North West Network

Learning and Skills Council Procurement Round 2008/09

Application Process Briefing

John Hacking Angeliki Stogia

About today

This event is to:• Outline the LSC ESF funded activity in this

tendering round• Provide a brief overview of the Invitations to

Tender (ITT’s)• Provide guidance on filling in the application

formIt also gives you as potential applicants, the

opportunity to ask questions on the procurement process

North West Network represents the interests of Third Sector (voluntary and community) organisations in the region in relation to European funding at regional, national and European levels

Our aim is to increase the take up of European funding by the Third Sector in the North West region of England

We also aim to promote and assist the Third Sector to network and develop partnerships at local, regional, national and European levels

About North West Network

Background

The context

LSC approach to Commissioning aims to address national priorities:• Delivering better Skills, better Jobs and better Lives

– European Union’s Lisbon Agenda.

• Integrating Employment and Skills– Leitch review examines the UK’s long term skill needs, with the aim

to increase skill attainments at all levels by 2020.

• NW Skills for Jobs Framework– Maps and links existing skills and employment provision. Additional

provision commissioned to fill gaps and support smoother, continuous skills development for workless adults from pre-employment training through to continued up-skilling in the workplace.

ESF Programme 2007-13

Regional Competitiveness and Employment

• Priority 1 (62%) - Extending employment opportunities for unemployed and inactive peopleLinking with LSC programmes such as Entry to Employment and Foundation Learning Tiers, and Skills for Jobs, including enhancing Skills for Life and specifically targeted activity such as our Offender Learning and Skills Service

• Priority 2 (34%) Developing a skilled and adaptable workforceLinking with the Train to Gain programme and Apprenticeships, enhancing basic skills, Level 2, Level 3, and some Level 4+ where appropriate

North West Challenges

Priority 1• Reduced ESF funding results in a very targeted

approach to the ESF programme• Major challenges in the North West in relation to

workless and economic activity rates - 80,000 additional workers to achieve UK norms

• NEET is persistent and challengingPriority 2• Alignment of ESF to other mainstream investment in

skills

• Focus on priority sectors

LSC Co-Financing

• Co-financing means combining both the ESF money with the required match funding to providers into a single funding stream

• LSC and DWP/JCP Co-financers in the North West• Co-Finance Plan outlines the activity to be funded

and spending allocations, also project selection and tendering arrangements – The NW LSC Co-financing plan can be found:

» http://www.lsc.gov.uk/regions/NorthWest/ESF/ESF+2007-2013+programme/

» Or at North West Network’s website http://www.nwnetwork.org.uk/useful-documents-15

Procurement

• A two stage approach:– Stage 1 – PQQ– Stage 2 - Invitations to Tender

• Stage 2 now underway • All funding including match will be subjected to

Open and Competitive Tendering for ESF provision. – There will be some commissioning for mainstream LSC

funding.

The LSC Approach

• Overall Northwest LSC ESF Plan for 2008-2010 £130m

• Majority of funding was procured in autumn 2007• Multi annual contracts from August 2008 to 31

December 2010• 16 ESF ITTs classified as ‘ADULTS’, ‘YOUNG

PEOPLE’, ‘EMPLOYER’ and ‘OTHER’• Focus on target groups and results not on

prescribed activities allowing for innovation• ESF Round: launch 28 March – Closing Date 2 May

2008

The ITTs

ESF– Young People – Adults – Employer– Other / Community GrantsMainstream LSC Tenders

» Train to Gain» Apprenticeships» E2E» ESP

Timetable

Programme OPENS CLOSESTrain to Gain 28 March 2008 09/05/2008 14.00Apprenticeships 07 March 2008 22/05/2008 14.00E2E 04 April 2008 28/05/2008 16.00ESP 09 April 2008 21/05/2008 tbaESF 28 March 2008 02/05/2008 17.00

The ITTs

–Young People

Reference Title

NW/YOUTH/S21

Greater Manchester - Prevention of NEET young people in Salford - Pre 16

NW/YOUTH/S22

Greater Merseyside (Merseyside Phasing-In Area) - Employer Pool and Integrated Career Development Mentoring Programme

Priority 1 – Young People

• ITTs are based on the sub-regions, the LSC is seeking alignment with 14-19 strategies and plans and to add value to current activity

