absence management self-service guide for employees€¦ · (1) click the new leave link located at...
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![Page 1: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)](https://reader034.vdocument.in/reader034/viewer/2022050103/5f41f5494fa46e0dd9091452/html5/thumbnails/1.jpg)
Absence Management Self-Service Guide for
Employees
![Page 2: Absence Management Self-Service Guide for Employees€¦ · (1) Click the New Leave link located at the top of the screen. (2) Click the Myself button (see Figure 4). Figure 4 (3)](https://reader034.vdocument.in/reader034/viewer/2022050103/5f41f5494fa46e0dd9091452/html5/thumbnails/2.jpg)
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Log in at The Standard for Employees
Figure 1
Website to login: http://www.standard.com/
(1) Click on the Report an Absence link on the lower right (see Figure 1).
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Figure 2
(2) Enter Company ID, Username, and Password previously provided to you by
your employer. For assistance, click on the What’s My Company ID? link or
send email to [email protected] (see Figure 2).
(3) Click Submit.
(4) The My History (employee homepage) screen will appear.
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My History (Employee Homepage)
If you are an employee, after login you will see the My History screen (see Figure 3).
This screen displays your leaves during the last 24 months. It includes the reason for the
leave, the date you returned to work (RTW), the status of the leave (pending, approved,
or denied), the dates you requested off, and the dates approved for you to be off.
Your current leave entitlement is also provided.
The My History screen can be accessed from anywhere in the program by
clicking the My History tab, located at the top of every screen.
Figure 3
(1) Leave No. = System generated unique identifier for a leave.
(2) Reason = Reason why you requested leave. For additional values included, please
refer to the table, Standard Reason Codes & Leave Types, at the end of this
document.
To see more information about a leave, including dates associated with medical
certification and a delivery date (if applicable), click the appropriate leave.
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Enter New Leave
To enter a new leave for yourself
(1) Click the New Leave link located at the top of the screen.
(2) Click the Myself button (see Figure 4).
Figure 4
(3) Select the reason you need to take leave from the list in the middle of the screen
(see Figure 5).
Figure 5
You may be asked for additional information, such as due date for a
pregnancy leave, if applicable, before you can continue to Step 4.
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(4) Select type of absence (continuous, intermittent, or reduced schedule) you need to
take by clicking on the circle to the left of the absence type (see Figure 6).
Figure 6
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To enter Continuous Absences
(a) Select the start date of your leave using the calendar (see Figure 7).
Figure 7
(b) Select the end date of your leave using the calendar.
To change the month of the calendar, use the arrows located by the
month’s name.
(c) Click Submit.
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To enter Intermittent Absences
(a) Select the date of your absence using the calendar (see Figure 8).
Figure 8
(b) Enter the number of hours you will miss on that day in the “Hours
Missed” field.
The program automatically enters 0.01 into the Hours Missed field.
You can change this by clicking in the field, deleting the 0.01, and
entering the correct number.
(c) Click Submit.
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To enter a Reduced Schedule
(a) Select the start date of your reduced schedule using the calendar (see
Figure 9).
Figure 9
(b) Select the end date of your reduced schedule using the calendar.
(c) Enter the number of hours you will miss on each day of the week. If you
are not scheduled to work on a day, enter 0.0 for that day.
The program automatically enters 4.0 into the day of the week field
for Monday through Friday and 0.0 for Sunday and Saturday. You
can change this by clicking in the appropriate field, deleting the 4.0
(or 0.0), and entering the correct number.
(d) Click Submit.
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(5) The leave information will be reviewed by a Leave Administrator, and you will be
sent more information (see Figure 10).
Figure 10
(a) Click Finished if you are finished entering all absences associated with
this leave (see Figure 10).
(b) Click Add More to enter more absences for this leave (see Figure 10).
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Standard Reason Code and Leave Types
Reason Code Description Used in Policy Types
ADOPT Adoption of a Child Government-mandated
APPOINT Medical or Dental Appointment Government-mandated
CHILD Child’s Serious Health Condition Government-mandated
DONOR Donation of Blood or Organs Government-mandated
EMC_LEAVE Emergency Personnel Training Government-mandated
FAM_MIL_STATE Family Military (State Leave) Government-mandated
FAMMIL_ACT Family Military – Active Duty Government-mandated
FAMMIL_IS Family Military – Injured Service Member Government-mandated
FIRE_EMC_LEAVE Volunteer Firefighter or EMC Leave Government-mandated
FOSTER Placement of a Child for Foster Care Government-mandated
GRANDCHILD Grandchild’s Serious Health Condition Government-mandated
GRANDPARENT Grandparent’s Serious Health Condition Government-mandated
ILLCHILD Mildly Ill Child Government-mandated
MARROW Donation of Bone Marrow Government-mandated
NEWBORN Bonding with a Newborn Child Government-mandated
OWN Own Serious Health Condition Government-mandated
PARENT Parent’s Serious Health Condition Government-mandated
PARENTINLAW Parent-In-Law’s Serious Health Condition Government-mandated
PARTNER Domestic Partner’s Serious Health Condition Government-mandated
PD_MIL Paid Military Leave Government-mandated
PPL_CHILD Personal Protected Leave: FMLA-Related (CHILD) Government-mandated
PPL_OTHER Personal Protected Leave: Non-FMLA Government-mandated
PPL_OWN Personal Protected Leave: FMLA-Related Government-mandated
PREGNANCY Pregnancy or Pre-Natal Care Government-mandated
RELATIVE Blood Relative’s Serious Health Condition Government-mandated
SCHOOL Child’s School Event Government-mandated
SPOUSE Spouse’s Serious Health Condition Government-mandated
VICTIM Crime Victim Government-mandated
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Index
A
absence, 5–10
approved date, 4
date, 7, 8, 9
more, 10
own, 5–10
continuous, 6–7
intermittent, 7–8
reduced schedule, 8–9
requested date, 4
type, 6
B
button
Myself, 5
C
calendar, 7, 8, 9
D
date
approved, 4
delivery, 4
end, 7, 9
medical certification, 4
requested, 4
return to work, 4
start, 7, 9
E
employees
screen, 4
F
field
Hours Missed, 8
H
hours missed, 8, 9
hr administrator, 10
L
leave, 5–10
approved date, 4
date, 7, 8, 9
information, 4, 10
more, 10
own, 5–10
continuous, 6–7
intermittent, 7–8
reduced schedule, 8–9
reason, 4
requested date, 4
status, 4
type, 6
link
New Leave, 5
M
medical certification date, 4
R
reason for leave, 4
list, 5
return to work date, 4
RTW. See return to work
S
schedule, 9
screen
My Employees, 4
New Leave, 5–10