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ACADEMIC AFFAIRS MANUAL DOCUMENT NO.

AAM 7.06

DOCUMENT NAME

REVISION NO.

PRACTICUM TRAINING FOR NON-HEALTH SCIENCE PROGRAMS

EFFECTIVITY DATE January 14, 2021

PAGE NO. 1 of 13

AAM 7.06 PRACTICUM TRAINING 1. OBJECTIVES

1.1. To facilitate students’ access to practicum training.

1.2. To be guided in assigning practicum units and practicum load for faculty

members

1.3. To provide practicum students with adequate learning experiences in relevant work settings.

1.4. To monitor practicum students’ performance and behavior in the practicum setting.

2. SCOPE This is applicable to all students enrolled in and are undergoing practicum in Accountancy, Management Accounting, Legal Management, Business Administration, Biology, Cosmetic Science, Psychology, Computer Education, Nutrition and Dietetics, International Tourism and Travel Management, International Hospitality Management, Education, Liberal Art, Music and Social Work in agencies/establishments/institutions. 3. REFERENCES

CMO No. 23 Series of 2009

Policies, Standards and Guidelines for the Non-Health Science Programs Memorandum of Agreement (MOA) / Memorandum of Understanding (MOU) / Memorandum of Cooperation (MOC) Training Agreement

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PRACTICUM TRAINING FOR NON-HEALTH SCIENCE PROGRAMS

EFFECTIVITY DATE January 14, 2021

PAGE NO. 2 of 13

4. POLICIES

A. Assigning Practicum Units and Hours 4.1. All students in Accountancy, Management Accounting, Legal Management,

Business Administration, Biology, Cosmetic Science, Psychology, Computer Education, Nutrition and Dietetics, Tourism, Hospitality Management, Education, Liberal Art, Music and Social Work shall have a Practicum course in their curriculum.

4.2. The number of hours of Practicum shall depend on the number of hours specified in the CHED Memorandum Order of the Program and should not be less than what is prescribed in the CMO.

4.3. In cases, where there will be a difference in the number of hours in the CMO and the Program curriculum, changes shall be approved by the UC.

4.4. Fifty (50) hours of practicum is equivalent to one unit.

4.5. Practicum classes shall have 3 lecture units equivalent/assigned to the teacher who will handle 3 hours a week of class or a total of 54 hours in a semester for Practicum hours of 300 and above; 1 lecture unit (18hours) for 100-199 hours equivalent of practicum and 2 lecture units (36 hours) for 200-299 hours practicum per semester. Please see the table below.

Total Number

of Hours of Practicum/

Sem

Total Number of Units of

Practicum/Sem (1 u = 50 hrs)

Practicum Hours in

Industry/Agency

Lecture hours

Lecture Units equivalent to the teacher

300 hours & above

6 units and above

300 & above 54 3

200-299 hours 4 units 200 - 299 36 2

100-199 hours

2 unit 100-199 18 1

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PRACTICUM TRAINING FOR NON-HEALTH SCIENCE PROGRAMS

EFFECTIVITY DATE January 14, 2021

PAGE NO. 3 of 13

4.6. The units of the Practicum lecture classes shall be part of the total units of

practicum without subtracting the number of hours the students need to attend the Practicum in the industry/agency.

4.7. The tuition for the practicum shall be used for the following: 4.7.1. faculty load 4.7.2. honorarium for visit of teachers to practicum site of students 4.7.3. affiliation fee to industry/agency 4.7.4. token for agencies and practicum supervisors in the industries/agencies 4.7.5. Practicum graduation

B. Administering the Practicum Training

4.8. The Memorandum of Agreement (MOA) / Memorandum of Understanding (MOU) / Memorandum of Cooperation (MOC) where applicable shall be signed by the CEU President and the authorized person of the receiving/cooperating establishment/agency/institution. The Dean/Program Head signed as witness/es.

4.9. In the absence of a Memorandum of Agreement, a Training Agreement initiated by the practicum cooperating establishment/agency/institution signed by their authorized representative and the Dean/Program Head concerned may be accepted.

4.10. Pre-practicum examination shall be conducted by the Counseling and Testing Department prior to the start of practicum.

4.11. The student trainees shall be officially enrolled prior to endorsement to the agency/establishment/institution.

4.12. Criteria for selection of the agency/establishment/institution for practicum shall be satisfied and its evaluation completed after every end of practicum.

4.13. A medical clearance shall be secured for the University Medical Staff to ensure that student trainees have undergone and have completed immunization requirements when deemed necessary and/or when required by the practicum establishment.

