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1HRDFNews HRDFKSA [email protected] [email protected]
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Accessible and InclusiveEvent Checklist
Edition 2
November 2016
Accessible & Inclusive Event Checklist
Edition 2
November 2016
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This Event-Planning Checklist was developed to assist HRDF staff and partners when they are organizing lectures, panel discussions, symposia, workshops, case study presentation, meetings, conferences, etc. Not all items on the Checklist will be relevant to every function.
Questions pertaining to the Checklist or requests for assistance should be directed to:
Section One of this checklist is designed to assess compliance with “programmatic” accessibility standards, to ensure that events will be accessible not only to persons with physical disabilities, but to people with sensory, cognitive, and other disabilities, as well.
Section Two of this checklist is designed to ensure that potential meeting sites and event locations comply with physical accessibility standards.
Note: Items listed first and in bold are minimum requirements. Please do not consider holding a public event without these in place. Items listed last and in italics are strongly recommended.
Section One:
Programmatic Accessibility Checklist
Section Two: Physical Accessibility Checklist
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Notice (Advertisements/Announcements) Yes No N/A
1. All notices and announcements for the event or meeting include accessibility information (See sample in Appendix).
2. All notices and announcements for the event or meeting include information on whom to contact to request accommodations.
3. Advertisements of event have been sent to disability-related organizations (see contact list), e-mail lists, websites, media, etc.
4. Accommodation needs are on the registration form:
• Sign language interpreters• Wheelchair access• Braille, large print, audio cassette, disk • Note taker• Lodging, if applicable• Transportation• Any assistants accompanying the attendee
Section Two: Physical Accessibility Checklist
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Registration Yes No N/A
1. Online registration forms are accessible and usable by people utilizing assistive technology
2. All HRDF event announcements and promotional materials must contain the HRDF Accessibility Policy Statement and Graphics.
3. On-site registration tables include someone who can provide assistance, and feature Sign Language interpreters on standby to assist with the check-in process.
Communication Access Yes No N/A
1. If a microphone is provided for public participation, the microphone cable is long enough to serve accessible seating areas or a wireless unit is provided.
2. Film or video materials produced by HRDF are captioned and/or have sign language interpretation.
3. Printed materials are available upon request, in alternative formats. This generally requires an electronic version of any materials.Large print copies (18 point) are recommended.
4. Signage of where to obtain ALD’s is posted with ALD symbol at the site.
5. A Sign Language Interpreter has been scheduled.
6. An audio description is available of visual materials.
7. The meeting is accessible by speakerphone or Bridge Line.
Section Two:
Physical Accessibility Checklist
Section One: Programmatic Accessibility Checklist
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Getting to the Event: Yes No N/A
1. An accessible route exists from the street to the event and all event activities.
2. All public events should have proper signage to direct the public to the location. In the unusual situation in which the main route to the meeting is not accessible, the accessible route with direction signage is provided.
3. Staff greeting participants have been instructed on directions to accessible routes and on how to give clear verbal directions to those with visual or cognitive impairments and how to direct persons who are deaf or hard of hearing. (See Disability Etiquette).
Transportation Yes No N/A
1. If the event itself includes transportation, wheelchair accessible vehicles are also available and advertised as available to the public (see local resource list at the end of this document).
2. Accessible parking is available (review # of car and van accessible spaces)
3. An accessible route with signage is provided from the parking lot to the facility.
Section One: Programmatic Accessibility Checklist
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Amenities Yes No N/A
1. Accessible prayer areas are available.
2. Accessible restrooms are available within 60 meters of the event’s location.
3. Art displays or exhibits are positioned to provide an accessible route and to not be a hazard to people who are blind or have visual disabilities.
4. If food or beverages are provided, the service is located on an accessible route. Self-service items are reachable from a seated position with accessible operating mechanisms.
Seating Yes No N/A
1. If seating is provided, wheelchair and companion seating is in the required seating location and seating ration.
2. Seating is available for persons who are deaf and hard of hearing near the front of the space so that attendees may see the interpreter/captioner, or lip reader.
3. Signs are provided indicating the accessible seating areas for both participant in wheelchair and who are deaf and hard of hearing.
