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Accounting Master Update for Version 16.2

Date: October 2016 From: MACC’s Product Development Team Re: Version 16.2 Release

The following enhancements were made to the Accounting Master software application. Please take time to review

these changes, which become effective with Version 16.2 of Accounting Master.

This document provides an overview of the changes made and added functionality included in the latest version of the

software. It refers to the changes by accounting Module, followed by a brief summary of the enhancements included in

that Module.

Accounting Master’s online help was also updated to include information on the latest enhancements. Please refer to

the help documentation for an in‐depth explanation of the enhancements included in this letter, or contact your MACC

Accounting Master Software Support Representative. Web training sessions on these enhancements are also available.

TableofContentsAccounts Payable .................................................................................................................................................................... 2

Accounts Receivable ............................................................................................................................................................... 5

Bank Reconciliation ................................................................................................................................................................. 9

Billing Integration .................................................................................................................................................................. 11

Budget ................................................................................................................................................................................... 14

General Information/All Modules ......................................................................................................................................... 14

General Ledger ...................................................................................................................................................................... 15

Inventory ............................................................................................................................................................................... 18

Payroll ................................................................................................................................................................................... 18

Point of Sale .......................................................................................................................................................................... 23

Purchasing ............................................................................................................................................................................. 23

Stock ...................................................................................................................................................................................... 26

Taxes ..................................................................................................................................................................................... 26

Work Order ........................................................................................................................................................................... 27

Accounting Master 16.2 – Fall 2016

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AccountsPayable Save Payment Image

Check, ACH, and EFT payments can be processed throughout Accounting Master. Often a question arises as it relates

to a particular payment and research is required to find a copy of the remittance. Whether the payment is to a

vendor, employee, member, or stockholder, these payment remittance documents will be easier to find as they can

now be stored within Accounting Master.

Each of the payment processes were updated to save the Check, ACH, or EFT report. These reports can be viewed

from the new Payment Viewer screen. Here you can select, by Company, the cash account(s), sources, payment

types, date range, and/or the payee for a desired range of payments. Right‐click on a particular payment to access

the menu options which include: viewing the payment through a PDF Viewer, viewing the source screen associated

to the payment, viewing the associated invoice numbers, saving the payment to file, or emailing the payment

report.

Payment Viewer Screen and PDF Viewer Report

Use Tax at Detail Level

Use taxation has been available throughout the Accounting Master database in the Purchasing and Accounts

Payable modules for several releases. The tax liability has typically rested on the payable company. New


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functionality has been added to the use tax process to allow the tax liability to be placed on the detail company, if

desired.

The Use Tax Group available in the header section of the AP Invoice, Recurring Invoice, and Purchase Order screens

has been renamed to Default Use Tax Group. This field will remain optional and will serve the purpose of a single use

tax group to apply to all detail rows. This field will continue to keep the liability at the payable (purchase order)

company.

A Use Tax at Detail Company checkbox has been added to the detail section of the AP Invoice, Recurring Invoice, and

Purchase Order screens. If selected, a new Use Tax Group drop‐down in the detail section will display use tax groups

associated to the detail company, not the payable company. The liability created will be on the detail company

general ledger. As a result of this functionality change, use tax details will be created immediately on the detail ‘Add’

selection. Previously these were not created until the entire invoice was added.

Please note, a detailed description and suffix can be edited on any use tax row auto‐created during the use tax

process.

Accounts Payable Invoice


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The Accrued Use Tax Report has been renamed to Use Tax Reporting. An All Companies checkbox is available for

database wide reporting. Additionally, a Report Type radio button now gives you the ability to report based on the

Expense or Accrual Company. Selecting the Expense report type will generate the report data based on the invoice

company displaying the tax liability by each detail line. Selecting the Accrual report type will generate the report

data based on the accrued tax liability displaying the tax liability potential across multiple invoice companies.

Use Tax Reporting

One Payment per Invoice

A new feature has been added to the System Checks and Payments process to create individual payments per

invoice for select vendors. This option is set at the vendor level by selecting the One Pay per Invoice flag on the

Vendor screen. The System Check and Payment process will identify these vendors and automatically create one

payment for each invoice included in the process. If this option is not flagged on the Vendor screen, the system will

continue to combine all invoices for an individual vendor into one payment for the entire process.

