acadia parish clerk of courtfile/...coiiectiveiy comprise of acadia parish clerk of court basic...

ACADIA PARISH CLERK OF COURT CROWLEY, LOUISIANA

ANNUAL FINANCIAL REPORT

As of and for the year ended June 30, 2016

(With Accountant's Report Thereon)

ACADIA PARISH CLERK OF COURT

CROWLEY. LOUISIANA

Annual Financial Report As of and for the year ended

June 30, 2016 With Supplemental Information Schedule

TABLE OF CONTENTS

Independent Auditor's Report

Government-Wide Financial Statements: Statement of Net Position Statement of Activities

Statement Page No.

1 -2

Fund Financial Statements: Balance Sheet Reconciliation of Government Funds Balance Sheet To the Statement of Net Position

Statement of Revenues, Expenditures, and Changes in Fund Balance

Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities

Statement of Fiduciary Net Position - Agency Funds

Notes to the Financial Statements

Required Supplemental Information: Budgetary Comparison Schedule - Salary Fund Schedule of Funding Progress for Other Post-Employment Benefit Plan Schedule of the Clerk's Proportionate Share of the

Net Pension Liability Schedule of the Employer Contributions

Other Supplemental Information: Schedule of Compensation, Benefits and Other Payments to Agency

Head or Chief Executive Officer Schedule of Changes in Fiducary Unsettled Deposits - Agency Funds

Internal Control, Compliance and Other Matters

independent Auditors' Report on internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statement Performed in Accordance with Government Auditing Standards

Schedule of Findings and Questioned Cost Schedule of Prior Year Audit Findings

C

D

E

F G

5

6

7

8 9

10-24

25-26 27

28 29

30 31

32

33 34

MICHAEL K GLOVER CERTIFIED PUBLIC ACCOUNTIDJT

(A Professional Accounting Corporation)

9497 BROOKLINE BATON ROUGE, LOUISIANA 70809

(225) 295-1860

INDEPENDENT AUDITOR'S REPORT

Honorable Robert T. Barousse Acadia Parish Clerk of Court Crowley, Louisiana

Report on the Financial Statements

I have audited the accompanying financial statements of the governmental activities and fund information of Acadia Parish Clerk of Court, as of and for the year ended June 30, 2016, and the related notes to the financial statements, which coiiectiveiy comprise of Acadia Parish Clerk of Court basic financial statements as listed in the table of contents.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor's Responsibility

My responsibility is to express opinions on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Governmental Auditing Standards, issued by the Comptroller General of the United States. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion of the effectiveness of the entity's internal control. Accordingly, I express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluation the overall presentation of the financial statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinions.

Opinions

In my opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and fund information of Acadia Parish Clerk of Court, as of June 30, 2016, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America.

other Matters

Required Supplementary Information

Accounting principles generally accepted in the United States of America require that the budgetary comparison schedule, the Schedule of Funding Progress for Other Post-Employment Benefit Plan, the schedule of funding progress, employer's share of net pension liability and employer contributions as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although, not a part of the basic financial statements is required by Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operation, economic, or historical context. I have applied certain limited procedures to the required supplemental information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquires of management about the methods of preparing the information and comparing the information for consistency with management's responses to my inquires, the basic financial statements, and other knowledge I obtained during my audit of the basic financial statements. I do not express an opinion or provide any assurance on the information because the limited procedures do not provide me with sufficient evidence to express an opinion or provide any assurance.

The Clerk of Court has omitted management's discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical contest. My opinion on the basic financial statements is not affected by the missing information

Other Information

The financial statements of the Acadia Parish Clerk of Court for the year ended June 30, 2015 were audited by other auditors that expressed an unqualified opinion in their report dated November 25, 2015.

My audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Acadia Parish Clerk of Court's basic financial statements. The other supplemental information listed in the table of contents are not a required part of the basic financial statements.

The schedules listed as other supplemental information in the table of contents are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of American. In my opinion, the other supplemental information listed in the table of contents, is fairly stated, in all material respects, in relation to the basic financial statements as a whole.

Other Reporting Required by Government Auditing Standards

In accordance with Government Audit Standards, I have also issued my report dated December 8, 2016, on my consideration of Acadia Parish Clerk of Court internal control over financial reporting and my test of its compliance with certain provision of laws, regulations, contracts and grants agreements and other matters. The purpose of that report is to describe the scope of my testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Acadia Parish Clerk of Court internal control over financial reporting and compliance.

Michael K Glover APAC December 8, 2016

GOVERNMENT-WIDE FINANCIAL STATEMENTS

ACADIA PARISH CLERK OF COURT CROWLEY. LOUISIANA

Statement of Net Position June 30, 2016

Statement A

ASSETS AND DEFERRED OUTFLOW OF RESOURCES Current Assets: Cash $ 8,453 Interest-bearing deposits 50,000 Receivables 129,611

Total assets 188,064

Non-current Assets Capital assets, net 8,369

Deferred Outflows of Resources Deferred outflow of resources related to net pension liability 498,515

Total Assets and Deferred Outflows of Resources $ 694,948

LIABILITIES. DEFERRED INFLOWS OF RESOURCES AND NET POSITION

Current Liabilities: Accounts payable $ 44,748 Due to advance deposit fund 100,000

144,748 Long-Term Liabilities: Net OFEB obligation payable 840,449 Net pension liability 1,778,112

Total long-term liabilities 2,618,561

Total Liabilities 2,763,309

Deferred Inflows of Resources Deferred inflows of resources related to net pension liabilities 158,034

NET POSITION Invested in capital assets 8,369

Unrestricted net position: General fund (2,234,764) Total net position (2,226,395)

Total Liabilities, Deferred inflows of Resources and Net Position $ 694,948

The notes are an integral part of this statement.


Statement of Activities For the year ended June 30, 2016

Statement B

Program Revenues

Activities Government activities: General government Depreciation Bad debt Total governmental

activities

Expense

2,252,178 3,139 5,000

2,260,317

Charges for

Services

1,914,343

1,914,343

Operating Grants and

Contributions

21,961

21,961

Capital Grants and

Contributions Total

(315,874) (3,139) (5,000)

(324,013)

General Revenues: Interest Non-empioyer pension contributions

Total general revenues

Changes in net position

Net position: Beginning of the year End of the year

10,414 121,596

132,010

(192,003)

(2,034,392) (2,226^395)


FUND FINANCIAL STATEMENTS


Statement C Balance Sheet

Governmental Funds June 30, 2016

General ASSETS Fund

Cash $ 8,453 Interest-bearing deposits 50,000 Accounts receivable, net 129,611

Total assets $ 188,064

LIABILITIES AND FUND BALANCE

Liabilities: Accounts payable $ 44,748 Due to advance deposit fund 100,000

144,748 Fund balances: Unassigned 43,316

Total liabilities and fund balance $ 188,063



Reconciliation of the Government Fund Balance Sheet To the Statement of Net Position

Statement D June 30, 2016

Total fund balances - governmental funds (Statement C) $ 43,316

The purchase of capital assets are reported as expenditures as they are incurred in the governmental funds. The statement of net assets reports capital assets as an asset of the Clerk of Court. These capital assets are depreciated over their estimated useful lives in the Statement of Activities and are not reported in the governmental funds.

