2017-2018 Parent/Student HandbookSt. Francis of Assisi Catholic School

147 Bryan St.Pikeville, KY 41501

(606) 437-6117

Table of ContentsAccreditation Certificate.................................................................................................................4Mission Statement.........................................................................................................................5Goals.............................................................................................................................................5Philosophy.....................................................................................................................................5Staff...............................................................................................................................................6Faculty...........................................................................................................................................6Telephone Numbers and Email Addresses...................................................................................6Admission Policies.........................................................................................................................7Transfer Policies............................................................................................................................8Withdrawal from School.................................................................................................................8School Records.............................................................................................................................9School Hours.................................................................................................................................9Student Supervision.......................................................................................................................9Lunch.............................................................................................................................................9Service...........................................................................................................................................9Adult Visitors and Sign-In............................................................................................................10Attendance and Absences...........................................................................................................10Missed Assignments....................................................................................................................11Tardies and Early Dismissals......................................................................................................11Curriculum...................................................................................................................................11Academic Evaluation Key............................................................................................................12Homework....................................................................................................................................12Accelerated Reader.....................................................................................................................12Religion Classes..........................................................................................................................12Liturgy..........................................................................................................................................12Parties during the School Day.....................................................................................................12School Closing (Weather)............................................................................................................13Uniform Policy..............................................................................................................................13Violation and Consequences.......................................................................................................13Dress Code..................................................................................................................................13Tuition Policy...............................................................................................................................14Tuition and Fees..........................................................................................................................14Fund Raising................................................................................................................................15Parent-Teacher Conferences......................................................................................................15Notice of Nondiscriminatory Policy..............................................................................................15Grievance Procedure...................................................................................................................16Medical Treatment Policy............................................................................................................17First Aid........................................................................................................................................17Medications..................................................................................................................................17Discipline.....................................................................................................................................18Behavior Expectations.................................................................................................................18Daily Discipline............................................................................................................................19Rules............................................................................................................................................19Consequences.............................................................................................................................19

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Reprimands.................................................................................................................................19Suspension..................................................................................................................................19Probation and Expulsion..............................................................................................................20Student Threatening Violence.....................................................................................................20Bullying........................................................................................................................................20Parents as Partners.....................................................................................................................21Parent Teacher Organization......................................................................................................22Field Trips....................................................................................................................................22Permission to use name, photo, and video.................................................................................23Acceptable Use Policy.................................................................................................................23School Administrator Authority....................................................................................................24Right to Amend............................................................................................................................24Parent/Student Signature Page...................................................................................................25

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Accreditation Certificate

Certificate is posted at school.

St. Francis of Assisi Catholic School is accredited by the Kentucky Non-Public Schools Commission, Inc., for the Kentucky Board of Education. Our current accreditation is for 2017-2021.

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St. Francis of Assisi Catholic School Mission Statement

St. Francis of Assisi Catholic School was founded in 1954 as a mission of St. Francis of Assisi Catholic Church. The school is a beacon of hope in Pike County educating children pre-school through sixth grade. Children are welcome to enroll regardless of race, religion or ethnicity. St. Francis Catholic School is committed to gospel values and academic excellence. We strive to impart to all students an inner self-discipline and sense of social responsibility which extends beyond self to family, church and community.

“Be it known to all who enter that Christ is the reason for this school.”

Goals flowing from the mission statementTo teach and model gospel values.To provide a strong curriculum by implementing the latest educational trends though on-going professional development.To provide for a diverse curriculum that meets the needs of students with various learning styles. To provide a family oriented environment that provides the support needed for each child to succeed.

PhilosophyProclaiming the Gospel is a perennial task and joy for the Church of Jesus Christ. Catholic Education is an expression of this mission entrusted by Jesus to the church he founded. Though education, the church seeks to prepare its members to proclaim the good news and to translate this proclamation into action. (To teach like Jesus did).

St. Francis of Assisi Catholic School, located in the Diocese of Lexington is a co-educational facility which recognizes the diversity of the many world cultures. We seek to create an atmosphere of Christian awareness within a program of academic enrichment. Realizing that parents carry the basic responsibility to educate their children, we endeavor to supplement their intellectual, emotional, social and physical growth. Within the school, the program strives to recognize that this can be accomplished only to the extent that meeting these needs is within the program capabilities of the school.

Being aware that faith in Christian values gives meaning to life, our staff aims to present the Christian message though living out gospel values. Faculty and students endeavor to become a community of faith founded on worship of God and intellectual growth. Recognizing our personal giftedness, in the light of world needs, we wish not only to grow in academic learning, but by awareness and empathy to touch the world through community service.

Perceiving that living a moral life leads to peace within families, the greater community and the world, we endeavor to form in the children a sense of morality. Our moral formation is based on the covenant at Mount Sinai, the Sermon on the Mount, and the teachings of the Catholic Church. Realizing that all things are possible though prayer, we provide times, places, and various forms of prayer for our students.