ACH/EFT Remittance Form Changes

An option to include or exclude GL Details on the ACH/EFT remittance is now available. Previously if the check

format was in detail, the ACH/EFT remittance was automatically printed in detail as well. To set up this option in the

database, navigate to the Company | Accounts Payable screen where a checkbox to Include GL Details on ACH/EFT

Remittance was added. If selected, GL account details will print below each invoice included on the ACH/EFT

payment.

Additionally, the address printed on the ACH/EFT remittance form was modified to fit in a standard window

envelope.


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Inactive Vendor Column on the Vendor Payment Report

An inactive column was added to the Vendor Range selection grid on the Vendor Payment Report criteria screen.

This column will enable you to sort and filter inactive vendors from displaying on this report. To aid in the

identification of inactive accounts, all inactive vendors will display in red font. Displaying only active vendors will

save time by decreasing the number of customers through which to sort.

Manual Checks and Payments Preferences

Additional workstation preferences have been added to the Manual Checks and Payments screen to allow

customization during the manual payment process. You can now select to hold the payment date, payment method,

period and year, and/or cash account. Each of these options can be independently selected from the Manual Check

Preferences screen. As a reminder, preferences are workstation specific giving each user the ability to establish their

own configuration.

Save Invoice Columns to Registry

The Accounts Payable Invoice and Accounts Payable Recurring Invoice screens have been updated to allow column

position movement. You can drag and drop columns in the detail grid to positions that make the most sense to you.

These positions will be saved to the workstation registry and will remain intact until you wish to move them again.

AccountsReceivable Write‐Off and Write‐Off Payments

A new process was added to the database to write‐off an AR invoice that has been abandoned in the system and will

not receive full payment. The write‐off process allows you to select multiple invoices, customers, and companies to

be written‐off at one time. Writing‐off an invoice will reverse the remaining receivable and offset to a selected

write‐off GL account(s). Write‐off dates, periods, years, and GL accounts or distribution codes will be selected per

invoice. As needed, add or review customer specific comments.


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Write‐Off Screen

The Write‐Off Report was added to track write‐off processes that have been completed in the database. This report

can be run on individual customers and across multiple companies.

To complete the write‐off cycle, if payment is received against a write‐off, the AR Payment screen has been

enhanced to include these invoices. Payment against write‐off invoices will offset the cash account against the

original write‐off accounts. Partial or full payments can be made against write‐off invoices.

Void Invoices

In addition to the new write‐off feature a new process has been added to the system to void AR invoices that have

been entered into the system incorrectly. Voiding an invoice will reverse the original entries created during batch

posting, including inventory entries. This process will also receive (or issue if a credit memo) any items associated to

the invoice back into inventory.

To void an invoice, load the appropriate invoice into the AR Invoice screen. From the status drop‐down select the

status of Void. The Period/Year fields will be enabled; select the appropriate period for void entry. The Inv Desc field


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will be enabled; enter a description for the void entry. Select the Add/Update button on the AR Invoice toolbar to

Void the selected AR Invoice Number. If the invoice contains an inventory item, the Inventory Reverse Transaction

Edit Report will be displayed. Once closed, the Journal Entry Edit Report will be displayed. If the transaction looks

correct, select to post the Void.

Invoices that have payments cannot be voided. These must go through the write‐off process. If all payments

have been reversed, the invoice can be voided.

Invoices that have inter‐company transactions can be voided as long as all applicable periods/years are open

and available.

Invoices that have inventory can be voided. Inventory reverse transactions will be created in the process.

Invoices with inventory transactions prior to the 16.2 release of Accounting Master do not contain the

appropriate information and thus cannot be voided through the AR Void Process.

o If an inventory item has already been manually reversed, it will be excluded from the invoice void

process as only AR entries will be reversed in this scenario.

Customer Comments

Comments can now be added to a customer maintained for use in the Accounting Receivable and Point‐of‐Sale

modules. Comments can be entered on the customer maintenance screen or the quick customer screen accessed

from the invoice/register. Comments are entered by date and priority. As an additional feature you can mark a

comment to be displayed in a pop‐up notification window when the customer is selected from the invoice and

register. This option allows important comments that might relate to the entry of a transaction to appear before the

transaction is complete. These notifications promote better communication and could prevent entry errors.


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Customer Comments

Customer Attachments

In addition to comments you can also attach documents to the customer record in Accounting Master. Similar to

other attachment processes you must first establish an EDocs Location from the Electronic Documents maintenance

menu. Attachments can be added and/or viewed in the system from the customer, invoice, and register screens.

