Access Programs on the Rise Access Programs on the Rise

A Dialogue on Pipelines that Remove A Dialogue on Pipelines that Remove Barriers to and through Post Secondary Educational Barriers to and through Post Secondary Educational

OpportunitiesOpportunities

Barry W. Simmons Sr., Director, University Scholarships and Financial Aid, Barry W. Simmons Sr., Director, University Scholarships and Financial Aid, Virginia Polytechnic Institute and State UniversityVirginia Polytechnic Institute and State University

Yvonne Hubbard, Director, Director, Student Financial Services, Yvonne Hubbard, Director, Director, Student Financial Services, The University of VirginiaThe University of Virginia

Mark Caldwell, Assistant Director, College Guide ProgramMark Caldwell, Assistant Director, College Guide ProgramThe University of VirginiaThe University of Virginia

The College BoardThe College BoardSouthern Regional Forum Southern Regional Forum

20072007Atlanta, GA Atlanta, GA

Program Creation Process

1. Determine/Goal Outcome

– What do you want to do?– Why?– Target

2. Build Conceptual Framework– Product– Delivery Channels– Interested/Impacted Parties

3. Secure Funding– Public– Private– Creative

4. Develop Infrastructure– Program Framework/Elements– Staffing/Space/Budget– IT Support– Communications/Publicity/

Audience– Institutional Sanction– External Sanction

5. Implement Infrastructure– Training– Event Planning– Oversight– Adjustments– Coordination– Delivery

6. Evaluate Infrastructure Outcomes– Formal/Informal– Internal/External– Quantitative/Qualitative– Feedback Loop – Cybernetic– Cycle– Distribution

Program Creation Process

Determine/Goal Outcome

– What do you want to do?

– Why?

– Target

Program Creation Process

Build Conceptual Framework– Product– Delivery Channels– Interested/Impacted Parties

Program Creation Process

Secure Funding– Public– Private– Creative

Program Creation Process

Develop Infrastructure– Program Framework/Elements– Staffing/Space/Budget– IT Support– Communications/Publicity/Audience– Institutional Sanction– External Sanction

Program Creation Process

Implement Infrastructure– Training– Event Planning– Oversight– Adjustments– Coordination– Delivery

Program Creation Process

Evaluate Infrastructure Outcomes– Formal/Informal– Internal/External– Quantitative/Qualitative– Feedback Loop – Cybernetic– Cycle– Distribution

THE BASICS: AccessUVa

• 100% of Need Met

• All Grants To Low-Income

• Loan Cap on Need-based loans

• Financial Literacy

Low-Income Students Attend Postsecondary at Lower RatesAchievement Level (in quartiles)

Low-Income

High-Income

First (Low) 36% 77% Second 50% 85% Third 63% 90% Fourth (High) 78% 97%

Source: NELS: 88, Second (1992) and Third Follow up (1994); in, USDOE, NCES, NCES Condition of Education 1997 p. 64

2001 by The E

ducation Trust, Inc.

University of VirginiaNumber of Pell Recipients

1000

1100

1200

1300

1400

1500

1600

40%

50%

60%

70%

80%

90%

100%

1992-1993

1993-1994

1994-1995

1995-1996

1996-1997

1997-1998

Total need met Need met by grants Poly. (Need met by grants)

Meeting Need

Meeting our Goals For

Meeting Need

40%

50%

60%

70%

80%

90%

100%

1995-1996

1996-1997

1997-1998

1998-1999

1999-2000

2000 -2001

2001 -2002

2002 -2003

2003 -2004

Total need met Middle Income Need Met

Need met by grants MI - Need Met by Grants

Partnerships

AccessUVA

CoordinatorsStudent Financial Services

University RelationsAdmission Office

Assistant VP for University Relations

Dean of Undergraduate Admissions

Director of Student Financial Services

Assistant VP for Finance

Dean ofArts & Sciences

Center for Undergraduate Excellence

State Governmental Relations

VP for Finance

Director of the Budget

President’s Chief of Staff

VP forStudent Affairs

Assistant Dean Arts & Sciences

Assistant VP for University Relations

Assistant VPManagement & Budget

Dean ofStudents

Senior VP for DevelopmentAnd Public Affairs

DirectorInstitutional Assessment

Board of Visitors President’s OfficePublic Service

& Outreach

Orgins

• In fall of 2003, President Casteen asked VP for Finance to develop comprehensive need-based aid program proposal

• Proposal with philosophy and business analysis submitted to Board of Visitors in January 2004

• Board of Visitors approved resolution in February 2004-authorizng comprehensive financial aid program with the financial commitment.

