सं दिन ांक -...

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सं/D.O.No.A/EF/UBL/Vol. X दिन ांक/Date: 06.11.2012

Dear Sri

विषय/Sub: MCDO for the month of OCT-2012.

***

At the very outset, on behalf of Hubli Division, I assure you of best co-operation and quality performance from my office. I submit herewith the MCDO for the month of OCT-2012 enclosing the Monthly Progress Report. A. FINANCIAL PERFORMANCE:

Performance Efficiency Index (in %) Current year (2012) Previous year (2011)

PEI for the month of OCT 36.69 40.32

PEI to end of OCT {cumulative} 33.53 33.70

[Figures in Crs.]

PARTICULARS

OCT-2012 OCT-2011

For the Month

To end of the Month

For the Month

To end of the Month

Passenger earnings 18.43 126.74 18.12 120.42

Other Coaching earnings 1.10 9.20 1.40 11.58

Goods Earnings 158.64 1230.20 117.99 964.70

Sundry Earnings 0.76 8.65 0.58 7.49

TOTAL EARNINGS 178.93 1374.79 138.09 1104.19

Ord. Working Expenses (Approx] 65.65 460.99 55.68 372.07

The PEI for the month of OCT’12 has decreased to 40.32 from 36.69 of corresponding period of previous year. The PEI to end of the OCT’12 has decreased to 33.70 from 33.53 in comparison to corresponding period of previous year. The total goods earnings to end of the month is Rs. 1230.20 Crs which is more when compared to the corresponding period of the previous year.

िक्षिण ऩश्चिम रेलवे

वररष्ट मांडल ववत्त प्रबांधक क र् ालर्

हुबली मांडल, हुबली

South Western Railway Office of Senior Divisional Finance Manager,

Hubli Division. U.Govindu, IRAS

Sr. DFM/UBL

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B. CLEARANCE / OUTSTANDING OF AUDIT OBJECTIONS

The present position of Part-I & II Audit Objections to end of OCT-12 is as under.

Particulars Opening Balance

Accretion Clearance Closing Balance

Special Letters 04 0 0 04

Test Audit Notes Part-I 37 4 6 35

Audit Inspection Reports Part-I 44 3 0 47

Test Audit Note-Part-II 07 3 0 10

Audit Inspection Reports Part-II 20 6 0 26

Total 112 16 6 122

YEAR-WISE BREAK-UP OF OUTSTANDING PART-I & PART II AUDIT OBJECTIONS.

Year Special letters

Part-I Audit Notes

Part-I A. I. Reports

Part-II Audit Notes

Part-II A. I. Reports

Total

2007-08 1 Nil 03 0 0 4 2008-09 0 01 03 0 0 4 2009-10 1 02 00 0 0 3 2010-11 0 09 09 02 06 26

2011-12 2 16 21 02 14 55

2012-13 0 07 11 06 06 30

TOTAL 4 35 47 10 26 122

Reminders are being issued constantly to the concerned executives and also personal contacts

have been made to furnish complete reply early to enable this office to take further action.

C. ORDINARY WORKING EXPENDITURE [DEMAND No.3 to 12] : Demand-wise Expenditure to end of OCT-12 compared to previous year is as under.

[fig. in 000s]

Demand No.

Actual Exp 2011-12

B G for 2012-13

B.P to end of OCT-2012

Approx. Exp. to end of OCT-2012

Act Exp. to end of OCT‘11

03/ A 254824 306279 180215 211311 162369

04/ B 810706 938578 549316 559165 495594

05/ C 811094 783886 374302 298558 412838

06/ D 296820 279844 160532 168520 149981

07/ E 294475 333090 190432 163066 188832

08/ F 684848 725540 433434 469838 425140

09/ G 882776 1006782 597386 675704 598792

10/ H 2426170 2722694 1009601 1575551 896710

11/ J 420628 514872 316500 283146 268040

12/ K 191274 167120 107012 163486 33909

TOTAL 7073615 7778685 3918730 4568345 3686749

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C (a). Analysis of controllable PU.s (Fig. is ‘000s.)