Multi‐Company Reporting and Searching

Universal reporting and searching abilities are now available throughout the Accounts Receivable module. To

accommodate customers creating miscellaneous invoices from multiple companies in their database, the following

reports now have an All Companies checkbox: Customer History, AR Aging, Customer Forgiveness, Invoice Search,

Payment Search, and Statements. When selected, the reporting results will include customer information across all

companies in your Accounting Master database. This option will improve accuracy and efficiency at a corporate

level.

Include Inter‐Company Invoices for Payment

In the 15.2 release of Accounting Master, MACC added a new option to include inter‐company invoices for payment

on the AR Payments screen. This feature allows you to take a single payment for a customer applying that payment

across multiple accounts receivable invoices and companies. If this option does not fit into the common practices of

your company, a new flag has been added to the screen in 16.2 to suppress inter‐company invoices. To remove


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inter‐company invoices from the payment grid, remove the check from the Include Inter‐Company Invoices

checkbox located below the Company drop‐down. This option will save to the registry ensuring the flag selection will

remain the same as you leave and re‐enter the AR Payments screen.

Overpayment Process

The overpayment process has been improved to include the ability to select a Company and AR account to receive

the overpayment. When applying a payment to invoices in multiple companies the system will need to know where

to direct the overpayment amount. The system will default all overpayments to the payment company but can be

changed to any invoice company included in the process. This addition will assure that overpayments get created

where you want them.

AR Item Search by All Companies

Universal searching is now available on the AR Items screen. This feature will assist you in finding the appropriate

item amongst available items across all companies in the database. This enhancement makes searching a more

powerful and efficient feature in the accounts receivable module. Place a checkmark in the All Companies option

next to the Quick Search. Scan or enter the value for which you are looking. If the system finds a match it will return

the matched Company and Item. All Company searches can be performed on all types of AR Items.

BankReconciliation Positive Pay

Some banks offer a positive pay solution. A positive pay system detects fraudulent checks at the point of

presentment and prevents them from being paid. This means checks that have had their payment amounts altered,

or which are derived from stolen check stock, will be flagged by the bank. If there is a discrepancy, the bank holds

the check and notifies the company. Functionality has been added to Accounting Master in this release to create

customizable positive pay files for transmission to the bank.

After contacting your bank and gaining knowledge on their format layout, go to Bank Reconciliation | Positive Pay

and select the ellipsis to access the Positive Pay File Format screen. From this screen, establish the file type and

details for each record – log on, header, detail, or trailer. This customization allows you to match the format needed

for transmission of a positive pay file to your bank.


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Positive Pay File Format Screen

After the completion of any check writing process in which the cash account has an established positive pay format,

a prompt will be displayed to take you to the Positive Pay screen. Verify or enter information about the process such

as dates and options to include void or reverse checks. If rerunning a previously exported positive pay file, select the

include previously exported checks flag. All checks that meet the process criteria will appear in a grid. Place a

checkmark next to each check to be included. Use the select all/deselect all option as applicable. Select the Export

File button to execute the positive pay process. A file will be created based on the format specifications to an

external directory. This file can be uploaded to your bank as necessary per their positive pay requirements.


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Positive Pay Screen

Bank Reconciliation: Multi‐Select Option

A new function has been added to the bank reconciliation screen to allow the selection of multiple details rows at

once. To multi‐select in the grid use the Crtl or Shift keys on the keyboard to highlight the desired rows. The bottom

left corner of the bank reconciliation grid will display a Sum of all highlighted rows. When desired, right‐click in the

grid and choose the Select or Deselect option. This feature will help sum several AM details rows that may appear as

a single line on your bank statement.

BillingIntegration CM My Time

Thanks to client input, we know the relationship between Customer Master and Accounting Master continues to be

a topic of special importance within our software solutions. This feedback led to the creation of My Time. The new

feature is designed to reduce employee work effort and increase the accuracy of labor records by eliminating the

dual entry of time tracking within Customer Master and Accounting Master. When the interface between these two

products is used, My Time allows employees to tie work effort required for trouble tickets and service orders within

Customer Master directly to the payroll module in Accounting Master with one entry of information. My Time will

be available once your company is upgraded to both Accounting Master and Customer Master version 16.2. The new

feature is also available via MACC Mobile for access in the field.

Through different access points in Customer Master and MACC Mobile such as the service order, trouble ticket,

inbox, scheduler, searches, etc., employees can access a new screen called My Time. Here an employee can enter

labor hour information for themselves or as a proxy for other employees. Records can be entered as hours worked


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or can be calculated using a start and stop timer. Multiple labor hour rows can be started, edited, and deleted as

applicable as they relate to Customer Master tasks. Maintenance tables in Customer Master have been updated

and/or created to identify the employee, payroll company, start/stop timer rounding, and employee labor entry

permissions.

