A Softgranth in LAS

Library Automation System

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Copyright © by Multifacet Softwares Systems (P) Ltd 2007. All rights reserved

Multifacet Software Systems Pvt. Ltd (MSSPL) was incubated at IIT Kanpur in 2005. IIT Kanpur is also having equity shares in this company. MSSPL has been developing Web Applications under the leadership of Mr. A.K Agrawal (B.Tech IIT Kanpur) and Ms Vaishali Agrawal (M.Des IIT Kanpur) in association with IIT Kanpur and UPDESCO.

VISION STATEMENT

“Provide most cost-effective, comprehensive, ingenious & efficient business solutions consistently to empower our clients achieve their business objectives by offering high quality end-to-end solutions at competitive prices.”

MISSION STATEMENT

“Provide solution through innovation by applying the emerging technologies with simplicity in the most critical business areas. Let the performance speak without the words to interrupt.”

A value driven technology company that understands your business needs

ABOUT USVision & Mission

Our Products

Library Automation Software

Work Flow Management System

File Tracking System (FTS)

Contact Management System

Campus Automation Software

Gate Pass Security System

Vendor Management System

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Software Development

1provides custom application development/re-engineering/integration, application portfolio optimization, management & operations support.

Custom Application Development. 

An application Maintenance solution enables the enterprise to transfer the management of one or more of its applications to RCG.

Maintenance and Enhancements

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It is the art of constructing, adapting, or interfacing software applications so that the user of the software only needs a browser on the desktop.

Web Enabling

We have a mature software development process that delivers scalable, reliable and user friendly software. We provide both end-to-end solutions (requirements analysis to maintenance) and specific design / development services.

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Software Maintenance

We offer both onsite and offshore support. We align our services for client's IT resource optimization. We ensure cost saving and peace of mind for our clients.

Software Quality

Our Quailty Management System ensures quality at all stages of the software development process. We adopt the suitable development model based on the requirements of the project.

• Theft• Record keeping• Inventory management• Locating, Issuing , returning books• Speed & accuracy• Time space & human power• Manual data entry & cataloging• Manual Statics & report generations• Non Digital formats

Challenges to Indian libraries

Need for Library Automation• Obtain increased operational efficiencies,• Relieve professional staff from clerical chores so that they are available for user-oriented services,• Improve the quality, speed and effectiveness of services,• Improve access to remote users and other stakeholders, e.g., the general public,• Improve access to resources on other networks and systems, including the Web,

Conti…• Provide new services not hitherto possible,• Improve the management of their physical and financial resources,• Facilitate wider access to information for their clients,

Facilitate wider dissemination of their information products and services,• Enable their participation in resource-sharing library networks, and• Enable rapid communication with other libraries (including outreach libraries) and professional peers.

Library Automation System

A library with an integrated library system

CatalogingFile Server:

DatabaseCirculation

Acquisition Serials Management

OPAC

Reference

OPACOPACOPAC

• Master• Acquisitioning• Cataloging• Circulation• Serials• E- resources• Binding

• Other Services•  Stock• Audit Trail• Administration• Opac

Modules

Functional modules – basic modules - cataloging, OPAC and circulation - - Add on- acquisition, serial control, interlibrary loan (ILL), and Web

OPACOperating systems Database systems

- Oracle, Informix, MS SQL, MS Access etc…Network architecture

–client-server architecture that uses TCP-IP to communicate across networks (LANs and WANs)

User interface –graphical user interface (GUI) is the norm for current systems

because users find it easier to work with and it allows a wide range of tasks to be accomplished with a click of a mouse

Library automation standards –library industry standards such as MARC and Z39.50.

General Features of an LAS?

Automates the acquisition process - ordering, receiving, claiming materials from suppliers, and returns, and cancellations of materialsUsed to maintain statistics, and in some cases manage accounting activities.Acquisition can be done online if system is linked to an external network.

Acquisitions module

Used for the creation, storage, retrieval and management of bibliographic records and/or indexes. Defines the record format used in the database and provides for authority control author, subject headings etc.Usually there are two different interfaces for search and retrieval of the electronic catalog :

For catalogers that allows them to maintain the library database (the main cataloging module),

For users that allows them to search and display the results – the Online Public Access Catalog (OPAC)

Cataloging Module

• Cataloging activities using an ILS produce an electronic catalog. The means of access to the catalog for users which is limited to search and display is called an Online Public Access Catalog or OPAC. An OPAC is usually offered as an add-on module that is integral with the cataloging module. The specific search and display features of an OPAC vary from system to system.

The OPAC

• Handles circulation activities such as: lending, return, renewal, and place on hold

• Manages library materials - circulation type, location and status; patron database - patron type, profiles, privileges; and other transactions such as computation and payment of overdue fines, lost books, etc.

• May have added value functions like: import, export, and backup and restore functions for the databases; inventory; report generation; and support for MARC, Z39.50, ILL standards.

• May support integration with security systems that complement the self-check-in and checkout features of the circulation module.