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Staff

Pastor/Principal Fr. Richard Watson rwatson@cdlex.org

Lead Teacher/Curriculum Director Sr. Amy Westbrookawestbrook@cdlex.org

Administrative Assistant/Business Manager Rebecca Griffithrgriffith@cdlex.org

Director of Religious Education/Religion Teacher Sarah Frenchsfrench@cdlex.org

Teacher’s Aide/Lunchroom Manager/Custodian Lisa Scalflisalynnscalf@gmail.com

Faculty

Preschool 3 Heather Harrishharris@cdlex.org

Preschool Director/Preschool 4 Donna Jendjen@cdlex.org

Kindergarten/First Grade Amber Andersonaanderson@cdlex.org

Second/Third Grade Karissa Hensonkhenson@cdlex.org

Fifth/Sixth Grade Sr. Amy Westbrook

awestbrook@cdlex.org

Telephone Numbers and Email AddressesChurch and School Office................................................................. (606)437-6117Fax.................................................................................................... (606)437-6822Church Email.................................................................................... stfrancischurch@cdlex.orgChurch Website................................................................................ cdlex.org\stfrancisSchool Email.....................................................................................

stfrancisschool@cdlex.orgSchool Website................................................................................. cdlex.org\stfrancisschool

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Admission Policies St. Francis of Assisi Catholic School will admit students of any race, sex, religion, nationality or ethnic origin to all rights, privileges, programs and activities. St. Francis of Assisi Catholic School will not discriminate on the basis of sex, race, color, nationality or ethnic origin in the administration of its educational policies, admission policies, scholarships, loans, athletic programs or any other school administered program. The parent or legal guardian must register all students and provide the necessary forms/documentation.

All new students enrolled at St. Francis of Assisi Catholic School will be on probation in order to determine if the school can meet the student’s educational needs. Reasonable accommodations will be made to assist each student to ensure academic success, but finances may prevent St. Francis of Assisi Catholic School from providing special services that some students may require. Many public school special education programs are required by law and funded only in public schools. If for any reason St. Francis of Assisi Catholic School cannot provide the needed instruction or if the student does not adhere to school policies, the school administrator in consultation with the Diocese of Lexington will notify the parent or guardian that the student must immediately withdraw. Any student enrolling at St. Francis of Assisi Catholic School who is transferring from a non-accredited school or a home school may be required to take tests to determine where the student should be placed or to determine class credit.

In accordance with Kentucky state law, children reaching the age of five on or before October 31st of the current school year shall be eligible to enroll in kindergarten. Any student, who is six on or before October 1st, must be enrolled in school according to KY law. Kentucky School Law requires successful completion of kindergarten before entering first grade. Proof of attendance and a report card/progress report from a certified kindergarten is necessary when enrolling a student in first grade. Students enrolling in first grade must be at least six years old on or before October 1st of the current school year.

It is the policy of St. Francis of Assisi Catholic School to accept students on the following basis:

A parent is a participating member of St. Francis of Assisi Catholic Church A parent is employed at St. Francis of Assisi Catholic School A sibling is presently enrolled in St. Francis of Assisi Catholic School A parent is a graduate of St. Francis of Assisi Catholic School

Other interested families are accepted on the basis of: Space availability Date of registration

Parents must submit the following documents prior to the beginning of the school year when enrolling for the first time and at certain grades where documentation is required:

1) State Law requires a birth certificate and a Social Security card be presented for any student entering a new school. If a student attended St. Francis Preschool this was required at that time.2) All schools shall require a medical examination of each child within six (6) months prior to his or her initial admission to school. (Note:  Under the “initial admission” clause, a student who is

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enrolled as a preschool student on the same campus is not required to have a second physical for entry into kindergarten). An official KY form is required. Health records can be obtained if a student is transferring from another KY school. 3) State Law requires the school to have an up-to-date immunization record on file for every student and this must be on the official KY form that has an upcoming expiration date.4) State Law requires the school to have a vision and dental screening record on file for every new kindergarten student entering St. Francis of Assisi Catholic School for the first time as well as entering preschool.5) A Baptismal Certificate is required for every Catholic student; the school can request these from the parish.

Transfer PoliciesA student who wishes to enroll and transfer from another school at a time other than semester break or a new school year shall do the following:

a) parent/guardian and student will meet with the school administrator requesting admissionb) pay the required book/supply fee at the time of registrationc) begin paying tuition, based on the enrollment day, with the first month’s tuition due in 2 weeksd) begin following the dress code on Monday after the first weekend the student is enrollede) sign a records release form which will enable St. Francis of Assisi Catholic School the authority to request recordsf) request records to transfer to St. Francis of Assisi Catholic School

Parents/guardians should be aware that the school administrator will request disciplinary information as well as academic records from the student’s present school. The school administrator may require a student to wait until the end of the current semester or year before enrolling a transfer student. This transfer student is enrolled on a 6 week probationary period. During this probationary period, the parent or guardian will be notified if there are problems or concerns about conduct, grades, or other relevant information that could lead to the student being required to withdraw. The school may inform the parent or guardian that the student must withdraw from St. Francis of Assisi Catholic School at the end of the probationary period and on tuition or book /instructional fee is refundable.

Students transferring from another KY school will have most of these required documents already on file with a school. Parents/guardians must sign a release and all records will be requested from the previous school. Students entering from an out of state school will be required to have a recent physical and an up-to-date immunization form, as though they were entering school for the first time. These must be on K.Y. forms.

Withdrawal from SchoolFamilies must notify the school in writing if a student is withdrawn from the school and meet with the school administrator. Registered students who withdraw before the first full day of school are responsible for 1/3 of the full tuition amount or the amount stated on signed contract. Registered students who withdraw between the first day of school and December 15th are responsible for ½ of the full tuition or the amount stated on signed contract. Registered students who withdraw after December 15th are responsible for the full tuition amount. The school will not forward records for students who withdraw with an outstanding balance. Outstanding balances are due at the date of withdrawal.