• LSC is looking for provision in Salford• Activity targeted at pre 16, Key stage 4

reengagement and transition for those who are at serious risk of becoming NEET

• Outputs: 78 participants who are disengaged/at risk of disengaging from learning, 47 participants to reengage or prevented from disengaging

• Overall funding for this tender is £150,000

Greater Manchester – Prevention of NEET in Salford

The ITTs

–Adults

NW/A/S19Cheshire and Warrington - the sustainable Employment Programme

NW/A/S20Cumbria - The Sustainable Employment Programme

NW/A/S21Greater Manchester - The Sustainable Employment Programme

NW/A/S22Lancashire - The Sustainable Employment Programme

Priority 1 – Adults

Local Employment Partnerships (LEP): a new way of giving 250,000 of Jobcentre Plus overlooked and priority customers the opportunity to acquire the skills needed to get into work and develop skills to stay and progress into work.• The LSC procures pre-employment training where the

training need arises from a LEP • In addition to the pre-employment training the LSC wishes

to link this training to post-employment training funded by Train to Gain

• Together these elements configure the Sustainable Employment Programme

The Sustainable Employment Programme

Priority 1 – Adults

This requires that providers will also either hold a Train to Gain contract:

– Directly with the LSC,– As a sub-contractor, or will– Operate in partnership with a provider holding a Train to Gain

contract.

The Sustainable Employment Programme

Priority 1 – Adults

The SEP must be a bespoke programme of pre and post-employment training which may incorporate or link with some or all components of existing LSC provision such as:• The employability skills programme• Skills for Jobs• ESF funded activity including pre employability and pre

Train to Gain• Employer responsive provision i.e. Sector employability

toolkits, Train to Gain and Apprenticeships.

The Sustainable Employment Programme

Priority 1 – Adults

• Outputs: individuals engaged in pre-employment training

• Results: – Entry to job with training – Sustained employment at 13 weeks

• Overall funding for tenders – Cheshire and Warrington £421,002– Cumbria £214,194– Greater Manchester £2,106,599– Lancashire £832,008

The Sustainable Employment Programme

The ITTs

–Employer

NW/E/S17North West including Halton - Skills Pledge Plus

NW/E/S18North West including Merseyside Phasing-In Area NVQ Level 4

NW/E/S19

North West including Merseyside Phasing-In Area - Vocationally Relevant Second NVQ Level 2

Priority 2 – Employers

• The objective is to increase the skills of the workforce and ultimately to increase productivity

• A third of employees in the NW do not hold a Level 2 or equivalent and there are significant Skills for Life needs in the region especially numeracy

• NW employers on average demonstrate a lower propensity to invest in training than employers in other regions

• ITTs focus on building capacity, workforce skills and Merseyside-specific provision

Aim of Skills Pledge Plus

Activity funded is intended to stimulate and address demand for workforce development amongst employers across the region through commitment to the Skills Pledge.The funds will be used to incentivise employers to sign the Skills Pledge by providing funded additional learning and skills provision not accessible through other routes eg Train to Gain• Results: 1,000 employers completing Stage 4 of

the Skills Pledge

Northwest including Halton – Skills Pledge Plus

Allocations for Skills Pledge Plus

A total of £1,350,000 is available over 3 yearsSub-regional split– Cheshire and Warrington - £236,250– Cumbria - £121,500– Greater Manchester - £621,000– Lancashire - £358,425– Halton - £12,825

Priority 2 – Employers

• Activity aims to support employers in the Northwest to develop their workforce and to raise regional skills levels

• Delivery of the full NVQ Level 4 qualification, primarily for employees who do not already hold an NVQ Level 4 or equivalent, but who hold a full NVQ Level 3. Employees without a Level 3 but for whom a Level 4 is appropriate should be supported as ‘level 4 jumpers’ through mainstream Train to Gain.

• This can be delivered across all sectors but LSC will prioritise funding for qualifications in regional priority sectors contained in the ITT.

