita-on  system.    They  provide  an  

overview  of  the  process.    The  Crea-ng  Ac-ons  strategies  are  designed  to  take  the  learning  

deeper  and  begin  to  analyze  the  system  and  iden-fy  next  steps  for  your  own  school  district.    

The  charts  on  the  following  two  pages  iden-fy  the  strategies  available  in  this  Facilita)on  

Guide.      

Addi-onal  Informa-on  about  KESA  may  be  found  here.    

Link:    hRp://bit.ly/1T1dhRq  

This  Facilita)on  Guide  may  be  found  here.    Link:  hRp://bit.ly/1Dok4TP

Happy  Learning  and  Leading!

LFKS  Board  of  Directors,  Summer  2015

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Standards for Professional Learning

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Table  of  Contents

4

Strategy  Grid.....................................................................5

Learning  Forward  Kansas  (LFKS)........................................6

Standards  for  Professional  Learning..................................7

First  Turn/Last  Turn...........................................................8

Making  A  Great  School  System..........................................9

HHH  Jigsaw................................................................10-­‐11

3  Levels  of  KESA  Category  Rubrics...............................12-­‐13  

If  PL  isn’t  the  Answer,  WHAT  IS?  ......................................14

The  Mul&ple  Perspec&ve  Protocol...............................15-­‐16

Data  Review:    Here’s  What!    So  What?    Now  What?...17-­‐18

Pre-­‐Assessment  Carousel............................................19-­‐20

5  Rs  Frayer  Model.......................................................21-­‐22

Impact  Analysis.....................................................23-­‐24-­‐25

Drilling  Down  to  Root  Cause..................................26-­‐27-­‐28

S.W.O.T.  Protocol  for  KESA  Categories  ........................29-­‐30

Where  Do  We  Stand:A  Comparison  to  Other  Districts.31-­‐32

Needs  Assessment......................................................33-­‐34

Data,  Data,  Everywhere  ...................................35-­‐36-­‐36-­‐38

Addi&onal  Resources.......................................................39

Add  Your  Own  Resources.................................................40

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Standards for Professional Learning

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Strategies  Grid  

Learning  Op&ons

5

Strategy Page (s) Building Understanding

(Knowing)

Creating Actions(Doing)

First Turn/Last Turn 8 X

Making a Great School System 9 X

HHH Jigsaw 10-11 X

3 Levels of KESA Category Rubrics 12-13 X

If Professional Learning Isn’t the Answer, What is?

14 X

The Multiple Perspective Protocol 15-16 X

Data Review: Here’s What! So What? Now What?

17-18 X

Pre-Assessment Carousel 19-20 X

5 Rs Frayer Model 21-22 X

Impact Analysis 23-25 X

Drilling Down to Root Cause 26-28 X

S.W.O.T. for KESA Categories 29-30 X

Where Do We Stand: A Comparison to Other Districts

31-32 X

Needs Assessment 33-34 X

Data, Data, Everywhere 35-38 X

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Standards for Professional Learning

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Learning  Forward  

Kansas

VisionExcellent  Teaching  and  Learning  Every  Day

MissionLearning  Forward  Kansas  builds  the  capacity  of  educators  to  establish  

and  sustain  highly  effec&ve  professional  learning.

Beliefs★Educa&onal  leaders  include  teachers,  teacher  leaders,  and  building  and  district  

administrators  .

★Professional  learning  that  improves  educator  effec&veness  is  fundamental  to  

student  learning.    

★All  educators  have  an  obliga&on  to  improve  their  prac&ce.    

★Students  are  successful  when  educators  assume  collec&ve  responsibility  for  

student  learning.

★Successful  educators  create  and  sustain  a  culture  of  learning.

★Effec&ve  learning  systems  commit  to  con&nuous  improvement  for  all  adults  

and  students.

WebsiteVisit  our  website  for  addi&onal  resources  regarding  professional  learning.    

Link:    hOp://learningforwardkansas.org/Contact  Us:    hfp://bit.ly/1KP3Zc9

6

Walking the territory is

a lot different than

reading the map.

~Suzanne Bailey

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Standards for Professional Learning

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What  Are  Standards  for  

Professional  Learning?

7

These  seven  standards  guide  the  planning,  facilita)on,  implementa)on,  follow-­‐up,  

and  evalua)on  of  professional  learning.    All  seven  Standards  are  used  collec&vely

to  increase  educator  effec)veness  and  results  for  ALL  students.

1.  Learning  Communi)es  •Engage  in  con*nuous  improvement  

•Develop  collec*ve  responsibility

•Create  alignment  and  accountability

2.    Leadership•Develop  capacity  for  learning  and  leading•Advocate  for  effec*ve  professional  learning

•Create  support  systems  and  structures

3.  Resources•Priori*ze  human,  fiscal,  material,  technological,  and  *me  needs

•Monitor  how  resources  are  used

•Coordinate  resources  

4.  Data•Analyze,  Student,  Educator,  and  System  Data

•Assess  progress

•Evaluate  impact  of  professional  learning

5.  Learning  Designs  •Apply  Learning  Theories,  Research,  and  Models

•Select  Learning  Designs

•Promote  ac*ve  engagement  and  deep  learning  that  inspires  ac*on.

6.  Implementa)on•Apply  research  on  change

•Sustain  support  for  implementa*on  

•Provide  construc*ve  feedback

   7.  Outcomes•Meet  performance  standards

•Address  student  learning  outcomes

•Build  coherence  through  alignment

To  learn  more  about  the  Standards  for  Professional  Learning  

visit  LEARNING  FORWARD  at  hOp://learningforward.org/  

and  LFKS  at  hOp://learningforwardkansas.org/

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Standards for Professional Learning

Learning = Change

Purpose

to  introduce  the  KESA  rubrics  via  a  

dialogue

Par)cipants

Educators:  teachers,  teacher  leaders,  

administrators

Prepara)on

Materials/Supplies:  Copies  of  the  rubrics,  

highlighters

Time:  30  minutes

Groupings:  groups  of  4-­‐8

Pre-­‐work:  

Direc)ons

Introduc)on:    Explain  the  purpose  of  this  protocol

Process:

1. Form  groups  of  4-­‐6

2. Groups  select  ONE  of  the  rubrics

3. Members  read  a  sec-on  of  each  rubric  and  highlight  3-­‐4  items/phrases  that  have  

par-cular  meaning  for  them.    

4. The  Facilitator  names  a  person  to  start  sharing  in  the  group.

5. Group  members  take  turns  sharing  one  of  their  highlighted  items  but  do  not  comment  on  

it.They  simply  name  it.

6. In  round  robin  fashion,  group  members  comment  about  that  item  with  no  crosstalk.

7. The  group  member  who  ini-ally  names  the  item/phrase  now  shared  his  or  her  thinking  

about  the  item,  and  therefore  gets  THE  LAST  TURN.

8. Repeat  the  paRern  around  the  table/group.

Debriefing:      Takeaways  and  next  steps

Tips  (Op)onal)

•Select  “first  speaker”  by  

the  person,  (for  example)  

wearing  blue  (Just  saying!)

•There  is  to  be  no  crosstalk.    

Explain  that  crosstalk  takes  

the  focus  off  the  speaker,  

changes  the  topic,  and  

diminishes  the  learning

•Monitor  and  intervene  

when  crosstalk  begins

Varia)ons  (Op)onal)

•When  possible  members  

might  read  the  text  (rubrics)  

before  coming  the  session.

Standards  for  

Professional  Learning

•Learning  Communi)es  

Collec*ve  Responsibility

•Learning  Designs  Ac*ve  

Engagement

•Outcomes  Performance  

Standard

8

First  Turn/Last  Turn

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Standards for Professional Learning

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Purpose

educa-ng  parents  and

community  members  about  how  

school  systems  are  accredited.