Cost of capital assets $ 124,655 Less: Accumulated depreciation (116,286)

8,369

The deferred outflows of contributions for the clerk employees' retirement system are not available resources, and therefore are not reported in the funds 498,515

Non current liabilities are not due and payable in the current period and, therefore, are not reported in the governmental liabilities, except for portions payable early in the following year for which sufficient resources have been accumulated in the funds to liquidate the liabilities. These liabilities consist of: Net other post employment benefit obligation $ (840,449) Net pension payable (1,778,112)

(2,618,561) The deferred inflows of contributions for the clerk employees'

retirement system are not payable from current expendable resources and therefore are not reported in the funds (158,034)

Net Position (Statement A) $ (2,226,395)



Statement of Revenues, Expenditures, and Changes in Fund Balance

Governmental Funds For the Year Ended June 30, 2016

Statement E

General Fund

Revenues: Intergovernmental Licenses and permits Fees, charges, and commissions for services Court cost, fees, and charges Fees for recording legal documents Fees for certified copies

Interest income

Total revenues

Expenditures: Personnel services and related benefits Operating services Materials and supplies Bad debt

Total expenditures

Excess (deficiency) of revenues over expenditure

Fund balance: Beginning of the year End of the year

21,961 56,574

1,075,361 709,487

72,920 10,414

1,946,717

1,755,121 265,092

47,921 5,000

2,073,134

(126,417)

169,733 43,316



Statement F

Reconciliation of the Statement of Revenues, Expenditures And Changes in Fund Balances of Governmental Funds

To the Statement of Activities

June 30, 2016

Net change in fund balances-total governmental funds (Statement E) $ (126,417)

Amounts reported for governmental activities in the statement of activities (Statement B) are different as follows:

Under the modified accrual basis of accounting used in the governmental funds, expenditures are not recognized for transactions that are not normally paid with expendable available financial resources, in the statement of activities, however, which is presented on an accrual basis, expenses and liabilities are reported regardless of when financial resources are used. The net changes associated with these expenses/expenditures are as follows:

OPEB benefits $ (143,150) Pension expenses (40,893)

(184,043) Depreciation expense (3,139)

Non-employer's contribution to the clerk employees' pension plan 121,596 Changes in Net Position (Statement B) $ (192,003)



Statement G Statement of Fiduciary Net Position

Agency Funds June 30, 2016

ASSETS

Advance Deposit

Fund

Registry of Court

Fund Criminal

Fund Eiection

Fund Total

Cash Interest-bearing deposits Due from General Fund

$ 145,204 454,148 100,000

243 596,714

15,044 1,980 $ 162,471 1,050,862

100,000

Total Assets $ 699,352 596,957 15,044 1,980 $ 1,313,333

LIABILITES

Due to Litigants and others $ 699,352 596,957 15,044 1,980 $ 1,313,333



Notes to Financial Statements As of and for the Year ended June 30, 2016

Introduction

As provided by Article V, Section 28 of the Louisiana Constitution of 1974, the clerk of court serves as the ex-officio notary public; the recorder of conveyances, mortgages, and other acts; and has other duties and powers provided by law. The clerk of court is elected to a four-year term.

1. Summary of Significant Accounting Poiicies

A. Basis of Presentation

The accompanying financial statements of the Acadia Parish Clerk of Court have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.

B. Fund Accounting

The Clerk uses funds to maintain its financial records during the year. Fund accounting is designed to demonstrate legal compliance and to aid management by segregating transactions related to certain clerk functions and activities. A fund is defined as a separate fiscal and accounting entity with a self-balancing set of accounts.

Governmental Funds

Governmental funds account for most of the Clerk's general activities. These funds focus on the sources, uses, and balances of current financial resources. Current liabilities are assigned to the fund from which they will be paid. The difference between a governmental fund's assets and liabilities is reported as fund balance. In general, fund balance represents the accumulated expendable resources which may be used to finance future period programs or operations of the Clerk of Court. The following is the clerk's governmental fund:

General Fund

The General fund is the primary operating fund of the Clerk. It is used to account for ail financial resources except those required to be accounted for in other funds. The General fund is available for any purpose provided it is expended or transferred in accordance with state and federal laws and according to clerk policy.

Fiduciarv Funds

Fiduciary fund reporting focuses on net position and changes in net position. The only funds accounted for in this category by the clerk are agency funds. The agency funds are used to account for assets held by the Clerk as an agent for litigants held pending court action. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Consequently, the agency funds have no measurement focus, but use the accrual basis of accounting. The following agency funds are utilized by the Clerk of Court:

- The Advance Deposit Fund- provided for under LRS 13:842, is used to account for advance deposits in suits filed by litigants.

-The Registry of Court Fund- provided by LRS 13:475, is used to account forfunds held by order of the court until judgment is rendered by the judiciary.

10

Acadia Parish Clerk of Court Crowley, Louisiana Notes to Financial Statements (Continued)

B. Fund Accounting- Fiduciarv Funds con't

- The Criminal Fund - is used to distribute fees, mostly to local Sheriffs, from non-support payments received by the Clerk.

- The Election Fund - is used to distribute qualifying fees collected with conducting an election and distributing them to the various authorized recipients.

1. Summary of Significant Accounting Policies

C. Basis of Accountino/Measurement Focus

Government-Wide Financial Statements (GWFS):

The statement of net position and the statement of activities display information about primary government (the Clerk). These statements include the financial activities of the overall government, except for fiduciary activities. Governmental activities generally are financed through taxes, intergovernmental revenues and other nonexchange transactions. Revenues, expenses, gains, losses, assets and liabilities resulting from nonexchange transactions are recognized in accordance with the requirements of GASB Statement No. 33, Accounting and Financial Reporting for Nonexchange Transactions.

The statement of activities presents a comparison between direct expenses and program revenues for each function of the Clerk's governmental activities. Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. .Indirect expenses are reported according to function except for those that meet the definition of special or extraordinary items. Program revenues include (a) fees, fines, and charges paid by the recipients of goods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues are presented as general revenues.