Preparing for Implementation • Simplify the message – and make it memorable • Experts needed

• Financial Aid Administrators – Discuss philosophy and develop policy

• Communicating AccessUVA– Plan and implement marketing campaign

• Financial Model– Establish projections for budget development

• METRICS! Have a theory – and gather statistics to show results

Issues• Recruiting Issues:

– Entering class of 2006 – • More applicants from low income families• Fewer offered admissions – not academically

prepared– Early Identification

• Special Services– Assistance with financial aid – in all its

complexity – To ensure that EVERY STUDENT receives

and award letter

Issues

– Early Identification• Admissions

– Assistance with visits to the University

– To be aware of personal circumstances

– To provide ‘consideration’

Issues• Retention issues:

– Special needs of more first generation students– Traditional UVa experience vs 'Live at home', live

cheaper. – Debt, working hours, and the well equipped, and

not-so-well equipped University

• Non-traditional students: Office hours, language concerns, attracting and holding a diverse workforce.

• Expanded educational opportunities: Can we afford to ensure all students have access to summer, J-Term, S@S, internships, etc. How important are these? How committed are we that students should participate?

Issues

• Changing Role of the Financial Aid Office:

– Not just about the money

– Not just about UVa

– The financial aid process – difficult, complicated – how can we help each other out? What are the commonalities. How do we contine to identify students using a methodology that uses AGI as a measure of financial strength.

– Facilitation – ensuring that all students have a chance to receive an award letter and understand that letter and its implications.

– Education - how to manage the funds they receive, how to plan, budget

– Oversight and Intervention

Program Creation ProcessVT FUNDS FOR THE FUTURE

Determine/Goal Outcome– What do you want to do?

• Impact the largest number of students possible

– Why?• Resources limit funding possibilities while

moderate incomes often neglected

– Target• Low to moderate income students

Program Creation ProcessVT FUNDS FOR THE FUTURE

Build Conceptual Framework– Product

• Need-based grant aid tied to tuition increases

– Delivery Channels• Normal financial aid application process

– Interested/Impacted Parties• Students and their families• Policy makers• University administrators---resources

Student Count and Need Analysis Components for Undergraduates with Need who were Packaged, Virginia Tech, 2005-2006

In-State

Family Income (AGI)

Student Count

Raw Need

Unmet Need

% of Unmet Need

Average EFC

Min EFC

Max EFC

$0 - $29,999 1,527.00

22,910,876

7,160,396 31.25%

1,211 0

16,073

$30,000 - $49,999

1,041.00

13,677,848

4,714,712 34.47%

3,985

103

18,260

$50,000 - $74,999

1,378.00

12,637,779

4,049,404 32.04%

8,031

745

19,979

$75,000 - $99,999

947.00

5,603,427

1,466,964 26.18%

11,582

2,484

23,650

$100,000 or more

564.00

2,389,189

610,094 25.54%

13,288

2,403

24,027

Total 5,457

57,219,119

18,001,570 31.46%      

Out-of-State

Family Income (AGI)

Student Count

Raw Need

Unmet Need

% of Unmet Need

Average EFC

Min EFC

Max EFC

$0 - $29,999 359

8,620,212

3,097,564 35.93%

1,501 0

15,990

$30,000 - $49,999

298

6,836,116

2,809,554 41.10%

4,610

153

25,207

$50,000 - $74,999

406

7,442,029

3,157,742 42.43%

9,019

1,080

29,275

$75,000 - $99,999

604

7,928,214

3,859,737 48.68%

14,530

2,218

34,732

$100,000 or more

766

6,482,654

3,006,314 46.37%

19,727

3,940

39,774

Total 2,433

37,309,225

15,930,911 42.70%      

Figure 1. Numberof VT Undergraduates with Need by Family Income, 2000-2005: VA Residents

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

2,200

2,400

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

No.