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School RecordsOfficial school records contain: academic grades, attendance, test scores, date of Baptism and First Communion, birth certificate, social security number, emergency form and required health records. Copies of all of these permanent school records are sent to other schools upon written request with parental signature. The file containing discipline matters is separate and kept by the School Administrator and is not a part of the student’s permanent cumulative record. Parents wishing to view their student’s cumulative folder must make a written request to see the records and these can be viewed only in the presence of the school administrator or designee. Copies of these records will be made for the parent upon written request and will be available within 10 working days of the request.

School HoursClass begins: 8:00 A.M.Students may arrive at 7:45 A.M.Class dismisses: 3:20 P.M.

Students are to be dropped off at the entrance of the school. Parents are to follow the flow of traffic: enter on the right, circle the parking lot and exit to the left. Parents of Preschool students may park in the spaces facing the school and walk their children into the school. At dismissal parents may park in front of the school. Children are instructed to walk around to their cars and not cross the parking lot. This is for their safety.

At the beginning of the school year, a form must be filed with the office stating who is allowed to pick up your child. If your child’s usual means of transportation is changed, and someone other than listed, is to pick up your child, please write a note to the teacher, giving the name and description and relationship to the child.

Student SupervisionStudents cannot be left on school property without adult supervision. Parents or guardians dropping a student off at school or for a school activity should be sure that the adult who is supervising is present and ready to supervise. Students coming to practice, meeting to leave on a trip, or attending any other school activity should arrive not more than 5-10 minutes before the scheduled time. Adult supervision may not be available when students arrive too early. Parents or guardians must pick up students on time.

LunchStudents bring their lunches. Items that need to be heated are not allowed, so please pack accordingly. On Tuesdays students may order from Gatti’s. On Wednesdays students may order from El Azul. On Thursday students may order from Jimmy Johns. You will receive an order form with prices and items available. These are sent home monthly. We always need parents to volunteer for lunchroom and recess, preparation and supervision. To volunteer, please contact the administrative assistant in the school office.

ServiceChildren are required to give age appropriate service to the school and community. The school will schedule such hours in “service projects”, in which the children will volunteer their time and talents.

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Adult Visitors and Sign-InParental involvement and community support is very much appreciated at St. Francis of Assisi Catholic School. Adult visitors are welcome, but there are some necessary restrictions because of safety and the class structure of the school.

Visitors (including parents) must immediately come to the school office when they enter St. Francis of Assisi Catholic School and sign in.

When visitors leave, they are to return to the school office and sign out. Visitors are not permitted to interrupt classes and are to schedule all teacher

conferences in advance. Visitors must enter the building through the main front school doors. Parents observing in classrooms must be approved in advance with the School

Administrator and the classroom teacher. Parents and guests visiting in the cafeteria during lunch must sign in and out at the

school office.

Attendance and AbsencesAt St. Francis of Assisi Catholic School, we work in partnership with parents to enable each child to develop as an independent learner. Parents should allow their child(ren) to enter the school building on their own each morning. The attendance laws of KY are strict and require 177 school days or equivalent minutes for students to be in class. The purpose is to assure each student has a sufficient number of days of instruction to meet the requirements for the class. Therefore, St. Francis of Assisi Catholic School encourages every student to be in school every day.

The academic progress of each student does depend upon regular class attendance. Attendance is both a student and parent or guardian responsibility. If a student misses two (2) consecutive hours, the student will be counted absent one-half day.

The official school day is 8:00 AM to 3:20 PM. A parent/guardian should call the school to report that the student is absent or may send a written note concerning a planned upcoming absence. It is the responsibility of the student and/or parent/guardian to contact the teacher concerning assignments the student needs to make up and a time line for completion.

The following are considered excused absences and tardies and requires a parent to notify the school that the student will be absent and the reason why:

illness of the student critical illness or death of a family member authorized school activities appearance in court medical appointments (doctor’s statement required) pre-approved educational trips (approved by the administrator) other absences will be handled individually between the parent and administrator in

advance to determine whether the absence is excused

Students will be allowed 5 unexcused absences for the school year without a doctor’s excuse. A student who has been to the doctor, dentist, or health department must present a medical statement to the school within 3 days of the absence. This applies to absences, tardies, or early dismissals. Without a medical statement these tardies and early dismissals are unexcused. Please make doctor and other appointments after school hours whenever possible.

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Long term illnesses, such as flu, chicken pox, strep throat, mono, staph infection, severe personal accident, will need a doctor’s statement to return to school. The actual number of days missed will be recorded on the report card and permanent record. Students with head lice will require proper treatment that day, students can return to school when they are nit free.

All student illnesses should be reported to the school office by phone or written note by 9:00 a.m. If the office does not receive a call, a parent will be contacted. This policy is for the protection of the St. Francis of Assisi Catholic School students. This is necessary to protect the health of all students, staff, and volunteers.

When a student has been absent from school for three consecutive days due to an illness, a doctor’s statement will be required before returning to school. Students should be free from fever (less than 100 degrees), vomiting and/or diarrhea for a period of 24 hours before returning to school. (Example: If a student leaves school at noon with a fever, they will not be allowed to return to school until noon the following school day.) This policy will assist in keeping all students healthy.

Missed AssignmentsMissed assignments are the student’s responsibility. Please discuss missed assignments/work with the student’s teacher for details and deadlines.

Tardies and Early DismissalsIt is very important that students arrive to school on time. Being on time for school and class is the responsibility of both the student and the parent or guardian. The school day begins promptly at 8:00 am, students arriving later than 8:05 am, will be marked tardy. Parents or guardians should come into the office to sign students in when they are late. Morning tardies count toward attendance. The school day officially ends at 3:20 pm., students leaving before 3:20 pm must be signed out by a parent/guardian.