Par)cipants

Parents,  Community  Members,  

DistrictAdministra-on,

 Board  Members

9

Prepara)on

Materials/Supplies:

• KESA  School  Systems  Dashboards  

• KESA:  The  5  R’s  Handouts  

• Prepared  Presenta-on  about  each  sec-on  

• Prepared  Graphic  Organizer  for  notes  on  

Time:    30-­‐45  Minutes

Groupings:    4-­‐6  par-cipants  per  group  assigned  to  a  

KESA  handout  sec-on

Pre-­‐work:    Create  presenta-on  about  dashboard  

components  and  explana-on  about  KESA  5  Rs

Direc)ons

Introduc)on:    Use  your  presenta-on  to  explain  the  dashboard  components  and  introduce  the  5  

R’s.    Break  into  groups  of  4-­‐6  people  and  assign  each  group  an  R  sec-on.      Each  group  will  

inves-gate  and  define  a  sec-on  from  the  KESA  5  R’s  handout.

Process:

• Each  group  will  look  at  their  sec-on  of  the  KESA  5  R’s  handout  and  brainstorm  how  the  district  

address  each  bulleted  component.      

• Groups  nominates  a  spokesperson  that  will  share  their  findings  with  the  whole  group.    

• Facilitator  and  staff  help  to  record  groups’  findings  on  graphic  organizer  which  is  displayed  for  

en-re  audience.

• Compare  audience  findings  to  school’s  actual  dashboard  findings,  explaining  discrepancies.

Debriefing:

Have  the  audience  respond  to  a  survey,  complete  ques-ons,  or  comment  using  technology.

Tips  (Op)onal)

Have  a  staff  member  

par-cipate  in  each  group  

to  provide  support  and  

answer  ques-ons

Standards  for  

Professional  Learning

Learning  Communi)es,  

Leadership,  Resources,  

Data,  Learning  Design,  

Implementa)on,  Outcomes

Varia)ons  (Op)onal)

Have  the  audience  complete  

the  task  as  a  carousel  or  round  

robin  ac-vity

Making  A  Great  School  System

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Standards for Professional Learning

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HHH  Jigsaw:  Homogeneous  -­‐  Heterogeneous  -­‐  Homogenous

Purpose

Build  a  common  understanding  of  

the  KESA  components  of  each  

accredita-on  category  through  

collabora-ve  dialogue.

Par)cipants

Administrators,  district/building  

leaders,  educa-onal  support  staff,  

teachers,  BOE,  and  community.

Prepara)on

Materials/Supplies:    KESA  Rubric  for  selected  Accredita-on  Category

Highlighter/s-cky  notes  for  iden-fying  key  sentences,  

phrases  and  words.    Wri-ng  tools  to  take  notes.    Large  S-cky  

Page  +  markers  

Time: 80  Total  Minutes:    (45)  jigsaw;  (25)  sharing  &  

brainstorming  during  debrief.  (10)  whole  group  share.

Groupings:Groups  of  4  (Homogenous  group)  to  begin.    

Groups  of  4  (Heterogeneous  group  to  study  

component),  returning  to  Homogenous  group.

Pre-­‐work:  Read  Accredita-on  Category  Rubric

Direc)ons

Introduc)on:    The  HHH  jigsaw  ac-vity  is  designed  to  have  group  members  understand  each  

component  (sec-on)  of  a  given  accredita-on  category  (R)  through  reading  and  collabora-ve  

discussion,  returning  to  their  original  group  to  share  that  understanding.    Finally  the  original  group  

determines  the  connec-ons  between  the  components,  and  iden-fies  strengths  and  gaps  which  

increase  understanding  of  the  en-re  accredita-on  category  and  brainstorms  next  steps  or  what  

ac-ons  could  be  taken  to  address  the  category.

Process:  

1.        Create  groups  of  4.    

2.        Each  member  selects  one  component  of  the  accredita-on  category  that  is  to  be  discussed.  

3.        Like  components  groups  are  formed  and  will  use  the  3  Levels  Protocol  as  follows  to:  

• Par-cipants  read  through  the  text  (KESA  Category  Component  Rubric)

• Each  member  selects  a  sentence  that  he/she  finds  significant  and  shares  with  the  group,  saying  

what  he/she  thinks  about  the  passage  and  what  the  implica-ons  might  be.    Group  members  listen  

and  take  notes  without  discussion.

• Each  member  selects  a  phrase  that  he/she  finds  significant  and  shares  with  the  group,  saying  what  

he/she  thinks  about  the  passage  and  what  the  implica-ons  might  be.    Group  members  listen  and  

take  notes  without  discussion.

• Each  member  selects  a  word  that  he/she  finds  significant  and  shares  with  the  group,  saying  what  

he/she  thinks  about  the  passage  and  what  the  implica-ons  might  be.    Group  members  listen  and  

take  notes  without  discussion.

• Repeat  Steps  2-­‐4  for  each  component  (-me  permiqng).    Each  round  is  3  minutes/person.

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 (1  of  2)

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Standards for Professional Learning

Learning = Change

Tips  (Op)onal)

Provide  a  note  taking  guide  for  

each  par-cipant.

Facilitators  watch  for  the  

following  issues:

• Par-cipants  may  want  to  

share  more  than  1  sentence,  

phrase  or  word

• Par-cipants  may  deviate  from  

text  to  share  own  opinions  or  

experiences.

Orderly  brainstorming  is  a  

must:

• Use  a  protocol  if  deemed  

necessary:    i.e.  turn  taking;  

round  robin;  quick  write  first,  

then  share;  etc.

Varia)ons  (Op)onal)

Use  playing  cards  or  other  

random  dividing  strategy  

to  create  groups  to  

increase  diversity  of  

experience,  knowledge,  or  

roles  in  homogeneous  

groups.

Standards  for  

Professional  Learning

Learning  Designs

• Promotes  ac-ve  

engagement  and  deep  

learning  that  inspires  

ac-on

Learning  Community

• Create  alignment  and  

accountability

Outcomes

• Build  coherence  through  

alignment

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Direc)ons  -­‐  cont

Process:  cont.

4. Arer  comple-ng  the  3  rounds,  summarize  learning  to  check  for  understanding,        

                  determining  what  key  points  will  be  shared  with  each  member’s  original  group.    

5.        Each  member  returns  to  their  original  group  to  share  what  was  learned.      

6.      Members  of  the  original  group  take  turns  repor-ng/sharing  the  key  ideas,  ac-ons,  and  the

                         impact  of  the  selected  component.

Debriefing:• Discuss  connec-ons  between  components  within  the  accredita-on  category,  iden-fying  

strengths  and  gaps,  and  brainstorming  next  steps  or  ac-ons  to  address  this  category.    Write  

on  Large  S-cky  Easel  sheet  for  sharing  purposes.

• Have  all  groups  share  their  brainstorming/next  steps  with  en-re  group.

HHH  Jigsaw:  Homogeneous  -­‐  Heterogeneous  -­‐  Homogenous

 (2  of  2)

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Learning = Change

Purpose

Build  a  common  understanding  of  the  

KESA  components  of  each  accredita-on  

category  through  collabora-ve  dialogue.

Direc)ons

Introduc)on:

Introduce  the  KESA  category  and  component(s)  that  will  be  reviewed  during  this  protocol.

Process:

• Par-cipants  read  through  the  text  (KESA  Category  Component  Rubric)

• Each  member  selects  a  sentence  that  he/she  finds  significant  and  shares  with  the  group,  

saying  what  he/she  thinks  about  the  passage  and  what  the  implica-ons  might  be.    Group  

members  listen  and  take  notes  without  discussion.

• Each  member  selects  a  phrase  that  he/she  finds  significant  and  shares  with  the  group,  

saying  what  he/she  thinks  about  the  passage  and  what  the  implica-ons  might  be.    Group  

members  listen  and  take  notes  without  discussion.

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Par)cipants

All  stakeholders,  including  administrators,

district/building  leaders,  educa-onal  

support  staff,  teachers,  BOE,  and  

community.

Prepara)on

Materials/Supplies:

• 1  copy  of  the  KESA  Category  Rubric  (4  

components)  per  par-cipant.

