abstract-library mgt sys

7/29/2019 ABSTRACT-library mgt sys

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ABSTRACT

Library Management System

LIBRARY MANAGEMENT SYSTEM is a software application to

maintain the records related to Book Purchase, Stock Maintenance, Book

Search, Catalog, Book Issue, Book Returns, Fine Collection, and all necessary

requirements for the Library to manage day to day operations.

OBJECTIVE:

The main objective of the application is to automate the existing system

of manually maintain the records of the Book Issue, Book Return from the

student, Stock Maintenance, Catalog and Book Search to be computerized. So

the Book Issue, Return, Searching will be faster.

SCOPE:

This application can be used by any Library to automate the process of

manually maintaining the records related to the subject of maintaining the stock

and Book Issues.

PROBLEM DEFINITION:

Maintaining records of application for estates, the manual system is too

complex and cumbersome. Since time and resources available we have been

proposed to develop an inventory system.

All the outset the application requirements were studied and analysis

and design were carried out. The development platform and software tool were

identified as Visual Basic 6.0 (As Front-End) and Access (As Back-End)

database. Using visual programming, object are manipulated directly and also


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due to the feature of fast and easy prototyping and GUI building visual basic

6.0 as used.

In the system analysis and design part, data is processed using query

techniques and study of the existing system.

During the development phase various option are developed like master

menu. Transaction menu, report generation, utility etc.

The detail of the programming steps followed and important clauses

incorporated in the screen are described in documents.

The transactions related to Book Purchase, Book Issue and Book Returns are

maintained manually at present along with maintaining the accounts of the

Students and the Lecturers.

All these are to be automated and an application is required to relate all

of them relatively and logically so that the current system can be replaced and

accepted without major changes and problems.

The application should provide quick access to the records maintained

and must reveal the important reviews about the business so that the growth

can be easily compared and should provide with the various reports showing

the related details so that the important decisions could be taken easily.

Disadvantages of Existing System:-

The manual system required more time for processing.

The processing is very lengthy.

It require more clerical work.


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The manual system is more error prone.

Manual system is costly.

Immediate response to the quires is difficulty and time

consuming.

It is not possible to create quick report.

Mathematical calculation done manfully.

No authentication measures.

Need for computerized system:-

The main draw back of the existing system is that manual work leads

time consumption. It affects the all person of management and also the

departments. There is number of day-by-day transactions and hence the large

number of register have to the kept to circulation, which have to the stored.

Also large numbers of register have to the kept to the store. This document is

required more storing space, more manpower and job become tedious.

Sometime gathering of all documents is a tedious job.

In this system process of summary report in main part, using the

computerized system this process is become simple and small. You can

immediately getting the report for the query. You can get this all report or

summary for the previous year. Various year. Various details have to the

providing to the management at any time.


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MODULE I: MEMBER MANAGEMENT

Sub-module 1: mem_store()

DESCRIPTION:

This is a master entry screen to add the details of a student. Each entry

has the following attributes:

1. Student Name

2. Student Age

3. Student Roll Number

4. Student Year

5. Number of Tokens

INPUTS:

1. Name

2. Age

3. Roll number

4. Year

5. Number of tokens

OUTPUTS:

A record is created in the database

ALGORITHM:

The various student details including the name, age,

roll number, year, and number of tokens available

are taken as input to create a record.


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Sub-module 2: mem_display()

DESCRIPTION:

This module is used to display the member details.

OUTPUT:

1. Name

2. Age

3. Roll number

4. Year

5. Tokens

ALGORITHM:

1. Open the student.dat file.

2. Read the contents from the file.

3. Display the contents of the file.

Sub-module 3: memb()

DESCRIPTION:

This module is used to check is the student is a valid member or

not.

INPUT:

1. Student Roll number

OUTPUT:


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Valid Member/Invalid

ALGORITHM:

1. Open the file student.dat.

2. The roll number is entered.

3. The given roll number is compared with the file

contents.

4. If valid, print Valid member

Else

Print Invalid

Sub-module 4: mem_delete()

DESCRIPTION

This module is used to delete a member from the record.

INPUT:

Enter the roll number of the student whose details are to be deleted..

OUTPUT:

The deleted roll number is displayed and the record is deleted.

ALGORITHM:

1. The roll number of the student whose account is to

be deleted is obtained from the user.

2. The details of the student are deleted.

3. The changes in the file are saved.

4. The deleted roll number is displayed.


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MODULE II: BOOK MANAGEMENT

Sub-module 1: bk_store()

DESCRIPTION

Add the book details. Each entry has the following attributes:

1. Book Name

2. Book Author

3. Book Count

4. Book Edition

INPUT:

1. Title

2. Author

3. Count

4. Edition

OUTPUT:

A record is added to the book database.

ALGORITHM:

The various details of the book such as the Title, Author, Count, Edition

are entered in the book database.

Sub-module 2: bk_display()

DESCRIPTION

This module is used to display the book details.

OUTPUT:


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1. Book Name

2. Book Author

3. Book Count

4. Book Edition

ALGORITHM:

1. Open the file Book.dat.

2. Read the contents from the file.

3. Display the contents of the file.

MODULE III: TRANSACTION

Sub-module 1: issue()

DESCRIPTION

This module is used to issue a book to a student.

INPUT:

1. Book Name


3. Data(issue)

OUTPUT:

1. Book Issued

2. Change in database

ALGORITHM:


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1. On valid entry of the roll number of the student and

the book name, the book is issued and necessary

changes made in the member and book databases .

VALIDATION:

1. To check the validity of the roll number

2. To check the validity of the book name

3. To check if the number hasnt exceeded the total

number of tokens available for each student.

ERROR HANDLING:

Rejects the issue request on the failure of any one of the above validation

criteria.

Sub-module 2: bk_return()

DESCRIPTION

This module enables the student to return a book.

INPUT:

1. Book name


3. Data (return)

OUTPUT:

1. Book return

2. Change in the databases

ALGORITHM:

1. On valid entry of roll number of the student and the

book name, the book return operation is performed


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and necessary changes are made in the member

databases and the book database.

VALIDATION

1. To check the validity of the students roll number

2. To check the validity of the book name

ERROR HANDLING

Reject the return request on the failure of any of the above validation

criteria.


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Hardware and Software requirements

Hardware Requirements

Processor : Pentium IV 2GHz and Above

RAM : 2GB RAM

Monitor : 15 Color Monitor

Keyboard

Mouse

Software Requirements

Operating System. : Windows XP

Developing Tool : Visual Basic 6.0

Database : MS Access

abstract-library mgt sys

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