CurriculumLanguage Arts: Reading, phonics, Accelerated Reader, speaking, listening, grammar, spelling, vocabulary, and study skillsMathematics: problem solving, number sense and numeration (whole number operations), decimal concepts (decimal computation), fraction concepts (fraction computation), geometry (measurement and temperature), money and times (statistics and probability), ratio, proportion, and per cent (estimation, mental math, reasoning and logic, technology and algebra. ScienceSocial Studies: U.S., geographical regions, Kentucky historyReligionComputer SkillsMusicPhysical EducationArtForeign Language

Academic Evaluation KeyA (93-100%) D (70-75%)B (85-92%) F (50-69%)

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C (76-84%)

HomeworkSt. Francis of Assisi Catholic School firmly believes that the completion of homework is a vital part of the learning process. It allows an opportunity for students to demonstrate their capabilities and further educational growth. Allow your child to do his/her homework as independently as possible. Contact teachers regarding legitimate homework excuses.

The purpose of homework assignments are to: Provide essential practice in skills learned at school Foster good work habits in students Help to teach time management to students Promote growth in responsibility Providing proper study surroundings

Recommended homework time per night: Kindergarten 10-15 minutes Grades 1&2 15-25 minutes Grades 3&4 25-45 minutes Grades 5&6 30-60 minutes

Accelerated ReaderThe AR program is designed as a motivational tool in reading. It provides individualized reading instruction within the classroom and at home. Also, students become very excited about reading and reaching ones’ reading goals. AR books are provided to students though the on campus library.

Religion ClassesAs part of our Catholic/Christian identity, religion classes are offered 30 minutes each day for kindergarten through sixth grade. Preschool receives basic Christian instruction for 30 minutes two days a week.

LiturgySchool Mass is offered each Friday morning at 8:15 am, unless moved due to a Holy Day of Obligation. Any students (age appropriate) may participate in Mass as a reader, cantor, choir member or presenter of the gifts. Any Catholic student that has been trained may precipitate as an altar server. Only Catholic student’s that have received First Hold Communion may receive communion at Mass. Everyone receives a blessing from Father at the end of Mass. Parents and parishioners are encouraged to participate in the school Masses.

Parties during the School DayClassroom parties are limited. The school administrator is to approve in advance any classroom party being planned either by the teacher or by the students for the teacher and these can only be held at the end of the school day. Students should not exchange individual gifts or invitations at school unless it has been approved by the teacher.

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School Closing Due to Inclement WeatherSt. Francis of Assisi Catholic School follows the Pikeville Independent school closing announcements. If the weather is bad, please listen to the local radio or television stations for a closing announcement. St. Francis of Assisi Catholic School will close due to inclement weather only when Pikeville Independent Schools are closed unless the school has an unforeseen emergency.

Uniform PolicySt. Francis of Assisi Catholic School uniform policy is easy to follow. This policy has been established to promote an academic environment that is conducive to teaching and learning. It is also based on our belief that students should be taught to present an image that reflects a sense of pride in themselves, their families, and their school. Enforcement of the uniform policy is the joint responsibility of students, parents and/or guardians, teachers, and the school administrator.

All students and parents are to abide by this policy in an effort to emphasize standards of neatness, uniformity, and pride in our school. All parents must cooperate and enforce this policy; deviations from the specified clothing items will not be tolerated. All students are expected to be in full uniform each day with the exception of a limited number of pre-scheduled “out of uniform” days.

Students are required to wear uniforms when going on all field trips unless the classroom teacher notifies the parent in writing that the school administrator has approved “out of uniform”. For easy identification of lost items, please label sweaters, vests, and jackets with the student’s name. The uniform should be clean and pressed with all buttons attached and hem intact. Shirt tails must be tucked in while a student is on school campus at all times (except for Preschool).

Violation and ConsequencesFailing to comply with the uniform dress code will have consequences. Uniform regulations begin on the first day of school and end on the last day of classes. Teachers will be responsible for the regulation of their student’s dress each day and will give out the appropriate consequence for the violation.

Consequences for students failing to follow the uniform dress code: First offense – Courtesy reminder Second offense – Courtesy reminder and parent notified by note Third offense – Lunch/recess detention and student conference with principal Fourth offense – After school detention, parent called to bring appropriate clothing item

and parent/student conference with principal

Dress CodeShirts: Red, White, or Navy polo shirt (long or short sleeved) or turtleneck with a St. Francis emblem. All shirts must be tucked in at all times.

Navy vests, sweatshirts, or sweaters may be worn with a uniform shirt underneath.

Trousers/Shorts: Khaki, navy or tan dress pants. The length of shorts must be just above the knee. A khaki/classic navy plaid skirt or skort may be worn by female students. A belt may be worn in grades K-6.

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Mass Attire:. All female students must wear the St. Francis classis navy plaid jumper with a white blouse on Mass days. All male students must wear uniform pants with a belt and white oxford shirt with the St. Francis classic navy plaid tie on Mass days.

Under shirts: A white solid shirt may be worn under polo shirts.

Socks: Crew, knee length, or tights (socks/tights should be white or navy with no designs). Shoes: Gym shoes, all weather mocs, dress shoes, and Mary Jane styles are recommended. All shoes should be moderate in color. Only brown or black low heeled (less than one inch) boots are permitted. Sandals or clogs are not safe for children to wear during recess or P.E.; therefore they may not be worn to school.

Uniforms can be purchased from Lands’ End. Please see the administrative assistant in the school office with questions about ordering uniforms.

Tuition PolicyAt the beginning of each month each family will receive an invoice from the school that will reflect the families’ current financial obligation to the school. All monthly tuition payments are due on the 1st of the month unless other arrangements have been made with the Pastor/Principal. If you find a discrepancy on your school invoice please contact the business manager.