Northwest including Merseyside – NVQ Level 4

Priority 2 – Employers

Outputs:North West including Halton• 880 starts on NVQ Level 4• Initial assessments including identification if SfL

needs• Production of individual learning plans reflecting

outcome of information, advice and guidanceResults• 572 of learners achieving and NVQ Level 4

Northwest including Merseyside – NVQ Level 4

Priority 2 – Employers

Sub-regional splitA total of £1,555,000 for the Northwest including

Halton– Cheshire and Warrington - £272,477– Cumbria - £141,338– Greater Manchester - £708,349– Lancashire - £403,087– Halton - £30,000

Northwest including Merseyside – NVQ Level 4

Priority 2 – Employers

• Activity aims to support employers in the Northwest to develop their workforce

• Delivery of vocationally relevant second NVQ Level 2 qualification, at a subsidised cost to the employer.

• This can be delivered in any sector where there is demand, subject to the employer committing to provision of first NVQ Level 2 for eligible employees.

Northwest including Merseyside – Vocationally Relevant Second NVQ Level 2

Priority 2 – Employers

Outputs: North West including Halton• 6200 starts on NVW Level 2 including NVW Level 3

‘jumpers’• Initial assessments including identification if SfL needs• Production of individual learning plans reflecting

outcome of information, advice and guidanceResults: North West including Halton• 4,340 of learners achieving NVW Level 2 or NVQ Level

3 for L3 ‘jumpers’• Progression to NVQ Level 3 where this is appropriate

for the learner

Northwest including Merseyside – Vocationally Relevant Second NVQ Level 2

Priority 2 – Employers

A total of £6,044,404 for the Northwest including Halton

Indicative allocations:– Cheshire and Warrington - £936,883– Cumbria - £604,440– Greater Manchester - £2,780,426– Lancashire - £1,571,545– Halton - £151,110

Northwest including Merseyside – Vocationally Relevant Second NVQ Level 2

The ITTs

–Other/ Community Grants

Other

NW/OTHER/S05Lancashire - Community Grants Co-ordinating body

NW/OTHER/S06Cumbria - Skills for Jobs For Offenders

Other/ Community Grants

• The LSC will manage Community Grants in the Northwest (excluding the Merseyside ‘phasing in’) area

• Seeking a grants administrator for Lancashire• Total of £442,397 available in 2008-2010

• To issue small community based organisations who would not normally access ESF – maximum grant £12k

Lancashire Community Grants co-ordinating body

Other/ Community Grants

• Activity aims to support offenders in order to gain sustainable work following the Skills for Jobs routways.

• Strategic aims to support the delivery of an integrated employment and skills system known as ‘Skills for Jobs for Offenders’.

• Supporting offenders who reside in Cumbria and serve sentence entirely in the community or will return to Cumbria once their sentence has been completed.

Cumbria – Skills for Jobs for Offenders

Other/ Community Grants

Outputs:• 94 offenders supported, • 65 progressions from Skills for Jobs Stage 3 to Stage 4 Results: • 28 offenders entering employment with training, • 23 continuing in employment with training after 13

weeks• 19 offenders in employment after 6 months • 42 economically inactive participants engaged in job

search activity or further learning.Funding available:• £138,762

Cumbria – Skills for Jobs for Offenders

The ITTs

–Mainstream Provision»Apprenticeships »Train to Gain»E2E»ESP

Apprenticeships

Apprenticeships develop employee skills through a blend of on the job training, classroom learning and workplace experience. For information about each Apprenticeship framework see www.apprenticeships.org.uk

The LSC wished to receive offers to provide Apprenticeship education and training to learners and will fund the knowledge-based (depending on the framework) competence-based and key skills elements of Apprenticeships.

Apprenticeships

To respond you must complete the National Questionnaire available with this ITT on BRAVO under the reference ITT_28197. The completed questionnaire must be uploaded as an attachment to the national Apprenticeship ITT.

Response to National ITT

Apprenticeships

To respond you must complete the Regional Questionnaire and the Regional Proposed Provision Spreadsheet which can be found on BRAVO under the reference ITT_28206. Each of your responses must be uploaded as attachments to the Technical Envelope of the regional ITT to where it apples. Completed questionnaire must be uploaded as an attachment to the national Apprenticeship ITT.• Funding available: up to £10,350,000 (inclusive of

additional learning support funds) This includes a minimum commitment of £350,000 to support Programme-Led Apprenticeships for Adults (25+) in Regional Economic strategy priority sectors.