Section One: Programmatic Accessibility Checklist
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Event Set-up Yes No N/A
1. If a stage or raised dais is provided, it is accessible by means of a ramp, wheelchair lift, or portable wheelchair lift.
2. If a dais is provided for the public, an accessible dais is provided.
3. Fencing or other crowd control barriers are placed so as to provide an accessible route.
Emergencies Yes No N/A
1. Evacuation plans and equipment (if necessary) are in place for people with mobility impairments, vision or hearing losses. It has been ensured that attendees with cognitive impairments understand how to evacuate the building, or someone has been designated to provide assistance.
2. Emergency announcements and alerts are accessible to all. Fire alarms have audible signals and strobes. Announcements are available through public address systems and visual means.
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Accessible Public Event Policy: Definitions
Accessibility information – Meeting or Event Notice shall include information on how to request accommodations, including alternative formats or auxiliary aids and services, notice of wheelchair accessibility, and information on whom to contact to make accommodation requests. Please see “Sample Accessible Meet-ing Notice,” and “Sample Accessible Event Notice” below.
Accessible dais – A fixed or mobile public speaking location that includes a table or podium that is no higher than 87cm on which a microphone can be placed.
Accessible exhibit materials – Alternatives that provide equivalent exhibit in-formation for people with sensory disabilities in a manner appropriate to the program material.
Examples include, but are not limited to:
1. Titles of work and narrative using large 14-point san serif fonts on a high con-trast background.
2. Taped audio descriptions of photographs/artwork.3. Tactile replicas of art objects.4. Captioning of video or film presentations.5. Trained staff available to provide descriptions or tours.
Accessible surface – Firm, stable and slip-resistant surfaces, such as concrete, asphalt, wood, carpet, etc. Grass, wood chips and sand are not accessible sur-faces.
Accessible parking – Parking which is set aside for exclusive use by people with disabilities, located near the accessible entrance to the facility. Note: Temporary accessible spaces can be created using signs and cones, provided that dimen-sional requirements are met.
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Accessible restrooms – Restrooms that are located on an accessible route and contain accessible features, including grab bars in bathroom stalls, wide bath-room stalls, etc.
Accessible route – A continuous unobstructed path connecting all accessible elements and spaces of a building or facility. Interior accessible routes may in-clude corridors, floors, ramps, elevators, lifts, and clear floor space at fixtures. Exterior accessible routes may include parking access aisles, curb ramps, cross-walks at vehicular ways, walks, ramps, and lifts. Accessible tables – A table providing knee space that is a minimum of 69 cm high, 76cm wide and 48cm deep knee space with the tabletop no higher than 86cm.
Assistive Listening Device (ALD) – A device that takes a signal from a micro-phone or public address system and sends it to a personal amplification system.
Captioned – Video or film program with subtitles reflecting the content of the spoken or descriptive material.
Directional Signage – Include the International Symbol of Accessibility (ISA) with the directional signage.
Hazard to participants who are blind or visually impaired– Pedestrian and par-ticipant areas shall be clear of objects (including plant branches and public art) which overhang less than 203cm from the floor surface, or wall, and post mounted or freestanding objects that protrude 10cm or more between 69cm and 203cm above the floor or ground.
Portable wheelchair lift – A lift that is not built into the structure but can be available for a specific event.
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Seating location – Accessible seating must be situated to those who cannot stand can view the meeting or event over seated or standing participants. Seat-ing for persons who are deaf must be provided in a location near the stage/presentation area with direct view to the stage/presentation location of sign language interpreters.
Seating ration – The number of accessible seats in relation to the number of seats provided as follows:
1 to 25 = 1 seat26 to 50 = 2 seats
51 to 300 = 4 seats301 to 500 = 6 seats
Over 500 = 6 plus one additional space for each increase of 100
Wheelchair and companion seating – Seating for wheelchair users and adjacent seating for individuals accompanying wheelchair users.