Tuition paid on a yearly basis is due on or before the first day of school. Payment frequency (10 months or 12 months) must be selected on or before August 1 of the school year. The first payment must be made on or before the first day of class for the student.

After a monthly payment is delinquent past the 8th day, the business manager may contact the family to request payment. After the payment has been late for 30 days or more, the business manager will contact the family to communicate the need for prompt payment. If a payment has been late for 60 days or more, the principal will contact the family and request a conference to discuss a payment plan. All plans for resolving a late payment must be approved by the principal.

No student with outstanding fees or tuition will be allowed to enroll for the upcoming school year until all outstanding fees and tuition have been paid in full. School records (excluding medical records) will be withheld until all incurred debt is satisfied. Any legal fees or collection fees incurred on the collection of bad debt will be the responsibility of the debtor.

If you experience a change in circumstances that creates an undue hardship please see the pastor/principal as soon as possible.

Tuition and FeesThe book and technology fees are to be paid in full at the time of registration. Fees are non-refundable. Contact the school administrator if you are in need of a payment plan.

Registration Fee: $100.00Book/Tech Fee: $200.00

Tuition assistance is given to families who qualify through a financial aid process. Financial aid applications may be picked up from the business manager in the school office.

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The tuition schedule is as follows:Preschool:$4,500 per child/per yearKindergarten-6 th : $4,000 per year-1st child*Families with multiple children are eligible for a sibling discount. Children in Preschool will not be considered into the factoring of the sibling discount and do not qualify for the discount.

Please keep in mind that the tuition you pay still does not cover all of the costs associated with your child(ren)’s education. With fundraisers, grants and support from St. Francis of Assisi Catholic Church, we will be able to raise additional funds to cover our expenses.

Fund RaisingFundraising is a necessary part of the St. Francis of Assisi Catholic School operating budget. Fundraising benefits every student and every parent is encouraged to support these efforts. Tuition and fees contribute the major part, but fundraisers are vital to the school. Successful fundraisers enable us to keep tuition at a more affordable and competitive rate.

Every family is encouraged to participate in the school-sponsored fundraisers including: fall festival, golf tournament, and others. The school principal must approve and schedule all fundraisers by all of the St. Francis of Assisi Catholic School parent or student groups. Also, the school principal must approve any items bearing the St. Francis of Assisi Catholic School name.

Parent-Teacher ConferencesParents or guardians who wish to talk with a teacher are required to contact the teacher to schedule an appointment. When coming to school for a conference, parent is to first check in at the office. The principal is in the office most school days (except Monday) and available to meet with parents or guardians with a scheduled appointment. All conferences and/or student concerns will be kept in strict confidence with teachers and staff.Please talk with your child/rens’ teacher with any and all concerns before approaching administration. The parent or guardian and/or the teacher may request the presence of the principal at any or all meetings.

Parent-teacher conferences are important in that they are an opportunity for communication about academic progress and student conduct.

Notice of Nondiscriminatory PolicyIn keeping with the Diocesan policy #3001, the schools under the auspices of the Diocese of Lexington do not discriminate on the basis of race, color, national or ethnic origin. This policy states “No one shall be refused admission to any school program within the jurisdiction of the diocesan school board on the ground of race, color, sex or nationality.”Students of any race, color, national or ethnic origin who meet the individual schools’ eligibility requirements are admitted to all the rights, privileges, programs and activities generally accorded to students at the school. Schools do not discriminate on the bases of race, color national or ethnic origin in administration of educational policies, admission policies, scholarships and tuition-assistance programs, and other school-administrated programs.

Diocesan Secondary Schools15

Lexington Catholic High School, 2250 Clays Mill Road, Lexington, KY 40503The Piarist School, Route 80, P.O. Box 870, Martin, KY 41649

Diocesan Elementary SchoolsChrist the King, 412 Cochran Road, Lexington, KY 40502Good Shepherd, 316 Wapping Street, Frankfort, KY 40601Holy Family, 932 Winchester Avenue, Ashland, KY 41101Mary Queen of the Holy Rosary, 605 Hill’n Dale Road, Lexington KY 40503Our Lady of the Mountains, 405 Third Street, Paintsville, KY 41240St. Agatha Academy, 244 South Main, Winchester, KY 40391St. Francis of Assisi, 147 Bryan Street, Pikeville, KY 40501St. John, 106 Military Street, Georgetown, KY 40324St. Leo, 239 Main Street, Versailles, KY 40383St. Mark, 115 Parrish Avenue, Richmond, KY 40475St. Mary, 1121 Main Street, Paris, KY 40361Sts. Peter and Paul Regional School, 133 Barr Street, Lexington, KY 40507Seton, 1740 Summerhill Drive, Lexington, KY 40517

Catholic Schools Office Grievance ProcedureThe following procedures have been established to facilitate reconciliation and to maintain unity within each school and within the Diocese as a whole.

So far as possible, all given grievances should be settled “as close to the problem” as possible. Therefore, the first step of every grievance process requires that the aggrieved person (the “petitioner”) and only the petitioner speak directly and privately with the person with whom he/she has the grievance (“the respondent”). The grievance must be made within ten (10) days of the incident.

The two should make every effort to come to an agreement. In the event that the petitioner decides to continue the grievance the petitioner should next speak to the person to whom the respondent is directly accountable. Again, every effort should be made to resolve the problem.

