accessibility and mobility strategy synthesis€¦ · • knowledge of congestion management...
TRANSCRIPT
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Pre-Proposal Meeting
July 24, 2019 2:00 PM
Eugene McGuinness, Senior Planner, Performance Analysis & PlanningAngellita S. Young, Senior Director, Finance & Administration
Accessibility and Mobility Strategy Synthesis
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BergenEssexHudsonHunterdonJersey City MiddlesexMonmouth
MorrisNewarkOceanPassaicSomersetSussexUnionWarren
NJTPA Region
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Bergen Essex Hudson Hunterdon Middlesex
Monmouth Morris Ocean Passaic JerseyCity
Somerset Sussex Union Warren Newark
NJDOT GovernorRep.
Citizens’Rep.
PortAuthority
NJTransit
NJTPA Board of Trustees
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Standing CommitteesPlanning & Economic Development Committee
Project Prioritization CommitteeFreight Initiatives Committee
Regional Transportation Advisory Committee
NJTPA Executive CommitteeChairman: Union County Freeholder Angel Estrada
Hunterdon County Freeholder Matthew Holt, First Vice-Chairman
Passaic County Freeholder John Bartlett, Second Vice-Chairman
Morris County Freeholder Kathryn A. DeFillippo, Third Vice-Chairman
Essex County Executive Joseph DiVincenzo, Secretary
NJTPA Board of TrusteesCommittees
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Transportation Improvement Program (TIP)Updated every two years
MPO Key Products
Updated yearly
Planning
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• Plan 2045, the current long-range Regional Transportation Plan
• Involves a robust public input and visioning process
• Assesses accessibility and mobility in the region, identifying needs and strategies
Regional Planning
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• The Congestion Management Process (CMP) is federally required for metropolitan areas with a population over 200,000
• The CMP is part of NJTPA performance-based planning and programming, which also includes performance measures and targets as per MAP-21 and the FAST Act
Project Background
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• NJTPA is collecting subregional input ahead of this project. Subregional perspectives are important to understanding the transportation landscape of the region
• The NJTPA process is inclusive, emphasizing attention to equity issues, environmental justice (EJ) and Title VI groups
Project Background (cont’d)
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Project Background (cont’d)
• The NJTPA participates in a range of interagency forums pertaining to performance-based planning
• Numerous NJTPA and partner initiatives are related to the CMP and should both inform and be informed by this effort
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The NJTPA is seeking consultant support to conduct
• A region-wide assessment of transportation needs and equity concerns
• Evaluation of strategies to address needs identified in assessment
• Preparation of a report that describes the challenges faced by the region
Current RFP
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• Update the congestion management process for the NJTPA region
• Conduct assessment of multimodal accessibility, mobility, and congestion in keeping with regional goals
• Develop GIS databases of findings
Project Goals
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• Provide a narrative detailing regional transportation challenges and potential solutions
• Develop products useful to planners and policymakers, and to inform the long range transportation plan
• Support further cooperative project planning
Project Goals (cont’d)
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• The consultant effort is expected to be started in November 2019.
• Project to be completed within 18 months of commencement.
Project Schedule
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• Task 1: Facilitate Collaboration
• Task 2: Identification of Goals and Performance Measures
• Task 3: Performance Measurement and Needs Assessment
• Task 4: Equity Assessment
Scope of Work
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• Task 5: Strategy Identification and Assignment
• Task 6: Preparation of CMP Regional Assessment
• Task 7: Project Management
Scope of Work (cont’d)
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Establish and support CMP working group’s collaboration at key decision points.Deliverables for Task 1: • Documentation of working group input• Support for up to five (5) meetings• Meeting materials, facilitation, handouts and
minutes, other follow-up items• Presentation to NJTPA standing committee
Task 1: Facilitate Collaboration
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Task 2: Identification of Goals and Performance Measures
Establish goals, objectives, and performance measures for the analysisDeliverables for Task 2: • Technical memorandum detailing performance
measures, network, places, and markets• Shapefile layers • GIS database containing network, place type,
corridor, and other appropriate travel market data
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Conduct a regional analysis of needs based on performance measures established in Task 2.
Deliverables for Task 3: • Documented categorization scheme for needs• Technical memorandum including documented
targets, and detailed analysis approach and findings
• Performance measure output data (from Task 2)
Task 3: Performance Measurement and Needs Assessment
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Deliverables for Task 3 (cont’d): • Needs in GIS form• Maps, lists, and charts showing appropriate
aspects and geographic scales of accessibility, mobility and congestion
Task 3: Performance Measurement and Needs Assessment (cont’d)
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Evaluate transportation performance indicators among environmental justice and other traditionally underserved populations.
Task 4: Equity Assessment
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Deliverables for Task 4: • Maps of the equity findings for identified
regional needs • Equity findings in GIS form• Narrative and charts of needs of Environmental
Justice and other vulnerable populations
Task 4: Equity Assessment (Cont’d)
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Evaluate and assign strategies to address the needs identified in Task 3.
