Accounting for Accounting for Absentee’s ClothingAbsentee’s Clothing

SSG Lane, T.J.SSG Lane, T.J.7171stst Ordnance Company Ordnance Company

References:References: DA Pam 710-2-1 Unit supply systemDA Pam 710-2-1 Unit supply systemAR 700-84 Issue and sale of Personal AR 700-84 Issue and sale of Personal ClothingClothingCTA 50-900, Clothing and Individual CTA 50-900, Clothing and Individual EquipmentEquipment

Task Task

101-521-3101101-521-3101

Account for Absentee’s Clothing, Account for Absentee’s Clothing, Equipment, and Personal EffectsEquipment, and Personal Effects

ConditionsConditions

You are assign to the unit as a Unit You are assign to the unit as a Unit Supply Specialist / Supply Sergeant. Supply Specialist / Supply Sergeant. Your duties and responsibilities Your duties and responsibilities include accounting for absentee’s include accounting for absentee’s soldiers clothing and equipment. You soldiers clothing and equipment. You have receive notification that an have receive notification that an individual is missing from your individual is missing from your company. What do you do?company. What do you do?

StandardsStandards

Inventory, verify, and secure absentee's Inventory, verify, and secure absentee's clothing, equipment , and personal clothing, equipment , and personal clothing without losing supply clothing without losing supply accountability. accountability.

GeneralGeneral

Upon notification that an individual is Upon notification that an individual is missing from the unit, the unit missing from the unit, the unit commander has the responsibility of commander has the responsibility of ensuring the SM clothing and ensuring the SM clothing and equipment is inventoried and equipment is inventoried and safeguarded.safeguarded.

What are some of the reasons a What are some of the reasons a SM can be absent?SM can be absent?

Absent Without Leave (AWOL)Absent Without Leave (AWOL) Dropped from rolls (DFR)Dropped from rolls (DFR) Reassigned for compassionate Reassigned for compassionate

reasons while overseasreasons while overseas ConfinedConfined HospitalizedHospitalized On Emergency leave On Emergency leave Dead or MissingDead or Missing

IInventorynventory

The abandon The abandon property of the property of the soldier absent from soldier absent from the unit will be the unit will be inventoried inventoried without without delaydelay! These ! These procedures only procedures only apply if an enlisted apply if an enlisted soldier resides in soldier resides in the barracks.the barracks.

Inventory ContInventory Cont..

The Unit commander can delegate the The Unit commander can delegate the following persons to perform the following persons to perform the inventoriesinventories

Commissioned officerCommissioned officer

Warrant OfficerWarrant Officer

Supply personnelSupply personnel

Noncommissioned Officers (E-5 Noncommissioned Officers (E-5 through E-9) through E-9)

DA Form 3078DA Form 3078..

Prepare a DA Form 3078, in original and Prepare a DA Form 3078, in original and 3 copies. Record on this form the items 3 copies. Record on this form the items and quantities of personnel clothing and quantities of personnel clothing issuedissuedThe person conducting the inventory will The person conducting the inventory will enter the words “Inventoried by” in the enter the words “Inventoried by” in the REMARKS block of the DA Form 3078REMARKS block of the DA Form 3078The witness, and the CDR or designated The witness, and the CDR or designated representative will verify and initial this representative will verify and initial this form.form.

DA Form 3078 ContDA Form 3078 Cont..

Place the original copy of the Place the original copy of the inventory in the members duffel bag inventory in the members duffel bag or suitable containeror suitable container

Place the other 3 copies in the unit Place the other 3 copies in the unit suspense file pending further suspense file pending further investigationinvestigation

Inventory cont.Inventory cont.

NOTENOTE The Inventory Officer will The Inventory Officer will make sure the clothing is not make sure the clothing is not exchanged for any other clothing of exchanged for any other clothing of any other enlisted soldier.any other enlisted soldier.

Personal Effects.Personal Effects.

Personal civilian and property Personal civilian and property clothing will be inventoried on clothing will be inventoried on plain plain bond paperbond paper in four copies, identified in four copies, identified with the soldiers name rank or grade, with the soldiers name rank or grade, and social security number (SSN). and social security number (SSN). High dollar value items will be High dollar value items will be recorded by make model , serial, recorded by make model , serial, color, ect., and a notation will be color, ect., and a notation will be made as to the condition of each made as to the condition of each itemitem

Personal Effects cont.Personal Effects cont.

All copies will be signed by the All copies will be signed by the individual conducting the inventoried individual conducting the inventoried and the witness. and the witness.

The unit CDR will initial all copies.The unit CDR will initial all copies.

OCIEOCIE

OCIE (TA-50) will follow the same OCIE (TA-50) will follow the same procedures with the exception of procedures with the exception of the form being usedthe form being used

1.1. Prepare two copies of DA Form Prepare two copies of DA Form 3645/3645-13645/3645-1

2.2. Enter the words “inventoried Enter the words “inventoried according to DA PAM 710-2-1” in according to DA PAM 710-2-1” in the NAME block of these formsthe NAME block of these forms

OCIE contOCIE cont..

3.3. Record the items and quantities of Record the items and quantities of OCIE on the forms OCIE on the forms

4.4. Sign and date the form in the Sign and date the form in the signature & date blocksignature & date block

5.5. Put the original copy with the Put the original copy with the soldiers TA-50. File the copy in the soldiers TA-50. File the copy in the unit absentee files. unit absentee files.