Circulation module

This module facilitates the processing for the procurement of new and renewal of the existing journals. It maintains the details of the supplier, department wise budget, order processing, invoicing, claim processing etc. The Sub-modules are given as under:

Serials Module

• Purchase Recommendations

• Subscription(Journal)• Subscription(Package)• Orders• Invoice• Payments• Refunds

• Existing Journal Subscription Details

• Journal Arrivals• Journal Accessioning• Journal cataloguing• Journal Accession

Number Editing• Merge –Split Journal

Subscription• Report• Claims• News Papers• Write –off Management

• It maintains up-to-date e-journals and entries /circulars. It also allows users to manage e-book, e-thesis, e-project reports and e-documents. In this module library can create CD-ROM library with search option. The Sub-modules are given as under:

E-Resources (Digital Library) Module

• CD-Rom Library• E-Journal• Messaging System• E-Book

• E-Thesis• E-Articles• E-Project Reports

• This module will facilitate Issue/Receipt of the books/journals to and from the binder. The Sub-modules are given as under:

Binding Module

• Binder Details• Binding Types• Issue Non-Accessioned Item(s)

for Binding• Return Non-Accessioned

Item(s) from Binding

• Issue Accessioned Item(s) for Binding

• Return Accessioned Item(s) from Binding

• Binding Bill Processing• Issue/Return Binding

• This module will provide billing facilities for other services availed by any member or library. It also provides current information on library items. The Sub-modules are given as under:-

Other Services Module

• Types of Service• Invoice for Services

• Register for Services• Service Invoice Report

• This module will provide details of stock status in the library. The Sub-modules are given as under: -

Stock Module

• Stock Verification For Class No. Range • Stock Verification For Complete Library Items

• Using this module one can track history of any action (entry, edit, delete) by the user with module name and time.

Audit Trail Module

• User Wise Action Wise Process Report• Title Wise Catalogue Book Report• Action Wise User Wise Process

Report.• Process Wise User Wise Action Report• Indent Audit Report• Order Audit Report

• Invoice Audit Report• Payment Audit Report• Vendor Wise Order Audit Report• User Wise Catalogue Report• E-Attachments Audit Trail• Journal Payment Publisher Wise

• This module is used for creation of user type and user accounts Different user types will define different menu and permission to form and action level. The Sub-modules are given as under:

Administration Module

• Library Parameter• Security• Union Catalogue• Important Links• Backup and Restore• General Utilities

• Default Database Server• SMS Panel• SMS Archive• E-Mail Archiving• Edit Mailing Massages• Default Database Server

OPACs can also be linked to the circulation module so that users can find out from its OPAC record the status of an item (whether it is on loan, on-shelf, etc.) and loan information about it, as well as making a self-reservation and/or self-check-in/check-out (and maybe other features such as ILL, and links to electronic resources on the Web or local databases)Recent developments in ICT have enabled libraries to publish their catalogs on the Web making them accessible locally (on site) and/or remotely through the Web as a Web OPAC.

Developments in OPACs

Bibliographicdatabase

Web server

PC’s on Internet

PC’s connected to Internet

Web OPAC

OPAC

Library automation standards

• The standards adopted by the library industry and community that facilitate data interchange between libraries and institutions, and which are supported by most systems are MARC (Machine Readable Cataloguing) standards and Z39.50, the information search and retrieve protocol standard.

Library automation standards

• The Machine-Readable Cataloging (MARC) formats are standards used for the representation of bibliographic and related information for books and other library materials in machine-readable form and their communication to and from other computers.

MARC 21

•The MARC standard allows libraries to share bibliographic resources with other libraries that also use it.•It also enables libraries to easily migrate to commercially available library automation systems, a majority of which support only the MARC standard•A bibliographic record in MARC format will allow the application system or library automation system to:

– format the information correctly for printing a set of catalog cards or for displaying the information on a computer screen

– search for and retrieve certain types of information within specific fields

– display lists of items as required by the search

Need for MARC 21

Impact of ILMS

Impact of ILMS

On Library• Improve efficiency

– creating and recording bibliographic information in electronic form that allows easy processing and tracking of records

– Integration minimizes human error caused by multiple entries of a title for various uses.

– one time entry of the catalog record that can then be used for all the other functions.

• Share the resources of other libraries. The OPACS, ILL, Copy cataloging or union catalog

Impact of ILMS

Staff • Change Management• Adjusting to new system, training, technological and emotional

problems • Very few, however, normally want to revert to the manual system

even if they have encountered many difficulties during implementation.

• On the whole, however, library staff in all the subsystems (acquisition, cataloging, circulation, reference, ILL, reserve) benefit from integrated library systems.

Users• Generally welcome. Provides flexibility and convenience.

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Level of Woking efficiency as per our study on our client

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Efficiency After Implementation

With LAS

Category - Questions• Management - How are you going to manage the components of the

ILS (Hardware, Software, Data, Network, Staff, Users)? • Hardware - Who will set up and maintain your hardware? Network?• Software - How do you use the software? Are you going to

customize it? • Data - How are you going to convert the card files to digital files?

The electronic catalog files into your new system?• Training - How will you train your staff? How will you involve the

staff? How will you train the users? • Promotion activities - How do you make the catalog and other

services known and available to the staff? • Other - What else must be done?

Implementation and integration

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