access. » access is a database management system. » this system lets you create and process data....
TRANSCRIPT
![Page 1: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/1.jpg)
ACCESS
![Page 2: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/2.jpg)
Microsoft Access
» Access is a database management system.
» This system lets you create and process data.
» A database is a collection of data that is organized in a way that enables you as the user to retrieve it.
![Page 3: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/3.jpg)
Database
TablesQueries
4 types of Objects.
FormsReports
![Page 4: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/4.jpg)
Tables four views
Design View – the structureDatasheet View – the
information
![Page 5: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/5.jpg)
Terminology to Remember
– = cell A name given to a specific piece of information in a record (name, address, etc.)
– = row contains information about a particular person, company, or event
– the basic organization of the information in a database
– (one field) unique
Field
Record
Table
Primary Key
![Page 6: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/6.jpg)
Tables Build the FIELD Structure
Field Names -- name given to a specific piece of information in a record (name, address, etc.)
Data Type – the kind of information included (words or numbers)
Description – a definition of the information included in the fields
Field Size – the size the field needs to be to accommodate all data
![Page 7: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/7.jpg)
Rules, Rules, Rules, Rules
A field name can not exceed 64 characters.
A field name can contain letters, digits, and spaces.
A field cannot contain periods, exclamation points, accent marks, or square brackets.
The field name cannot be repeated in the same table.
![Page 8: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/8.jpg)
Data Type
The type of information to be stored in a particular field can be one of following:Text – Words or numbers that will not be used in
calculations.Number – A number that can be used in a
calculation. This number can be positive or negative.
Currency – A field that contains money information. The information will be displayed with dollar signs, decimal points and two digits.
Yes/No – A signifies yes, a signifies no.
![Page 9: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/9.jpg)
Primary Key
A primary key is a field that is unique. The information CAN NOT repeated in
any record. A good example of a primary key would
be our Social Security Number. This number is unique to each of us.
![Page 10: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/10.jpg)
New Database Named
![Page 11: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/11.jpg)
To create a new Database – Click Blank Database
Try it on your own
![Page 12: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/12.jpg)
When you create a blank database, Access creates the first
table in the database for you and gives it the name Table 1.
![Page 13: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/13.jpg)
You create the structure of the table in Design View. Click on View in the Views group.
Since we haven’t named the table it will prompt you to name your table before
switching to Design View.Save the table as Toys.
*Another Way – You can open a table directly in Design view from The Navigation Pane. Right-click the table name in the
Navigation Pane, and then click Design View on the shortcut menu.*
![Page 14: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/14.jpg)
The Design View of a Table is where the structure is created.
![Page 15: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/15.jpg)
Indicates Primary Key Indicates the size of
the field
![Page 16: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/16.jpg)
Once the structure is complete and saved, the user can input the data. Click the view button to go back to the datasheet view.
![Page 17: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/17.jpg)
This is Data Sheet View of the Table
All data has been added. The Toys Table is complete.
![Page 18: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/18.jpg)
Field Names
Data RecordsRecord Selector
![Page 19: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/19.jpg)
An additional table has been added to the database
![Page 20: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/20.jpg)
The data for the Vendors Table has been added.
![Page 21: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/21.jpg)
Navigation Buttons
First Record
Previous Record
Current Recordof Total Records
Next Record
New RecordTotal
Number of Records
Last Record
New Record
![Page 22: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/22.jpg)
Using Access
Access is straightforward and methodical.The user saves the structure.Access automatically saves the data (records).
![Page 23: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/23.jpg)
Forms
They can be used for data entryForms show individual recordsThey can also be used to edit existing records
instead of using the tableForms can be customized using the WizardForms, just like Tables and Reports have a
Design View and a Datasheet View.
![Page 24: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/24.jpg)
A Form can be used for data entry. Using the Form button, the form is created quickly.This form includes all the fields from the table in the order they appear in the table.
This is Layout View of the Form.
![Page 25: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/25.jpg)
This is Design View of the same Form.
![Page 26: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/26.jpg)
Using Form Wizard, in the More Forms button on the Create tab, the user can select just the fields needed for the form.
![Page 27: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/27.jpg)
![Page 28: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/28.jpg)
This form has the fields requested in the wizard.
![Page 29: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/29.jpg)
Reports
Reports are not used for data entryThey are used to display information about the
table or tables from the databaseReports can be customized using the WizardReports have 4 views. Report, Print, Layout and
Design view.
![Page 30: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/30.jpg)
The Report button on the Create Tab in the Report group is a way to create a report with all fields shown in the order they appear
in the table.
![Page 31: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/31.jpg)
This is Design View of the previous Report.
![Page 32: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/32.jpg)
Using Report Wizard a user can include only the fields needed for the required information. Choose Stock Number, Description, Inventory, and Selling Price
![Page 33: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/33.jpg)
Select Ascending Order
by Descriptionclick Next.
![Page 34: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/34.jpg)
Select Tabular and Portrait Orientation
click Next.
![Page 35: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/35.jpg)
Select Office Style click Next.
![Page 36: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/36.jpg)
Name the Report Toys Report and click
Finish.
![Page 37: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/37.jpg)
Using Report Wizard, only the fields needed were added to the report. This report is in a tabular layout and is easy to read.
This Report is in Report View
![Page 38: ACCESS. » Access is a database management system. » This system lets you create and process data. » A database is a collection of data that is organized](https://reader033.vdocument.in/reader033/viewer/2022051619/56649e225503460f94b0f943/html5/thumbnails/38.jpg)
This is the previous Report in Design View.