AARC

HOUSE OF DELEGATES

ORIENTATION November 2015

Mission of the HOD

Serve as a representative body of the general membership and representative body of the affiliate societies.

Participate in the establishment of the goals and objectives of the Association

Participate in the governance of the Association. .

As delegates, we function in an advisory capacity to the AARC.

The AARC Board of Directors (BOD), consisting of at-large elected Officers and Directors of the Association, has the responsibility of carrying out the goals and objectives of the Association

Challenge

Expectation of the Delegate

Represent your affiliate AARC membership. Represent the affiliate BOD to the AARC. Attend the AARC Annual Business Meeting. Conduct yourself according to House rules. Attend all affiliate BOD meetings. Report HOD activities to affiliate BOD

and affiliate AARC members. Serve/Chair HOD committees Elect House Officers

House Rules -- PertinentComplete List -- HOD Policy Manual – Pages 27-29

c.aarc.org/state_society/aarc_hod/

ID badges/ribbons admit members to the HOD meetings and must be worn while attending the AARC’s annual business meeting.

While the Speaker/designee occupy the chair, no member shall address the House or make any motion until after recognition by the Speaker.

When any member is about to speak, or to deliver any matter to the House, the member shall, with all due respect, address the Speaker, state their name and their Chartered Affiliate, and confine themselves strictly to the point of debate.

While the Speaker is putting any question to the floor, the member shall remain in their seat and shall not hold any private discussions.

No delegation shall speak more than twice on the same motion nor longer than 5 minutes at any one time.

Delegate Charges

Become familiar with House Rules and with the AARC goals and strategic plan.

Bring forth meaningful resolutions which result in improvement and changes in the operation of our Association

House Objectives Two meetings per calendar year. Parliamentary Procedure Communication through AARConnect Consider Resolutions and

Committee Recommendations. Elect House leadership, AARC

Bylaws andElection Committee Members.

Approve AARC budget

“Open Mic”

Period of time during the HOD meetings when the Speaker of the HOD will open the floor for discussions.

This is a time when the Delegates can discuss anytopic of their choice off the record.

Donations from the State Society’s are also collected at this time. Ex: Disaster Relief Fund, Bill Bitzel Scholarship Fund, Morton Duggan Scholarship Fund, International Scholarship Fund for Fellows,Delegate Assistance Fund etc…

HOD Election Process

1. Summer Meeting House Officer Nominations Committee Nominations (AARC Bylaws and

Elections Committees)

2. Fall Meeting Election of House Officers Reopen AARC Committee Nominations Committee Elections (AARC Bylaws and

Elections Committees)

AARC Budget Process

House meeting prior to annual business meeting (i.e. the summer meeting)

AARC budget reviewed and considered forapproval

Executive Session- budget is reviewed & CONFIDENTIAL issues are discussed.This is done during “Joint Session” with the AARC Board.

Joint Session Closed door session between the HOD and the

BOD members. Called to order by the HOD Speaker.

The AARC President will request that theSecretary take roll call for the BOD.

The AARC President will discuss his goals andany current issues that are pending.

BOD Committees will give updates to the HOD.

Confidential information is shared and discussed between these two groups.

House Leadership

Speaker John Wilgis (FL)Speaker-Elect Jacklyn Grimball (SC)Immediate Past Speaker Debra Skees (MN)

Secretary Teresa Miller (GA)

Treasurer Curt Merriman (MN)

Parliamentarian Pat Munzer (KS)

House Liaison Asha Desai

House CommitteesAffiliate Best PracticeChartered Affiliate/Special RecognitionDelegate Assistance ElectionsOrientationPolicy and GuideProgress and Transition

ResolutionsScrutinizingStudent MentorshipVolunteerism and

Mentoring

Affiliate Best Practice CommitteeCo-Chairs: Janelle Gardner (UT) and

Bryan Ellis (NM)

Identify state affiliates that have been recognized for demonstrated best practices in selected areas such as membership, communications, community service, legislative activities, student recruitment or other topics.

Solicit information regarding best practices from the affiliates and prepare 3 presentations on best practices demonstrated by Affiliates for each HOD meeting

Utilize other methods to communicate best practices such as the House newsletter or the electronic list serve.

Chartered Affiliate/Special Recognition Committee

Co-Chairs: Lois Rowland (VA) and

Chuck Menders (WV)

Nominates an individual to receive the Outstanding Affiliate Contributor Award.

The committee reviews the nominations submitted for the award and each committee member has the responsibility for voting for the individual whom they determine is most deserving of the award.

The committee is responsible for presenting their nominee at the Summer House meeting for confirmation by a vote of the full House of Delegates.

The award is then presented during the AARC International Respiratory Congress.

Chartered Affiliates Committee

This committee shall concern itself with the activities of the state societies in their relations with the Association, the public, hospitals, health careinstitutions, regulatory agencies, and other organizations.

The committee has the responsibility for evaluatingapplications for the AARC Summit Award.

The Summit Award is presented to the chartered affiliate that has documented their efforts and diligence toward excellence in promoting professionalism, the importance of the respiratory care profession and all the successes achieved through the hard work of the chartered affiliate.

Reviews and act on requests from state societies for delegate travel funds according to HOD approved policy.

The purpose of these funds is to provide financial assistance for delegate travel to state societies that have budgetary constraints and/or financial difficulty to ensure that they are represented at each HOD meeting.