• 1  note  paper  per  par-cipant

• Highlighters

• Timing  device

•Wri-ng  device

Time:    

45-­‐60  minutes/component  within  each  

category.    Each  round  is  5  minutes/word/

phrase/sentence

Groupings:

3-­‐5  par-cipants  per  sub-­‐group

Pre-­‐work:

Facilitator:    Iden-fy  the  KESA  category  

that  will  be  reviewed  during  this  protocol.

Par-cipant:    None  or  do  1st  read

3  Levels  of  KESA  Category  Rubrics

 (1  of  2)

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Tips  (Op)onal)

• Provide  a  note  taking  

guide  for  each  

par-cipant.

• Facilitators  watch  for  the  

• following  issues:

• Par-cipants  may  want  

to  share  more  than  1  

sentence,  phrase  or  

word

• Par-cipants  may  

deviate  from  text  to  

share  own  opinions  or  

experiences.

Varia)ons  (Op)onal)

Following  each  round  the  sub  

group  responds  as  a  whole  for  

up  to  2  minutes.

If  Time  is  an  issue:

Only  do  1-­‐2  components.  

-­‐-­‐-­‐Or-­‐-­‐-­‐-­‐

Lightning  Round:    Each  round  is  

2-­‐3  minutes

-­‐-­‐-­‐Or-­‐-­‐-­‐-­‐

HHH  Jigsaw:    See  separate  

protocol  

Standards  for  

Professional  Learning

Learning  Designs

• Promotes  ac-ve  

engagement  and  deep  

learning  that  inspires  

ac-on

Learning  Community

• Create  alignment  and  

accountability

Outcomes

• Build  coherence  through  

alignment

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Direc)ons    -­‐  cont

Process:    cont

• Each  member  selects  a  word  that  he/she  finds  significant  and  shares  with  the  group,  saying  

what  he/she  thinks  about  the  passage  and  what  the  implica-ons  might  be.    Group  

members  listen  and  take  notes  without  discussion.

• Repeat  Steps  2-­‐4  for  each  component  (-me  permiqng).

• Par-cipants  discuss  what  they  heard  and  what  they  learned  about  the  KESA  Accredita-on  

Category.

Debriefing:

Each  sub-­‐group  shares  an  “aha”  or  new  understanding  to  add  to  the  collec-ve  (whole  group)

understanding  of  the  KESA  Accredita-on  Category.

3  Levels  of  KESA  Category  Rubrics

 (2  of  2)

Direc)ons

Introduc)on:    Explain  the  purpose  is  to  deepen  our  understanding  of  the  role  of  professional  

learning  in  the  PROCESS  of  implemen-ng  our  new  accredita-on  model.            

Process:

1. As  a  total  group,  explore  the  single-­‐page  rubric  for  professional  learning  (Rigor),  reviewing  each  

component  and  the  levels.  (5  minutes).    Share  themes.  

2. Each  par-cipant  select  ONE  of  the  4  Rs  (Rela-onships/green,  Relevance/blue,  Responsive  

Culture/Pink,  Rigor/gold).    Each  group,  “R”,  will  sit  together.

3. Each  group  is  challenged  with  finding  where  PROFESSIONAL  LEARNING  has  been  iden-fied  

within  each  component  of  their  “R”    (10  minutes)  

4. Iden-fy  a  reporter  in  each  group  and  share  findings  with  the  total  group.  (2  minutes  each  “R”)

Debriefing:      Individually,  write  a  Takeaway  and  a  next  step.    Share  with  group.

Standards  for  

Professional  Learning

Leadership  

• Advocate  for  Professional  

Learning

• Support  Systems  for  PL

Learning  Designs  

• Select  Learning  Designs

• Ac-ve  Engagement

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Standards for Professional Learning

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Purpose

to  iden-fy  (document?)  the  IMPORTANCE  

of  Professional  Learning  as  districts  begin  

our  new  district  accredita-on  model,  

KESA

Par)cipants

Educators:  PDCs,  teachers,  teacher  

leaders,  administrators

Prepara)on

Materials/Supplies:  Copies  of  the  KSEA  

Framework  and  the  rubrics;  

Time:  20-­‐26  minutes

Groupings:  Total  of  20-­‐25,  groups  of  4-­‐6,

Pre-­‐work:  Prior  knowledge  of  KESA  and  

the  5  Rs.

Tips  (Op)onal)

•Once  there  are  5-­‐6  

volunteers  for  a  “R,”  ask  the  

par-cipants  to  please  

select  another  “R.”  

•Monitor  and  support  

when  teams  have  

ques-ons/comments.

•Each  person  on  a  team  

select  a  different  

component.  

Varia)ons  (Op)onal)

•If  over  30  par-cipants,  have  

two  groups  for  each  “R”

•Par-cipants  read  the  rubrics  

before  coming  to  the  session.  

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If  Professional  Learning  Isn’t  

the  Answer,  What  is?

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Par)cipants

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Purpose

This  protocol  is  designed  to  help  make  the  process  of  

using  mul-ple  perspec-ves  to  enrich    transparent  

conversa-ons  and  to  make  learning  more  powerful.  

This  means  purposefully  seeing  what  each  voice  

contributes  to  the  whole.  This  protocol  will  be  used  

before  the  “Here’s  What?  So  What?  and  Now  What?”  

protocol  used  to  analyze  data  to  determine  needs  and  

next  steps.  This  protocol  will  help  teachers  view  

through  their  own  lens  ways  to  shape  some  aspects  of  

their  teaching  arer  hearing  contribu-ons  from  others  

and  having  a  beRer  understanding  of  the    Kansas  

Educa-on  Systems  Accredita-on  (  5Rs-­‐Results  and  

Relevance),  Rose  

Standard-­‐#7,  and  the  Professional  Learning  Standards  

#4  and  #7  adopted  by  KSDE.

Prepara)on

Materials/Supplies:  

• Kansas  Educa-on  Systems  

Accredita-on  (KESA)  5Rs  

Framework  (Results  and  

Relevance)

• Rose  Standards  (#7)

• Professional  Learning  Standards  

emphasizing  #4-­‐Data  and  #7  Data  

adopted  by  KSDE

Time:    20-­‐30  Minutes

Groupings:    Groups  of  3-­‐6  people

Pre-­‐work:    Facilitator  provides  the  

Kansas  Educa-onSystems  

Accredita-on  Framework,  Rose  

Standards,  and  Professional  

Learning  Standards  with  

par-cipantsPar)cipants

• District  level  Administrator  uses  this  protocol  

with  building  leaders

• Building    level    leaders  use  this  protocol  

• with  teachers

• Teachers  use  this  protocol  with  PLC  groups

Direc)ons

Introduc)on:  The  facilitator  shares  the  Kansas  Educa-on  Systems  Accredita-on  Framework  

(Results  and  Relevance),  Rose  Standard  #7,  and  the  Professional  Learning  Standards  adopted  

by  KSDE  emphasizing  #4-­‐Data  and  #7  Outcomes  before  the  ac-vity  for  par-cipants  

awareness.

The  Mul&ple  Perspec&ve  Protocol  (Prerequisite  to  Here’s  What?  So  What?  and  Now  What?)

 (1  of  2)

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Standards for Professional Learning

Learning = Change

Tips  (Op)onal)

The  Here’s  What!    So  

What?Now  What?  can  

follow  the  Mul-ple  

Perspec-ve  strategy.

Varia)ons  (Op)onal) Standards  for  

Professional  Learning

• Data

•  Outcomes

16

Direc)ons  -­‐  cont

Process:    The  facilitator  presents  a  ques-on  which  has  emerged  from  the  introduc-on.  (e.g.  

“What  is  the  importance  of  the  Results/Relevance  5Rs  when  analyzing  data  and  making  

inferences  of  how  it  affects  teaching  and  student  learning  and  how  the  results  correlate  with  

the  Rose  Standard  #7  and  the  Professional  Learning  Standards-­‐#4  Data  and  #7  Outcomes.)