(Customer Master) My Time

The My Time grid will maintain those labor hour records that have been entered through Customer Master. When

desired the labor hours collected in Customer Master will be pushed to the My Time Post/Edit screen. This screen

can be accessed by selecting the Export to AM icon on the My Time toolbar or can be accessed directly through the

payroll module in Accounting Master.

The My Time Post/Edit screen will allow you to complete the labor entry information such as pay type, worked state,

GL account or distribution code, etc. for each labor hour row. Tables established in the Accounting Master database

for assignments to employees and networks will narrow the selection options for GL accounts and distribution codes

on each labor hour row. This screen will also display rows that may have already been entered in Accounting Master

and/or TMS for an employee. In addition to completing the labor entry, employees can also use the Load Remaining

Workday feature to complete a workday with non‐productive time.


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(Customer Master/Accounting Master) My Time Post/Edit Screen

To learn more about the full features of the Customer Master My Time functionality, as well as the set up, please

contact your Software Support Representative.

Period by Bill Date Option on CM Billing JE Post

A new option has been added to the CM Billing JE Post screen to Calculate Period by Bill Date. If selected the Period

and Year populated in the review grid will default based on the Bill Date. For example, if the Bill Date is 07/01/2016

and the company is established as a calendar year, the system will default the period field to 07 and the year to

2016. If this option is not selected, the period and year will default based on the current system date. Like many

flags in Accounting Master this option will be saved to the workstation registry and will remain checked/unchecked

until it is updated.

CABS JE Default Period

A new option has been added to the Import CABS Journal Entry screen to Default Period/Year to First Open Period. If

checked, the Post to Period and Year will default to the first open period available for the selected Company. The

system will automatically exclude periods greater than 12 when looking for the first open period. This option will be

saved to the workstation registry and will remain checked/unchecked until it is updated.


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Budget Periods >12 Added to Budget Forecasting

The Budget Forecast report accessed from the Budget Suite is a reporting tool that allows you to create an estimate

for the future of your business. The forecast is developed based on the average activity for a selected range of prior

years or periods. This average, in addition to variable percent and additional dollars, will be used to predict future

activity for a given period of time. In previous versions of Accounting Master, the prior year average activity was

based on calendar month which included periods 01 through 12. This value has been updated to include any period

greater than 12 excluding the period flagged as year‐end. This will allow any activity entered into audit periods to be

included in the average activity calculation for prior years.

Category/Department Selections on the Budget Add Accounts Screen

A select by option of Category or Department has been added to the Budget Add Accounts screen. The Budget Add

Accounts screen is accessed from the Budget and Budget Forecast grids when building new budget information.

When you select a specific category or department, the accounts associated to that category or department will

appear in the selection grid and will be automatically flagged for inclusion in the budget. As needed, deselect any

account manually that you do not wish to add to the budget.

GeneralInformation/AllModules Assign Default Cash Account to CM Refunds

The CM Refund process has been updated to include a default cash account. This option was added to give you the

flexibility to have a different default cash account for the multiple payment processes available in Accounting

Master.

To assign a default account, go to the Cash Accounts screen (found in the General Information Suite), choose the

appropriate cash account, and select CM Refunds in the Default section. As a result, the selected cash account will

populate by default in the cash account field within the Customer Master Refund Checks Process.

Company Security

The company security maintenance table now allows you to assign security by Database Login or Company. As new

users are added to your Accounting Master database, utilize the Select By option to determine the most efficient

way to assign security. The grid will populate with all companies or logins available in the database. Place a

checkmark next to those companies you wish to grant to the user. Additionally, a copy feature has been added to

this screen allowing you to copy security from one DB Login to another or from one company to another.


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Company Security

GeneralLedger Period Processing: Save Reports

Period Processing presents several reports for review during each step. Some reports hold higher priority for your

company than others. To assist with organization and efficiency, MACC added a new option to control which reports

are displayed and/or automatically saved as PDF and/or CSV files for future reference during several of the Period

Processing steps.

If you wish to automatically save period processing reports, you must first establish a Save To Location. This is done

at the General Ledger Company screen. Here you can turn on the feature to Save Period Process Reports and select

whether to save these reports internally in the AM Documents Database or externally to a directory of your choice.