Response to Regional ITT

Train to Gain (TtG)

TtG aims to help employers in England of all sizes and in all sectors to improve the skills of their employers in order to improve their business performance. TtG funding is available for education and training where the employer’s skills needs match defined national and regional skills priorities.The programme provides a publicly-funded contribution to employee education and training to allow employees to achieve ‘Skills for Life’, a National Vocational Qualification (NVQ) at Level 2 or 3.For more information see www.traintogain.gov.uk

Train to Gain (TtG)

Commissioning route: Commissioning and OCT run parallel, so any existing TtG provider wishing to expand delivery significantly (above 20% starts and outcomes) needs to respond to the ITT. Providers delivering Apprenticeships may also seek to negotiate TtG provision through the planning route but the LSC might not be able to meet providers aspirations in terms of TtG volumes. Through OCT contracts are available for 3 years, through commissioning only for one year in duration.Given the above, Work based Learning providers are advised to respond to the tender.

Train to Gain (TtG)

In the NW £47m is available for 2008/09 to existing providers through negotiation, with £100m additional funds available for 2008/2009 – 2010-11 through competitive tendering. For information on current rates visit http://www.lsc.gov.uk/providers/funding-policy/traintogain/To respond to the ITT• Complete the National Questionnaire available with

this ITT on BRAVO under the reference itt_28100

Response to National ITT

Train to Gain (TtG)

A total of £100,000,000 is available across all strands (SfL, NVQ2, NVQ3) over a 3 year period. To respond to the ITT• Complete the Regional questionnaire and the

Regional Proposed Provision Spreadsheet which can be found at BRAVO under itt_28092

• Each of the responses must be uploaded as attachment to the Technical Envelope of the Regional ITT to which it applies.

Response to Regional ITT

Entry to Employment (e2e)

e2e aims to assist young people who are not yet ready to access apprenticeship, FE or employment through a personalised programme of tailored support to engage in Post 16 learning opportunities.The main target group being those not in education, employment or training (NEET).All e2e learners must be able to access:• Basic & Key skills appropriate to their need• Vocational development• Personal & social Development• For further guidance:

http://e2e.lsc.gov.uk/documents/The-Framework-For-Entry-To-Employment-Programmes.htm

Entry to Employment (e2e)

There is a National e2e tender and the Northwest has five ITTs for e2e one per local LSC area. Each local area annex will further detail sub-are requirements. • Total funding £37 million per year for 3 years.• Start date 1 August 2008 end date 31 July 2011• Deadline for responses: 28 May 2008 at 16.00

Application form – the technical bit

Location of ITTs

• ESF ITTs can be found at the LSC website:http://www.lsc.gov.uk/regions/NorthWest/tendering/ESFProvisionMarch2008.htm

• ITTs can be accessed through the BRAVO portal To

view the tenders you need to have a PQQ, log in to the portal and:– Click on My ITTs– Choose the heading of the ITT you would like to respond

to– Click on the ITT NUMBER– Click on settings, buyer attachments and messages – right

hand side– Click on buyer attachments

Location of ITTs

To view a tender• Attachments include:

– Read me first– Education and Training contract for services– Specifications for each project in the ITT (tenders)

» Questionnaire document and spreadsheet for each project in the ITT (application forms)

– Jargon Buster– Kite marks

How to respond to a tender

To respond to a tender:• You can ‘reply’ or ‘reject’ the ITT (give reason for

rejecting) • Click on the ‘Reply’ link to complete your ITT response• Complete the online questionnaires in the Technical

and Commercial Response screens • In the Technical Response screen, attach a completed

questionnaire document and spreadsheet for each project in the ITT that you are bidding for– Further instructions are included in the ‘Read me first’

document in the ITT

Messaging service

To view messages:• Click on the number of the ITT you wish to respond

to• On the left hand side click on the ‘Settings, Buyer

Attachments & Messages’ tab.• Click on messages.  To send a message (regarding ITT content):• On the same screen, click in the created message

link, underneath the list of messages.To send a message (regarding BRAVO portal/techcnial difficulties):• Email BRAVO solutions directly on

Help@BravoSolution.co.uk

Application form – the actual form and tendering process

• The questionnaires are not the same for each activity field.

There are small variations between them (refer to the scoring table in your packs).

• As you complete the forms make sure formatting is not altered as they might get rejected by the system.

• There is a maximum character limit for each section and sub-section. Failure to comply could affect the way in which your tender is marked.