• Divide  large  groups  into  groups  of  3-­‐6.

• All  par-cipants  journal  their  first  thoughts.  

• Each  par-cipant,  in  turn,  gives  their  preliminary  thinking  on  the  ques-on.  

• Then  par-cipants  give  their  thinking  based  upon  what  they  heard  from  the  other  

par-cipants.  “Having  heard  all  of  the  other  points  of  view,  I  now  think.  .  .

Debriefing:

• Each  group  creates  a  sharing  document/journal  (Chart  paper  of  Google  Doc)  in  which  

thoughts  are  presented  on  how  the  Kansas  Educa-on  Systems  Accredita-on  Framework  

(Results/Relevance),  Rose  Standard  #7,  and  Professional  Learning  Standards  #4-­‐Data    and  

#7  Outcomes  correlates  with  the  need  to  analyze  data  and  determine  next  steps  for  

teaching  and  student  progress.

 (2  of  2)

The  Mul&ple  Perspec&ve  Protocol(Prerequisite  to  Here’s  What?  So  What?  and  Now  What?)

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Standards for Professional Learning

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Direc)ons

Introduc)on:

• Explain  the  func-on  of  each  column.    The  “Here’s  What!”  column  is  filled  with  specific  facts  

or  informa-on  from  analyzing  the  data.    The  “So  What?”  column  is  the  groups’  

interpreta-on  of  the  data.    Why  do  they  think  the  data  is  what  it  is?  The  “Now  What?”  

column  can  be  a  predic-on,  implica-on,  or  ques-on  for  further  study.

17

Purpose

This  protocol  will  be  used  to  analyze  data  

to  determine  needs  and  next  steps.    

This  protocol  could  be  used  by  a  building  

leader  with  teachers,  or  teachers  in  a  PLC.

Par)cipants

• District  level  Administrator  uses  this  

protocol  with  building  leaders

• Building  leaders  use  this  protocol  with  

teachers

• Teachers  use  this  protocol  in  PLC  

groups,  with  a  few  adjustments  for  a  

small  group

Prepara)on

Materials/Supplies:

• Variety  of  data  (demographics,  percep-on,  

achievement,  process)  presented  visually  

for  easy  analysis

• S-cky  notes

• Highlighters

• Handout  for  outline  of  findings  -­‐  3  column  

worksheet  with  headings  “Here’s  What!”,  

“So  What?”,  “Now  What?”

• If  you  use  survey  data  or  rubrics,  include  

the  original  documents  with  the  data

Time:    4  -­‐  90  minute  sessions  -­‐  one  session  to  

analyze  each  type  of  data

Groupings:    Groups  of  3-­‐5  people

Pre-­‐work:    Facilitator  ensures  all  data  is  ready  

to  share  with  staff

Data  Review:    Here’s  What!    So  

What?    Now  What!(A  follow-­‐up  to  the  Mul-ple  Perspec-ve  Protocol)

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Standards for Professional Learning

Leadership

Learning = Change

Tips  (Op)onal)

• The  Mul-ple  Perspec-ve  

protocol  is  done  prior  to  

the  use  of  this  protocol

Varia)ons  (Op)onal) Standards  for  

Professional  Learning

Data

Outcomes

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Direc)ons    -­‐  cont

Process:

• Divide  large  group  into  smaller  groups  of  3-­‐5  people.    Each  group  analyzes  their  data,  lis-ng  

the  top  5-­‐10  findings  from  their  specific  piece  of  data.    Following  this  analysis,  each  group  

completes  the  “So  What?”  column  for  each  point.    

• Once  the  “So  What?”  column  is  complete,  each  group  does  a  gallery  walk  (Or  trade  your  

document  (“Here’s  What!”  and  “So  What?”)    with  another  group).    From  the  findings,  the  

next  group  puts  a  star  or  check  mark  next  to  each  “So  What?”  they  agree  with  and  adds  

their  “So  Whats?”  in  a  different  color  to  the  document.    Once  completed,  return  the  

document  to  the  original  creator.    The  original  group  spends  5  minutes  reviewing  the  

comments  and  discussing  the  op-ons.

• Each  group  shares  the  top  5  data  points  and  “So  What?”  with  the  large  group.  

• Once  this  is  complete,  each  group  con-nues  the  process  by  comple-ng  the  “Now  What?”  

column.    Each  group  creates  an  ac-on  plan  addressing  the  top  3  items  on  the  list.

Debriefing:

• Create  a  sharing  document  (Google  Doc  or  chart  paper)  in  which  each  group  writes  or  

shares  an  overview  of  their  ac-on  plans  for  the  top  3  items.    

• As  a  large  group,  priori-ze  the  “Now  What?”  ideas  by  having  each  par-cipant  place  s-ckers  

on  their  top  3  choices.    

Data  Review:    Here’s  What!    So  

What?    Now  What!(A  follow-­‐up  to  the  Mul-ple  Perspec-ve  Strategy)

 (2  of  2)

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Purpose

To  conduct  a  needs  assessment  as  to  

where  the  district/building  is  on  the  range  

of  implementa-on.

Direc)ons

Introduc)on:

• Describe  the  protocol  and  purpose

• Each  group  gets  a  packet  of  the  rubrics

Process:

Divide  into  4  teams

• Individually,  team  members  will  evaluate  the  assigned  rubric,  marking  each  criteria  as  no  

evidence,  implemen-ng,  transi-oning,  or  modeling.

• Team  members  will  share  their  individual  results  for  each  criteria  in  a  “Round  Robin”  

manner.  One  person  in  the  group  will  act  as  the  recorder.

• Small  groups  will  come  to  overall  consensus,  marking  only  one  ra-ng  for  each  criteria  

before  sharing  with  overall  group  as  a  whole.  Iden-fying  each  criteria  ranking,  overall  

ranking,  what  we  are  doing  well  and  what  needs  improvement  (use  graphic  organizer)

• Groups  will  share  out  with  the  large  group  using  the  following:

★Iden-fying  their  criteria  and  give  a  summa-ve  ra-ng  based  on  the  most  circled  ra-ng  

in  each  area,  along  with  ra-onale  as  to  why  they  came  to  the  decision.

★Facilitator  will  mark  the  summa-ve  criteria  on  the  large  display  or  chart  paper

★Groups  can  take  a  break  and  do  a  short  informal  gallery  walk

• Group  discussion  about  what  they  see/no-ce  about  the  data  as  a  whole.

• Each  group  member  will  get  2  dot  s-ckers  and  places  those  s-ckers  next  to  2  areas  they  

want  to  focus  on  with  majority  being  the  final  decision.

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Prepara)on

Materials/Supplies:

• Copies  KESA  Rubrics

• Copy  of  the  protocol

• Highlighters/Pens/Pencils

• Graphic  Organizer

Time:

Groupings:  Divide  Groups  into  4  groups  of  

4-­‐5  members  or  groups  of  4-­‐5  with  several  

groups  working  on  the  same  rubric

Pre-­‐work:

Par)cipants

Any  of  the  following:

• Administrators

• District  Leadership  Teams

• School  Improvement  Teams

• Stakeholder  groups  from  mul-ple  

buildings

Pre-­‐Assessment  Carousel  (1  of  2)

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Tips  (Op)onal)

Group  Disagreement:

If  group  is  not  in  

agreement,  they  will  

discuss,  sharing  their  points  

of  view  to  support  their  

results.  Using  a  sentence  

stem  example  “I  marked  

this  because/I  feel  this  way  

because…”.

• Remind  the  group  that  

listening  is  important.

• Facilitator  can  move  

around  and  assist  teams  

to  come  to  consensus

• Take  a  break  arer  group  

sharing  for  gallery  walk

• Pre-­‐assign  1st  person  to  

start  talking(tallest,  most  

buRons,  longest  hair,  etc)

Varia)ons  (Op)onal)

• Divide  into  mul-ple  seqngs

• Pre-­‐assign  teams  and  come  

with  rubrics  pre-­‐rated

• Play  music  before,  during  or  

arer  the  work.