The Period Processing Report Save Options screen has been added to the GL Period Processing toolbar to establish

company preferences. Note that some steps may actually occur outside of the General Ledger module, but the

preferences to display or save will be established on one universal screen. Initially all reports associated to period

processing will be selected to Display. If your company does not use or wish to see a specific report, remove the

display checkmark. Likewise, all reports in the process will not be selected to Save PDF and Save CSV during period

processing. If your company wishes to save a PDF and/or CSV of a specific report for future reference, place a

checkmark in one or both of these columns.


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Period Processing Report Save Options

Reports saved externally will be accessed from the selected directory outside of Accounting Master. Reports saved

internally through the documents database can be accessed from the Payroll Reports menu through the GL Period

Process Report Viewer screen.

GL Period Process Report Viewer


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If a process step is undone the report will be deleted. If a process step (i.e. Working Trial Balance Report) is run

multiple times in the same period, the system will confirm if you’d like to overwrite the previously saved report. If a

process step can be run across multiple periods (i.e. Inventory Batch Posting) the saved reports will be accessible

from all periods involved in the posting. Additional processes will be considered in the future for the save reports

feature.

Cash Flow Statement

The report type of Cash Flow Statement has been added to the Financial Report Wizard. Adding this report type to

the financial wizard allows flexibility in manipulating your cash flow format, holds ranges of accounts to record net

income, and opens the door for consolidated statements. If desired, use the default cash flow statement layout on

the Subtotals and Totals step of the wizard. The default layout captures a standard format including: cash and cash

equivalents, operating activities, investing activities, financing activities, and a proof of cash.

A column option called Proof has been added. When chosen, the total line will display a beginning of period balance

and an end of period balance for the selected accounts. Similar to net income, proof will also hide the account detail

on the report. Additionally, a column option called Report YTD by Net Change has been added. When selected, any

column type from the Financial Report Viewer that is considered year‐to‐date will be calculated based on the net

change of the period rather than the ending balance.

Financial Report Viewer: Quarterly Reporting

An option to include quarters has been added to the Financial Report Viewer selections. If chosen, you will have the

option to calculate the quarterly value by a Sum or Average of individual periods. Quarters will be determined by the

main GL Company’s Accounting Period set up. Quarter totals will be displayed after the periods included in each

quarter. If the data for the report does not complete a given quarter, the quarterly value will reflect the sum (or

average) of the selected data and an asterisk will appear indicating the quarter is incomplete. The Include Quarters

option can be selected in conjunction with the Show Total Only or Show Totals First options.

Inactive Accounts Checkbox on Trial Balance Preferences

A workstation preference to hold the Inactive Accounts checkbox for the Trial Balance criteria screen has been

added. The Inactive Accounts checkbox will drive whether or not the user wants to display inactive accounts when

using Trial Balance Reports. Preferences are workstation specific and act as a default for the criteria screen. This

option will be checked by default upon upgrade.

Reallocate Labor Entry: Labor Account Company

To maximize efficiency, the Company in the Labor Account section of the Reallocate Labor Entry screen will now

display the default company name based on the GL Company selected during labor entry, not the Payroll Company.


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Discontinued Financial Report Format Screens

The Financial Report Format and Report Code screens have been discontinued from the Accounting Master

database. These maintenance screens were used to add and update reports generated from the Financial Report

Generator.

The Financial Report Wizard and Financial Report Viewer were put in place with the release of Accounting Master

14.1 to improve the financial reporting experience in the database. This tool allows for customization, drill‐down,

graphing, open‐period reporting, and much more. If you need assistance establishing your financial reports using

this tool, please contact your Accounting Master Software Support Representative.

Inventory Inventory Transaction Listing Report: Print Item Description

The inventory item description was added to the Inventory Transaction Listing report criteria screen in the grid. This

column will appear next to the Item ID column providing additional detail information for each item listed.

Additionally, the option to Print Item Description is available. If selected, the Item ID and Item Description will print

on their own row for each transaction, creating a third row on the report for the details (type, work order, quantity,

value, etc.). The addition of the description on the report will help better identify which item is represented on each

transaction.

Item Search by All Companies

Universal searching is now available on the Items screen. This feature will assist you in finding the appropriate Item

amongst available items across all companies in the database. This enhancement makes searching a more powerful

and efficient feature in the inventory module. Place a checkmark in the All Companies option next to the Quick

Search. Scan or enter the value for which you are looking. If the system finds a match it will return the matched

Company and Item.