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Symbol indicating Access for Persons Who Are Blind or Have Low Vision
Wheelchair Ramp Access
Assistive Listening Device (ALD) Symbol
Universal Information Symbol
Some Examples of Accessibility Symbols
International Symbol of Accessibility
Sign Language Interpretation Symbol
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Sample Accessible Meeting Notice
Sample Accessible Meeting Information
(Venue name) is accessible to persons using wheelchairs and others with disabilities. Sign language interpretation services are available upon advance request. Please make your request for alternative format or other accommodations, to Tawafuq at [email protected] or call 920027444 at least 72 hours prior to the meeting to help ensure availability.
The nearest accessible transportation is: ______________________________
Accessible curbside parking is available on _____________________________
In order to assist the HRDF’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based scented products. Please help HRDF accommodate these individuals.
Sample Accessible Event Notice Accessible Event Information (Short version)
The _______________________ is accessible to persons using wheelchairs and others with disabilities. Informational material is available in large print. Materials in other alternative formats, Sign Language interpreters and other accommodations will be made available upon request. Contact Tawafuq at [email protected] or call 920027444. Providing at least 72-hours’ notice (or two weeks’ notice for Sign Language interpreters) will help ensure availability.
In order to assist the HRDF’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based scented products. Please help HRDF accommodate these individuals.
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Resource Lists Organizations that Advocate and Focus on Disability
Charities Contact Details Region Service Descriptor
Saut Charitywww.saut.org.sa
+966 11 488 7494+966 11 482 9057
RiyadhProvides educational and rehabilitation services for persons with Down’s syndrome
Harakiawww.harakia.org.sa+966 55 533 1874
920009882Riyadh
Training, employment and provision transportation for person with physical disabilities
Alnahda Women’s Charity
+966 11 465 0029
Riyadh
Training courses ending in employment for high school graduates and women with less qualifications than for bachelor's degree or higher diploma
Kafeef Charity www.kafeef.org
+966 50 746 6983+966 11 450 6566
RiyadhTraining courses, programs and employment for persons with visual impairment
Disabled Children’s
Association
www.dca.org.sa+966 11 880 7253+966 50 541 2170
RiyadhEarly intervention services and rehabilitation for children with disabilities
King Salman Social Center
Charity+966 11 450 0808 Riyadh
Saudi Association for Hearing Impairment
www.saudi-hi.net+966 11 219 5551+966 50 244 9828
Riyadh
Rehabilitation services for deaf persons through training and education, awareness and early intervention
Social Awareness and Rehabilitation
Association
www.wa3i.org.sa
+966 11 269 4499+966 11 263 4111
Riyadh Provide awareness programs and information for families
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Resource Lists Organizations that Advocate and Focus on Disability
Charities Contact Details Region Service DescriptorKing Salman Center for Disability Research
www.kscdr.org.sa+966 11 488 4401 Riyadh Information and Disability
Research Centre
Learning Disabilities
Charity
[email protected]+966 53 040 2146+966 55 521 9303
Riyadh Training sessions forchildren with disabilities aged 7 - 13
Special Needs Center in King
Saud University
sa.ksu.edu.sa/ar/SpecialNeedsCenter
+966 11 467 5584
Riyadh
Provide inclusive services to all university students with disabilities to help them adapt to the university environment, and provide programs and activities help them to develop their skills
Saudi Autism Charity
saudiautism.com+966 50 512 5346+966 11 212 0050
RiyadhJeddah
Dammam
Raising awareness and providing rehabilitation and vocational programs for persons with autism, supporting studies and research in autism.