Stu

dent

s

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 2. Number of VT Undergraduates with Need by Family Income, 2000-2005: Non-VA Residents

0

100

200

300

400

500

600

700

800

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

No.

Stu

dent

s

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 3. Average Gross Need of VT Undergraduates with Need by Family Income, 2000-2005: VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

22,000

24,000

26,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

Gro

ss N

eed

($)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 4. Average Gross Need of VT Undergraduates with Need by Family Income, 2000-2005: Non-VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

22,000

24,000

26,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

Gro

ss N

eed

($)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 5. Average Family Contribution of VT Undergraduates with Need by Family Income, 2000-2005: VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

EFC

($)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 6. Average Family Contribution of VT Undergraduates with Need by Family Income, 2000-2005: Non-VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

EFC

($)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 7. Average Financial Aid Awarded toVT Undergraduates with Need by Family Income, 2000-2005:

VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

Fin

anci

al A

id ($

)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 8. Average Financial Aid Awarded to VT Undergraduates with Need by Family Income, 2000-2005:

Non-VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

Fin

anci

al A

id ($

)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 9. Average Unmet Need of VT Undergraduates with Need by Family Income, 2000-2005: VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

Unm

et N

eed

($)

2000-01

2001-02

2002-03

2003-04

2004-05

Figure 10. Average Unmet Need of VT Undergraduates with Need by Family Income, 2000-2005: Non-VA Residents

0

2,000

4,000

6,000

8,000

10,000

12,000

$0 - $29,999 $30,000 - $49,999 $50,000 - $74,999 $75,000 - $99,999 $100,000 or more

Family Income

Ave

rage

Unm

et N

eed

($)

2000-01

2001-02

2002-03

2003-04

2004-05

Program Creation ProcessVT FUNDS FOR THE FUTURE

• Secure Funding– Public

• Unfunded/discount

– Private• Opportunity for alumni/friends giving• Opportunity for foundation participation

– Creative• Opportunity for leveraging through challenge grants• Opportunity to leverage academic college/departmental

funds to need-based

Program Creation ProcessVT FUNDS FOR THE FUTURE

Develop Infrastructure– Program Framework/Elements

• Use existing framework• Determine any additional program elements

– Staffing/Space/Budget• Anticipate increased inquiry and processing

– IT Support• Increased web hits/capacity• Multiple production cycles

Program Creation ProcessVT FUNDS FOR THE FUTURE

Develop Infrastructure---continued

Communications/Publicity/Audience• Web site development---roll out• Other media• News release

– Institutional Sanction• Administration buy-in• Academic buy-in• Support buy-in

– External Sanction• Policy makers• Parents• Alumni/friends• Secondary school administrators

Program Creation ProcessVT FUNDS FOR THE FUTURE

Implement Infrastructure– Training

• Front end staff, IT staff, counseling staff, QA staff

– Event Planning• Grand announcement/news conference

– Oversight• Budgetary monitoring, qualification monitoring

– Adjustments• Public information/web/publications/front end

Program Creation ProcessVT FUNDS FOR THE FUTURE

Implement Infrastructure continued

– Coordination• Processing implications• Budget and finance• Bursar staff

– Delivery• Timing with other institutional info• Planning and lead time

Program Creation ProcessVT FUNDS FOR THE FUTURE

Evaluate Infrastructure & Outcomes

– Formal/Informal• Both in process

– Internal/External• Internal---budget, enrollment levels• External---affordability