Payroll Employee Labor Preferences

The Employee Labor Preferences screen is designed to maintain specific rules and defaults for each individual

employee for labor entry purposes. This screen can be accessed in the database by going to Payroll | Employee and

selecting the Employee Labor Preferences icon from the toolbar. Preferences can be set to interact with the Load

Workday feature of Accounting Master, the Time Management System, as well as the new Customer Master Labor

Entry feature mentioned above.

After selecting a Payroll Company, the grid will populate with all active employees. Select the Show Inactive

Employees checkbox to include those employees who are no longer active in the system. The grid is broken out into

four sections: Default Workday, General Ledger, CM/TMS Preferences, and Time Management System.


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In the Default Workday section, enter the employee’s typical workday hours for each day of the week. For example,

you could enter eight hours for Monday through Friday. When using the load workday feature, the system will

create a labor row for the remaining hours in each day based on the employee’s default workday. Use the right‐click

menu to copy default workday information from one employee or department to another.

In the General Ledger section select a default GL Account or Distribution Code for each employee. This code will be

used in both the load workday and the My Time Post/Edit screens as a default selection for the employee.

The CM/TMS and Time Management System sections provide employee specific selections for the respective labor

entry screens. Options include employee access to distribution codes, GL accounts, or both, start/stop options,

calendar views, etc. The Time Management System selections previously existed on the TMS Administrators page.

This management table has been moved to Accounting Master and will no longer be available in TMS. Upon upgrade

to 16.2 existing employee and company preferences in TMS will be moved automatically to the Employee Labor

Preferences table.

Employee Labor Preferences

Load Remaining Workday

MACC has added a tool to help with the labor entry process. Direct coding labor to specific GL accounts, trouble

tickets, service orders, or even work orders is part of the telecommunications industry. As such, it requires much

detail and attention from both the employee and payroll administrator. The Load Remaining Workday feature has

been added to the system to help fill in the gaps of labor entry.


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This feature allows an auto‐fill option to create a single labor record for the remaining hours in a given day to a

default account/distribution code established on the Employee Labor Preferences table. The hours will be calculated

based on the employee default for the day of the week. For example, an employee may enter five hours on a day

going to various GL accounts, work orders, trouble tickets, etc. The remainder of the day the employee does general

office tasks. Selecting the Load Remaining Workday icon will automatically create a labor row for the three hours of

regular time to complete the employee’s established eight‐hour typical workday.

Employees can select a Load Remaining Workday icon from the Labor Entry screen in Accounting Master, the My

Time screen in TMS or the My Time Post/Edit screen in Customer Master. As applicable, a single day, or range of

days, can be calculated during this process.

My Time Post/Edit Screen‐ Load Remaining Workday Icon

Additionally, as a payroll administrator, this feature can be performed for multiple employees and/or days at a time.

To access the Load Workday screen, go to Payroll | Labor Entry and select the Load Workday icon from the toolbar.

Here you can select an employee, all employees, or departments as well as a range of dates to run the load

remaining workday process. The system will identify each selected employee’s default workday schedule, pay type

(company default), worked state, and GL account or distribution code and create the appropriate labor record.

Load Workday


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Comment Field Extended in Labor Process

The comment field length has been extended on the labor entry screens and labor reports throughout Accounting

Master and the Time Management System. Comments can now be entered up to a maximum of 4,000 characters.

Similar to other comment fields in the software, the Comment field on the entry screen will display a single line that

scrolls left as you enter the comment. To view and/or enter the comment in extended view, select the comment

bubble icon to the right of the Comment field. Standard copy and paste options are available as needed during the

comment entry process.

Comments have been added to the Labor Entry Verification screen for review during the approval process. When

labor comments are present in this grid, or other labor grids throughout the database, the first 60 characters will be

displayed in the Comment column followed by a second column where a comment bubble will be accessible. To

view extended comments on a given labor entry record, select this icon.

Reports such as the Labor Entry Search Listing and Labor Entry Approval Report now have an option to Print Labor

Comments giving you the ability to print or suppress comments on the printed report.

Current Employee Master Report

A new report type has been added to the Payroll Custom Grid Reports feature called Current Employee Master. This

report type consolidates many of the employee related tables into one master look at employee information. This

report will gather the most current record associated to an employee from the following tables: employee,

compensation, compensation detail, HR personal, I‐9, job details, and worked state tax.

Additionally, all report types accessible from the Payroll Custom Grid Report feature have been updated to include

employee status. This change will allow you to filter out inactive employees from your data results easily and

accurately.