Communicate to Change Center +966 54 360 1113 Riyadh
Charitable Society of
Autism Families
saudiautism.org920006607
+966 11 203 7374Riyadh
Help the family to ensure that they receive better services for family member with autism
Tamayuz Centertamayuz.sa
+966 53 546 6688+966 11 455 6396
RiyadhProvide learning disabilities program, diagnosis and early detection
Down Syndrome Charitable Association
(DSCA)
dsca.org.sa+966 11 442 1060 +966 50 640 1767
RiyadhEarly intervention services for children with disabilities and their families
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Resource Lists Organizations that Advocate and Focus on Disability
Charities Contact Details Region Service DescriptorEpilepsy Support and Information
Center
epilepsyinarabic.com+966 11 464 7272 Riyadh
Saudi Charitable Society of Schizophrenia
+966 11 203 2620+966 11 203 2621 Riyadh Provide support and raise
awareness about schizophrenia
ADHD (AFTA) +966 11 442 4981+966 55 455 9083 Riyadh
Raise awareness of the disorder hyperactivity and attention deficit
Al-Wafa Women Philanthropic Association
www.wco.org.sa+966 11 460 4688 Riyadh Support and social activity
Al-Kharj Charity for Persons with Disabilities
+966 56 164 6363 Al-KharjProvide early intervention, training for families and care for persons with disabilities
Al Ber Charity
www.ber.org.sa+966 16 335 9905+966 16 335 0071+966 55 387 0109
Qassim Training & rehabilitation courses
Al Ber Charity in Al Butain +966 16 379 0233 Qassim Providing computer courses
and English Language
Ebsar Foundation ebsarfoundation.org+966 12 283 0001 Jeddah
Provide technology for the visually impaired with the support and assistance training
Al Ber Charity in Beerrhat
+966 12 560 1303+966 12 560 4477
Makkah Aljmom
Vocational Training for young men and women in handcrafts
Al Ber Society for Social Services
+966 55 045 8731+966 14 869 3643
MadinahAL Akhal Education and training
Al Ber Society for Social Services
+966 14 322 3209+966 14 391 3858+966 50 536 2449
MadinahYanbu
Training and rehabilitation for people with disabilities and their families
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Resource Lists Organizations that Advocate and Focus on Disability
Charities Contact Details Region Service Descriptor
Al Ber Charity berrhawiyah.com+966 12 727 2492 Taif
Provide two sessions a year for girls aged 18 in cooking and sewing, Arabic calligraphy and aromatic plants
Al Ber Charity in Rawda Sudair +966 11 443 3395 Riyadh
Provide financial support, equipment and courses for persons with disabilities
Al hlwa Charity +966 11 555 4833Hotat Bani
Tamim
Computer programs for persons with disabilities
Hrmla Charity +966 11 526 0426 Hrmla Training courses
Al Badee Charity +966 14 434 0027+966 55 688 3125 Tabuk Training and rehabilitation for
persons with disabilities
Al Ber Charity
www.birabha.com+966 17 295 0421 +966 50 673 3197+966 17 295 0466
AsirTraining and rehabilitation for persons with disabilities and their families
Al Ber Charity +966 17 260 2228+966 50 575 7138
Khamis Mushait
Training and rehabilitation for persons with disabilities and their families
Al Ber Charity +966 17 320 7999 JazanTraining and rehabilitation for persons with disabilities and their families
Shamat Amal Charity
shamat-amal.com+966 53 663 6888+966 17 522 5591
Najran
Providing educational and training services
Vocational rehabilitation programs for persons with disabilities and employment services
Provision of certain medical devices and teaching aids support
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Reference Guides Disability Centers and Organisations
Sign language Organization
Charities Contact Details Region Service DescriptorNational Center for Deaf Services (Tawasol)
+966 11 229 5421 920033016
All the Region Provide sign language
Saudi Association for Hearing Impairment
www.saudi-hi.net+966 11 21 5551
+966 50 244 9828 Riyadh
Provides services, training programs and awareness for deaf persons and persons with hearing difficulties
Sign language interpreter (Individuals)
Please contact with HRDF Tawafuq for information
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Accessible Transportation
Organization Contact Details The service Region
London Taxi 920010068 Providing accessible cars for persons with disabilities
Riyadh Jeddah
Khaled Hamdan
Foundation+966 11 237 0603 Car adaptations Riyadh
Maraj House Foundation
+966 53 130 0530+966 12 657 4070beytalmeraj.com
An enterprise specializing in providing all requirements of movement and mobility for persons with disabilities
Riyadh
Harakai Charity
920009882+966 55 533 1874
Accessible transportation services for persons with physical disabilities
Riyadh
Meysra Company +966 54 700 8900
Accessible transportation services for persons with d i s a b i l i ti e s
Jeddah
Riadaawww.riadaa.com
+966 12 651 5558
Transportation services for persons with physical disabilities.
Project under construction
Jeddah
Samara Rent Car samaraweb.net Provide Taxi service for persons
with physically disabilities
Al Khobar
Dhahran