The GWFS and fiduciary fund statements are reported using the economic resources measurement focus and the accrued basis of accounting. The government wide financial statements are reported using the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the Clerk gives (or receives) value without directly receiving (or giving) equal value in exchange, include grants, and donations. Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.

Fund Financial Statements (FFS):

The amounts reflected in the General Fund are accounted for using the current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. The statement of revenues, expenditures, and changes in net fund balances reports on the sources (i.e., revenues and other financing resources) and uses (i.e., expenditures and other financing uses) of current financial resources. This approach is then reconciled, through adjustment, to a government-wide view of clerk operations.

The fund financial statements provide information about the Clerk's funds, including its fiduciary funds. Separate statements for each fund category- governmental and fiduciary- are presented. The emphasis of fund financial statements is on major governmental funds. The General Fund is the Clerk's only major governmental fund.

Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The Clerk considers all revenues reported in the governmental funds to be available if the revenues are collected within sixty days after year-end. Copies, fees, recording, and interest are considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for claims and judgments and compensated absences, which are recognized when the obligations are expected to be liquidated with expendable available financial resources. General capital asset acquisitions are reported as expenditures in governmental funds.

11


1. SUMMARY OF SIGNIFICANT ACCOUNTING FOLICIES

D. ReDortino Entity

For financial reporting purposes, the Clerk's basic financial statements include all funds that are controlled by the Clerk as an independently elected Parish official. As an independently elected official, the Clerk is solely responsible for the operations of his office. The Clerk also has no component units as other legally separate organizations for which the Clerk is financially accountable. There are no other primary governments with which the Clerk has a significant relationship. Accordingly, the Clerk is a primary government for reporting purposes. The criteria for including organizations as component units within the Clerk's reporting entity, as set forth in Section 2100 of GASB's Codification of Governmental Accounting and Financial Reporting Standards, include items such as whether the organization is legally separate.

E. Receivables

Receivables in the general fund are customer accounts for services provided by the Clerk's office.

F. Payables

Payables are balances in the general fund that are payable to vendors.

G. CaDitalizina Assets

All capital assets are capitalized at historical cost, or estimated historical costs for assets where actual cost is not available. Donated fixed assets are recorded at their estimated fair value at the date of donation. The clerk maintains a threshold of $1,000 or more for capitalizing assets. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend the assets' lives are not capitalized.

Capital assets are recorded in the GWFS, but are not reported in the EPS. Since surplus assets are sold for an immaterial amount when declared no longer needed for public purposes, no salvage value is taken into consideration for depreciation purposes.

Capital assets are depreciated using the straight-line method over the following estimated useful lives: Estimated

Asset Class Useful Lives Vehicles 5 Equipment 5-10

H. Use of Estimates

The preparation of financial statements inconformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates.

I. Cash and Cash Equivalents

Cash includes amounts in demand deposits, interest bearing demand deposits, and time deposits. Cash equivalents include amounts in time deposits that mature within 90 days afteryearendand other investments with original maturities of 90 days or less. Under state law, the Clerk may deposit funds in demand deposits, interest-bearing demand deposits, or time deposits with state banks organized under Louisiana law or under the laws of the United States.

12


1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

J. Deferred Outflows/Inflows of Resources

The statement of net position reports in a separate section deferred inflows and outflows of resources. Deferred outflow of resources is a consumption of net assets by the government that is applicable to a future reporting period while deferred inflows of resources is an acquisition of net assets by the government that is applicable to the future reporting period.

K. Compensated Absences

Vacation and sick leave are accrued annually for the current year only. Unused vacation and/or comp time at the end of each calendar year is forfeited. Sick leave may be carried over but is not payable upon termination of employment. At June 30, 2016, the Clerk of Court has no sick leave benefits being reported.

L. Budget Practices

The proposed budget for 2015 - 2016 was made available for public inspection on May 28, 2015. The proposed budget, prepared on the modified accrual basis of accounting, was published in the official journal ten (10) days prior to the public hearing, which was held at the Acadia Parish Clerk of Court on June 9, 2015, for the comments from the public. The budget is legally adopted and amended, as necessary, by the Clerk of Court.

All expenditure appropriations lapse at year end. Unexpended appropriations and any excess revenues over expenditures are carried forward to the subsequent year as beginning fund balance.

Formal integration of the budget into the accounting records is employed as a management control device. Budget amounts included in the accompanying financial statements include the original adopted budget and all subsequent amendments, if any.

M. Eouitv Classifications

Government-Wide Statements:

1. Net investment in capital assets - Consists of net capital assets reduced by the outstanding balance of any related debt obligations and deferred inflows of resources attributable to the acquisition, construction, or improvement of those assets and increase by balances of deferred outflows of resources related to those assets.

2. Restricted net position - Net position is considered restricted if their use is constrained to a particular purpose. Restrictions can be imposed by either external organization such as creditors (such as debt covenants), grants, contributors, laws or regulations of other governments or imposed by law through constitutional provisions or enabling legislation. Restricted net position is reduced by liabilities and deferred inflows of resource related to the restricted assets.

3. Unrestricted net position - All other net position that do not meet the definition of "restricted" or "net investment in capital assets."

When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, then unrestricted resources as they are needed.

Fund Financial Statements:

GASB 54 Statement No. 54 establishes standards for five fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of resources reported in government funds. The nonspendable fund balance classification includes amounts that cannot be spent because they are either (a) not in spendable form - prepaid items or inventories; or (b) legally or contractually required to be maintained intact.

The spendable portion of the fund balance comprises the remaining four classifications: restricted, committed, assigned and unassigned,

13


1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

M. Eouitv Classifications - Con't

Restricted Fund Balance - This classification reflects the constraints imposed on resources either (a) externally by creditors, grantors, contributors, or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation.

Comm/ffec/Func/Sa/ance-These amounts can only be used for specific purposes pursuant to constraints imposed by formal resolutions or the Clerk's highest level of decision making authority. Those committed amounts cannot be used for any other purpose unless the Clerk removes the specified use by taking the same type of action imposing the commitment. This classification also includes contractual requirements.

Ass/gnec/Func/6a/ance-These are amounts that are constrained by the Clerk's intent to be used for specific purposes, but are neither restricted nor committed. The Clerk has the authority to assign amount to be used for specific purposes. Assigned fund balances include all remaining amounts (except negative balances) that are reported in governmental funds, other than the general fund, that are not classified as nonspendable and are neither restricted nor committed.

Unass/gnec/Func/6a/ance-This fund balance is the residual classification for the general fund. This represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the general fund.

When both restricted and unrestricted resources are available for use, it is the Clerks policy to use externally restricted resources first, then unrestricted resources - committed, assigned, and unassigned - in order as needed.