The petitioner may, if necessary, continue the process by petitioning help up the authority line, one step at a time, until the final authority on the local level is reached. Every effort should be made to resolve the problem immediately. No step in the process may take more than ten (10) working days. Examples of the proper order in parishes are:

Parent Teacher Pastor/Principal

If all attempts to solve the problem at the parish or local level fail the petitioner may appeal to the Catholic Schools Office. In order to make an appeal to the Catholic Schools Office, the petitioner must prepare a written petition. The petition shall include:

Name, address and telephone number of petitioner Name, address and telephone number of respondent Description of complaint Desired remedy Date letter is sent Signature

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The Superintendent of Schools shall review the petition, and decide whether the issue falls within jurisdiction of the department. If so, the Superintendent of Schools will talk with both parties, come to a decision, and shall notify the petitioner in writing of the decision within fifteen (15) working days.

A decision of the Superintendent of Schools, if the case does not involve termination or non-renewal of contract may be appealed to the Bishop through the Diocesan Conciliation/Arbitration Process. A decision, which does involve termination or non-renewal of contract, may be appealed to the Secretary of Pastoral Life. The Secretary will notify the petitioner in writing of the decision within fifteen (15) working days.

Medical Treatment PolicyAt the beginning of the school term, each family will fill out an emergency form. This form contains information for use by the school in case of an emergency with your child. Please immediately inform us of any change as they occur.

If you will be out of town for a day/week, please give the school the name and phone number of the person in charge and how long this person will be responsible for your child.

First Aid Parents must inform the school of any medical problems or conditions their child(ren) may have. Physical exams and immunizations as required by state law are required of all children entering preschool, kindergarten and sixth grade.

When possible parents or designated persons should come to school to administer medication to their child(ren), if this is not feasible medications are self-administered by the student under the supervision of school personnel. All medication must be sent to the office with written directions and in the original container. It is against the law to give any medication including aspirin that has not been sent from the home with written instructions. In the event of a medical emergency, medical services will be called and the recommendation of the medical team will be followed. Parents will be called immediately.

MedicationsAny medication that a student is to take during school hours must be brought to school office in the original container by parent or guardian.  Any medication dispensed (prescriptions or over the counter (OTC), must have completed a parent/guardian St. Francis of Assisi Catholic School Medication Form giving the school the responsibility of administering the medication. The school cannot accept a verbal request for administration of any medication.

Medication must be for the named student, not be passed expiration date, and have complete instruction for administration (dosage, time, name of medication, and route).  The dispensing of medication will be documented and kept on file. Please send prescription medication for one to two weeks and the medication bottle will be returned with student or can be picked up for refills as needed. 

Any OTC medication (Tylenol, Advil, Ibuprofen, Midol, etc) will be dispensed per label guidelines. A note will accompany the student home with the time and date they received any OTC medication. Due to the danger of Rye's syndrome, school personal will not administer aspirin unless a physician’s written prescription is received. Students should never carry their own medication without approval of the principal and this is done only at the request

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of a parent/guardian, and in cases where the medication cannot pose a danger to any other student. Students will not be allowed to take the first dose of any medication at school due to the risk of allergic reaction; first dose should be administered at home. Teachers may dispense cough drops to students in the classroom.

Parents/guardians who have students that need to carry their rescue inhaler with them should see the school office for required forms to be completed by the physician.  The form can be completed by parent/guardian and faxed by school personal to the named physician. The student will only be allowed to carry inhaler on self with physician approval. At that time the student will be responsible for his/her own rescue inhaler.

DisciplineDiscipline is controlled behavior designed to develop within an individual, responsibility for his/her own actions in accordance with Christian values and socially accepted conduct. It’s ultimate objective is the development of a mature individual capable of self-control and direction.

Discipline applies to the rules and regulations of the Christian life. We trust that parents and students realize that all rules and regulations set by the school are made with good reason. Without discipline, the school would not accomplish its purpose nor operate effectively. Therefore, students who wish to attend St. Francis of Assisi Catholic School, are expected to follow the rules and regulations of the school.

If a student is incapable of self-control and persists in disturbing others, he/she must be responsible for the consequences. In serious matters, the parents will be contacted for conferences. Uniformity of policy in dealing with student conduct and disciplinary matters are important for the smooth operation of the school and for fostering an atmosphere conducive to the learning process.

Behavior ExpectationsCertain behaviors are expected at all times:

Show respect for all people Respect the property of the school and the property of other people Keep your hands and feet to yourself Keep feet on the floor; not on the furniture or walls Take pride in the building and grounds and help keep all areas clean and neat Pickup and clean up after yourself Walk quietly at all times staying on one side of the hall or steps, so others can pass Be responsible Be prepared for class with paper, pencil, books, and supplies Be on time for school and classes Complete class work and homework to the best of your ability, always doing your own

work Use school time wisely Accept correction without talking back Listen and look at the person who is talking to you Say kind things to others Use respectful and polite language Help those in need Follow all the rules Dress appropriately Gum is not allowed anywhere on school property

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Daily disciplineThe classroom teacher, using a method of assertive discipline, will handle the majority of discipline problems. Serious offenses will be handled outside the classroom with two faculty members present.

Rules Respect yourself Raise your hand to speak Listen and follow directions Keep hands, feet, and objects to self Sit in seat properly Lights out indicates silence

ConsequencesWith this system, the consequences are: 1) warning, 2) parent notification, and 3) a conference. A child may be removed from the classroom for a short period of time to evaluate his/her behavior.

ReprimandsFor any student receiving three reprimands in a semester, the parents will be called for a conference in order to set up a behavior modification program. If an additional reprimand is obtained, parents will be called immediately and a conference will be arranged.