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EFFECTIVITY DATE January 14, 2021

PAGE NO. 4 of 13

4.14. Student trainees shall undergo practicum in their field of specialization as required in their respective curriculum.

4.15. All students enrolled in Practicum shall comply with the number of hours of

Practicum prior to graduation and attend lecture class for reports, debriefing, and lessons on applying jobs, proper dressing, etc.

4.16. Student trainees shall be covered by the rules and regulations and violations shall be dealt in accordance with the Practicum Student’s Pledge.

4.17. The student trainees shall have a practicum trainer/supervisor/cooperating teacher coming from the industry/school.

4.18. The faculty handling the practicum lecture classes shall serve as practicum

coordinator/supervising teacher to the industries/agencies/school where the students do their practicum and shall be paid honorarium every time they visit the student in the practicum site which is one visit per month per student.

4.19. The student trainees shall record his/her activities using the Record of Practicum Activity (ROPA).

4.20. The practicum coordinator/supervising teacher shall verify ROPA and Monitoring of Practicum Student’s Misdemeanor and shall report to the Dean.

4.21. The Practicum Evaluation Report (PER) shall be accomplished by the practicum trainer/supervisor/cooperating teacher periodically as required by the School/College and summarized by the Practicum Coordinator.

4.22. The practicum training shall have been completed by the student within one semester; otherwise, he/she shall be given a final grade of No Final Requirement (NFR).

4.23. Every grading period, the student’s CP grades will comprise the transmutation grades from the course adviser (50%) and the trainor (50%), which will then be applied to the CEU grading system computation.

Combined grades for CP of trainer and practicum coordinator.

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EFFECTIVITY DATE January 14, 2021

PAGE NO. 5 of 13

Periodic Grade

= (2 x CP) + Periodic Exam 3

5. NARRATIVE PROCEDURES Dean/Head of Program 1. Processes the Memorandum of Agreement (MOA) /

Memorandum of Understanding (MOU) / Memorandum of Cooperation (MOC)/Training Agreement between the University and the affiliated establishment/agency/institution and files a copy.

2. Assigns the Practicum lecture load to a

faculty/Practicum coordinator.

3. Conducts Orientation Program for Practicum.

4. Issues Compliance to Practicum Requirements, Parent’s/Guardian’s Consent for Practicum Training (PGCPT), Practicum Student’s Pledge (PSP), Endorsement of Practicum Training (EPT) with Acknowledgement and Approval of Practicum Training (AAPT), Record of Practicum Activity (ROPA), and Practicum Evaluation Report (PER) through the Practicum Coordinator during Practicum Orientation or School/College Clerk after Practicum Orientation.

Student 5. Complies and submits with the practicum requirements

(Psychological Test and Medical Screening).

6. Complies with the rules and regulations covered by the Practicum Student’s Pledge.

7. Fills out the forms (CPR, PGCPT, PSP, EPT).

8. Submits Endorsement of Practicum Training (EPT) to

Dean for approval.

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PRACTICUM TRAINING FOR NON-HEALTH SCIENCE PROGRAMS

EFFECTIVITY DATE January 14, 2021

PAGE NO. 6 of 13

Dean/Head of Program 9. Signs the Endorsement of Practicum Training (EPT)

Student 10. Presents EPT to practicum trainer of the establishment/agency/institution.

Practicum Trainer 11. Signs the Acknowledgement and Approval of Practicum

Training.

Dean/Head of Program/ Practicum Coordinator

12. Prepares and submits Request for Payment of Practicum Affiliation Fees to the Approving Authority (Applicable for BSND).

Approving Authority 13. Reviews forms and MOAs and approves.

14. Forwards forms to Accounting Department.

Accounting Department 15. Process Payment of fees. (Applicable for BSND)

Dean/Head of Program/ Practicum Coordinator

16. Receives check payment and pays the fees to the training institution. (Applicable for BSND)

Practicum Coordinator 17. Turns over PER to practicum trainer through the students for subsequent retrieval every grading period.

18. Notes ROPA and uses as basis for keeping track of

student practicum performance.

19. Visits their students in their practicum venue regularly as scheduled using Certificate of Visitation.

20. Files form.

21. Reviews entries in the Practicum Evaluation Report

made by practicum trainers.

22. Records practicum trainer’s evaluation.

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PAGE NO. 7 of 13

23. Computes student’s practicum grade.

Student 24. Evaluates the Practicum Establishment/Agency. 25. Submits Evaluation of the Practicum

Establishment/Agency/Institution (EPE/A/I) form to the Practicum Coordinator.

