academic management committee charter...- one member must be a compliance officer who have...
TRANSCRIPT
Academic Management Committee Charter Version 1.1 Page 2 of 7
Contents
1. Purpose ............................................................................................................................... 3
2. Structure ............................................................................................................................. 3
3. Roles and Responsibilities ................................................................................................. 3
4. Membership ........................................................................................................................ 4
5. Meetings ............................................................................................................................. 5
6. Current members ................................................................................................................ 6
7. Approval and Review Details (Policy Information and Modification History) ........... 7
8. Modification History ........................................................................................................ 7
Academic Management Committee Charter Version 1.1 Page 3 of 7
1. Purpose
Academic misconduct is any act or omission by a student which attempts to gain academic
advantage or pervert the college’s assessment process through dishonesty, subterfuge, and
wilfulness. The Academic Management Committee is formed to foster students’ commitment
to academic integrity and maintain the integrity of assessment. The academic management
committee contemplates its inquiry of students’ academic misconduct through a combination
of hearing and reviewing cases and makes decisions about whether allegations of students’
academic misconduct have been substantiated.
2. Structure
The Head of Compliance appoints the members of the academic management committee. The
committee must contain at least 5 members and a maximum of 7. Out of 5 members, there must
be at least two senior academic members and one compliance officer.
3. Roles and Responsibilities
The academic management committee oversees Academic Misconduct Policy (AMP),
students’ academic misconduct and the assessment system.
With regard to the AMP, the academic management committee undertakes the following
specific functions:
- Ensuring the AMP meets with regulatory requirements (e.g., Standards for Registered Training Organisations 2015 and National Code of Practice for Providers of Education and Training to Overseas Students 2018)
- Collating and reviewing the AMP to meet with internal college policy and procedures (e.g., complaints and appeals policy).
- Making changes to the AMP to be approved by the Head of Compliance (HoC) or Chief people and legal officer.
With regard to students’ academic misconduct, the academic management committee
undertakes actions as follows:
Academic Management Committee Charter Version 1.1 Page 4 of 7
- Hearing/reviewing cases of academic misconduct referred by the Head of school (HoS) based on the AMP
- Providing judgement on the severity of the students’ academic misconduct - Making decisions of responsive actions and the penalties based on the severity of the
students’ academic misconduct. - Inform the HoC and HoS of the severity of the students’ academic misconduct and the
responsive actions and the penalties - Create a summary of the review including decisions, penalties and warnings.
With regarding to the assessment system, the academic management committee undertakes
actions as follows:
- Reviewing the validation for master assessment tools provided by each school - Providing feedback to the validation, including the design of questions/activities in the
assessment - Conduct post validation (if applicable) - Engaging subject matter experts to review the final master assessment tools
4. Membership
The HoC appoints the members of the academic management committee. Out of 5 academic
management committee members;
- two members must be senior academic members who are the head of academic departments (or equivalent) or senior trainers, and;
- one member must be a compliance officer who have experience within the compliance department.
Other members of the academic management committee can be senior academic members,
compliance officers, staff with the experience of vocational education management, academic
misconduct policies and processes, or assessment systems. New members would be given
appropriate training and introduction into their roles and responsibilities.
A chairperson will be selected among the committee members.
Academic Management Committee Charter Version 1.1 Page 5 of 7
5. Meetings
The meetings for the review of academic misconduct policy and assessment system
- The meetings must be held a minimum of twice a year. - All members of the academic management committee will be notified 7 days in
advance. - Decisions of the academic management committee will be made by a majority vote of
the members who attend the meeting. - The minutes of the meeting will be recorded. - Other relevant parties can be invited to attend. - The minutes and the summary of the meeting will be sent to the committee members
and the HoC by the chairperson.
The meetings for the decision of academic misconduct cases
- The meetings for academic misconduct decisions occur upon the academic misconduct case.
- Multiple cases can be heard/reviewed during one meeting. - The meetings must occur within 1 week (unless there are special circumstances). - There must be at least 5 members attending. - Attendance can be face to face or through video conference. - Other relevant parties can be invited to attend. For example, the student is invited to the
meeting for an opportunity to provide their explanation to the AMC. The student can request to bring a support person who is not a legal advisor (e.g., lawyer) into the meeting.
- Decisions of the academic management committee will be made by a majority vote of the members who attend the meeting.
- Minutes will be recorded in the meetings - The minutes and the summary of the meeting will be sent to the committee members
and the Head of Compliance by the chairperson.
All academic management committee meetings minutes must be recorded by a person
appointed by the chairperson (e.g., Committee Secretary). The chairperson is responsible for
storing a physical and/or electronic copy in the colleges file storage system.
In the case of tied votes for decisions the HoC will make an informed decision based on the
provided evidence from the committee.
Academic Management Committee Charter Version 1.1 Page 6 of 7
6. Current members
Name Job title Role/delegation at
the committee
Dr Chalermlok Dejsakultorn Faculty Head – Accounts and Management (Higher Education) Chairperson
Charlotte Chen Compliance Manager (Business/Hospitality/Aviation)
Committee Member
Henna Sharma Head of Community Services and Dental Sciences
Committee Member
Raju Regmi Compliance Manager (IT/Tech Sciences)
Committee Member
Naveed Khan Head of ADA School of Information Technology
Committee Member
Babak Mansourinia Director of Bespoke Grammar School of English
Committee Member
Risa Hemtasilpa Project Management Officer / Coordinator
Committee Secretary
Academic Management Committee Charter Version 1.1 Page 7 of 7
7. Approval and Review Details (Policy Information and
Modification History)
Approval and Review Details
Policy and procedures created by Dr Chalermlok Dejsakultorn
Policy and procedures reviewed by Dr Chalermlok Dejsakultorn
Document version reviewed 1.0
Policy and procedures approved by Fiona Kee
Date approved 23/01/2020
Date effective from 23/01/2020
Date of next review 30/06/2020
8. Modification History
Date Sections Previous Details Modification
30/10/2019 Version 1
23/01/2020 6.Current members - Add additional members into
the list of committee members.