Role Profile – Template

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Role Title Accounts Assistant

Business Area/Function Finance/Accounts Payable

Location Westgate House, Ealing, London W5 1YY

Position Reports to Accounts Payable Manager

Main Responsibilites

Receive, input and distribute invoices and requisitions for goods and services

Verify bone fide transactions have been appropriately authorised

Post batches of invoices for data entry

Input invoices for payment (circa 200 per week)

Maintain a filing system for all financial documents and ensure the confidentiality and security of all financial files

Prepare cheque runs, including collating invoices, printing cheques, ensuring correct authorisation and mailing to supplier

Ensure all contract terms of payment are met

Deal with queries from suppliers and other departments

Investigate variances and anomalies identified

Assist with daily bank reconciliations

Provide administrative support in order to ensure effective and efficient office operations

Other Ad-hoc duties as required

Purpose of Role This is a key role reporting to the Accounts Payable Manager, which will entail working on the Care division.Weekly reporting and sole ownership of the care suppliers, which would entail full processing, handling queries through to statement and account reconciliations. As the Accounts Assistant you also will be responsible for providing financial, administrative and clericalservices, including processing and monitoring payments in an effective and efficient manner to ensure that company finances are accurate and up to date and that suppliers are paid within established time limits.

Key Accountabilities

People

Business-like and professional both in manner and appearance

Positive attitude, flexible, helpful and enthusiastic

A good listener and patient

Confident and articulate, clear communicator

Polite telephone manner

Target driven, self-motivated and able to work well in a team

Customers/Clients

To maintain good working relationships with external and internal customers ensuring continuity of services.

To deal with queries, written or by telephone.

Role Profile – Template

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To liaise with staff at all levels of the business across all divisions to ensure sales orders, sales invoices and payments to the business are accurately coded and recorded.

Processes

Computer literate – Outlook, Word, Excel

Accounts payable experience

Analytical, accurate and pride in own work and also that of the team

Experience with Dynamics but not essential

Financial

Assist in the debit balance and aged debt report

Assist in the GRNI Reporting

Monthly Statement Reconciliation