Questionnaires (tender/application forms)

• The questionnaires (word and excel documents) have 7

sections altogether, some with more than one sub-sections.

• Different marks have been allocated between the sections, some have higher mark allocation and minimum thresholds and some are more crucial than the others.

• There is a minimum quality threshold for some sub-sections under Section 1. Please note that any tenders that fail to meet the minimum quality threshold for any of the sub-sections of Section 1 will not continue to be scored by the assessment panel.

Questionnaires (tender/application forms)

• Section 1 – Activity Arrangements and Delivery Arrangements

• Section 2 – Management Arrangements

• Section 3 – Added Value and Value for Money

• Section 4 – Track Record

• Section 5 - Cross Cutting Themes and Exit Strategy

• Section 6* – Output and Outcome Profile

• Section 7* – Funding Cost

Questionnaire Sections

* These sections are found on the separate excel spreadsheet

Questionnaire Sections

* These sub-sections do not appear in every questionnaire and scores vary too

Section 1 Activity Summary and Delivery Arrangements min maxActivity overview no noService requirements 8 12Definition of target groups 4 6Engaging and meeting needs* 4* 6*Employer needs and local economy* 4* 6*Contribution to local strategies* 4* 6*Partnership working 8*

Scores

Questionnaire Sections

Section 2 Management arrangements min maxDelivery Mechanisms 9Quality of provision 5Timescales and milestones 6Management and monitoring 6

Scores

Section 3 Added Value and Value for Money min maxValue to activity in geographic location 8Value for money 6

Scores

Questionnaire Sections

* These sub-sections vary from questionnaire to questionnaire and scores vary too

Section 4Track Record min maxManagement and delivery record 12Working in geographic location 6Working with target groups 12Working with sectors and employers* 6*

Scores

Questionnaire Sections

Section 5 Cross cutting themes and exit strategy min maxEqual opportinities range of needs 3 project design and delivery 3 EO policy plan and impact 3 marketing and publicity 3Sustainable development 4Exit strategy 4

Scores

Questionnaire Sections

Section 6Output and Outcome profile min maxOutput and Outcome profile 10

Scores

Section 7Funding Cost min maxFunding Cost 5

Scores

• Basic Checks – Technical/Commercial Parameters

• Evaluation

• Contract Award Panel

• Debrief

• Appeals Procedure

Tendering Process

•FAQ uploaded at LSC’s website and updated on

Tuesday and Thursday every week: http://www.lsc.gov.uk/regions/NorthWest/tendering

•For questions regarding content of tenders: use BRAVO messaging system

• If you require any assistance use the online messaging service, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

email: help@bravosolution.co.uk Phone: 0800 011 2470 / Fax: 020 7080 0480

Contact details

Hints and tips

Why do tenders fail?

• First stage checks (submission past deadline, incomplete sections, sections missing, incorrect forms etc)

• There is not enough money for all tenderers

• The question asked is not the question which is being answered

• Project does not match the specification

• Statements made by the tender writer are not backed/justified by evidence

Tender writers assumptions

Tenderer makes assumptions:

• What is written is needed

• What is written is appropriate to what is being asked for

• What is written is obvious to the appraiser

• The appraiser has prior detailed knowledge of the

project/organisation/activity

The reality: what will appraisers be looking for

• Does the evidence provided and research undertaken indicate that this project is needed?

• Will the activity proposed by the project address the need?

• Is project activity suited to the target group?• Will the project complement other activities in the same

area?• Does the project represent value for money?• Is there a better option?• Does the track record of the organisation reflect this

assessment?

Examples from poor bids

• We will deliver a customised programme that is tailored to the needs of the individual as a result of in-depth initial assessment.

• A wide range of training programmes will be offered.• Previous courses have been well attended.• A network of links already exists.• A variety of organisations will be approached. • The Steering Group will meet regularly to evaluate the success

of the project.• The project will be closely monitored by the Area Manager.• This project is closely aligned to the Tender Specification.

What impression does that project give?

• The project has not been thought through

• They are trying to squeeze a project into the tender specification

• They don’t have the capability to deliver

Hints and Tips

• Do not make assumptions• Avoid jargon – assume the reader knows nothing• Answer the question that is asked • Read the guidance• Answer all the questions as fully as you can• Ensure your project matches the specification• Do not write something you can not deliver• Quote your track record relevantly

Questions ?

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