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ACCOUNTS PAYABLE - Overcoming the
challenges of vendor invoice processing:
How to Increase Profit & Productivity via
AP Automation in an SAP® Environment
Adelin ODENT –
ESKER Belgium Sales Representative
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SAPience.be User Day ‘15
Agenda
Esker Overview & SAP Partnership
Key challenges with Manual Vendor Invoice Processing
Accounts Payable Automation
Benefits
Case Study
Points of attention
Questions&Answers
SAPience.be User Day ‘15 2
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Esker Overview &
SAP Partnership
€46.2m in sales achieved
in 2014
+200,000 SaaS users
Listed on
AlterNext Paris
since 1997
25m business documents processed by month 320
employees
+11,000 active document
management customers worldwide
1 OUT OF 4
Esker employees dedicated to product
development
+5,000 SaaS Customers
Esker overview
Automate any process as needed in
multiple formats and through multiple channels.
Eliminate the need for various products
or costly separate components. A web browser is all that is
required.
Unify customer and supplier
communications, and free up IT and CS departments.
Simplify user adoption with a similar
user interface for all processes.
One solution for all business
processes
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SAP Partnership
Esker is an SAP® software solution and technology partner with
certified integrations, which guarantees external output integration
within your SAP system.
SAP technology and application expertise
Applications developed and tested for SAP
Solutions preconfigured for SAP
SAP master data and routines leveraged
Direct access to incoming documents in SAP
Outbound communication status back in SAP
50% of Esker customers run SAP® solutions
Partner with SAP user groups (USF, ASUG,…)
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Key Challenges
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Key Challenges
with Manual Vendor Invoice Processing
Key Challenges
with Manual Vendor Invoice Processing
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Long reconciliation and payment
cycles
Limited control and visibility of process
Missed vendor discounts and late
penalties
Vendor and AP staff dissatisfaction
Duplicate Payments
Inaccurate and lengthy closes
80% OF VENDOR INVOICE ACTIVITY IS PAPER-BASED
* The Aberdeen Group
Companies turn to Esker in order to solve the following challenges:
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Accounts Payable
Automation
Optical character recognition — OCR
Web interface: verification and approval
Automatic data control
Integration of accounting book entries
Electronic image archiving
3-way matching invoice verification
Standard & custom workflows
Audit trail , reporting and dashboards
Invoice balance automatic verification
Intelligent data capture
Mobile invoice approval
Vendor collaboration portal
Accounts Payable Automation
Feature Set at-a-glance
Accounts Payable Automation
How it works?
Invoice image
Attachments
Extracted data
Validation workflow
Accounts Payable Automation
Validation Form
Invoice image
Attachments
Extracted data
Validation workflow
Accounts Payable Automation
Validation Form
Duplicate invoices detection Automatically checked data
Existence of supplier
Data validity:
Date in the current accounting period
Accounting entry and record Tax code
Automatic verifications
Total tax = lines subtotal + TVA Invoice total match
Lines are filled in automatically, based on order number found in the invoice
Verification that quantity and price invoiced match open PO lines
Accounts Payable Automation
3-Way Matching
Standard reports delivered with the solution
Accounts Payable Automation
Dashboards
SAP Links with Esker solution
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Live interaction with SAP
Based on existing SAP
controls
Synchronous search into
SAP master data
Link to the archived
document available directly
from SAP transaction
screen
Secure SAP connection
Easier change management
Image is missing concerning BAPI for AP SAP – to come
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Benefits & KPI
How automation enhances SAP
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Supports multiple business applications
Offers workflow without an SAP user license
Improves communications with a supplier portal
Richer analytics
Tightens up controls and monitoring
Allows for mobile invoice approval
Supports SAP’s cloud initiative
Benefits & KPI*
Receive and enter vendor invoices up to 65% faster through automated sorting and information collection
* Results based on Esker Customers
Lower purchase-to-pay process costs by as much as 40-60% with less employee time spent on manual processing
Improve accuracy up to 99% by reducing manual touch points
Increase visibility to 100% and heighten security with electronic archiving
Ease data retrieval by having all invoices available at your fingertips
Easy to use reportings and dashboards
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Case Study
Case Study: Albemarle
Albemarle is a leading developer, manufacturer
and marketer of specialty chemicals and
services
125 Years
4000 Employees
+100 different countries
Albemarle: Challenges
Manually processing approximately 13,000
invoices per month in multiple languages had a
negative impact on visibility and productivity, and
caused a number of other performance issues.
We were expending a lot of time and resources manually
processing our invoices. It was very limiting. Staff had to
manually type in the invoice number, due date and amount, and
getting visibility on invoices without a PO was nearly impossible.
Our goal has always been to pay our suppliers in a timely
fashion. But it was very challenging
Eric Stratmann, Director of Global MRO Purchasing at Albemarle.
Albemarle: Benefits
90% ELECTRONIC PROCESSING RATE
IMPROVED EMPLOYEE EFFICIENCY
INCREASED SUPPLIER SATISFACTION
HIGHER PRODUCTIVITY LEVELS
ELECTRONIC ARCHIVING AND ANYTIME-ACCESS
Attention points
Identify manual touch points / main pains in your process
Prioritize based on cost and return
Automate your top priorities first, define KPI’s
Keep it simple!, don’t focus on exceptions.
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Questions&Answers
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Thank you!
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Steve Smith Vice President of Sales Americas Tel 608-828-6110 Fax 608-828-0100 [email protected]
Adelin ODENT Belgium Sales Representative
Phone +32 495 55 67 65 Email [email protected]