a2z's tech presentation at expo! expo! 2015

15

Upload: a2z-inc

Post on 16-Apr-2017

197 views

Category:

Technology


2 download

TRANSCRIPT

Page 1: a2z's Tech Presentation at Expo! Expo! 2015
Page 2: a2z's Tech Presentation at Expo! Expo! 2015

Angela CarrCOOa2z, Inc.

TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management

Michael GreesonSenior Business Development Manager AUVSI

Elli RileyDirector Meeting & Exhibit ServicesHIMSS

Page 3: a2z's Tech Presentation at Expo! Expo! 2015

Angela CarrCOOa2z, Inc.

TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management

Page 4: a2z's Tech Presentation at Expo! Expo! 2015

Online Exhibit Contract – What?Online exhibit contract solution presents the prospective exhibitor with various choices and/or terms of the contract, and enables them to review and accept the same.Workflows the OEC accommodates:

ApplicationConsultative Sales with Online ContractShopping cart style

Page 5: a2z's Tech Presentation at Expo! Expo! 2015

Online Exhibit Contract – Why?Make it easy for your exhibitors to do business with youPCI Compliance

No credit card numbers sitting on the fax machine or in piles on your desk

Improve exhibitor experienceImprove staff efficiency, leaving time to concentrate on growing the show

Page 6: a2z's Tech Presentation at Expo! Expo! 2015

Elli RileyDirector Meeting & Exhibit ServicesHIMSS

TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management

Page 7: a2z's Tech Presentation at Expo! Expo! 2015

HIMSS – Old Process vs. New ProcessPriority point system in placeCarbon copy contracts vs. online terms and conditionsWork consultatively with HIMSS team and place booth on holdTalk to finance about “checking out” vs. exhibitor accepts booth and pays deposit by credit card onsite (or sometimes special terms)

Page 8: a2z's Tech Presentation at Expo! Expo! 2015
Page 9: a2z's Tech Presentation at Expo! Expo! 2015
Page 10: a2z's Tech Presentation at Expo! Expo! 2015

HIMSS – Benefits of OECFor Exhibitors:

• Reduced time away from booth onsite by 50-100%• Reduced margin of error on payment/contracts by approx 95% • Provides 365/24 access to invoices, making payments, changing

contact information, viewing floorplan online

For Show Management:• Ability to streamline booth selection process• Reduce onsite booth selection staff by 1 person• Reduced post show processing by 99% • Reduced finance team time by approx 15% per week invoicing clients

Page 11: a2z's Tech Presentation at Expo! Expo! 2015

HIMSS – Additional BenefitsFor Exhibitors:• Contracted Booth Space, Sponsorships, Ancillary

Marketing items are all processed through a2z, allowing exhibitors to pull invoices and make payments in real-time 365/24/7, even on mobile devices

For Show Management:• Ability for finance, sales, exhibit services, and

corporate relations to access client records at anytime

Page 12: a2z's Tech Presentation at Expo! Expo! 2015

Michael GreesonSenior Business Development Manager AUVSI

TechCenter Showcase - a2z, Inc.: Online Exhibit Contract Management

Page 13: a2z's Tech Presentation at Expo! Expo! 2015

AUVSI – Booth Sales ProcessBefore onsite sales, exhibit application is sent to current year exhibitors to secure a rebook appointmentRebook appointments occur in order of priority points, for exhibitors who completed applicationExhibitors who didn’t complete application can still be assigned onsiteAppointments are precisely structured during move-in, with 2-3 exhibitors applications processed every 3 minutes

Page 14: a2z's Tech Presentation at Expo! Expo! 2015

AUVSI – Booth Sales ProcessAfter the show, exhibitors can work 1on1 with sales people and put a space on reserve using the consultative contractThe website is also set up so that exhibitors can go online on their own time and book their space as well

“We can walk into the office one day with multiple booths sold overnight, while we slept. These booths

are on hold until we verify them as pertinent exhibitors.”

Page 15: a2z's Tech Presentation at Expo! Expo! 2015

AUVSI – Benefits of the OECEasier to comply with record retention policy. No paper contract to have to keep for 7-years and later remember to shred. Reduce human error from data entryEliminate issues of illegible handwritingEnsure that you have the right configuration of booths on the floor plan