abcs of staff layoffs danielle schulte ucsd human resources employee relations...
TRANSCRIPT
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ABC’s of Staff LayoffsABC’s of Staff LayoffsABC’s of Staff LayoffsABC’s of Staff LayoffsDanielle SchulteDanielle Schulte
UCSD Human ResourcesUCSD Human ResourcesEmployee RelationsEmployee Relations
(858)534-8011(858)[email protected]@ucsd.edu
4/2006
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PROCESS• First: Decide
– What is the reason the layoff?– What type of layoff is it?– What positions will be
affected?
• Second: Submit proposal to ER
• Third: Give notice of layoff to employee(s).
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Reasons• Lack of Work • Lack of Funds• Reorganization
• Performance is NOT a reason to lay someone off
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The justification CANNOT be
based on the employee’s
performance!
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Types of Layoffs• Temporary (<4 months)
• Indefinite (4 months +)
• Reduction In Time (temporary & indefinite)
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Proposal“Layoff or Reduction In Time Proposal”
• Submit proposal to ER.• Only for career employees• One complete proposal for each
affected employee• signed by both Department Head
and the HR contact
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Proposal cont’dIn addition to the Proposal be sure to
include:• Draft of Notice to Employee• Severance election form (if applicable)• Copy of current evaluation• Brief explanation for layoff• Any justifications for retention out of seniority
(special skills, knowledge and/or abilities)• Employee’s home address and phone number
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Notice• Employees covered by
PPSM/SX/Ex/NX: at least 30 days.• Employees covered by CX: 60 days.
(45/15 if 60 not feasible)• Employees covered by RX/TX/HX: 60
days. (30/30 if 60 not feasible)
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Feasibility & Notice “Plan for the worst & hope for the
best”
• Loss of Grant or Contact does not justify shorter notice period.
• Grant &/or contacts are awarded with end dates.
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Notice Cont’d
You may notice the employee ONLY
AFTER the proposal has been approved by
ER.
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Seniority• In the same classification (job title)• Within the same Unit Code • Inverse Order of seniority
• Seniority determined: – PPSM/CX/RX/TX/HX: Full time equivalent
months/hours of University service
– SX/EX/NX: Most recent date of hire in a staff career position.
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Seniority Cont’d• Ties in Seniority
– PPSM/RX/TX/HX/CX: The employee with the most recent date of appointment shall be laid off first
– EX/SX: seniority shall be determined according to alphabetical order of the last name
– NX: the lowest number formed by the last four digits of the RN license number will be the least senior.
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Seniority Cont’d• Waiver of seniority?
– PPSM/SX/RX/TX: No– CX: If job duties will change, give new job
description to affected employee, employee agrees, then CX & UCSD must also agree.
– NX: RN can waive (w/o notice to Union)– HX: Employee can waive w/ University’s
approval and w/o Union’s approval
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Seniority Cont’d• Layoff out of inverse order of seniority
may be allowed if less senior employee has special skills knowledge and abilities not possessed by senior employee
• NX/HX: ability to learn within 30 days• SX/CX/EX: can they be learned
within 6 months
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Preferential Rehire Rights
RX/TX/EX/SX/CX/PPSM NX HX
<5 years of service = 1 year of preferential rehire rights
>5 but <10 years of service = 2 years of preferential rehire rights
>10 years of service = 3 years preferential rehire rights
< 5 years of service = 1 year of preferential rehire rights
> 5 years of service = 2 years of preferential rehire rights
< 10 years of service = 1 year of preferential rehire rights
> 10 years of service = 2 years of preferential rehire rights
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Recall Rights
RX/TX/SX NX/HX PPSM/CX/EX
< 5 years of service = right to recall for 1 year
>5 but <10 years of service = right to recall for 2 years
>10 years of service = right to recall for 3 years
< 5 years of service = right to recall for 1 year
> 5 years of service = right to recall for 2 years
Right to recall for 3 years regardless of years of service
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Severance• In lieu of Preferential Rehire/Recall
• May be eligible for reduced severance
• RIT may be eligible for % of severance
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Severance Cont’dRX/TX EX/SX/HX CX/PPSM NX
1 week for each full year of service not to exceed 16 weeks
< 5 years = 2 weeks;> 5 years = 5 weeks plus 1 week for each add’l year not to exceed 16 weeks
1 week for each full year of service not to exceed 16 weeks
No severance
Reduced severance
No reduced severance for EX/SX. HX same as RX/TX
No reduced severance
No reduced severance
RIT= % of time reduced in accordance with schedule above
If RIT and then laid off within 60 days eligible for severance based on pre-RIT % time
RIT =% of time reduced in accordance with schedule above
None
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Don’t Panic!• Its all on BLINK:http://blink.ucsd.edu/Blink/External/Topics/Policy/0,1162,14652,00.html
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