N. Fost-Emplovment Benefits

The Clerk provides a supplemental Medicare health care coverage and life insurance to some its retired employees. The Clerk recognized the cost of providing these retiree benefits as expenditure when paid during the year.

O. Fension

The Acadia Farish Clerk of Court is a participating employer of the Louisiana Clerk's of Court Retirement and Relief (Fund) as described in Note 6. For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of each of the plans, and additions to/deductions from the plan's fiduciary net position have been determined on the same basis as they are reported by the plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments have been reported at fair value within the plan.

2. Cash and Deposits with Financial Institutions

At June 30, 2016, the Clerk had cash and certificates of deposits totaling $1,271,744 as follows:

Fiducary General Fund Funds

Demand deposits $ 8,453 162,471 Certificates of Deposits 50,000 1,050,820

$ 58,453 1,213,291

These deposits are stated at cost which approximates market. Under state law, these deposits (or the resulting bank balances) must be secured by federal deposit insurance or the pledge or securities owned by the fiscal agent bank. The market value of the pledged securities plus the federal deposit insurance must at all times equal the amount on deposit with the fiscal agent.

Custodial credit risk is the risk that in the event of a bank failure, the government's deposits may not be returned to it. The government does not have a deposit policy for custodial credit risk. As of June 30, 2016, the Clerk's bank balance was secured from risk by federal deposit insurance and pledged securities and was not exposed to custodial credit risk.

14

Acadia Parish Clerk of Court Crowley, Louisiana Notes to the Financial Statements, (Continued)

3. Receivables

Receivables as of June 30, 2016, consist of unpaid charges for service of $877,134 less an allowance for doubtful account balances $747,588. During the fiscal year, the Clerk was able to turn over $858,000 of charges for services that were assessed in previous years. These fees were turned over to the Office of Debt Recovery (ODR) where collections are proceeding. ODR is able to collect these fees from those individuals that receive refunds, when licenses are being renewed, they cannot be renewed unless these fees are settled, etc. This fiscal year, an additional $85,000 is being recorded as collectible and included in revenue.

4. Capital Assets

Capital assets as of June 30, 2016 are as follows:

Beginning Ending Balance Additions Reductions Balance

Government activities: ; $ $ Furniture and fixtures 105,239 105,239 Equipment 19,416 19,416

Total 124,655 - 124,655

Less: accumulated depreciation 113,147 3,139 116,286 $ 11,508 3,139 - $ 8,369

5. Operating Leases

The reporting entity has entered into several operating leases for the rental of office equipment. For the year ended, rental expenditures with lease agreements for the year was approximated $11,667. There minimum lease payments for the next five years are as follows:

For the year ended June 30 2017 $ 13,126 2018 9,684 2019 8,459 2020 5,655 2021 4,488 2022 762

$ 42,174 Total minimum future payments requred

6. Pension Plan

Plan Description

Substantially all employees of the Acadia Parish Clerk of Court are members of the Louisiana Clerks of Court Retirement and Relief Fund (System), a cost-sharing, multiple-employer defined benefit pension plan administered by a separate board of trustees.

The System issues an annual publicly available financial report that includes financial statements and required supplementary information for the System. That report may be obtained by writing to the Louisiana Clerks of Court Retirement and Relief Fund, 11745 Bricksome Avenue, Suite B1, Baton Rouge, Louisiana 70816, or by calling (225) 293-1162.

The Clerk's office implemented Government Accounting Standards Board (GASB) Statement 68 on Accounting and Financial Reporting for Pensions and Statement 71 on Pension Transition for Contributions Made Subsequent to the Measurement Date- an Amendment of GASE 68. These standards require the Clerk's office to record it proportional share of each of the pension plans Net Pension Liability and report the following disclosures:

15


6. Pension Plan (Con't)

Retirement Benefits:

A member or former member shall be eligible for regular retirement benefits upon attaining twelve or more years of credited service, attaining the age of fifty-five years or more and terminating employment. Regular retirement benefits, payable monthly for life, equal 3 1/3 percent of the member's average final compensation multiplied by the number of years of credited service, not to exceed one hundred percent of the monthly average final compensation. Monthly average final compensation is based on the highest compensated thirty-six consecutive months, with a limit of increase of 10% in each of the last three years of measurement. For those members hired on or after July I, 2006, compensation is based on the highest compensated sixty consecutive months with a limit of 10% increase in each of the last six years of measurement. Act 273 of the 2010 regular session applied the sixty consecutive months to all members. This Act has a transition period for those members who retire on or after January 1, 2011 and before December 31, 2012. Additionally, Act 273 of the 2010 regular session increased a member's retirement to age 60 with an accrual rate of 3% for all members hired on or after January 1, 2011.

A member leaving covered employment before attaining early retirement age but after completing twelve years' credited service becomes eligible for a deferred allowance provided the member lives to the minimum service retirement age and does not withdraw his or her accumulated contributions.

Disability Benefits

Disability benefits are awarded to active members who have been officially certified as totally and permanently disabled by the State Medical Disability Board shall be paid disability retirement benefits determined and computed as follows:

1) A member who is totally and permanently disabled solely as the result of injuries sustained in the performance of his official duties shall be paid monthly benefits equal to the greater of one-half of his monthly average final compensation or, at the option of the disability retiree, two and one-half percent of his monthly average final compensation multiplied by the number of his years of credited service; however, such monthly benefit shall not exceed twenty-five dollars for each year of his credited service or two-thirds of his monthly average final compensation, whichever is less.

2) A member who has ten or more years of credited service and who is totally and permanently disabled due to any cause not the result of injuries sustained in the performance of his official duties shall be paid monthly benefits equal to three percent of his monthly average final compensation multiplied by the number of his years of credited service; however, such monthly benefit shall not exceed thirty-five dollars for each year of his credited service or eighty percent of his monthly average final compensation, whichever is less.

The following is effective for any disability retiree whose application for disability retirement is approved on or after July 1, 2008. The provisions related to the calculation of benefits will apply to any disability retiree whose application for disability retirement was approved before July 1, 2008, for benefits due and payable on or after January 1, 2008.

A member is eligible to receive disability retirement benefits from the Fund if he or she is certified to be totally and permanently disabled pursuant to R.S. 11:218 and one of the following applies:

1) The member's disability was caused solely as a result of injuries sustained in the performance of their official duties.

2) The member has at least ten years of service credit.

A member who has been certified as totally and permanently disabled will be paid monthly disability retirement benefits equal to the greater of:

1) Forty-percent of their monthly average final compensation. 2) Seventy-five percent of their monthly regular retirement benefit computed pursuant to R.S. 11:1521 (c).