Any of the following reasons is sufficient for reprimands: Exceeding the limits of the classroom discipline code Use of foul language Fighting Talking back to the teacher/person in charge Refusal to comply with the request or directives of the teacher, principal or person in

charge Boisterous conduct which disturbs the orderly operation of the school.

SuspensionSuspension is the removal of a student from the classroom and extracurricular activities for a designated period of time. The principal reserves the right to decide whether the period of suspension will be spent in school or outside of school. All classroom work and homework assignments missed by the suspended student must be made up before the student returns to class. Parents will be notified by phone and in writing of the suspension.

Any of the following is considered sufficient reason for suspension: Theft, vandalism, destruction of school or personal property Physical assault and or threats of physical attack to students, teachers, or any other

school personnel Overt disobedience, insolence, or disrespect toward a staff member or other adult such

as a parent, volunteer Forging an excuse, permission slip, or notes from parents or teachers

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Probation and ExpulsionProbation is a period of time during which the student is placed for evaluation after a suspension. The decision to place a student on probation will be made by the principal. Parents will be notified by phone and in writing.

Any of the following is considered sufficient reason for immediate expulsion: Smoking while on school property, while in the immediate vicinity of the school, or during

an off-campus school activity Any lewd or obscene acts or behavior, included, but not limited to, the possession of

pornographic literature, objects, language, or dress Possession, sale, distribution, purchase, or use of narcotics, alcoholic beverages,

matches, cigarettes, fireworks, smoking paraphernalia, firearms, or weapons designed to do bodily harm

Student Threatening ViolenceThreats and harassment is any expression, verbal, written, or nonverbal with the intent to harm, injure, or be an unwelcome advance toward a person. The threat of violence carries with it the risk of violence and a high probability of harm or injury. Threats will not be tolerated; students who make threats will be dealt with promptly and severely. Using the internet to threaten, harass, or bully other students will not be tolerated. The school will encourage parents of any students being harassed or bullied to file documents with the proper authorities.

In the event that a student threatens violence to self of others, the following steps are to be taken:

All threats, verbal or written, are to be taken seriously Such incidents must be reported to the principal immediately The student is to be suspended pending a psychological assessment. The school needs

professional assurance that the child does not present a danger to himself/herself or others at the school

The principal shall notify the superintendents of the schools The principal shall inform the parents of any student who was threatened, that they have

legal right to file a police report regarding terroristic violence. Terroristic violence is a criminal offense

All appropriate measures regarding care for all students must be taken

Bullying St. Francis of Assisi Catholic School attempts to provide a safe environment for all individuals. Verbal or written threats made against the physical or emotional well-being of any individual are taken very seriously. Students making such threats (seriously or in jest or online) face detention, suspension, and/or expulsion.

The following guidelines will reduce or prevent bullying: Bullying is not allowed at St. Francis of Assisi Catholic School We don’t tease, call people names, or put people down We don’t hit, shove, kick, wrestle, or punch If we see someone being bullied, we speak up and stop it (if we can) and go for

immediate help When we do things as a group, we make sure that everyone is included and that no one

is left out We make new students feel welcome

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We listen to the opinions of others We treat other people with kindness and respect We treat others the way we want to be treated We respect each other’s property and the property of the school and church We look for the good in others and value differences We do not use the internet to hurt others with our word

The following disciplinary actions will be followed when bullying is observed and reported: All bullying will be reported to the school principal Parents will be notified of each and every occurrence Disciplinary action will be taken on every occurrence Persistent bullying can result in the following actions:

1) parent, student and principal conference2) in school isolation3) after school detention4) suspension

Parents as PartnersAs partners in the educational process at St. Francis of Assisi Catholic School, we ask parents to set rules, times, and limits so that your child:

receives plenty of rest on school nights arrives at school on time and is picked up on time at the end of the day is dressed according to the school uniform dress code completes all assignments on time has nutritional snack and lunch every day

We also ask our parents: to actively participate in school activities such as PTO, parent-teacher conferences, and

field trips to see that the student pays for the loss or any damages to school books or property due

to carelessness or neglect on the part of the student to notify the school with a written note or a phone call when the student is absent or

tardy to notify the school office of any changes of address or important phone numbers

including employment to meet all financial obligations to the school in a timely manner to inform the school of any special situation regarding the student’s well-being, safety,

and health to read school notes and to show interest in your student’s total education to support all the annual fundraising activities of the school to support the religious and educational goals of the school to support and cooperate with the discipline policy of the school to volunteer time to enable the school to be more productive to treat faculty and staff with respect and courtesy when discussing your students and

issues to fulfill the requirements of the Diocesan Safe Environment policies

It shall be an express condition of enrollment that the parents/guardians of a student shall also conform themselves to standards of conduct that are consistent with the Christian principles of the school.

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These Christian principles include, but are not limited to the following: Parents/guardians are expected to work courteously and cooperatively with the school

to assist students in meeting the academic, moral and behavioral expectations of the school.

Always mindful that we hold to Christian principles and serve as an example to our children, it is necessary that parents/guardians respectfully express their concerns about the school operation and its personnel; however, they may not do so in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening, hostile, or divisive.

Parents/guardians are expected to use the established chain of command and the proper setting for expressing their concerns.

Christian conduct of parents/guardians is expected at, but not limited to, all school-sponsored programs and activities (PTO meetings, fundraising events, field trips, etc.).