P.U. Actual Exp 2011-12

B G for 2012-13

Apx. Exp. for OCT-12

Apx. Exp. To end of OCT-12

Exp to end of OCT- 2011

10-KMA 81291 99474 9534 85692 52931

11-OT 53765 53299 7889 72435 39869

12-NDA 61952 63642 10489 41950 45594

13-Other All. 36872 34779 5725 20570 10794

16-TA 102494 90878 10397 59332 70300

27-Stores 2643072 2417932 228400 846903 717258

28-Direct Purchase 159312 216648 5663 50832 104209

32-Contrs Pay 544375 662430 19415 226415 196536

D. COMMODITY-WISE ORIGINATING LOADING [MTs.] Data as per statement furnished by Sr.DOM/UBL

E. PROVIDENT FUND.

The present position to end of OCT-12 work is as furnished below.

Items Position (Completed upto) Remarks

Monthly Posting of PF ledger OCT-2012 Nil

Monthly Reconciliation AUG-2012 Nil

Annual closing of PF ledgers 2011-2012 Nil

Annual Reconciliation of PF Accounts 2011-2012 Nil

Issue of PF Slips to the Staff 2010-2011

For 2011-12 PF passbooks have been issued

F. BILLS RECOVERABLE: The present position for the month of OCT-12 is as under:

[fig. in 000s]

Bills Recoverable

Particulars Opening Balance. Accretion Clearance Closing Balance

No. of items 379 16 33 362

(Amounts in Rs.000) 42477 6440 7331 41586

SLNo COMMODITY For the month

of OCT-11 For the month of OCT-12

Cumulative Position

To end of OCT-11

To end of OCT-12

01 Food Grains 0.000 0.000 0.016 0.006

02 Coal (Rev) 0.561 0.697 3.845 4.722

03 Cement 0.007 0.034 0.012 0.262

04 Fertilizers 0.031 0.044 0.426 0.360

05 Iron Ore ( Export ) 0.000 0.000 0.000 0.000

06 Iron Ore for Domestic 0.343 0.436 5.338 4.818

07 POL 0.008 0.005 0.042 0.054

08 Other Goods 0.570 0.562 4.015 4.663

Total 1.520 1.778 13.694 14.885

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Earnest efforts are being made to realize the outstanding dues by addressing the parties. Rs. 0.73 Cr. has been realized in OCT-12 and closing balance is Rs.4.16 Cr.

G. SAVINGS: Savings achieved in various sections during internal check is as under.

(In Rs)

H. COMPLETION REPORTS (CRs): No Completion reports are pending in Accounts Office. This office has identified 259 works for which completion report has to be drawn by the executive. Executives are constantly being reminded to draw CRs for the completed works at the earliest.

I. DETAILS OF SALARY PAYMENTS:

Group Strength on

Rolls Through Bank Through Cash

% Age of Bank payments over Strength of Rolls

‘A’ 57 57 Nil 100

‘B’ 27 27 Nil 100

Total (A+B) 84 84

‘C’ 11374 11374 Nil 100 ‘D’ 139 139 Nil 100

Total(C+D) 11513 11513

Grand TOTAL(A+B+C+D)

11597 11597 Nil 100

Achievement made for 100% payment of Salary through Bank.

J. POSITION OF EXCHEQUER: Hqrs. have allotted Rs.62.31 Crs. Rs. 62.40 Crs. has been utilized and Rs.0.09 Crs. Excess utilized.

Authorized Rs . 62.31 Crs. Utilized Rs . 62.40 Crs. And Rs. 0.09 Crs. Excess utilized.

K. COMPUTERISATION: -

1. All the regular salary bills in this Division are being passed through AFRES as a ‘single wage period’ from NOVEMBER 2008 onwards.

2. Enquiry of PF balance and Pre 2006 Pension cases are activated in Railnet.

3. Uploaded all contractors and suppliers bills information on the South Western Railway Official Website.

4. NEFT/RTGS has been implemented for all the contract payments and supplier payments of this

division w.e.f. OCTOBER’10.