Display Work Order Number on the Labor Distribution Summary Report

The work order number has been added to the Labor Distribution Summary Report, when applicable, for the Report

Options of Period Detail and Employee. The work order number will also be included in the .CSV export file. This new

field on the report will eliminate the need for the user to run multiple reports to obtain the work order number’s

related information.

Employee YTD Report Export Options

MACC continues to add additional reporting options and features to the Accounting Master product. To make the

export of year‐to‐date employee information more dynamic a new export has been added. From the Payroll YTD,

Deduction, and Tax Report screen, when you select to export to CSV you’ll now have two options available. The new

option called, Create Employee YTD Pivot Export, will export the data in a dynamically built pivot table. You'll receive

one line per employee with each unique tax, deduction and pay type creating a new column.


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Profit Sharing Format available on NTCA Savings Plan Report

The NTCA currently offers a savings plan upload process using a format of money purchase or profit sharing; both

formats are now available in Accounting Master.

Additionally, the NTCA Savings Plan Wizard was optimized adding both the deduction codes and contribution types

on the same screen. The new combined screen will simplify and add time savings to the process of reporting.

PTO Notification to Department Approvers

The paid time off request process feature residing within the Time Management System sends notification emails to

department supervisors. These emails are intended to notify the supervisor a request has been submitted and needs

their approval and/or changes have been made to a previously submitted request. To expand the communication

network a new option has been added to the Payroll Department Maintenance table giving managers and additional

approvers in a department the ability to also receive these PTO related notifications.

In addition, a new email configuration has been added to the database called PTO Approved/Denied – Supervisor.

This email configuration must be established and assigned to the Payroll Email Set up screen, accessed from

Company | Payroll. This email notification will be sent to those approvers who are flagged as PTO Notify but are not

the department approver that made the approve/deny designation. This will notify those additional approvers that

they do not need to take action and that another approver has already completed the task.

Employee ACH Remittance

The Employee ACH Remittance, also known as the Wage Report, will now display a line for total hours. This

additional line will give the employee the ability to quickly view the total hours worked in the pay period. This value

will be present in both the Current Detail and Year to Date Totals section of the form.

Labor Entry Approval Report: Inactive Employee

An option has been added to the Labor Entry Approval Report criteria screen. You can now choose to include

inactive employees in the Employee drop‐down field. This option makes for easier filtering when searching for one

specific employee to include on the report.

Mississippi State Tax Tables

MACC will begin the processing and table maintenance associated with the state of Mississippi. Mississippi state law

allows for exemptions based on age and blindness. The payroll worked state tax table has been updated to

accommodate these selections.

Additionally, Mississippi (married dual income) options allow employees to designate the dollar amount associated

to their personal exemption. This value can be input into the worked state tax tables as applicable.


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Reimbursement Pay Types

An option to pay employee reimbursements through the payroll process has been added to Accounting Master.

Employee reimbursements can include meals, mileage, travel, etc. To establish a pay type as a reimbursement, go to

the Pay Types screen and mark the reimbursement checkbox. This will flag and disable the tax exempt section of the

pay type screen as well as enable a suffix field for selection. Reimbursement pay types will be posted directly to the

labor account during payroll processing. As such, they will be excluded from the labor distribution process.

Reimbursement pay types can be excluded from reporting throughout the Payroll module.

PointofSale Unlock Station

Locked by information is now saved to associated transaction and register close rows. Rows become locked when a

clerk begins the balance close process ensuring transactions are not taking place at the same time the drawer is

being counted. If a row becomes permanently locked the Unlock POS Station screen is now available. This screen

allows an administrator to unlock a register close process associated to a specific clerk. It is recommended that all

users exit the system before the unlock function takes place. In the event an administrator has unlocked a register

that is currently being viewed by a register clerk, changes by that clerk will not be saved.

Purchasing Requisition Process Improvements

The Purchase Order Requisition process is designed to notify the purchasing department of items needed by

electronically routing a request form through a hierarchy of approvals. Several changes were made to the process to

improve efficiency and communication in the requisition steps.

An email option has been added to the requisition process. This feature can be turned on from the Material

Company screen. There are now more than 20 email notifications available through the process including

notification of submission, notification of delayed approval, notification of edited requests, notification of

reception, and many more.

In addition to the email notification you can customize the message by adding attachments to the email of

the requisition or purchase order report. You can also include a link to your company’s MACC Mobile

website.


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PO Email Setup

The approval group maintenance has been updated to include a sequence number. This change allows two

or more approvers of the same dollar level to be included in an approval group with the flexibility of

adjusting the order in which they are notified.