– Quantitative/Qualitative• both

Program Creation ProcessVT FUNDS FOR THE FUTURE

– Feedback loop/cybernetic• Tweak program in future years

– Cycle• Annual

– Distribution• Internal and external

It’s not just the Money

• Pre-college counseling---the student

• Pre-college counseling---the family

• Retention counseling

• Financial literacy

• Debt management

• Peer counseling

• Outreach

Accomack

Northumberland

Northampton

Middlesex

Suffolk CityChesapeake City

Virginia Beach CityIsle Of Wight

Southampton

York

James City

Lancaster

GloucesterCharles City

Surry

New Kent

Prince George

Arlington

Prince William

Fairfax

King George

WestmorelandSpotsylvania

Fauquier

LoudounClarke

Frederick

Highland

Augusta

Rockingham

Bath

Rockbridge

Albemarle

Warren

MadisonGreene

Page

Alleghany

Bland

Roanoke

Bedford Campbell

Pulaski

Scott

Sussex

Greensville

Dinwiddie

ChesterfieldAppomattox

Mecklenburg

AmeliaCumberland

Charlotte

Halifax

King WilliamHenrico

Powhatan

HenryPatrick

CarrollGraysonWashington

RichmondEssex

King And QueenHanover

Orange

Culpeper

Louisa

AmherstBotetourt

Brunswick

Buchanan

Buckingham

Caroline

Craig

Dickenson

Floyd

Fluvanna

Franklin

Giles

Goochland

Lee

Lunenburg

Mathews

Montgomery

Nelson

Nottoway

Pittsylvania

Prince Edward

Rappahannock

Russell

Shenandoah

Smyth

Stafford

Tazewell

WiseWythe

Virginia = 31.8%

Data Source: 2000 Census

37.8% to 68.9%21.4% to 37.8%14.3% to 21.4%10.3% to 14.3%

6.6% to 10.3%

Percent of 25-64 Year Olds With at Least a Baccalaureate Degree – 2000

11

Northampton

Middlesex

Accomack

Northumberland

Clarke

Frederick

Highland

Augusta

Rockingham

Bath

Rockbridge

Albemarle

Warren

MadisonGreene

Page

Alleghany

Bland

Roanoke

Bedford Campbell

Pulaski

Scott WashingtonCarroll

GraysonHenry

Patrick

Appomattox

HalifaxSouthampton

Sussex

Greensville

Charles City

Prince George

Dinwiddie

Chesterfield

Mecklenburg

AmeliaCumberland

Charlotte

King WilliamHenrico

PowhatanNew Kent

Suffolk City

Isle Of Wight

James City

Gloucester

Surry

Chesapeake City

York

Virginia Beach City

Lancaster

Prince William

King George

WestmorelandSpotsylvania

ArlingtonFairfaxFauquier

Loudoun

RichmondEssex

King And QueenHanover

Orange

Culpeper

Louisa

AmherstBotetourt

Brunswick

Buchanan

Buckingham

Caroline

Craig

Dickenson

Floyd

Fluvanna

Franklin

Giles

Goochland

Lee

Lunenburg

Mathews

Montgomery

Nelson

Nottoway

Pittsylvania

Prince Edward

Rappahannock

Russell

Shenandoah

Smyth

Stafford

Tazewell

WiseWythe

Virginia = $23,975Data Source: 2000

Census

$24,844 to $41,052$20,196 to $24,844$17,077 to $20,196$15,103 to $17,077$12,788 to $15,103

Percent of 25-64 Year Olds With at Least a Baccalaureate Degree – 2000

Per Capita Personal Income, 1999

12

National College Advising Corps

• University of Virginia- Guide Program Model• University-based access programs- delivery

systems• 25% increase in college-going rate• Up to 112% increase in applications• Eight new program to be funded by the Jack

Kent Cooke Foundation• Leadership- National College Access Network

Contact Info & Presentation Site

Mark Caldwell mac5mj@virginia.eduYvonne Hubbard yvonne@virginia.edu Barry W. Simmons Sr simmonsb@vt.edu

http://www.finaid.vt.edu/Presentations/College%20Board%202007/

Bonus Site---National College Access Networkwww.collegeaccess.org/NCAN/index.aspx