SL No. SECTION Savings for the month Savings to end of the month

01 Establishment 48250 477523

02 Contractor/Suppliers/ Misc Bills 0 6553601

03 Negotiation of Tenders 0 0

04 Finance 204790 7156031

05 Pension Section 86668 1086030

TOTAL 339708 15273185

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L. HIGHLIGHTS FOR THE MONTH:

SECTION WISE CLEARANCE/ACHIEVEMENTS MADE DURING OCT 2012:

1. Expenditure Section: A total of 880 bills, consisting of 242 Contractors Bills, 11 Suppliers Bills and 627 Misc. bills were passed during the month. The above bills were cleared within the time limit

2. Finance Section: During the month, we are able to clear 89 Finance Proposals. This comprises of 49 Misc. Proposals, 20 Estimates,12 Briefing Notes & 08 Vetting of agreements.

3. PF Section: Monthly reconciliation is completed up to JULY-12. Monthly posting of PF ledger

completed up to OCT-12. During the month, 12-NR and 16 ONR cases of PF settlement have been cleared, and around 471 PF loan applications have been passed during the month. PF Passbooks:- For the year 2011-12 printed PF Passbooks are handed over to personnel branch for further distribution.

4. Suspense Section: During the month Rs.73,96,923/- has been cleared from various suspense heads.

5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of the above, 8690 cases have already been revised.

6. Pension Section: The Pension Section of this office has cleared 12 NR and 20 ONR cases and 30 Misc proposals in the month of OCT 2012. Reconciliation is completed up to Jan-2012.

7. SAVINGS: -An amount of Rs. 3.40 lakhs has been saved during internal check by various sections of this office.

M. Assistance Required from HQ:

One ADFM’s post is vacant in this office and it is requested to fill the same. One addition section officer may be posted to conduct spot check Pension Payment at Banks.

Monthly Progress Report in Annexure-‘A to M’ for the month of OCT-2012 is enclosed herewith.

संऱग्नः उपरोक्त । Encl: As above.

Yours faithfully,

( U. GOVINDU )

ि.म.वि.प्र/हुबऱी/Sr. DFM/UBL

Sri. M.RAMACHANDRAN, IRAS FA&CAO/SWR/UBL.

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MONTHLY PROGRESS REPORT FOR THE MONTH OF OCT-12

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no. ITEM OF WORK DIVISION

O.B. ACCN. CLEAR C.B. REMRKS

A PROVIDENT FUND

1 Arrears in monthly posting In months (Indicate the month completed in the remarks column)

Nil One

month One

month Nil

Completed upto SEPT-12

2 Arrear in monthly reconciliation In months (Indicate the month completed in the remarks column

Nil One

month One

month Nil

Completed upto AUG-12

3 Unposted items of PF recovery

(i) Number 0 4 4 0

(ii) Amount (Rs.) 0 659555 659555 0

4 No of Unposted Ledger Accounts (Including stopped Accounts & Transfer out cases )

5 3 8 0 Nil

5 Annual closing of PF ledger (Indicate the year completed in the remarks column)

2011-2012 Nil

6 Issue of PF slips to subscribers (Indicate the year for which issued in remarks column)

2010-2011 For 2011-12 PF passbooks have

been issued

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Annual Reconciliation (Indicate the year completed in the remarks column)

2011-2012 Nil

8 NPS Nomination 0 0 0 0

Data uploaded upto SEPT 2012

B SETTLEMENT

1 No of PF cases o/s (i) NR

0 12 12 0 Will be cleared before 30.11.2012 (ii) ONR 13 31 16 28

2 DCRG cases o/s (Pension cases) (i) NR

0 12 12 0

(ii) ONR 4 22 20 06

3 Pension cases (i) NR

0 12 12 0 Will be cleared before 30.11.2012 (ii) ONR 4 22 20 06

(iii) Revision (Post-2006) cases

Nil Nil Nil Nil

--

(iv) Revision (Pre-2006) 15000 0 8690 6310

Total cases 15000(approx), 8690 cleared bal 6310 cases

C ESTABLISHMENT

1 Unsanctioned posts (all categories) (i) Number

8 0 0 8 --

(ii) Amount (in ‘000 of Rs) 1327353 517540 0 1844893 --

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2 Objectionable items register: (i) Number Nil Nil Nil Nil