Professional  Learning  

Standard  (s)

Learning  Communi)es

• Con-nuous  Improvement

• Collec-ve  Responsibility

• Goal  Alignment

Data

• Analyze  System  Data

• Assess  Progress

Learning  Designs

• Promote  Ac-ve  

Engagement  &  Deep  

Learning  That  Inspires  

Ac-on

Outcomes

• Build  coherence  through  

alignment

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Direc)ons  -­‐  cont

Debriefing:

Discuss  final  results,  takeaways  and  next  steps  in  the  process,  including  how  informa-on  will  

be  shared  with  all  stakeholders.

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Par$cipants

All#staff;#leadership#teams;#administrators

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Purpose

The#Five#Rs#Frayer#Model#is#a#four:part#

graphic#organizer#for#analyzing#and#

understanding#the#Responsive2Culture2

rubric.#For#each#component,#the#Five#Rs#

Frayer#Model#asks#parBcipants#to#define#

the#component,#pinpoinBng#its#most#

important#characterisBcs;#and#then#

provide#both#examples#and#non:examples #

of#the#component.#The#strength#of#the#

model#lies#in#requiring#parBcipants#to#

both#analyze#the#component’s#meaning,#

and#then#apply#that#meaning#to#the#

determinaBon#of#examples#and#non:

examples.##See#graphic#below.#

Prepara$on

Materials/Supplies:

• Frayer#Model#graphic#organizer,#one#for#each#

subgroup#

• Copies#of#the#KESA#Responsive2Culture2

overview#and#component#rubrics#

• WriBng#utensils

• Highlighters

• Post:its

Time:2#60:90#minutes

Groupings:

• A#sub:group#for#each#component#of#

Responsive#Culture#rubric#(4).

• Ideal#subgroup#size#is#2:3;#for#large#groups#

facilitator#may#choose#to#increase#subgroup#

sizes.

Pre=work:

• Print#copies#of#graphic#organizer#(or#draw#on#

chart#paper)#and#rubrics.

• Use#sample#or#complete#your#own#graphic#

organizer#for#modeling#process.

Adapted from Expeditionary Learning (2013)

Appendix: Protocols and Strategies.

Five%Rs%Frayer%Model

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Direc)ons

Introduc)on:

Explain  the  Five  Rs  Frayer  Model  graphic  organizer  to  the  whole  group,  using  a  component  

from  one  of  the  other  Rs  to  model  the  use  of  the  graphic  organizer.

Process:

1. Par-cipants  break  up  into  subgroups  and  move  to  a  designated  table  or  loca-on  within  

the  mee-ng  room.  

2. Assign  each  subgroup  one  of  the  components;  have  these  subgroups  collaborate  to  

complete  the  organizer.  

3. Subgroups  present  their  models  to  the  whole  group.

Debriefing:

• Invite  par-cipants  to  reflect  on  the  implicit  learning  target  (analyzing  and  understanding  

the  Responsive  Culture  rubric).  

• Ask  volunteers  to  share  with  the  whole  group  a  one-­‐sentence  affirma-on  from  the  Five  Rs  

Frayer  Model  that  helped  them  to  understand  what  it  means  for  a  school/district  to  model  

a  Responsive  Culture.

Tips  (Op)onal)

Component  1:  

Leadership  is  four  pages.  

The  facilitator  may  want  

to  divide  it  among  two  or  

more  subgroups.

Varia)ons  (Op)onal)

1. Focus  on  one  component  per  

mee-ng  so  all  groups  are  

comple-ng  a  model  for  the  same  

component.

2. Conduct  this  protocol  with  all  Rs  

in  the  KESA  framework.

3. Use  a  Gallery  Walk  instead  of  

each  group  sharing  their  model.

4. Cold  call  on  several  par-cipants  

during  debriefing  stage.

Standards  for  

Professional  Learning

Learning  Communi)es

• Con-nuous  Improvement

• Collec-ve  Responsibility

•Data

• Analyze  System  Data

• Assess  Progress

Learning  Designs

• Promote  Ac-ve  

Engagement  &  Deep  

Learning  That    Inspires  

Ac-on

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Five  Rs  Frayer  Model

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Direc)ons

Introduc)on:

Every  decision,  solu-on,  strategy  or  change  that  we  want  to  implement  impacts  the  system

in  some  way.    By  iden-fying  the  areas  that  will  be  affected  and  the  types  of  impact  that  may  

occur,  leaders  and  par-cipants  can  make  plans,  using  this  informa-on  to  reduce  the  amount  

of  disrup-on,  anxiety,  and/or  confusion.    When  using  this  protocol  with  several  changes  that  

are  being  implemented,  the  findings  can  help  leaders  determine  the  order  of  

implementa-on  or  if  some  will  be  delayed  or  discarded.

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Purpose

To  determine  the  consequences  and  

effects  on  all  components  of  a  system  

prior  to  implemen-ng  the  proposed  

decision/strategy/change.    Once  this  

impact  has  been  determined,  

implementa-on  may  occur,  or  a  decision  

NOT  to  implement  may  happen.

This  strategy  can  be  used  to  help  priori-ze  

the  order  of  several  proposed  changes  or  

which  decision,  strategy,  or  change  will  be  

implemented  based  on  the  poten-al  

effects.

Par)cipants

Stakeholders  who  have  been  briefed  on  

the  proposed  change  and  will  be  

impacted  by  that  change  either  as  a  

leader  or  par-cipant  or  both.

Prepara)on

Materials/Supplies:

• Clearly  defined  solu-on/decision/

strategy/change  that  will  be  analyzed  

for  its  impact.

• All  necessary  data  and  informa-on  

regarding  the  proposed  decision/

strategy/change  that  is  being  analyzed  

for  its  impact.

• S-cky  Notes

• Large  S-cky  Poster

• Markers,  highlighters,  pensTime:

Time: 120  minutes.    30  minutes  per  

sec-on  (1,  2,  3)  and  30  minutes  for  the  

debriefing  if  using  mul-ple  groups.

 

Groupings:    4-­‐6  per  group

Pre-­‐work:    Brief  those  who  will  be  

involved  so  they  become  familiar  with  the  

proposed  solu-ons/decision/strategy/

change  that  will  be  analyzed  for  its  

impact.

Impact  Analysis

 (1  of  3)

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Direc)ons  -­‐  cont

Process:

1. Brainstorm  the  areas  or  individuals  that  will  be  affected  by  the  proposed  change.  Use  S-cky  

Poster,  markers,  and  s-cky  notes  for  brainstorming  ac-vi-es  to  create  a  visual.  Pick  one  of  

the  following  approaches  or  combine  them  as  needed:

a. Organiza-onal  Approachi. Departments

ii. Processes

iii. Stakeholders/customers

iv. Groups  of  people

b. Components  of  an  Organiza-on  using  McKinsey’s  7S  Modeli. Strategy

ii. Structure  

iii. Systems

iv. Shared  Values

v. Skills  

vi. Styles

vii. Staff

2. Once  you  have  iden-fied  the  areas  of  impact  that  you  will  study  (see  1a  and  1b),  then  

breakdown  those  areas  into  smaller  subsets  so  you  can  look  at  all  that  will  be  affected  as  

-me  allows.    Avoid  micromanaging  this  aspect  of  the  analysis  by  geMng  bogged  down  in  too  

many  details.

a. Work  through  the  lists  iden-fying  the  posi-ve  and  nega-ve  consequences  (impacts)  that  

may  occur  as  a  result  of  implemen-ng  this  proposed  change.

b. Es-mate  the  size  and  cost  of  the  impact.

