A Stark Look…A Stark Look…GIS Integration and Business Process ImprovementGIS Integration and Business Process Improvement

Mr. Kim R. Perez, Stark County AuditorMr. Kim R. Perez, Stark County Auditor

GIS Panel:GIS Panel:

Shanda-lyn Yaeger, GISP Shanda-lyn Yaeger, GISP

Chief Richard J. Peterson, Nimishillen Township Fire ChiefChief Richard J. Peterson, Nimishillen Township Fire Chief

Daniel J. Moeglin, P.E., S.I., Canton City EngineerDaniel J. Moeglin, P.E., S.I., Canton City Engineer

2008 Ohio GIS Conference

September 10-12, 2008

Crowne Plaza North Hotel

Columbus, Ohio

Moving Forward Moving Forward into the 21into the 21stst

CenturyCentury

CAMA and GIS IntegrationCAMA and GIS Integration

A Bit of County GIS History….A Bit of County GIS History….

County is comprised of seventeen townshipsCounty is comprised of seventeen townships Typically, 169 section corners per townshipTypically, 169 section corners per township

Program maintained by the County Engineer’s OfficeProgram maintained by the County Engineer’s Office

The Stark County Geodetic Reference System (SCGRS) was originally The Stark County Geodetic Reference System (SCGRS) was originally established to provide control for the 2000 aerial photo collectionestablished to provide control for the 2000 aerial photo collection

Section Corner Program was created in order to tie to the Geodetic System Section Corner Program was created in order to tie to the Geodetic System and establish a highly accurate base for land ownershipand establish a highly accurate base for land ownership

Goal of the Section Corner Program: Goal of the Section Corner Program: Research of survey files, road plans & field books Recover & verify existing section corner monuments Replace existing section corner monuments GPS section corner monuments

Geodetic Framework & Geodetic Framework & Section Corner ProgramSection Corner Program

Types of Monuments FoundTypes of Monuments Found

Hex Head

Flare top

Bull Head

Recovered corner in the roadRecovered corner in the road

ReplacementReplacement

New Bronze Cap MonumentNew Bronze Cap Monument

ReplacementReplacement

RoadwayRoadway – Installation – Installation

ReplacementReplacement

RoadwayRoadway – finished mon. box – finished mon. box

ReplacementReplacement

RoadwayRoadway – monument in box – monument in box

A Bit of History….cont.A Bit of History….cont.

Goal: To create and maintain highly accurate tax mapsGoal: To create and maintain highly accurate tax maps

Phase 1: Rubber-sheeting Parcel BoundariesPhase 1: Rubber-sheeting Parcel Boundaries Existing maps were stretched to create a mosaicExisting maps were stretched to create a mosaic Allowed for a general baseAllowed for a general base

Phase 2: Re-Building Line WorkPhase 2: Re-Building Line Work All line work is re-drawn utilizing survey files, plats and All line work is re-drawn utilizing survey files, plats and

Section Corner coordinatesSection Corner coordinates Very tedious – end result worth it!Very tedious – end result worth it! Approximately 80% completeApproximately 80% complete

Parcel BuildingParcel Building

Rubber-sheeted AreaRubber-sheeted Area

Re-Built Parcel PolygonsRe-Built Parcel Polygons

AddressingAddressing

Goal: To create and maintain 1 master address Goal: To create and maintain 1 master address file for file for allall to use to use

Collected street and address data in 2003Collected street and address data in 2003

Signed with the State of Ohio LBRS program in Signed with the State of Ohio LBRS program in 20062006

Future plans to place address points at front of Future plans to place address points at front of building structure to show entry points for 9-1-1, with building structure to show entry points for 9-1-1, with conjoining access route from road to buildingconjoining access route from road to building

A Bit of History….cont.A Bit of History….cont.

Key Facts…Key Facts… In the past, assessors had limited access to GIS and In the past, assessors had limited access to GIS and

therefore failed to take advantage of its capabilities. therefore failed to take advantage of its capabilities.