--

(ii) Amount (in ‘000 of Rs.) Nil Nil Nil Nil

3 Scale Check Register Posted up to AUG-2012

4 Cadre Check register --

5 Unrealized Diet Charges (i) Items

168 0 9 159

(ii) Amount ( in ‘000 s of Rs.) 159 0 8 151 --

6 Outstanding Staff claims (i) Supplementary Bills (nos)

0 112 112 0 --

(ii) Salary Bills (nos.) 0 75 75 0 --

F.S.C

(i) No. of items Nil Nil Nil Nil --

(ii) Amount (in 000’s of Rs) Nil Nil Nil Nil --

D BOOKS

1 Issue of Acquaintance certificate on paymaster’s cash book (indicate the month for which issued in the remarks column)

Nil 1 1 Nil AUG ‘12

2 Post-check of vouchers paid other than from Station earnings (Para AI 812 except b)

(i) No. of vouchers

Nil 2368 2368 Nil AUG ‘12

(ii) Amount (in 000’s of Rs.)(Unpaid) Nil Nil Nil Nil

3 Post-check of vouchers paid from Station earnings No. of vouchers

Nil Nil Nil Nil --

(ii) Amount (in 000’s of Rs.) Nil Nil Nil Nil

E SUSPENSE ACCOUNTS

1 Remittance into Bank (Dr)(Give age profile of balance in remarks col.)

(i) Items

Centralized at Hqrs.

(ii) Amount(in ‘000s of Rs.)

(iii) Reconciled up to(indicate month in remarks col.)

(iv) Amount of Diff. after reconciliation (indicate in remarks col.)

2 Remittance into Bank (Cr)(Give age profile of balance in remarks col.)

(i) Items

(i) Amount(in ‘000s of Rs.)

(ii) Reconciled upto(indicate month in remarks col.)

(iv) Amount of Diff. after reconciliation (indicate in remarks col.)

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3 Cheques & Bills (Cr)(Give age profile of balance in remarks col.)

(i) Items 7789 698 930 7557

(ii) Amount (in ‘000s of Rs.) 853115 623994 440906 1036203

(iii) Reconciled upto (indicate month in remarks col.)

-- Completed

upto Mar 2012.

4 Cheques & Bills (Dr)(Give age profile of balance in remarks col.)

(iv) Items Nil Nil Nil Nil --

(v) Amount (in ‘000s of Rs.) Nil Nil Nil Nil --

(vi) Reconciled upto(indicate month in remarks col.)

-- --

5 MAR(E) (i) Items

109 0 6 103 --

(ii) Amount(Rs. in ‘000) 231 0 5 226

(iii) Reconciled upto(indicate month in remarks col.) Mar’12

6 MAR(X) (i) Items

118 12 2 128 --

(ii) Amount(Rs. in ‘000) 13997 684 8 14673 --

(iii) Reconciled upto(indicate month in remarks s col.) Mar’12

7 Deposit Electrical(00844515) (i) Items

NOT OPERATED (ii) Amount(Rs. in ‘000)

(iii) Reconciled upto(indicate month in remarks col)

8 Deposit Expenditure [(00844504) (exp.), Items 1427 91 19 1499 --

(i) Amount(Rs. in ‘000) 42328 551 1787 41092 --

(iii) Reconciled upto(indicate month in remarks col) Mar’12

9 Deposit Establishment (00844502) (i) Items

154 1 2 153 --

(ii) Amount(Rs. in ‘000) 4558 193 206 4545 --


Mar’12

10 Deposit Engg.[00844517(SD), 00844522(EMD)]

(i) Items 755 40 25 770 --

(ii) Amount(Rs. in ‘000) 20066 2006 4693 17379 --


Mar’12

11 Deposit Works(00844554) (i) Items

317 0 0 317 --

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(ii) Amount(Rs. in ‘000) 352421 0 0 352421 --


Mar’12

12 Deposit Books(unpaid wages) (i) Items

1113 0 5 1108 --

(ii) Amount(Rs. in ‘000) 1453 0 43 1410 --


JULY-2012

13 Deposit Books (Misc)[00844501] (i) Items Nil Nil Nil Nil --

(ii) Amount(Rs. in ‘000) Nil Nil Nil Nil --

(iii) Reconciled upto (indicate month in remarks col)

--

14 Deposit PF [00844508] (i) Items

1174 0 0 1174 --

(ii) Amount(Rs. in ‘000) 11396 0 0 1174 --


MAR’2012

15 Deposit Pension[00844509] (iii) Items

374 1 6 369

All the details of o/s items of deposit

pension given to Sr.DPO/UBL for early clearance

(iv) Amount(Rs. in ‘000) 9497 328 566 9259 --


-- -- -- JAN‘12

16 W.M.S Accounts (i) Items

Does not pertain to open line Division (ii) Amount (Rs. in 000’s)

(iii) Reconciled upto (indicate month in remarks col.)