3. Managing  the  consequences  of  proposed  change:

a. If  this  has  been  done  as  part  of  a  decision-­‐making  process,  determine  if  the  nega-ve  

impacts  outweigh  the  benefits  in  terms  of  cost,  -me  and  effort.

b. If  this  proposed  change  is  a  “go”  then  you  will:

i. Consider  the  things  you  will  need  to  do  to  manage  the  impact  of  this  change  and  

ii. How  you  will  prepare  staff  to  create  buy-­‐in  for  this  change  and  support  then  in  the  

iii. Prepare  a  con-ngency  strategy  in  case  nega-ve  consequences  arise  minimize  

nega-ve  consequences  implementa-on  process.

Debriefing:Review  the  findings  and  the  ac-ons  that  have  been  planned  based  on  the  findings.If  other  

changes  are  to  be  implemented,  consider  how  each  proposed  change  will  affect  the  system  and  

the  elements  of  the  system  to  priori-ze,  plan  for,  and  support  effec-ve  implementa-on.

 (2  of  3)

Impact  Analysis

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Tips  (Op)onal)

Consider  the  context  of  the  

proposed  change  (rarely  

are  things  accomplished  in  

isola-on).

Consider  how  people  will  

react  to  the  changes  (or  

proposed  change),  working  

for  or  against  it.

Varia)ons  (Op)onal)

Arer  reviewing  the  findings  

and  determining  some  ac-ons  

for  several  proposals,  priori-ze  

the  implementa-on  of  

iden-fied  solu-ons/changes  

based  on  what  is  “doable”  and  

the  affect  it  will  have  on  the  

success  of  any  or  all  of  the  

proposed  solu-ons.

Standards  for  

Professional  Learning

Leadership

• Develop  capacity  for  

learning  and  leading

• Create  support  systems  

and  structures

Resources

• Priori-zing  human,  fiscal,  

• material,  technological,  

and  -me  needs  

Learning  Designs

• Apply  Learning  Theories,  

Research,  and  Models

• Promote  ac-ve  

engagement  &  deep  

learning  that  inspires  

ac-on

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Impact  Analysis

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Par)cipants

Stakeholders  with  a  working  knowledge  of  

the  topic  or  data  that  is  to  be  examined.

Direc)ons

Introduc)on:

The  purpose  of  this  protocol  is  to  drill  down  to  a  root  cause  in  a  manner  that  provokes  and

promotes  deeper  dialogue  to  determine  the  WHY  behind  the  gap  or  deficiency  that  has  been  

iden-fied.    It  is  done  by  using  “why”  ques-ons  as  a  probe  which  deepens  the  dialogue,  

reduces  the  amount  of  opinion  injected  into  the  discussion,  and  promotes  inclusion  from  all  

par-cipants  as  they  work  to  iden-fy  causes  that  lead  to  solu-ons.    To  learn  more  about  Root  

Cause  Analysis,  click  here.

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Purpose

To  examine  gaps  in  performance  or  

expecta-on  arer  reviewing  available  data  

on  a  specific  topic,  issue  or  purpose.    This  

can  be  done  in  conjunc-on  with  KESA  

Accredita)on  Rubric  reviews,  school  

improvement  data  reviews,  or  when  

assessing  the  effec-veness  of  

professional  learning.

Prepara)on

Materials/Supplies:

• Copies  of  available,  relevant  data  as  it  

relates  to  the  topic/issue.

• Copies  of  KESA  Rubrics  and  Standards  for  

Professional  Learning  as  appropriate  for  

above  data.

• Large  S-cky  Poster  Pad

• Markers

• S-cky  notes

Time:    60  minutes  per  issue/topic/problem

Groupings:  4-­‐6  people  per  group  with  a  

facilitator  (can  be  a  group  member  too).

Pre-work: Examine  data  as  it  relates  to  the

topic/issue.    Read  KESA  Rubric  applicable  to  

topic/issue,  if  appropriate.

Drilling  Down  to  Root  Cause

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Tips  (Op)onal) Varia)ons  (Op)onal) Professional  Learning  

Standard  (s)

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Direc)ons    -­‐  cont

Process:    (30  minutes)

1. Define  the  problem/issue.    What  do  you  see  happening  (or  not  happening)?

2. What  are  the  specific  symptoms,  behaviors,  or  ac-ons  associated  with  this  problem/issue?

3. Review  Data:    What  proof  do  you  have  that  the  problem  exists?  How  long  has  the  problem  

existed?  What  has  been  the  impact  as  a  result  of  this  problem/issue?

4. To  determine  the  cause:

a. Each  person  in  the  group  asks  5  WHY  ques-ons  about  the  problem/issue.    Write  1  

ques-on  per  s-cky  note.

b. Draw  a  circle  in  the  center  of  a  Large  S-cky  Note  Poster  with  the  problem  or  issue  

named  inside  the  circle.

c. Each  person  places  their  5  s-cky  note  ques-ons  on  the  Poster.

d. Facilitator  leads  the  discussion  of  each  ques-on  and  organizes  the  ques-ons  into  

topical  groupings  surrounding  the  central  issue  (circle).

e. Have  the  group  ask  addi-onal  ques-ons  (write  1  per  s-cky  note)  and  affix  the  s-cky  

note  to  the  sec-on  to  which  it  applies.  

f. Drill  down  to  the  smallest  component  of  the  problem/issue  to  determine:

i. What  sequence  of  events  led  to  the  problem?

ii. What  condi-ons  allow  the  problem  to  occur?

iii. What  other  related  issues  or  problems  have  occurred/are  occurring?

5. Arer  iden-fying  a  causal  factor,  u-lize  the  ques-oning  strategy  (above)  to  ask  addi-onal  

probing  ques-ons  that  will  lead  to  possible  solu-ons.

Debriefing:  (30  minutes)

1. Summarize  the  issue/problem  and  the  iden-fied  root  cause(s).

2. Explore  possible  solu-ons  and  changes  that  must  occur  to  implement  solu-ons.

3. Determine  how  the  solu-on(s)  will  be  implemented.

4. Who  will  be  responsible  for  implementa-on,  support,  evalua-on,  and  follow  up  during  the  

implementa-on  process?

5. Predic-ng  Effects  of  Possible  Solu-ons:

a. Consider:    What  are  the  risks  of  implementa-on?    What  are  the  posi-ve  and  nega-ve  

consequences  that  could  happen  by  implemen-ng  the  possible  solu-ons?    

b. What  happens  if  ac-on  is  not  taken  or  not  completed?

 (2  of  3)

Drilling  Down  to  Root  Cause

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Tips  (Op)onal)

• Ideally:    Provide  a  

facilitator  that  is  not  part  

of  the  group.

• Begin  with  the  obvious  

ques-ons  and  then  

con-nuing  to  ask  “why”  

ques-ons  to  dig  deeper.

• Facilitator  may  also  have  

to  ask  “why”  ques-ons  

throughout  the  process  

to  prompt  deeper  

thinking.

• Have  par-cipants  who  

make  statements,  

rephrase  them  into  

ques-ons.

Varia)ons  (Op)onal)

• Use  different  groups  to  

explore  different  issues/

problems  in  the  same  

seqng.

• Share  what  was  learned  

and/or  determined  with  

whole  group.

• If  like  groups  are  tackling  

the  same  issue/problem,  

compare  findings  and  ask  

addi-onal  ques-ons  to  

explore  differences.

Standards  for  

Professional  Learning

Learning  Communi)es

• Engage  in  con-nuous  

improvement  

• Develop  collec-ve  responsibility  

• Create  alignment  and  

accountability  

Data

• Analyze,  Student,  Educator,  and  

System  Data  

• Assess  progress  

• Evaluate  impact  of  professional  

learning  

Resources

• Monitoring  how  resources  are  

used  

Learning  Designs

• Apply  Learning  Theories,  

Research,  and  Models  

• Promote  ac-ve  engagement  &  

deep  learning  that  inspires  

ac-on.  

Outcomes

• Build  coherence  through  

alignment

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 (3  of  3)

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Par)cipants

Building  or  district  leadership  and  staff

Direc)ons

Introduc)on:

Study  the  KESA  Category

Distribute  and/or  project  the  protocol  to  explain  process  to  par-cipants.