Had limited links between; Had limited links between; infrastructure databases and assessment databases,infrastructure databases and assessment databases, Document imaging, Document imaging, workflow tools, workflow tools, electronic data exchange and electronic data exchange and tailored screen viewstailored screen views Change detectionChange detection

these tools are now more readily available these tools are now more readily available

Stark County had a need for more…Stark County had a need for more…

New CAMA / GIS SystemNew CAMA / GIS System

Purchased new System in Dec ‘06Purchased new System in Dec ‘06 ACS Assessment Office, ACS Assessment Office, Billing Collection Office, Billing Collection Office, MVT (Market Valuation Tool), MVT (Market Valuation Tool), GATE GIS Integration, & GATE GIS Integration, & Parcel EditorParcel Editor

First County in OhioFirst County in Ohio

ACS / ESRI PartnershipACS / ESRI Partnership

Live Parallel In Spring ’09Live Parallel In Spring ’09

CAD to GDB Conversion toolsCAD to GDB Conversion tools

What we had…What we had…

Outdated / InefficientOutdated / Inefficient Costly to Maintain Costly to Maintain Replacement Necessary Replacement Necessary Heavy IT DependenceHeavy IT Dependence Duplication of ResourcesDuplication of Resources Productivity lossesProductivity losses Interface deficiencies / aged codeInterface deficiencies / aged code Scattered GIS dataScattered GIS data Paper – entries, forms, maps, etc.Paper – entries, forms, maps, etc. Overall Shoddy Product…Overall Shoddy Product…

If we did…nothing?If we did…nothing?

Costs to MAINTAIN increaseCosts to MAINTAIN increase Risk of system failureRisk of system failure Limited ImprovementsLimited Improvements Conversion time-frameConversion time-frame Pay either way…Pay either way…

Benefits of a New SystemBenefits of a New System Cost-efficiencies…Now and Long-TermCost-efficiencies…Now and Long-Term Improved Processes…”Workflow”Improved Processes…”Workflow” Increased QualityIncreased Quality Higher-level tasksHigher-level tasks Reporting / QueriesReporting / Queries Customer serviceCustomer service

Public requestsPublic requests EquityEquity AppealsAppeals Timeliness of InformationTimeliness of Information

GIS Data Conversion & Integration GIS Data Conversion & Integration GATE allows for data transfer between Assessment Office & GISGATE allows for data transfer between Assessment Office & GIS

Setup for In-House appraisalsSetup for In-House appraisals

Helping Emergency Helping Emergency Response…Response…

Helps define reliable location dataHelps define reliable location data

Most Accurate / up-to-date resourcesMost Accurate / up-to-date resources Consolidate House NumberingConsolidate House Numbering Fed into E9-1-1 databaseFed into E9-1-1 database Validates data networksValidates data networks

Faster access to Pertinent Information Faster access to Pertinent Information (ownership, addresses, etc.)(ownership, addresses, etc.)

Due DiligenceDue Diligence

COST COST COST!!!!! ROICOST COST COST!!!!! ROI Negotiated from 3.8 million to 1.2 millionNegotiated from 3.8 million to 1.2 million bidding/evaluation processbidding/evaluation process Timeline Timeline Demos / references / employee feedback Demos / references / employee feedback Break-Even AnalysisBreak-Even Analysis

Making the investmentMaking the investment

Funding optionsFunding options

REA vs. County General FundREA vs. County General Fund

GrantsGrants

Cost SharingCost Sharing

BondsBonds

Moving the County forwardMoving the County forward

Forefront of technology now and in futureForefront of technology now and in future

Lays groundwork for consolidation effortsLays groundwork for consolidation efforts

Providing a new option to Ohio CountiesProviding a new option to Ohio Counties

Working Working Towards the Towards the Next StepNext Step

In House AppraisalsIn House Appraisals

Tools:Tools: Change AnalysisChange Analysis Pictometry imagesPictometry images VISRE photosVISRE photos

