Academic Planning

Town Hall Meeting

April 20, 2004

WOO-HOO!

University of Cincinnati:Leading in the 21st Century

Bob Gleason

Welcome and clarificationWelcome and clarification

Work PeriodWork Period

ACTION TEAMS WORK:8 -9:15 a.m.

BREAK

Lawrence Johnson, Dean,College of Education, Criminal

Justice and Human Services

Input Session OutputInput Session Output

Summary of Input Session dataSummary of Input Session data

83 input sessions have been completed as of today– 56 1st round input sessions– 27 2nd round input sessions

Over 2,400 individuals have participated in input sessions (students, alumni, faculty, administrators, community leaders)– 1,817 1st round– 583 2nd round

Summary of Input Session data Summary of Input Session data (continued)(continued)

Over 325 individuals have provided written feedback

More than 24,200 page views on the academic planning Web site

Over 800 pages of notes and feedback generated

TH Scores Items 1 and 2

2.22.32.42.52.62.72.82.9

33.13.23.33.4

Overall Rating Facilit/Arrange.

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4 Point Scale – 1= Poor; 2 = Satisfactory; 3 = Very Good; and 4 = Outstanding

TH and IS Scores Items 1 and 2

2.22.32.42.52.62.72.82.9

33.13.23.33.4

Overall Rating Facilit/Arrange.

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e TH Overall

IS Round 1

IS Round 2

4 Point Scale – 1= Poor; 2 = Satisfactory; 3 = Very Good; and 4 = Outstanding

TH Scores Items 3 - 7

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3. Activity appropriate given stage of process; 4. Comfort in expressing ideas; 5. Ideas accurately incorporated; 6. Facilitator evaluation; 7. The CAP Process is progressing as I expected

6 Point Scale – 1 = Strongly Disagree; 6 = Strongly Agree

TH and IS Scores Items 3 - 7

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IS Round 1

IS Round 23. Activity appropriate given stage of process; 4. Comfort in expressing ideas; 5. Ideas accurately incorporated; 6. Facilitator evaluation; 7. The CAP Process is progressing as I expected

6 Point Scale – 1 = Strongly Disagree; 6 = Strongly Agree

Overall Aggregate Score: Items 3 - 7

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6 Point Scale – 1 = Strongly Disagree; 6 = Strongly Agree

Overall Aggregate Score: Items 3 - 7

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6 Point Scale – 1 = Strongly Disagree; 6 = Strongly Agree

Action Team ReportsAction Team Reports

What is the one impact you expect to see from your

plan?

James Tucker, Vice President for Administrative

& Business Services

Quick Wins/Stupid PoliciesQuick Wins/Stupid Policies

UCUC Quick Wins HighlightsQuick Wins Highlights

Quick Wins + Stupid Policies Inclusive Process

– Solicited and received suggestions from across the institution, from all levels

– Received suggestions from Action Teams– Over 200 submittals

UCUC Quick Wins HighlightsQuick Wins Highlights

Criteria for evaluating suggestions:– Result would positively impact key

stakeholder groups– Could be resolved or action steps taken by

May 2004– Would result in a positive Return on

Investment

Connections to Action Teams and QSI

Student-Centered Quick WinsStudent-Centered Quick Wins

You See Problems UC Solutions

1. Improve priority registration Early/Continuous Registration; real time (4/04)

2. We don’t do enough for the best students 4.0 Club (6/04)

3. Degree audits are process and paper intensive Degree Progress Audits on Web (6/30/04)

Student-Centered Quick WinsStudent-Centered Quick Wins

You See Problems UC Solutions4. We need more women students in research

Support for Women in Science and Engineering (in progress)

5. Safety on and off campus Extended door-to-door service and late night parking (completed)

6. Streamline fee process for thesis/dissertation publication Single fee (in progress)

Student-Centered Quick WinsStudent-Centered Quick Wins

You See Problems UC SolutionsLonger-term:

Make services and processes for students easier, more convenient, paperless Web posting of grades

Credit card payment

Real-time bills

Other Web enhancements

Research/Academic Excellence Research/Academic Excellence Quick WinsQuick Wins

You See Problems UC Solutions

1. Center for the Enhancement of Teaching and Learning lacks home CET&L space in Langsam Library (5/04)

2. We need to do more to recruit and retain best talent UC Advantage Program (5/04)

Community/Partnership Quick WinsCommunity/Partnership Quick Wins

You See Problems UC Solutions1. Public does not know extent of UC’s

community involvement, nor whom to contact UC Community Connections searchable database (5/04)

2. Find way to extend relationship with alumni Grads retain UC email address (TBD)

3. Many units not prepared or resourced to manage community events, meetings UC “Hospitality” Office (TBD)

Infrastructure Quick WinsInfrastructure Quick Wins

You See Problems UC Solutions1. University organization unclear to many

employees Organizational chart online; link from president’s office (completed)

2. University needs easy, consistent way to handle all elections Web-based Election Center (in progress)

Infrastructure Quick WinsInfrastructure Quick Wins

You See Problems UC Solutions

3. Frequently requested HR forms are only available in paper HR Forms Online (5/04)

4. Make it easier to place and check status of work orders Work Orders Online (Summer 04)

5. Human resources functions need to be streamlined and consolidated HR Service Center; one-stop model (in progress)

Quick Wins ImplementationQuick Wins Implementation

UC Quick Wins: Some completed; some in progress; some

need further study Some will be handled by action teams Ongoing QSI support

BREAK

WHAT’S NEXT AND

CLOSING REMARKS

Nancy Zimpher,

President

What Happens Next: TimelineWhat Happens Next: Timeline

ActionBegins

ActionTeams

ActionTeams

May June July August September

PublicPresentation

ActionTeams

Review Refine Plan Execute

What Happens Next: This SummerWhat Happens Next: This Summer

“Document” written and editedLarry Johnson and Marianne

Kunnen-Jones will serve as editorsAction Team co-chairs will assist in

writingOther communicators will be asked to

be “second, third set” of eyesPublish on Web by August

What Happens Next: This SummerWhat Happens Next: This Summer

Form a committee to manage UC|21 going forward

Retreat with Cabinet, Deans in September

UC|21

Ships: Our Value Statement

Clusters/Standard of Excellence: Our Goals

Inauguration: UC|21 BrochureInauguration: UC|21 Brochure

Time to Celebrate!Time to Celebrate!

Cake

Sign the board

THANK YOU!!!!!!

Time to Celebrate!Time to Celebrate!