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Purpose

To  analyze  the  prac-ces  of  buildings  or  

districts  as  it  pertains  to  each  KESA  

Accredita-on  Category.  This  protocol  

allows  par-cipants  to  understand  both  

internal  and  external  factors  that  are  

favorable  or  unfavorable  by  

determining  Strengths,  Weaknesses,  

Opportuni-es  and  Threats  (SWOT).

Prepara)on

Materials/Supplies:

• 1  copy  of  the  KESA  Category  Rubric  (4  

components)  per  par-cipant.

• 1  Graphic  Organizer  Note  Guide  per  

par-cipant

• Timing  device

• Wri-ng  device

• Chart  paper

Time:    45-­‐60  minutes  or  more

Groupings:  4-­‐6  par-cipants  per  sub  group

Pre-­‐work:

• Facilitator  creates  the  Graphic  Organizer

• 1st  read  of  the  KESA  Category  prior  to  this  

protocol

• Guiding  ques-ons  developed.

S.W.O.T.  Protocol  for  KESA  

Categories

 (1  of  2)

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Direc)ons    -­‐    cont

Process:

1. Facilitator  shares  the  category  and  component  rubric  and  reviews  the  KESA  Category  content  

while  par-cipants  take  notes.

2. Facilitator  poses  1-­‐2  key  ques-ons  to  help  guide  the  conversa-on.

3. Par-cipants  ask  non-­‐evalua-ve  ques-ons  about  the  KESA  informa-on.    Facilitator  answers  with  

facts.

4. Par-cipants  in  the  sub  group  discuss  the  strengths,  weaknesses,  opportuni-es  and  threats  of  

the  building  or  district  policies  and/or  ac-ons  as  it  relates  to  the  KESA  Category.

5. Recorder  completes  the  SWOT  quadrant  (graphic  organizer)  on  chart  paper  for  each  sub  group.

6. Conduct  a  gallery  walk  to  review  all  subgroup  S.W.O.T.  entries.    Par-cipants  note  similari-es  and  

differences  to  get  the  whole  picture.

7. Facilitator  leads  whole  group  discussion  on  possible  solu-ons,  ac-ons,  ques-ons,  or  next  steps.

Debriefing:

Par-cipants  create  a  proposed  plan  of  ac-on.

Tips  (Op)onal)

Example  of  graphic  

organizer

Varia)ons  (Op)onal)

• If  working  with  a  small  

group,keep  everyone  

together.

• Larger  group:    Assign  1-­‐2  

subgroup(s)  a  different  KESA  

Category.    

• Alike  subgroups  could  

brainstorm  possible  solu-ons,  

ques-ons,  ac-ons,  and  next  

steps.

• Whole  group  sharing  would  

be  a  repor-ng  of  ideas  from  

each  subgroup.

Standards  for  

Professional  Learning

Learning  Designs

• Promote  ac-ve  

engagement  and  deep  

earning  that  inspires

Learning  Communi)es

• Develop  collec-ve  

responsibility

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S.W.O.T.  Protocol  for  KESA  

Categories

 (2  of  2)

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Purpose

Helping  community  members  to  

understand  the  KESA  5  R’s  standards

Par)cipants

Parents,  Community  Members,  District

Administra-on,  Board  Members

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Prepara)on

Materials/Supplies:

Copy  of  each  of  the  different  KESA  

accredita-on  standards  and  5  R’s  rubrics,  

Comparison  note  taking  graphic  organizer.

Time:    40  minutes  to  1  hour

Groupings:      4-­‐6  people

Pre-­‐work:    Create  a  prepared  presenta-on  

about  previous  mee-ng  and  notes.  

Comparison  note  taking  graphic  organizer.

Direc)ons

Introduc)on:

Review  of  previous  mee-ng  notes  &  results.    Ask  the  ques-on  “How  do  we  compare  to  other  

districts?”

Process:

1. Break  into  4-­‐6  people.  Look  at  the  dashboard  from  district  of  comparable  size.  (not  own  district)  

Groups  will  evaluate  a  dashboard  overview  to  determine  strengths  and  areas  of  improvements.  

2. Par-cipants  can  ask  clarifying  ques-ons.  

3. Facilitator  ask  each  group  its  findings  to  share  with  whole  group.    Facilitator  or  another  staff  

member  takes  notes  about  each  groups’  results.  

4. Facilitator  summarizes  key  points  and  reoccurring  theme  between  the  different  dashboards.  

5. Facilitator  shares  dashboard  from  their  district  to  make  comparisons  from  previous  evaluated  

dashboard  in  order  to  highlight  comparisons.

Debriefing:

Through  an  online  survey  or  paper  copy  par-cipants  can  make  sugges-ons  ways  to  improve.

Professional  Learning  

Standard  (s)

Learning  Communi-es,  

Leadership,  Resources,  

Data,  Learning  Design,  

Implementa-on,  Outcomes

Varia)ons  (Op)onal)

Comparisons  could  be  made  by  

building  in  larger  districts  or  

other  schools.

Tips  (Op)onal)

Have  a  staff  member  per  small  

group  to  help  discussion  and  

answer  ques-ons.

Where  Do  We  Stand:  

A  Comparison  to  Other  Districts

 (1  of  2)

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 (2  of  2)

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Purpose

To  conduct  a  needs  assessment,  

determining  where  the  district/building  is  

one  the  range  of  implementa-on.

Direc)ons

Introduc)on:

• Describe  the  protocol  and  purpose

• Discuss  what  will  be  considered  consensus.  Examples  can  include:  “I  can  live  with  the  decision  as  

long  as  I  am  heard”,  “What  is  best  for  the  group”,  “Majority  Rule”,  “Thumbs  Up  or  Down”

• Each  group  gets  a  packet  of  each  standard  rubric  and  the  overview

• Assign  groups  a  specific  KESA  Rubric

• Iden-fy  group  recorder

Process:

• Divide  into  4  teams  or  mul-ple  of  teams  in  groupings  of  4-­‐5,  with  several  groups  working  on  the  

same  rubrics.

• Individually,  team  members  will  evaluate  the  assigned  rubric,  marking  each  criteria  as  no  

evidence,  implemen-ng,  transi-oning,  or  modeling.

• Team  members  will  share  their  individual  results  for  each  criteria  in  a  “Round  Robin”  manner.  

One  person  in  the  group  will  act  as  the  recorder.

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Par)cipants

Any  of  the  following:

• PDC

• District  Leadership  Team

• School  Improvement  Team

• Stakeholder  groups  from  mul-ple  

buildings

Prepara)on

Materials/Supplies:

• Copies  KESA  Rubrics

• Copy  of  the  protocol

• Overview  of  KESA  5  R’s  on  large  paper/display

• Highlighters/Pens/Pencils

• Graphic  Organizer

• Dot  S-ckers

Time:      2.5  –  3  hours

Groupings:

Divide  Groups  in  to  4  groups  of  4-­‐5  members  or  

groups  of  4-­‐5  with  several  groups  working  on  

the  same  rubric

Pre-­‐work:

Par-cipants  review  the  rubrics  prior  to  mee-ng

Needs  Assessment  

 (1  of  2)

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Direc)ons    -­‐    cont

Process:  Cont

• Small  groups  will  come  to  overall  consensus,  marking  only  one  ra-ng  for  each  criteria  before  

sharing  with  overall  group  as  a  whole.  Iden-fying  each  criteria  ranking,  overall  ranking,  what  we  

are  doing  well  and  what  needs  improvement  (use  graphic  organizer)

• Groups  will  share  out  with  the  large  group  using  the  following:

✴Iden-fy  their  criteria  and  give  a  summa-ve  ra-ng  based  on  the  most  circled  ra-ng  in  each  

area,  along  with  ra-onale  as  to  why  they  came  to  the  decision.  

✴Facilitator  will  mark  the  summa-ve  criteria  on  the  large  display  or  chart  paper

✴Groups  can  take  a  break  and  do  a  short  informal  gallery  walk

• Group  discussion  about  what  they  see/no-ce  about  the  data  as  a  whole.