Will save tax payer $$Will save tax payer $$ Faster appraisalFaster appraisal Through attrition – Through attrition –

reduce staffreduce staff Save on mileageSave on mileage

Other UsesOther Uses

Economic DevelopmentEconomic Development Housing inventoryHousing inventory Grade / conditionGrade / condition Assessment of hydrants, poles, signs, Assessment of hydrants, poles, signs,

trees, etc.trees, etc. Emergency pre-planningEmergency pre-planning

VISRE ExampleVISRE Example

GETTINGGETTINGOFFICIALS INVOLVEDOFFICIALS INVOLVED

Ways to approach…Ways to approach…

EDUCATE, EDUCATE, EDUCATE, EDUCATE, EDUCATEEDUCATE

GIS ‘Road Show’GIS ‘Road Show’ Make VisitsMake Visits

Board Meeting, Public Meeting, One-on-OneBoard Meeting, Public Meeting, One-on-One

Understand Their NeedsUnderstand Their Needs

Present Key FactsPresent Key Facts

Give Pertinent ExamplesGive Pertinent Examples

Explain BenefitsExplain Benefits

BenefitsBenefits ““Regionalism”Regionalism”

Combining forces & systemsCombining forces & systems Enterprise GISEnterprise GIS

GISGIS Full Integration (sketch, valuation)Full Integration (sketch, valuation)

True component of appraisalTrue component of appraisal Integrates with current GIS productsIntegrates with current GIS products

Digital Parcel creation (better use of time) Digital Parcel creation (better use of time) Data warehouseData warehouse

Allow for Information sharing / time savings / eliminates redundancyAllow for Information sharing / time savings / eliminates redundancy View, Query, Analyze, Manipulate dataView, Query, Analyze, Manipulate data Best option for 9-1-1Best option for 9-1-1

Allows for automatic analysisAllows for automatic analysis

Cost SavingsCost Savings

Better Decision-making (quick information retrieval)Better Decision-making (quick information retrieval)

A Picture is Worth 1,000 wordsA Picture is Worth 1,000 words

Making information Making information availableavailable

Data WarehouseData Warehouse

Free ViewersFree Viewers

Web accessWeb access

Download FilesDownload Files

Data handouts (prepare DVDs in advance for Data handouts (prepare DVDs in advance for events)events)

Teaching & TrainingTeaching & Training

Train-the-trainer Train-the-trainer

The more they know how to work with data, the The more they know how to work with data, the more they’ll be inclined to use itmore they’ll be inclined to use it

SchedulingScheduling During Association meetingsDuring Association meetings After User groupsAfter User groups At public eventsAt public events

Public EventsPublic Events

GIS DayGIS Day Partnerships (schools, Partnerships (schools,

businesses, other businesses, other government offices, etc.)government offices, etc.)

Show potential usesShow potential uses Get students involvedGet students involved

Hand-ons demosHand-ons demos Make it funMake it fun

User Group MeetingsUser Group Meetings Open to all, learn from manyOpen to all, learn from many

Open Houses – let them visitOpen Houses – let them visit

Get involved with Get involved with Emergency ServicesEmergency Services Collaborating with Fire, Police, EMSCollaborating with Fire, Police, EMS

Integrate with 9-1-1 & Dispatch CentersIntegrate with 9-1-1 & Dispatch Centers

Need in Emergency Response & Disaster Need in Emergency Response & Disaster RecoveryRecovery

Potential Grants availablePotential Grants available

Bottom Line:Bottom Line:

Aim for the same goal…Aim for the same goal…

saving time, money and saving time, money and liveslives

QUESTIONS???QUESTIONS???Contact Information:Contact Information:

Auditor Kim R. Perez – Stark CountyAuditor Kim R. Perez – Stark Countykrperez@co.stark.oh.uskrperez@co.stark.oh.us or 330-451-7357 or 330-451-7357

Shanda-lyn Yaeger, GISP – Stark County GISShanda-lyn Yaeger, GISP – Stark County GISsyaeger@co.stark.oh.ussyaeger@co.stark.oh.us or 330-451-7105 or 330-451-7105

Daniel Moeglin, P.E., S.I. - Canton City EngineerDaniel Moeglin, P.E., S.I. - Canton City Engineerdjmoeglin@ci.canton.oh.usdjmoeglin@ci.canton.oh.us or 330-489-3381 or 330-489-3381

Chief Richard Peterson - Nimishillen Fire ChiefChief Richard Peterson - Nimishillen Fire Chiefntfdrjp@hotmail.comntfdrjp@hotmail.com or 330-453-5880 or 330-453-5880