F Review & Reconciliation of other Subsidiary Registers.

1 Allocation Register No allocation register is maintained, but FA 760, & FA 770

(statement of Actual Exp. for and to end of month is maintained).

2 Works Register with day book Nil JULY-12 JULY-12 Nil --

G EXPENDITURE

1 Unsanctioned Expenditure (excluding Unsanctioned posts)

(a) Want of estimate (i) Items

Nil Nil Nil Nil --

(i) Amount (Rs. in ‘000) Nil Nil Nil Nil --

(b) Excess over estimate (i) Items

205 0 0 205 Executives are

informed of this position, but so far no cases has been

received For certification

(ii) Amount (Rs. in ‘000)

181696 0 0 181696

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( c) Misc. Irregularities (i) Items

Nil Nil Nil Nil --

(ii) Amount (Rs. In ‘000) Nil Nil Nil Nil --

2 Bills Recoverable

a)Steel plants (i) No. of parties against

whom bills issued. -- -- -- --

--

(ii) Amount o/s(in ‘000 of Rs.)

-- -- -- --

b)Other PSUs (i) No. of parties against whom bills issued.

5 0 0 5

Raising & clearance of EE Chgs. & License fee of Coml plots & IOCL Oil

co.plot.

(ii)Amount o/s(in‘000 of Rs.) 12723 0 0 12723

c) State Govt. (i) No. of parties against whom bills issued.

112 5 7 110 Raising of COS

bills & clearance of EE

bill (ii) Amount o/s(in ‘000 of Rs.) 9308 4539 4774 9073

d)Central Ministries (i) No. of parties against whom bills issued.

3 1 1 3 Raising of bill

on bldg & clearance W

charges (ii) Amount o/s(in ‘000 of Rs.) 110 7 7 110

e)SEBs/Power Houses (i) No. of parties against whom bills issued.

--

(ii)Amount o/s(in ‘000 of Rs.)

f) Private parties. (i) No. of parties against whom bills issued.

259 10 25 244

Clearance of license fee of

Vehicle of Engg plots & raising of license fee

of parking

ii) Amount o/s(in ‘000 of Rs.) 20336 1894 2550 19680

g)Total (i) No. of parties against whom Bills issued.

379 16 33 362

ii) Amount o/s(in ‘000 of Rs.) 42477 6440 7331 41586

3 Completion Reports(Dept. wise O/S)

(i) Engg. 259 0 0 259

No CRs received for certification

(ii) S&T

(iii) Electrical

(iv) mechanical

(v) Others

(vi) TOTAL 259 0 0 259

4 Outsiders’ claims: (i) Suppliers Bills (nos.)

2 9 11 0 --

(ii) Misc. Bills(nos.) 0 627 627 0 --

(iii) Contractors Bills(nos.) 08 236 242 2 --

H INSPECTION

1 Inspection of Executive Offices etc. (i) No. of units pending

Nil 4 4 Nil --

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(ii) Arrears in man days Nil 8 8 Nil --

2 Rly.Bds Inspection report (i) Pt.-I ( No. of o/s paras)

Nil Nil Nil Nil Current

(ii) Pt-II(No. of o/s paras) 06 Nil Nil 06

remarks for balance paras is under process

3 FA&CAO’S/other SAG officers/Dy.CAOs(G) inspection notes(No. of o/s reports to be indicated)

Nil Nil Nil Nil --

4 Hqrs. Accounts Inspection team’s report (o/s paras of all ages to be indicated)

(i) Pt.I Paras 08 Nil Nil 08

remarks submitted

to HQ. for Para 1 (b)(c) III (b) and VIII for 05-06 report. Para I (a,b,c,e,f) II,III,V,5.1(a,b,c)5.2,5.3,5.4,5.5 IX and XII

(ii) Pt. II Paras Nil Nil Nil Nil --

5 Divisional Accounts inspn. team’s report (o/s paras of all ages to be indicated)

(i) Pt.I Paras

Nil Nil Nil Nil --

(ii) Pt. II Paras Nil Nil Nil Nil

6 Outstanding Audit Inspection Reports (Pt.II paras to be indicated)

27 9 0 36 Clearance is

under progress

I EFFICIENCY

1 Audit Reference

a) Audit Notes Pt.I

(i) more than one yr. old.

