e-Forms for K+12*Kinder to Grade 12

Alfonso C. Corpuz

Division of Iligan CityMay 30, 2012

Tomas Cabili High School

2

Observation on the state of DepEd Forms

It observed that forms require• regular monitoring • regular submission• calculations• table look-up

3

Guide observations on current DepEd Forms

It was also considered that forms• take lots of time to do• makes teachers less productive in

other areas• are notoriously non-uniform in

appearance• are notoriously confusing to new

teachers

4

Objectives of the e-Forms

The teachers must experience • submission of forms to be less hectic• data generation to be automatic• teachers to have more time for

(checking, monitoring)• Make the appearance of submitted

forms more uniform

5

Construction of e-Forms

We recognized the following things• Forms are basically accounting data

and are treated as such• Spreadsheets were for formatted

reporting of computation• Spreadsheets are harder to use than

presentation and word processors

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Construction of e-Forms

We also recognized the following things• Computer programs were for easier

calculations and formatting• A little programming on our part

help in determining how to minimize data entry and maximize computation and formatting

7

Analysis of Form Submission

Schedule As Needed Daily Weekly Monthly Quarterly Semester Annual

Subject Teacher

CLASS RECORD DTR CLASS

RECORD MPS PAST FORM

Adviser Teacher

SCHOOL REGISTER

Attendance SHEET

SCHOOL REGISTE

RFORM 2 MPS PAST

FORMFORM

18

CLASS RECORD DTR CLASS

RECORDGRADING

SHEET

Nutritional

STATUS

PDS Form

FORM 137 FORM 137

MASTER SHEET

PFSTT FORM

FORM XV FORM 137

Equivalent Record Form

REPORT CARD

Leave Form

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Analysis of Data Flow in FormsFORM 1 – School

Register

FORM 2 – Teacher’s Month Report of Enrolment and Attendance

ADVISORY CLASS

RECORD

Nutritional Status and Guidance

Form

MPSGRADING SHEETS

MASTER SHEET

REPORT CARD

FORM 18

FORM 137

Adviser Info Form

(CB)-PAST Form

DTR

ADVISORY CLASS

RECORD

9

Other Required Forms

Adviser Info Form

(CB)-PAST FORM

PDS FORM

Advisory Class Record, Grading Sheet and MPS

LEAVE FORM

Form 29 / 30

Accomplishment

Work Plan

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Advantages

• Since forms have repeated data, the Excel files do the repetition for you by linking or looking-up data from the Adviser Form, Form 1 or Grading Sheets.

• You only provide data that specific for the forms to be submitted.

• Data that can be determined from formula calculations, links or look-up tables are done by Excel and releases the teacher from the tedious job of looking-up for them.

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Advantages (continued..)

• Formatting is done by Excel as well although column changes must be performed by the user for print-resizing.

• Some forms are already available for printing as soon as data in School Register or Class Record are ready.

• The school’s duplicating machine will not be used as much to provide copies of blank forms and therefore reduce the expenses for ink and toners.

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Disadvantages

Automated data is not easy to override due to data protection (i.e. formulas)Grades in the CLASS RECORD can be modified.

Additional time to face the computerHave a student assistant to enter Form 1 data / Class

Record data. Whenever possible, perform your data entry at school and not at home.

Risk of Data Loss is always presentAlways have a hard copy in case of power failure, disk

failure or related instances.

Additional personal paper and ink expenses.Have the school provide the paper and use dot-matrix

printer whenever available.

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e-Forms for K+12 features

• New Class Record Format• New Grading Sheet Format (MAPEH)• New Master List• New Report Card• Ongoing Editing for Form 18-A,Form

18-E

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e-Forms for K+12

• Still in BETA testing so bugs are unpredictably present

• Report errors on the following• Like on FaceBook (Teacher e-Forms)

and post messages