16


6. Pension Plan Con't

A member leaving covered employment before attaining early retirement age but after completing twelve years' credited service becomes eligible for a deferred allowance provided the member lives to the minimum service retirement age and does not withdraw his or her accumulated contributions.

Survivor Benefits

If a member who has less than five years of credited service dies, his accumulated contributions are paid to his designated beneficiary. If the member has five or more years of credited service, automatic Option 2 benefits are payable to the surviving spouse. These benefits are based on the retirement benefits accrued at the member's date of death with option factors used as if the member had continued in service to earliest normal retirement age. Benefit payments are to commence on the date a member would have first become eligible for normal retirement assuming continued service until that time. In lieu of a deferred survivor benefit, the surviving spouse may elect benefits payable immediately with benefits reduced 1/4 of 1% for each month by which payments commence in advance of member's earliest normal retirement age. If a member has no surviving spouse, the surviving minor children under 18 or disabled children shall be paid 1/2 of the member's accrued retirement benefit in equal shares. Upon the death of any former member with 12 or more years of service, automatic Option 2 benefits are payable to the surviving spouse with payments to commence on the member's retirement eligibility date. In lieu of periodic payments, the surviving spouse or children may receive a refund of the member's accumulated contributions.

Deferred Retirement Option Plan fPRGPl

In lieu of terminating employment and accepting a service retirement allowance, any member of the Fund who is eligible for a service retirement allowance may elect to participate in the Deferred Retirement Option Plan (DROP) for up to thirty-six months and defer the receipt of benefits. During the year ended June 30, 2007 participants had to have been an active contributing member for one full year before becoming eligible for DROP. Upon commencement of participation in the plan, active membership in the Fund terminates and the participant's contributions cease; however, employer contributions continue. Compensation and creditable service remain as they existed on the effective date of commencement of participation in the plan.

The monthly retirement benefits that would have been payable, had the member elected to cease employment and receive a service retirement allowance, are paid into the Deferred Retirement Option Plan account.

Upon termination of employment at the end of the specified period of participation, a participant in the program may receive, at his option, a lump sum payment from the Fund. If employment is not terminated attheendofthe participation period, payments into the account cease and the member resumes active contributing membership in the Fund. Upon termination, the member receives a lumpsum payment from the DROP fund equal to the payments made to that fund on his behalf, or a true annuity based on his account (subject to approval by the Board of Trustees). The monthly benefit payments that were being paid into the DROP fund are paid to the retiree and an additional benefit based on his additional service rendered since termination of DROP participation iscalculated using the normal method of benefit computation. The average compensation used to calculate the additional benefit isthat used to calculate the original benefit unless his period of additional service is at least thirty-six months. In no event can the entire monthly benefit amount paid to the retiree exceed 100% of the average compensation used to compute the additional benefit. If a participant dies during the period of participation in the program, a lumpsum payment equal to his account balance is paid tothenamed beneficiary or, if none, to theirestate.

Cost of Livino Increases fCOLAs)

The Board of Trustees is authorized to provide a cost of living increase to members who have been retired for at least one full calendar year. The increase cannot exceed the lesser of 2.5% of the retiree's benefit or an increase of forty dollars per month. The Louisiana statutes allow the Board to grant an additional cost of living increase to all retirees and beneficiaries over age 65 equal to 2% of the benefit paid on October I, 1977 or the member's retirement date if later.

17



In lieu of granting a cost of living increase as described above, Louisiana statutes allow the board to grant a cost of living increase where the benefits shall be calculated using the number of years of service at retirement or at death plus the number of years since retirement or death multiplied by the cost of living amount which cannot exceed $1.

In order to grant any cost of living increase, the ratio of the actuarial value of assets to the pension benefit obligation must equal or exceed a statutory target ratio.

Contributions

Contributions for all members are established by state statute at 8.25% of earnable compensation. The contribution is deducted from the member's salary and remitted by the participating parish or court.

According to state statute, contribution requirements for all employers are actuarially determined each year. The actuarially determined employer contribution rate for the fiscal years ended June 30, 2016, 2015 and 2014 was 14.37%, 17.3% and 18.43%, respectively. The actual employer contribution rate for the fiscal years ended June 30, 2016 and 2015 was 19% and for the year ended June 30, 2014 it was 18.5%. The actual rate differs from the actuarially required rate due to state statutes that require the contribution rate be calculated and set two years prior to the year effective.

In accordance with state statute, the Fund receives ad valorem taxes and state revenue sharing funds. These additional sources of income are used as employer contributions and are considered support from non-employer contributing entities, but are not considered special funding situations.

Plan members are required by state statute to contribute 8.25 percent of their annual covered salary and the Clerk is required to contribute at an actuarially determined rate. The current rate is 19.0 percent of annual covered payroll. Contributions to the Plan also include one-fourth of one percent of the taxes shown to be collectible by the tax rolls of each parish and funds as required and available from insurance premium taxes. The contribution requirements of plan members and the Clerk are established and may be amended by state statute. As provided by Louisiana Revised Statute 11:105, the employer contributions are determined by actuarial valuation and are subject to change each year based on the results of the valuation for the prior fiscal year. The Clerk's contributions to the Plan, for the years ending June 30, 2016, 2015, and 2014, were $200,537, $198,591, and $192,280 respectively.

Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions

At June 30, 2016 the Clerk reported a liability of $1,778,112 for its proportionate share of the net pension liability. The net pension liability was measured as of June 30, 2015, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Clerks proportion of the net pension liability was based on a projection of the Clerk's long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. At June 30, 2015, the Clerk's proportion was 1.185383%, which was an increase of .016466% from its proportion measured as of June 30, 2014.

For the year ended June 30, 2016, the Clerk's recognized pension expense of $241,363 plus employer's amortization of change in proportionate share and differences between employer contributions and proportionate share of contributions $69.

Difference Between Expected and Actual Experience Changes of Assumptions Net Difference Between Projected and Actual

Investment Earnings on Pension Plan Investments Changes in Proportion and Differences Between

Employer Contributions and Proportionated Share of Contributions

Clerks contributions subsequent to the measurement date

Total

191,899

586 105,492

200,538

(102,224)

(55,810)

498,515 (158,034)

18



The Clerks reported a total of $200,538 as deferred outflow of resources related to pension contributions made subsequent to the measurement date period of June 30, 2016 which will be recognized as a reduction in net pension liability in the year ended June 30, 2015.

Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pension recognized in pension expense as follows:

Amounts reported in future years

be

Year Amount 2016 $ 25,479 2017 25,479 2018 25,479 2019 62,920

$ 139,357

Actuarial assumptions - A summary of the actuarial methods and assumptions used in determining the total pension liability as of the respective years shown below are as follows:

Valuation Date Actuarial Cost Method Actuarial Assumptions:

Expected Remaining Service Lives Investment Rate of Return Projected Salary Increases Mortality

Cost of Living Adjustments

June 30, 2015 Entry Age Normal

5 years 7.00%, net of investment expense 5.00% RP-2000 Health Annuity Table RP-2000 Disabled Lives Mortality Table

The present value of future retirement benefits is based on benefits currently being paid by the Fund and includes previously granted cost of living increases. The projected benefit payments do not include provisions for potential future increases not yet authorized by the Board of Trustees as they were deemed not to be substantively automatic.

The long-term expected rate of return on pension plan investments was determine using a building-block method in which best-estimates ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rate of return for each major asset class are summarized in the following table:

19

Acadia Parish Clerk of Court Crowley, Louisiana Notes to the Financial Statements (Continued)


Long-Term Expected

Target Asset Real Rate Asset Class Allocation of Return

Fixed Income: Core fixed income 5.0% 1.75% Core plus fixed income 15.0% 2.25%

Domestic Equity: Large cap domestic equity 21.0% 4.50% Non-large cap domestic equity 7.0% 4.25%

International Equity: Large cap international equity 14.0% 5.25% Small cap international equity 6.5% 5.00% Emerging markets 6.5% 7.25%

Real Estate 10.0% 5.50% Master Limited Partnership 5.0% 6.50% Hedge Funds 10.0% 4.50%

100.0% 46.75%

Discount Rates. The discount rate used to measure the total pension liability was 7.0%. The projection of cashflows used to determine the discount rate assumed that contributions for plan member will be made at the current contribution rates and that contributions from participating employers and non-employer entities will be made at the actuarially determined rates approved by the Board of Trustees and PRSAAC taking into consideration the recommendations of the Funds actuary. Based on those assumptions, the funds fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability.

Sensitivity of the Net Pension Liability to changes in the discount rate. The following presents the net pension liability calculating using the discount rate of 7.00%, as well as what the net pension liability would be if it were calculated using a discount rate of 1- percent-point-lower (6.00%) or 1-percent-point higher (8.00%) then the current rate:

1% Decrease

6.00%

Current Discount

Rate 7.00%

1% Increase 8.00%

Net Pension Liability 225,984,137 $ 150,003,148 $ 85,520,345

7. Other Post-Emolovment Benefits

Plan Description. The Acadia Clerk of Court's provides post-retirement Medicare Supplement, Medicare Prescription Drug and life insurance benefits on behalf of its eligible retirees and their dependents. The plan is a single-employer defined benefit healthcare plan administered by the Clerk. The Clerk has the authority to establish and amend the benefit provisions of the Retiree Health Plan. The plan does not issue a publicly available financial report.

Funding Policy. The contribution requirements of plan member and the Clerk of Court are established and may be amended by the Clerk of Court. The Clerk of Court contributes 100% of the cost of the current year Medicare supplement premiums and for the cost for retired plan members' spouses. For the fiscal year ended June 30, 2016, the Clerk of Court contributed $74,246 to the plan and the retirees contributed $0.

20


7. Other Post-Employment Benefits (Con't)

Annual OPES cosf and net OPES obligation. The Clerk's annual other post-employment benefit (OPEB) cost (expense) is calculated based on the annual required contribution of the employer (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortized an unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years.

The total ARC for the fiscal year ended 6/30/2016, is as follows:

Normal Cost $ 94,535 Amortization of the UAAL 127,322 Interest on normal cost and amortization 7,765

229,622

The following table shows the components of the Clerk's annual OPEB cost for the year, the actual amount contributed to the plan, and changes in the Clerk net OPEB obligation to plan.

Annual required contribution (ARC) Interest on net OPEB obligation Adjustment to ARC Annual OPEB cost (expense) Less: Conributions made

Increase in net OPEB obligation Net OPEB obligation-beginning of year Net OPEB obligation-end of year

229,622 24,405

(36,631) 217,396 (74,246) 143,150 697,299 840,449

Utilizing the pay-as-you-go method, the Clerk contributed 100% of the annual postemployment benefits cost during the fiscal year ended 6/30/2016.

The Clerk's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for the fiscal years ended 2016, 2015 and 2014 are as follows:

Fiscal Percentage of Year Annual Annual OPEB

Ended OPEB cost Cost Contributed

Increase (Decrease)

to net OPEB Obligation

6/30/2014 6/30/2015 6/30/2016

219,099 216,538 217,396

33.33% 36.99% 34.15%

560,675 697,299 840,449

Funding Status and Funding Progress. As of July 1, 2015, the most recent actuarial valuation date, the accrued liability for benefits was $2,423,666, all of which was unfunded.

The funded status of the plan, as determined by an actuary as of July 1, 2015, was as follows:

Actuarial accrued liability (AAL) $ 2,423,666 Actuarial value of plan assets ^ Unfunded acturial accrued liability (UAAL) $

Funded ratio

Covered payroll (active plan members)

UALI as a percentage of covered payroll

2,423,666

0%

1,095,208

221.30% 21


7. Other Post-Employment Benefits (Con't)

The schedule of funding progress presented as required supplementary information following the notes to the financial statements, present multiyear trend information about whether the actuarial value of the plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for plan benefits.

Actuarial Methods and Assumptions. The projection of future benefit payments for an ongoing plan involves estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. The actuarial valuation for post-employment benefits includes estimates and assumptions regarding (1) future employment, (2) mortality rate, (3) health care cost trend, (4) discounts rate (investment return assumptions) (5) inflation and (6) the periodto which the costs apply (past, current, or future years of service by employees). Actuarially determined amounts are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits.

The actuarial calculations are based on the types of benefits provided under terms of the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The projection of benefits for financial reporting purposes does not explicitly incorporate the potential effects of legal or contractual funding limitations on the pattern of cost sharing between the employer and plan members in the future. Consistent with the long-term perspective of actuarial calculations, the actuarial methods and assumptions used included techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets.

In the July 1, 2015, Clerk's actuarial valuation, the unit credit cost method was used. Based on the Clerk's short-term investment portfolio, a discount rate of 3.5% was used. The Clerk's unfunded accrued liability is being amortized on a level dollar open basis over 30 years.

Investment Return Assumption (Discount Rate). GASB Statement 45 states that the investment return assumption should be the estimated long-term investment yield on the investments that are expected to be used to finance the payment of benefits (that is, for a plan which is funded). Based on the assumption that the ARC will not be funded, a 4% annual investment rate has been used in this valuation.