13 0 1 12 --

(ii) less than one year old

24 4 5 23 --

b) Special letters (i) more than one yr. old.

2 0 0 2 --


2 0 0 2 --

c) Audit inspection Report Pt.I

(i) more than one year old.

15 0 0 15 --


29 3 0 32 --

2 Audit requisitions not completed in a week (in Nos.)

(i) Compensation claims Nil Nil Nil Nil --

(i) Others Nil Nil Nil Nil --

3 Stock Sheets (for OCT-12) N A (i) More than 3 months

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(ii) Less than 3 months

4 Accounts Notes on Depots N A

(i) More than 3 months N A


5 Inspection Reports of ISAs N A

(i) More than 3 months N A


6 Stock Verification Man Days in Arrears

N A

7 Delay in Accountal of materials received

N A

8 Test check (indicate no. of test checks done ) (i) By Sr.DFM/Unit in-charge

- - - -

(ii) By other Accts Officers - - - -

(iii) By SSO’s - - - -

J Estimates Vetted 17 16 20 13 --

K Indents Vetted 2 5 6 1 --

L Contractors Bills delayed beyond 7 days for final bills

Nil Nil Nil Nil --

M FIELD INSPECTIONS

OB (Beginning of the year)

No. planned

during the month

No. done during the

month

Total to end of the

month (Insp. done-Cumulative)

--

(i) By Sr.DFM (Unit in charge) NIL NIL NIL NIL --

(ii) By other Accounts Officers in the unit. a) DFM

NIL NIL NIL NIL --

b) ADFM NIL NIL NIL NIL --

N Special Studies/Systems Improvements by Sr. DFM

As in MPR highlights.

O Exchequer Control (Rs. in Crs)

Nil 62.31 62.40 0.09 Excess utilized

Authorized Rs. 62.31 Crs. Utilized Rs.62.40 Crs & Rs.0.09 Crs. Excess utilized

P SAVINGS/ECONOMIES ACHIEVED AND FRAUDS DETECTED DURING INTERNAL CHECK/FIELD INSPECTIONS, IF ANY. (Give short narration)

Savings achieved during internal check (fig. in Rs.)

Sections For the month To end of the

month

1) Establishment 48250 477523

2) Conts./Suppliers/Misc Bills 0 6553601

3) Negotiation of Tenders 0 0

4) Finance Expenditure 204790 7156031

5) Pension Section 86668 1086030

TOTAL 339708 15273185

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Q PROGRESS OF EXPENDITURE UNDER PLAN HEADS( D.16) VIS A VIS-BG TO END OF OCT-2012

(Figures in ‘Cr’s of Rs.)

Plan Head

Description B.G. for 2012-13

Expenditure to end of OCT-12

% of Utilization w.r.t. B.G.

16 Traffic Facilities 39459 22826 57.85

21 Rolling Stock Programme 86111 6817 7.92

29 Road Safety Works LC 48736 17598 36.11

30 Road Safety Works ROB/RUB 38100 21735 57.05

31 Track Renewals 1176666 870573 73.99

32 Bridge Works 45566 22071 48.44

33 S & T Works 56169 21190 37.73

36 Other Elec. Works 8522 670 7.86

41 Machinery & Plant 8919 9344 104.77

42 Workshop 45330 44648 98.50

51 Staff Quarters 32969 27581 83.66

52 Amenities for staff 37997 12004 31.59

53 Passenger Amenities 134678 142273 105.64

64 Other Specified Works 49210 16155 32.83

TOTAL 1808432 1235485 68.31

ि.म.वि.प्र/हुबऱी/Sr. DFM/UBL

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