• Each  group  member  will  get  2  dot  s-ckers  and  places  those  s-ckers  next  to  2  areas  they  want  to  

focus  on  with  majority  being  the  final  decision.

Debriefing:

Discuss  final  results,  takeaways  and  next  steps  in  the  process,  including  how  informa-on  will  be  

shared  with  all  stakeholders.

Varia)ons  (Op)onal)

• Could  be  broken  into  

mul-ple  seqngs

• Pre-­‐assign  teams  and  

come  with  rubrics  

pre-­‐rated

• Could  play  music  

before,  during  or  

arer  the  work.

Standards  for  

Professional  Learning

Learning  Communi)es

• Con-nuous    Improvement

• Collec-ve  Responsibility

• Goal  Alignment

Data

• Analyze  System  Data

• Assess  Progress

Learning  Designs

• Promote  Ac-ve  Engagement  and  

Deep  Learning  that  Inspires  

Ac-on

Outcomes

• Build  coherence  through  

alignment

Tips  (Op)onal)

Group

• Disagreement:  If  group  is  not  in  

agreement,  they  will  discuss,  

sharing  their  points  of  view  to  

support  their  results.  Using  a  

sentence  stem  example  “I  marked  

this  because/I  feel  this  way  

because…”.

• Remind  the  group  that  listening  is  

important.

• Facilitator  can  move  around  and  

assist  teams  to  come  to  

consensus  

• Take  a  break  arer  group  sharing  

for  gallery  walk

• Pre-­‐assign  1st  person  to  start  

talking  (tallest,  most  buRons,  

longest  hair,  etc)

 (2  of  2)

Needs  Assessment  

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Purpose

allow  educators  to  iden-fy  what  data  

they  already  have  within  their  

building/district  for  each  of  the  Rs  ..  

and  to  begin  the  conversa-on  about  

geqng  beRer

Par)cipants

district/building  leadership  teams

Prepara)on

Materials/Supplies:    Copies  of  rubrics,  

graphic  organizers,  list  of  “data”  cut  into  

strips  and  put  in  an  envelope,  markers,  

poster  sheets

Time:  45-­‐60  minutes

Groupings:    4-­‐6  members

Pre-­‐work:    Prepare  the  graphic  organizers  

on  posters,  cut  the  strips  of  data  

Direc)ons/Instruc)ons/Steps/Process

Introduc)on:    Explain  that  the  building/district  already  has  data  and  that  we  want  to  organize  

our  data  into  the  4  Rs  AND  ACTE.

Process:

• Form  groups  of  4-­‐6

• Half  the  groups  will  use  the  4Rs  and  the  other  half  will  use  the  ACTE

• Step  1:  Using  the  strips  of  “data,”  each  group  will  sort  the  strips  to  match  the  correct  R  or  

ACTE  

• Step  2:    Using  markers,  highlight  the  data  their  district  already  has  and  ADD  data  they  have  

that  is  not  included  in  the  strips

• Step  3:    Report  out  to  the  group.    Iden-fy  similari-es/differences

Debriefing:    Celebrate  our  learning  and  that  we  are  already  ON  OUR  WAY.    Next  steps.

Tips  (Op)onal)

• Lots  of  space  and  

tables  for  great  

conversa-ons

• Recreate  graphic  

organizers  on  large  

easel  pad

Varia)ons  (Op)onal)

• Groupings  -­‐  Create  

elementary,  middle  and  high  

schools  tables  

• Select  the  “data”  that  works  

for  your  system.    Add  other  

data.  

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Standards  for  

Professional  Learning

Data

• Analyze  System  Data

• Assess  Progress

Learning  Designs

• Promote  Ac-ve  Engagement  

and  Deep  Learning  that  

Inspires  Ac-on

Data,  Data,  Everywhere  (1  of  4)

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DataACT

Academic  Scholarships

Arer  School  Programs

AimsWeb

AP  Courses

ASVAB

ARendance

Buildings  -­‐  courses  offered,  #  of  instruc-onal  hours,  student  enrollment,  athle-cs/ac-vi-es,  504  compliance,  

Title  IX  compliance,  Special  educa-on

CBM

Community/parent  Involvement

Class  Size

Career  Plan  on  Track

College/VT  Reten-on

College/VT  GPA

College/VT  Comple-on

DIBELS

Discipline  Records

Employment  During  High  School

Extracurricular  par-cipa-on

Extracurricular  Leadership

Fine  Arts  Courses    (AP  Scores,)

Fine  Arts  contests/awards  -­‐  Scholas-c  Art  Awards,  Project-­‐based  assessments,  contests/compe--ons,  district  

and  state  fes-vals,  large  and  small  group

Forma-ve  Assessments

Free/reduced  #s

GPA

Grades

Gradua-on  Rate

Industry-­‐Recognized  Cer-ficates

Local  Common  Assessments

Military  Enlistment

Pathways  Completers

Post-­‐Secondary  Remedia-on

PSAT

Reading  Levels

Service  Work  for  Students

SAT

Social,  Emo-onal,  and  Character  Development  Program  (SECD)

Service  Work

Service  Leadership

Social-­‐Emo-onal  Adjustment

Standards  for  Professional  Learning

State  Assessments

Student  Involved  Conferences

Transporta-on  (How  students  get  to  school)

Teacher  Leadership

Teacher  -­‐  experience,  educa-on,  years  in  district,  skills,  cer-fica-ons,  exper-se,  learning  communi-es

Work  Keys

 (2  of  4)

Data,  Data,  Everywhere

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Relationships Relevance

ResponsiveCulture

Rigor

 (3  of  4)

Data,  Data,  Everywhere

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AcademicCognitive

TechnicalCareer-Specific

Employability Post-SecondaryEvidence

 (4  of  4)

Data,  Data,  Everywhere

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Standards for Professional Learning

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Learning = Change

Addi&onal  Resources

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Other  Great  Stuff  on  our  Journey

Becoming  A  Learning  School,  Joellen  Killion  and  Patricia  Roy,  2009

Becoming  a  Learning  System,  Stephanie  Hirsh,  Kay  Psencik,  and  Frederick  Brown,  LF,  2014

Designing  Schools  for  Meaningful  Professional  Learning:    A  Guidebook  for  Educators,  Janice  Bradley,  

Corwin,  2015

Playbook  for  Professional  Learning:  PuMng  the  Standards  into  Ac*on,  Stephanie  Hirsh  and  Shirley  

Hord,  2012

Schools  CAN  Change,  Lick,  Clauset,  Murphy,  LF,  2013

Learning  Forward  is  wri-ng  a  series  of  books,  each  focusing  on  one  of  the  severn  Standards  of  

Professional  Learning.    The  last  three  books  will  be  published  soon.  

★ Reach  the  Highest  Standard  in  Professional  Learning:    LEARNING  COMMUNITIES,    Shirley  

Hord  and  Patricia  Roy,  Corwin  and  LF,  2014

★ Reach  the  Highest  Standard  in  Professional  Learning:    DATA,  Thomas  R.  Guskey,  Patricia  Roy,  

and  Valerie  VonFrank,  Corwin  and  LF,  2014

★ Reach  the  Highest  Standards  in  Professional  Learning:    LEARNING  DESIGNS,  Drago-­‐Severson,  

Roy,  Von  Frank,  LF,  2015

★ Reach  the  Highest  Standards  in  Professional  Learning:    IMPLEMENTATION,    Fullan,  Hord,  

Von  Frank,  LF,  2014

Websites:

★ Learning  Forward    hRp://learningforward.org/

★ Learning  Forward  Kansas    hRp://learningforwardkansas.org/

★ S-cky  Standards  hRp://s-ckystandards.org/

There  are  many  resources  that  support  our  

learning.    Here  are  a  few  for  you  to  explore.

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Add  Your  Own  ResourcesPossibility  Thinking.....Solu&ons  Thinking

Walking the territory is

a lot different than

reading the map.

~Suzanne Bailey