8. Chances in Lono-Term Liabilities

The following is a summary of long-term debt of the Clerk for the year ended:

Net Pension GREB

Beginning balance Additions Deletions Ending balance

697,299 $ 1,576,707 217,396 327,327 74,246 125,922

840,449 $ 1,778,112

22


9. Chances in Aoencv Fund Balances

A summary of changes in agency fund unsettled deposits for the year ended is as follows:

Unsettled Deposits at Beginning

of Year Additions Reductions

Unsettled Deposits at

End

of Year

Advance Deposits Registry of Court Criminal Fund - Restated Election Fund - Restated

939,629 2,114,958

12,814 1,980

3,069,381

1,170,401 119,732

25,646 8,673

1,324,452

1,410,678 $ 1,637,733

23,416 8,673

3,080,500 $ 1,313,333

699,352 596,957 15,044

1,980

10. Restate prior vear Account Balances

General Fund

Cash Bank of commerce Due form insurance claim Due to Advance Fund

Fiduciary Fund Registry of Court Fund Unrecorrded agency account balances: Criminal Fund Election Fund

Amount Recorded on

Finnacial Statements

as of 6/30/2015

77,263

-0--0-

Adiustments

(5,282) 15,000 (9,718)

12,814 1,980

Restated Balances a

As of 6/30/2015

71,981 15,000 (9,718)

12,814 1,980

A - Prior year financial statements General Fund cash balance included a $15,000 amount that is due from an insurance claim and a payable to the Advanced Fund of $9,718 for an unpaid balance from a previous loan. The $15,000 is being reclassified as a receivable and the $9,718 is being reclassified as a payable.

B - Bank confirmation replies indicated that two agency fund cash accounts were not recorded in the prior year.

11. Expenses Paid By Others

The Clerk of Court's office is located in the Acadia Parish Courthouse. The Acadia Parish Government pays for the repair and maintenance on the building and some of the Clerk's operating expenditures. These expenditures are not recorded in the accompanying financial statements.

23


12. Risk Manaoement

The Clerk is exposed to various risk of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries of employees; and natural disasters. The Clerk purchased a commercial insurance policy to satisfy claims related to general liability, automobile liability, property and casualty, employee health and accident, and errors and omissions.

13. Subseouent Events

Management has evaluated subsequent events through the date the financial statements were available to be issued, December 8, 2016, and determined that there were no events that require disclosure.

No subsequent events occurring after this date have been evaluated for inclusion to these financial statements.

24

OTHER SUPPLEMENTAL INFORMATION AND REPORTS REQUIRED BY

GOVERNMENT AUDITING STANDARDS

The following pages contain a budget comparison schedule, schedule of funding progress for other post-employment beSnefit plan, schedule of the Clerk's proportionate share of the net pension liability, schedule of the employer contributions, schedule of compensation, benefits and other payments to agency head or chief executive officer, schedule of changes in fiduciary unsettled deposits - agency funds and reports on compliance and internal control over financial reporting based on an audit of financial statements preformed in accordance with Government Auditing Standards issued by the Comptroller General of the United States. The report on compliance internal control over financial reporting is based solely on the audit of the financial statements and includes, where appropriate, any reportable conditions and/or material weaknesses.


Budget Comparison Schedule (Non-GAAP budgetary basis) - Salary fund For the Year Ended June 30, 2016

Revenues Intergovernmental Licenses and permits Fees, charges, and commissions for services Court cost, fees, and charges Fees for recording legal documents Fees for certified copies

Interest income

Expenditures: Personnel services and related benefits Operating services Materials and supplies

Other Capital outlay

Total expenditures

Excess (deficiency) of revenue over expenditure

Fund balance, beginning of year

Fund balance, end of year

Budget

Original

21,293 50,630

997,699

816,857

144,814 2,400

2,033,693

1,749,366 228,712 75,802

8,120

2,062,000

(28,307)

169,733

141,426

Final

21,600 56,040

1,081,000

680,400 74,880

6,600

1,920,520

1,748,400 266,100 73,180

2,087,680

(167,160)

169,733

2,573

Actual

21,961 56,574

1,075,361

709,487 72,920 10,414

1,946,717

1,755,121 265,092

47,921

5,000

2,073,134

(126,417)

169,733

43,316 $

Variance with Final Budget

Positive (Negative)

361 534

(5,639) 29,087 (T960) 3,814

26,197

6,721 (1,008)

(25,259)

5,000

(14,546)

40,743

40,743

Reconcile budget to GAAP basis:

Budget Basis Personal services and related

benefits Revenues Depreciation expense

GAAP Basis

(126,417)

(184,043)

121,596 (3,139)

(192,003)

25


PARISH OF EAST CROWLEY. LOUISIANA

Notes to Required Supplementary Information For the Year Ended June 30, 2016

Budgetary Process

The proposed budget for 2015 - 2016 was made available for public inspection on May 28. 2015. The proposed budget, prepared on the modified accrual basis of accounting, was published in the official journal ten (10) days prior to the public hearing, which was held at the Acadia Parish Clerk of Court on June 9. 2015. for the comments from the public. The budget is legally adopted and amended, as necessary, by the Clerk of Court.

All expenditure appropriations lapse at year end. Unexpended appropriations and any excess revenues over expenditures are carried forward to the subsequent year as beginning fund balance.

Formal integration of the budget into the accounting records is employed as a management controi device. Budget amounts included in the accompanying financial statements include the original adopted budget and ail subsequent amendments, if any.

26

ACADIA PARISH CLERK OF COURT SCHEDULE OF FUNDING PROGRESS FOR OTHER POST-RETIREMENT BENEFIT FLAN

June 30, 2016

The schedule of funding progress presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits as follows:

Actuarial Value of

Valuation Assets Date fa)

Accrued Liability (AAAL)-

Entry Age (b)

Unfunded AAL

(UAAL) (b-a)

Funded Ratio

Covered Payroll

Covered (c)

UAAL as a Percentage of

Covered Payroll ((b-a)/c)

6/30/2009 6/30/2012 6/30/2015

1,846,276 2,244,929 2,423,666

1,846,276 2,244,929 2,423,666

0% 0% 0%

980,306 1,155,748 1,095,208

188.34% 194.24% 221.30%

27



SCHEDULE OF CLERKS PROPORTIONATE SHARE OF THE NET PENSION LIABILITY

2015 2014

Employer's Proportion of the Net Pension Liability (Assets) 1.1854% 1.1689%

Total pension liability The pensoin plan's fiduciary net position The net pension liability

685.856.837 535.853.689 150,003,148

653.879.624 518.993.448 134,886,176

Employer's Proportionate Share of the Net Pension Liability (Assets)

Employer's Covered-Employee Payroll

Employer's Proportionate Share of the Net Pension Liability (Asset) as a Percentage of its Covered-Employee Payroll

Plan Fiduciary Net Position as a Percentage of the total Pension liability

1.778.112 1.060.413

167.6811%

78.1291%

1.576.707 1.082.794

145.6147%

79.3714%

Schedule is intended to show information for 10 years. Additional years will be displayed as they become available.