Purchase requisitions and purchase orders now include a dollar or percent discount for a line item.

Additionally, a preference has been added to hold the discount allowing you to easily apply an entered

discount value to every item on a given order.

Purchase requisitions and purchase orders now include the Work Order field on non‐inventory item details.

Purchase requisitions and purchase orders now include the Suffix field on non‐inventory item details.

The Vendor Part Number has been increased from 15 characters to 40 characters giving you the ability to

add additional information to the order.

The conversion process of requisitions has been updated to convert a single requisition into multiple vendor

purchase orders.

Requisition Approval via MACC Mobile

There is a growing need for mobile access to information and processes. In order to keep the purchase order

requisition approval process moving, we added requisition approvals to MACC Mobile. Use MACC Mobile to search

for all requisitions awaiting your approval or access a specific requisition through a quick link from your notification

email. Once you’ve identified the requisition needing attention, approve or reject the request. The requisition will


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continue through the approval process until finalized and ready for conversion to a purchase order. To learn more

about MACC Mobile contact your Client Relations Manager.

Purchase Order Attachments

External documentation can now be assigned to a purchase order through the attachments feature of Accounting

Master. Attachments previously existed on the requisition and the invoice but were not available from the purchase

order itself.

Similar to other attachment features in the database you must first set up the PO Edocs Location before you can

begin attaching documents. Requisitions and Purchase Orders will share the same Edocs location; if the location was

previously established for requisitions no additional set up is required.

Attachments made at the requisition will be carried forward and accessible from the Purchase Order Entry, Receive,

Reconciliation, Invoice, Journal Entry, and Work Order. Additional attachments can be included at any point in the

process.

Multiple Vendor Invoices Created based on PO Inter‐Company Details

In 16.1 MACC introduced inter‐company purchase orders. This option allowed a single purchase order number the

ability to order and receive material into multiple general ledger companies. The result of an inter‐company

purchase order was an inter‐company accounts payable invoice. Since this feature was published MACC clients have

asked for the system to create multiple accounts payable invoices, generating one invoice per company included on

the purchase order.

To turn this option on in your database, select the Create PO Invoices by Detail Company flag set on the Material

Company screen. Additionally, indicate on the Vendor maintenance screen which vendor this option feature applies

to by selecting the Create PO Invoices by Detail Company flag.

During the Purchase Order Reconciliation process if a company and vendor are set to create invoices by detail

company, the system will automatically create the AP Invoice based on the Receive Company for each Purchase

Order. Information will be saved for PO Credit Card Vendor Processing, if applicable.

Save Purchase Order Columns to Registry

The Requisition, Purchase Order, Purchase Order Receive and Purchase Order Reconcile screens have been updated

to allow column position movement. You can drag and drop columns in the detail grid to positions that make the

most sense to you. These positions will be saved to the workstation registry and will remain intact until you wish to

move them again.


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Stock Stock Custom Grid Reports

A Stock Custom Grid Report is now available in the Stock module. This reporting tool includes report types for

stockholder and certificate information, stock holding company, stock locations, and stock votes. The design of the

custom grid feature allows you to identify the table columns important to your reporting needs. Once selected, use

the View option to sort and filter your data in a grid and/or export it to Excel.

Stock Custom Grid Reports

Taxes Combine Duplicate TINs on 1099 Listing Reports

The 1099 Listing Report now has an option to combine duplicate Tax ID Numbers. If selected, when you choose the

printer icon, the system will identify records where the TIN is the same but the name and/or address associated to

the TIN number is not. A secondary screen will be displayed allowing you to select which payee name and address to

use for the combined record. If records truly need to be reported separately, remove the checkmark from all payees

listed under the TIN. This will now result in individual records being printed on the report.

Please note, this reporting option does not change historical data or change the information passed to Aatrix for tax

preparation.


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WorkOrder Exclude AR and BL Sources from the Work Order Close Process

The purpose of work orders has expanded from the typical plant under construction jobs to extensive job cost

projects. As such, the needs of the work order process in Accounting Master has expanded as well. As an option,

sources related to the revenue entries of customer billing and accounts receivable can be excluded from the work

order close process. This option assumes these types of revenue entries are directly coded to revenue type general

ledger accounts during initial entry while all other sources are indirectly coded to the work order through an under

construction account. As a result, the customer billing and accounts receivable records will not be included in the

totals to be closed from the work order. To turn this feature on go to Company | Materials and select the Exclude

from WO Close Process flags.