Delegate Assistance Committee

Co-Chairs: John Jarosz (NE) and

Kari Woodruff (CO)

Elections Committee Co-Chairs: Ronda Hood (AL) and

Raymond Pisani (LA)

Primary function is to coordinate House elections. Election of officers and committee members for

the Bylaws and AARC Elections Committees are held each fall.

Nominations for officers are received at the summer meeting only. Nominations for committee members are accepted at both meetings.

Officers are determined by a majority vote andcommittee members by a plurality vote.

Orientation Committee Co-Chairs: Claire Aloan (NY) and Mary Turley (CT)

Provides new Delegates with important information prior to meeting, including welcome letter, access to House Policy Manual and Delegate Guide, orientation expectations, and any other pertinent information.

Obtains photos of all delegates for House Directory and submits to House Liaison.

Plans and conducts House Orientation Session before each meeting, including relationship between Delegates and affiliates, and between HOD and AARC and its BOD. Submits verification of attendance to AARC House Liaison, Speaker, and Secretary.

Works with Progress and Transition Committee to conduct post meeting evaluation of the Orientation Session by new Delegates and identify opportunities for improvement.

Policy and Guide CommitteeCo-chairs: Joe Goss (NJ) and Brian Cayko (MT)

Goal is to refine the House Policy Manual and Delegate Guide into clear, cnocise and effective procedural and guidance documents.

Work with P and T Committee to obtain updated historical overview of HOD activities to include in the Delegate Guide

Collaborate with other committees regarding policies and procedures supporting HOD activities

Progress &Transition Committee Co-Chairs: David East (KY) and

Susan Parsons (TN)

Primary function is to evaluate the outcome and effectiveness of House meetings in conjunction with the Orientation Committee, using a House Effectiveness survey and posting the results for HOD members.

Updates historical records and provides a bridge between the old and the new, often offering recommendations to facilitate that process.

Can assist committee chairs with the evaluation of their committee members

Resolutions Committee

Co-Chairs: Brent Kenney (MO) and

Bob DeLorme (GA) Processes potential HOD resolutions for

consideration per HOD policy prior to each meeting.

Reviews resolutions to insure that they are clear and contain adequate information for responsible consideration by the body; consults with authors/sponsors if nedded to improve or meet information requirements.

Communicates HOD resolutions for consideration and solicits review and discussion in advance of each meeting.

This committee should be chaired by a previous committee member.

Resolution Process

Resolutions written by Society/Delegation andsubmitted to Resolutions Committee

Resolutions will be considered by HOD

All passed resolutions are carried to BOD andthey are considered.

BOD will then communicate back to HOD

Good Resolutions…. Focus on national concerns Based on facts (do your homework!) Are brief and to the point Consider financial impact to AARC Seek support and input from other

state societies.

http://www.aarc.org/state_society/aarc_hod/guidelines.html

Scrutinizing Committee Co-Chairs: Julie Dowling (SD) and

Lori Shoman (ND)

It is the duty of this committee to critically examine the minutes of the summer and fall House of Delegates meetings as well as theannual AARC Business Meeting, and to provde edits and recommendations to the HOD Secretary.

This committee certifies the accuracy of thesubmitted minutes.

Student Mentorship Committee

Co-Chairs: Dana Evans (MO) and Kerry McGiven (CT) The committee focus is student participation in HOD

meetings, including inviting students to participate, communicating overview and expectations prior to attendance, and coordinating student attendance and mentoring with affiliates.

Committee conducts post meeting assessments and collects data for student registry.

The short-term goal of student mentorship is an introduction to AARC activities and association with current AARC leadership. Long-term goal is stimulate students to becomeinvolved at state and national levels.

Professional Volunteerism/Volunteerism and Mentoring Committee

Co-Chairs: Angela Butler (RI) and Carl Hinkson (WA)

Serves as a resource for community service programs, ideas and contact information

Promotes awareness of community service involvement.

Works with AARC HOD Liaison for identified volunteer projects worthy of recognition in professional media.

Collaborates with AARC International Mission Roundtable to promote activities and volunteer involvement.

Join A Committee!! Every delegate should pick a committee

on which to serve.

Be vocal and get involved!

Have fun with it!

Committee Chairs will be available after Orientation for discussion.

AARC: The Corporation

Incorporated: not for profit (501c6) taxexempt Illinois 1947

Governance by BOD

Fiduciary responsibility

Other Components AARC – the parent

ARCF – the charitable arm 501c3

International Council for Respiratory Care– A group of individuals from other countries that promote Respiratory Care

Focus on Membership Help build and grow membership within your

affiliate.

Membership list for your affiliate are availablereal-time to your President or Membership chairvia the web.

Form a Membership Committee

Retention programs for members

New Member & newly credentialed welcome letters

Focus on Public Relations

Use your website for common good

PRAT (Public Relations Action Team)

Look for opportunities and use them

Focus on Government Affairs

Know your issues

Understand the PACT (Political Action ContactTeam)

Encourage member involvement

Create a buzz with Governmental Affairs

Common Websites

www.aarc.org c.aarc.org/state_society

/aarc_hod/ http://www.yourlunghealt

h.org/ http://www.arcfoundation.org/

www.aarc.org/resources/advocacy/

Parliamentary Procedure

“Robert’s Rules”

Parliamentarian : Pat Munzer (KS)

BUDGET OVERVIEW

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House CommitteesAffiliate Best PracticeChartered Affiliate/Special RecognitionDelegate Assistance ElectionsOrientationPolicy and GuideProgress and Transition

ResolutionsScrutinizingStudent MentorshipVolunteerism and

Mentoring

Congratulations You are now a

Delegate!