28



SCHEDULE OF EMPLOYERS CONTRUBUTIONS

2015 2014

Contractually required contribution Contributions in-relation to-contractually required contributions Contributions deficiency (excess)

200,537 200,537

205,731 205,731

Employer's Covered Payroll 1,060,413 1,082,794

Contributions as a % of Covered Employee Payroll 18.9112% 19.0000%

Schedule is intended to show information for 10 years. Additional years will be displayed as they become available.

29



Schedule of Compensation. Benefits and Other Payments To Agency Head or Chief Executive Officer

For the Year Ended June 30, 2016

Salary $ 153.508 Benefits - insurance 51.243 Benefits - retirement 29.167 Car allowance 23.026 Per diem 225 Registration fees 290 Conference travel 300 Cellular phone 2.502 Election expense 2.200

Total $ 262,461

30



Schedule of Changes in Fiduciary Unsettled Deposits - Agency Funds For the Year Ended June 30, 2016

ASSETS Advance Deposit

Registry of Court

Criminal Fund

Election Fund

Amounts due to litigants and others: Beginning of the year Beginning of the year - restated

$ 939.629 2.114.958 $ 12.814 1.980

Additions: Suits and successions Election qualifying fees interest

1.170.075

326

117.720

2.012

25.646 8.673

Total additions 1.170.401 119.732 25.646 8.673

Reductions: Clerk cost (transferred to General Fund) Court ordered expenditures Election cost Refunds to litigants interest Sheriff fees Other fees*

853.514

354.260 4.879

99.797 98.228

1.637.733

20.120

3.296

487 8.186

Total reductions 1.410.678 1.637.733 23.416 8.673

Changes in amounts due to litigants and others (240.277) (1.518.001) 2.230 -

Amounts due to litigants and others, end of year $ 699.352 596.957 15.044 $ 1.980

Others - Witness fees, jury fees, jury commissions and court reporter fees

The assets that were restated are explained in Note 10 of the financial statement disclosures.

31

MICHAEL K. GLOVER CERTIFIED PUBLIC ACCOUNTANT

(A Professional Accounting Corporation) 9497 BROOKLINE

Baton Rouge, Louisiana 70809

Independent Auditor's Report on Internal Control over Financial Reporting and On Compliance and Other Matters Based on an Audit of the Financial Statements Performed in

Accordance with Government Auditing Standards

The Honorable Robert T. Barousse Acadia Parish Clerk of Court Crowley, Louisiana

I have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the government activities of Acadia Parish Clerk of Court, a component unit of the Crowley, Louisiana, East Crowley Parish, as of and for the year ended June 30, 2016, and the related notes to the financial statements, which collectively comprise the Acadia Parish Clerk of Court basic financial statements and have issued my report thereon dated December 8, 2016.

Internal Control Over Financial Reporting

In planning and performing my audit of the financial statements, I considered the Acadia Parish Clerk of Court internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing my opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Acadia Parish Clerk of Court internal control. Accordingly, I do not express an opinion on the effectiveness of Acadia Parish Clerk of Court internal control.

A c/ef/c/ency/n/nferna/confro/exits when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material vjeakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

My consideration of the internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during my audit I did not identify any deficiencies in internal control that I considered to be material weakness.

However, material weaknesses or significant deficiencies may exist that have not been identified

Compliance and Other Matters

As part of obtaining reasonable assurance about whether Acadia Parish Clerk of Court, a component unit of the Crowley, Louisiana, East Crowley Parish, financial statements are free of material misstatement, I performed tests of its compliance with certain provisions of laws, regulations, contracts and grants agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective on my audit and, accordingly, I do not express such an opinion. The results of my test disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report

The purpose of the report is solely to describe the scope of my testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. However, under Louisiana Revised Statute 24:513, this report is distributed by the Legislative Auditor as a public document.

Michael K. Glover APAC December 8, 2016

32

ACADIA PARISH CLERK OF COURT SCHEDULE OF FINDINGS AND QUESTIONED COST

FOR THE YEAR ENDED JUNE 30, 2016

Section I - Summary of Auditor's Results

Financial statements

Type of auditor's report issued

Internal control over financial reporting:

-Material weakness(es) identified?

-Significant deficiency(ies) identified?

-Noncompiiance material to financial statements?

Was a management letter issued

State Financial Assistance - None

Section II - Financial Statements Findings - None

Unqualified

yes X no

yes X none reported

yes X no

yes X no

33

ACADIA PARISH CLERK OF COURT SUMMARY OF PRIOR YEAR AUDIT FINDINGS

FOR THE YEAR ENDED June 30, 2015

Finding 2015-001

Description - Due to small number of employees, the Clerk of Court did not have adequate segregation of duties within the accounting system. Based on the cost-benefit of additional personnel, it may not be feasible to achieve complete segregation of duties.

Corrective Action - There are presently two outsourced accountants preparing the books for the general fund and the fiduciary fund, in this fiscal year, a third outside accounting was hired to review and monitor the work of the other two outsourced accountants. After the third accountant completes his review, the records are then reviewed by the chief deputy of the Acadia Clerk of Court office. After considering the additional monitoring procedures, there appears to be adequate segregation of duties within the accounting system.

Finding 2015-002

Description - The Clerk of Court went on three out-of-state trips that did not appear to be a reasonable use of public funds.

Corrective Action - The Clerk of Court was able to attend seminars that are closer to home this year to obtain the education hours he needs to maintain his certifications to benefit the Clerk of Court's Office.

Finding 2015-003

Description - Five meals were purchased by the Clerk of Court that were not properly documented.

Corrective Action - All five meals in question were reimbursed by the Clerk of Court.

Finding 2015-004

Description - During the period 2002 through 2010 the Clerk's office issued checks that totaled $160,307 were checks that were outstanding and should have been turned over as unclaimed funds to the State Treasurer's Office. Of the total amount in question, $140,708 were checks written to the Acadia Parish Sheriff.

Corrective Action - The $140,708 outstanding checks that were originally written to the Acadia Parish Sheriff office were reissued and deposited by the Sheriff Office. The remaining $19,599 are checks that were written to individuals. Before these outstanding disbursements are turned over as unclaimed funds, the Clerk's office is making an attempt to locate each individual and update their mailing addresses. Those individual that cannot be located, will be turned over as unclaimed funds to the State Treasurer's Office.

34

acadia parish clerk of courtfile/...coiiectiveiy comprise of acadia parish clerk of court basic...

Documents