Practicum Coordinator 26. Files copy of the Evaluation of the Practicum Establishment/Agency/Institution.

27. Prepares in duplicate the Request of Payment for Clinical Instructor’s/Practicum Coordinator’s Honorarium and attach the accomplished Certificate of Visitation (duly signed by the authorized agency personnel).

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PAGE NO. 8 of 13

6. PROCEDURE FLOWCHART

Dean/Head of Program Student Practicum Trainer

Processes the MOA and files approved copy

Conducts Orientation Program for Practicum

Issues CPR, PGCPT, PSP, EPT with APTR, ROPA and PER through the Practicum

Coordinator

Signs the Endorsement of Practicum Training (EPT)

Complies with the practicum requirements.

Fills out the forms (CPR, PGCPT, PSP, EPT).

Finds Practicum Establishment.

Submits Endorsement of Practicum Training (EPT) to

Dean for approval.

Presents EPT to practicum trainer of the establishment/

agency/institution

Submits accomplished forms (CPR, PGCPT, PSP, APTR, EPE/A) to Practicum

Coordinator

1

Signs the Acknowledgement and Approval of Practicum

Training

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EFFECTIVITY DATE January 14, 2021

PAGE NO. 9 of 13

Dean / Program Head /

Practicum Coordinator

for BSND Student

Approving Authority

Accounting Dept.

1

Prepares and submits

Request for Payment of Practicum Affiliation Fees to the Budget/ Accounting Office

Receives check

payment and pays the fees to the training

institution. Undergoes training conducted by the

practicum establishment/agency/

institution.

Reviews forms,

MOAs and approves

Forwards forms to Accounting Department

Process Payment of

fees

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EFFECTIVITY DATE January 14, 2021

PAGE NO. 10 of 13

Dean Student Practicum Coordinator

Decides whether to renew or not the students’ training

MOA / MOU / MOC

Imposes corresponding sanctions.

3

With violation?

Yes

No

Keeps a faithful day-to-day record of his/her work output

using ROPA duly certified weekly by the practicum

trainer.

Submits ROPA to Practicum Coordinator for checking.

Receives his/her grade which may either be passing, failing, or

“NFR” if requirements are not met; if failed repeats the subject.

Evaluates the Practicum Establishment/Agency/

Institution

Files CPR, PGCPT, PSP and APTR

Turns over PER to practicum trainer through the students

for subsequent retrieval every grading period.

Notes ROPA and uses as basis for keeping track of

student practicum performance.

Visits students in their practicum venue regularly as scheduled using Certificate

of Visitation.

Files forms.

Reviews entries in the Practicum Evaluation Report made by practicum trainers.

Computes student’s practicum grade.

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Records practicum trainer’s evaluation.

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Dean Student Practicum

Coordinator Approving Authority

Accounting Dept.

Reviews

forms and approves

Prepares in duplicate the RPCI/PCH and

attach the accomplished Certificate of Visitation

Submits form to the Dean for approval

Submits form to Approving Authority

Receives honorarium

3

Reviews forms and approves

Forwards forms to

Accounting Department

Reviews forms and prepares

check payment

for honoraria

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PRACTICUM TRAINING FOR NON-HEALTH SCIENCE PROGRAMS

EFFECTIVITY DATE January 14, 2021

PAGE NO. 12 of 13

PREPARED BY: APPROVED BY:

Head, CELT

Vice President for Academic Affairs

7. FORMS USED 7.1. Compliance to Practicum Requirements 7.2. Criteria for Choosing the Practicum Establishment/Agency/Institution

(EPE/A/I) 7.3. Parent’s/Guardian’s Consent for Practicum Training (PGCPT) 7.4. Endorsement of Practicum Training (EPT) with Acknowledgement and

Approval of Practicum Training (APTR) 7.5. Practicum Student’s Pledge (PSP) 7.6. Record of Practicum Activity (ROPA) 7.7. Practicum Evaluation Report (PER) 7.8. Monitoring of Practicum Student’s Misdemeanor 7.9. Request for Payment of Traineeship/Practicum Adviser/Adviser’s Honorarium 7.10. Certificate of Visitation 7.11. Foodservice Practicum Evaluation Report (for BSND and BSHRM Students) 7.12. Hospital Dietetics Practicum Evaluation Report (for BSND Students) 7.13. Public Health Nutrition Practicum Evaluation Report (for BSND Students) 7.14. Practicum Site Evaluation

DOCUMENT NO.

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