acceleration memo: a recipient perspective
TRANSCRIPT
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JFMIP Conference May 2012 Washington, DC
Acceleration Memo: A Recipient Perspective
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“There is a strong prejudice
that the money should be
out the door quickly.”
Director Jack Lew,
Oct. 25, 2011
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Working together
works better
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ARRA Big City Network
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ARRA State Coordinators
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106 Prime Recipient Awards
11 Subrecipient Awards
40 Respondents
18 Jurisdictions
Acceleration Memo Survey
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How Did You First Learn
of the Acceleration Memo?
30%: Your Federal
Oversight Agency
23%: Federal OMB 37%: Central
Recovery Office
10%: Other
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48%: Your Federal
Oversight Agency
45%: Your Agency
7%: Nobody
Who Initiated Communication
about the Memo?
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Never
15%
Rarely
35%
Sometimes
38%
Often
12%
How Often Has Your Federal
Agency Discussed the Memo?
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1 2 3 4 5 6 7 N/A
How Would You Rate
Federal Communication?
10%
13% 13%
17%
15%
13%
17%
2%
Unresponsive
Proactive
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1 2 3 4 5 6 7
12%
5%
12% 10%
20% 18%
23%
Not At All
Extremely
Concerned
How Concerned Are You
About the Memo?
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Sample of Deadlines Beyond 9/30/2013
Transportation
Highway Planning and Construction
Transit Capital Grants
High Speed Rail
Technology
Broadband Tech. Opportunities Pgm.
Health Information Technology
Education
Race to the Top
School Improvement Grants
Investing in Innovation
Statewide Longitudinal Data Systems
Energy & Environment
Smart Grid
Habitat Conservation
Clean Water and Drinking Water
Safety
TSA Checked Baggage Inspection Pgm.
Public Safety and Community Policing
Justice Assistance Grant Program
Research & Development
National Science Foundation
Renewable Energy
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20%
15%
13%
10%
8%
8%
58%
Change timeline specified in contracts
N/A - We cannot accelerate
Redefine spending plan to make purchases now
Identify eligible expenses which can be spent sooner
Reduce programmatic scope
Expedite contracting process with vendors
Streamline oversight reqs within jurisdiction
What are the Flexibilities to
Accelerate?
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What are the Practical
Challenges to Accelerate?
Compromise
long-term
programmatic goals
Incur new costs
Cause contract breach
Cannot complete EHP reviews within timeframe
Need congressional approval
N/A - We can accelerate
68%
18%
15%
12%
7%
27%
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It is too early to discuss waivers
How Has Your Oversight
Agency Responded?
No information has been provided 18%
We will submit a waiver
for your agency 22%
We will not submit a waiver for your agency 5%
7%
Do not worry about waivers;
Go about your business as usual 18%
30% Other
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Top Recommendations to
Streamline Process?
Ensure consistent, ongoing messaging from fed OMB to fed agencies
Publish timeline for fed OMB assessment of waiver requests
Clearly explain reqs for waiver requests in writing
Confirm that fed agencies have contacted recipients re: memo
Require written monthly updates to recipients until final waiver decisions
Set deadline to renegotiate signed award agreements if waiver is denied
65%
58%
50%
40%
40%
30%
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Hitting the target,
Missing the point
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nycarra.tumblr.com
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nycarra.tumblr.com
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SEP:
Solar PV
8 buildings
Dept. of
Parks and
Recreation
Program
Installation
projects
Dept. of
Citywide
Administrative
Services
6 months Construction
completed
$3.7 million Award
Making a Deadline
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330 kilowatts
167 metric tons
Dept. of
Parks and
Recreation
Renewable
energy
CO2 emissions
reduction
Dept. of
Citywide
Administrative
Services
$51,000 Annual cost
savings
Tripled Solar installed
On city bldgs
Making a Difference
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JFMIP Conference May 2012 Washington, DC
Acceleration Memo: A Recipient Perspective