Deliverables for Task 5: • Categorization scheme for strategies• Technical memorandum documenting the
strategy identification and prioritization process
Task 5: Strategy Identification and Assignment
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Deliverables for Task 5 (cont’d): • GIS database of assigned strategies, with
justifications • Graphical representation of all strategies
and associated needs (including maps and/or other instruments) that would be understandable to the public
Task 5: Strategy Identification and Assignment (Cont’d)
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Prepare the final CMP Regional Assessment report.
Deliverables for Task 6: • Report including performance measures
analysis, facilities listed by outstanding needs and selected strategies, equity analysis findings, narrative tying all the elements together
• Static webpage(s) sharing analysis findings with the public
Task 6: Preparation of CMP Regional Assessment
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Deliverables for Task 6 (cont’d): • Needs records from Tasks 3 and 4 entered into
PRIME system• Recommendation records from Task 5 entered
into PRIME system
Task 6: Preparation of CMP Regional Assessment (cont’d)
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Establish an effective means of coordinating and reporting over the course of the project.
Deliverables for Task 7: • A detailed project schedule to be submitted at the
kick-off meeting • A minimum of five (5) face to face project
management meetings• Biweekly updates
Task 7: Project Management
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Deliverables for Task 7 (cont’d): • Meeting agendas, handouts and minutes
• Development and maintenance of a web-based project collaboration site
• Quality assurance/quality control (QA/QC) plan
• Monthly progress reports and invoices
Task 7: Project Management (cont’d)
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• Understanding of the scope and technical approach to the project
• Knowledge of congestion management process steps and principles
• Ability to extract meaningful narratives from complex data and communicate them
• Professional qualifications in performance-based planning and programming
• Ability to perform the work, project management experience, and quality assurance/control abilities
• Quality, clarity, content and thoroughness of proposal
Consultant Selection Criteria
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EEO/Affirmative Action• Letter of Federal Affirmative Action Plan
Approval
• Certificate of Employee Information Report issued by NJ Treasury
• Copy of Employee Information Report Form AA302 submitted to NJ Treasury
Consultant Eligibility & Documentation
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Federally Mandated DBE Participation Program• 12.44% participation goal
• DBE Certification by NJDOT, NJ TRANSIT or PANYNJ
• Or ESBE Certification by NJDOT
• State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement
Consultant Eligibility & Documentation
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Insurance & Liability• Workers Compensation $1M• Commercial General Liability $3M• Automobile Liability $1M• Professional Liability/Errors & Omissions $1M
Consultant Eligibility & Documentation
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NJ Business Registration• Certificate to be submitted prior to contract
execution, for prime and all subconsultants
Disclosure of Investment Activities in Iran• Standard certification form to be submitted
with the proposal, for prime and all subconsultants
Consultant Eligibility & Documentation
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Deadline for Proposal is August 21, 2019 at 2:00 PM sharp
• Transmittal Letter– Identifying Prime, Project Manager, person(s)
authorized to negotiate on the respondent’s behalf, and any proposed subconsultants
– Certifying respondent’s eligibility & commitment to the project
How to Respond
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• 9 bound copies of the Technical Proposal
• 4 bound copies of the Cost Proposal, submitted in a separately sealed envelope
• Electronic copy on CD or USB flash drive (to be included in envelop with Cost Proposal)
How to Respond (cont’d)
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• Consultant team’s approach to the project • Firms experience/ability to complete work• Work plan and schedule• Staff plan, including table, organization chart,
qualifications & resumes of key staff• DBE/ESBE Participation Documentation• New Jersey Business Registration Certificate• Disclosure of Investment Activities in Iran forms • Firms commitment to quality management
Technical Proposal Submission Requirements
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• Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures
• Cost plus fixed fee contract, up to an agreed ceiling• Summary budget and detailed budget forms for each firm
on the project team using NJTPA’s Sample Budget Form– Budget Period– Salary/wages, staff-hours by tasks – Overhead– Direct Expenses– Subconsultant Fees– Fixed Fee (or profit)
Cost Proposal Submission Requirements
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• Follow-up questions must be submitted in writing to the Project Manager, with a copy to the Sr. Director of Finance and Administration
• Inquires received after August 7, 2019 may not be reviewed or considered
• Questions and formal responses, including those from today's meeting, to be posted on our website by August 14, 2019
http://www.njtpa.org/Get-Involved/RFPs.aspx
RFP Inquiries
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Important Dates
• Deadline for Consultant Inquires: – August 7, 2019
• Deadline for Submission of Proposals: – August 21, 2019
• Consultant Interviews (if needed): – Week of September 23, 2019 (Tentative)
• Contract Award Date: – November 2019 (Tentative)
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One Newark Center, 17th FloorNewark, NJ 07102(973) 639-8400www.njtpa.org
Questions?