CurrencyCurrency

Currency found during the inventory Currency found during the inventory will be turned in to the local Finance will be turned in to the local Finance Accounting Office (FAO) with a Accounting Office (FAO) with a prepared cash collection voucher (DD prepared cash collection voucher (DD Form 1131)Form 1131)

Hospitalized PersonnelHospitalized Personnel

When a SM is hospitalized at a medical When a SM is hospitalized at a medical treatment facility at his duty installation, treatment facility at his duty installation, The following actions are taken: The following actions are taken:

a.a. The facility commander advises the unit The facility commander advises the unit CDR within 24 hoursCDR within 24 hours

b.b. The unit CDR, without delay, has The unit CDR, without delay, has personal effects immediately securedpersonal effects immediately secured

c.c. If the SM does not return within 120 If the SM does not return within 120 hours, the clothing and personal effects hours, the clothing and personal effects will be inventoried as outlinedwill be inventoried as outlined

Transferred to an Off Post Transferred to an Off Post HospitalHospital

When a SM is transferred to an off post When a SM is transferred to an off post hospital, personal clothing accompanies hospital, personal clothing accompanies the individual, or the unit commander the individual, or the unit commander must ensure that the SM’s clothing is must ensure that the SM’s clothing is taken directly to the medical facility. taken directly to the medical facility. The service member must acknowledge The service member must acknowledge receipt of the property by signing the receipt of the property by signing the request for issue (DA Form 3161) or the request for issue (DA Form 3161) or the unit retain copy DA Form 3078.unit retain copy DA Form 3078.

NOTENOTE If the soldiers physical If the soldiers physical condition prevents him from or her condition prevents him from or her from signing the medical officer from signing the medical officer designates an officer to acknowledge designates an officer to acknowledge receipt on behalf of the enlisted receipt on behalf of the enlisted soldier.soldier.

Transferred to a Holding medical Transferred to a Holding medical FacilityFacility

The unit commander will prepare a The unit commander will prepare a statement on letter sized paper statement on letter sized paper outlined in figure 12-4 in AR 700-84outlined in figure 12-4 in AR 700-84

The unit CDR signs the statement. The The unit CDR signs the statement. The statement is attached to the true statement is attached to the true copy of DA Form 3078copy of DA Form 3078

The copy is then forwarded the The copy is then forwarded the medical holding detachmentmedical holding detachment

Emergency LeaveEmergency Leave

The SM is responsible for the safekeeping of his The SM is responsible for the safekeeping of his clothing and equipment not accompanying himclothing and equipment not accompanying him

The unit commander will provide necessary The unit commander will provide necessary storage for the SM use during authorized leave storage for the SM use during authorized leave

If the SM is transferred while on emergency If the SM is transferred while on emergency leave, unit CDR, after receiving notification, leave, unit CDR, after receiving notification, must have the clothing and personal effects must have the clothing and personal effects shipped at the governments expense. shipped at the governments expense. (excludes OCIE items)(excludes OCIE items)

Alterations FacilitiesAlterations Facilities

Articles of personnel left by soldiers in Articles of personnel left by soldiers in Government repair shops (AAFES) for Government repair shops (AAFES) for alteration or repaired are considered alteration or repaired are considered abandoned after 120 days. Items are abandoned after 120 days. Items are dropped from laundry accountability. dropped from laundry accountability.

Deceased PersonnelDeceased Personnel

Authority for obtaining Class A Authority for obtaining Class A uniform and component items for uniform and component items for burial of eligible deceased military burial of eligible deceased military personnel is found in AR 600-8-1personnel is found in AR 600-8-1

The Mortuary Affairs Coordinator will-The Mortuary Affairs Coordinator will-

a.a. Take a serviceable uniform from Take a serviceable uniform from the personnel effects or one will be the personnel effects or one will be issued from Military Clothing & issued from Military Clothing & salessales

Deceased Personnel cont.Deceased Personnel cont.

b. Prepare a DA form 3078 according b. Prepare a DA form 3078 according to para 5-2, AR 700-84, showing the to para 5-2, AR 700-84, showing the items of military clothing required. items of military clothing required. The MO may approve DA form 3078 The MO may approve DA form 3078 pertaining to the deceased.pertaining to the deceased.

c.c. Request insignia and awards Request insignia and awards through normal supply channels. through normal supply channels.

d.d. Refer to chapter 13 in AR 700-84 for Refer to chapter 13 in AR 700-84 for alterations at government expensealterations at government expense

SummarySummary

Reasons to conduct Reasons to conduct InventoryInventory

InventoryInventory DA Form 3078DA Form 3078 Personal Clothing & Personal Clothing &

EffectsEffects OCIE itemsOCIE items CurrencyCurrency Hospitalized Hospitalized

PersonnelPersonnel

Summary cont.Summary cont.

Hospitalized personnel transferred Off Hospitalized personnel transferred Off PostPost

Transferred to a Holding Medical Transferred to a Holding Medical FacilityFacility

Emergency Leave Emergency Leave Unclaimed LaundriesUnclaimed Laundries Deceased PersonnelDeceased Personnel

QuestionsQuestions

ExaminationExamination