The school reserves the right to determine, in its discretion, which actions fall short of meeting the Christian principles of the school. Failure to follow these principles will result in a verbal or written warning to the parent/guardian and will first result in suspension of parent/guardian's privilege to come on the campus grounds and/or participate in parish/school activities for a determined period of time. The school reserves the right to determine, in its discretion, when conduct is of such a severe nature as to warrant immediate action without a warning including expulsion of the family from the school.

Parent Teacher Organization (PTO) All parents/guardians of St. Francis of Assisi Catholic School and teachers are invited and encouraged to be actively involved in the Parent Teacher Organization.

The five major activities of Parent Teacher Organizations are to: Promote communication Provide parents and teachers with information Promote good will and cooperation Direct and coordinate parental support for the school And Organize political action of parents as advocates on local, state, and federal

legislation that affects Catholic schools.

All PTO activities must be discussed and approved by the school administrator.

Field TripsStudents must have a written permission form signed by a parent/guardian and turned in to the teacher before attending a field trip. Any student not having a signed field trip form will not be allowed to participate in the trip and will be required to stay at school. The school will only accept the official field trip permission form. Field trip permission forms will be furnished by the school.

The field trip form can be faxed, emailed or hand delivered to the school but telephone calls cannot take the place of the written form. The Diocese of Lexington and other groups also require a special field trip form for overnight trips. The permission form releases the school from liability. Parents/guardians may refuse to allow their student to attend a field trip and should submit their refusal in writing.

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Permission to use name, photo, and videoAs required by the Family Education Rights and Privacy Act (FERPA), St. Francis of Assisi Catholic School gives notice of the intent to release student information in a school published directory, including the student’s name, address, listed phone number, and date of birth, as appropriate.

St. Francis of Assisi Catholic School may use a student’s name or photo in the newspapers, school news, and the school web page. Videotapes may also be made of students participating in school activities including athletics. Student work may be published in newspapers and or books or be displayed within the school or at school events. If a parent does not want student information, work, video, or photo to be used in these ways, the parent must sign a document that is located in the school office. Acceptable Use PolicySt. Francis of Assisi Catholic Schools pleased to offer students access to a computer for use of the Internet. This access will enable students to explore thousands of libraries, databases, museums, and other repositories of information, and to exchange communication with other Internet users around the world. Families should be aware that some materials accessible via the Internet may contain items that are illegal, defamatory, and inaccurate, or potentially offensive.

While the purpose of the school is to use Internet resources for constructive educational goals under close supervision, students may find ways to access unacceptable material. We believe that the benefits to students in the form of information resources and opportunities for collaboration outweigh the disadvantages. Parents and guardians of minors, as well as the school, are responsible for setting and conveying the standards their children should follow when using the media. We support and respect each family’s right to decide whether or not to apply for access. To gain this access, all students must obtain parental permission as verified by the signatures on the attached form. Should a parent prefer a student not to have email and Internet access, use of the computers is still possible for other purposes such as word processing.

Students are responsible for good behavior on school computers just as they are in a classroom or hallway. As communications on the Internet are often public in nature, general school rules for behavior and communications apply. Access to the Internet is given to students to conduct research and communicate with others. It is given to students who agree to act in a considerate and responsible manner. Access is a privilege, not a right. It may be revoked if abused. Students are advised never to access, keep, or send anything that they would not want their parents or teachers to see.

Rules Privacy- Network and computer storage areas may be treated like school lockers.

Teachers may review communication to maintain system integrity and to ensure that students are using the system responsibly. Students are not to trespass in another’s folder, work or files.

Storage Capacity – Users are expected to delete e-mail which takes up excessive space.

Illegal Copying – Violating copyright law is not permitted. Inappropriate Material or Language – No profane, abusive or impolite language or

pictures should be used to communicate. Offensive material should not be accessed.

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Should a student encounter such material by accident, he/she should report it to the teacher immediately.

Safety – Users should not reveal personal information, such as full name, address, telephone number or location about themselves or others.

To avoid the loss of computer privileges at St. Francis School; Do not use a computer to harm other people or their work. Do not damage the computer or network in any way. Any attempt to alter software

configuration or computer settings is prohibited. This includes, but is not limited to adding or deleting favorites or icons, and changing the appearance of the desktop or screen saver.

Do not waste limited resources such as disk space or printing capacity Do not use another’s password. Be prepared to be held accountable for your actions and for the loss of privileges if the

Acceptable Use Policy is violated.

School Administrator Authority The school administrator (principal) has the authority and responsibility to interpret and enforce all school rules and to take necessary actions when things occur that are not covered in this handbook. Inappropriate behavior or dress is not a debatable issue.

Right to AmendSt. Francis of Assisi Catholic School reserves the right to amend the current handbook and parents will be notified through the school newsletter of all changes and/or additions.

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Parent/Student Signature Page

St. Francis of Assisi Catholic School operates under the philosophy that standards of conduct are essential. It is imperative that parents/guardians know and understand the standards of conduct expected from all students and parents at St. Francis of Assisi Catholic School. Each student must accept total responsibility for his or her conduct at all times.

This handbook cannot cover all situations, but it has been written as an aid and a guide in accord with the policies and expectations of the Catholic Schools office of the Diocese of Lexington. The school principal will address any issue that is not specifically covered in this handbook.

I have read the 2017-2018 Parent/Student Handbook and agree to follow the school policies and procedures as stated. We further state that we have reviewed and discussed this handbook as a family.

_________________________________ ____________________Parent signature Date

_________________________________ ____________________Parent signature Date

_________________________________ _____________________Student signature Date

________________________________ _____________________Student signature Date

________________________________ _____________________Student signature Date

________________________________ _____________________Student signature Date

SIGNED FORM DUE TO SCHOOL OFFICE:

Monday, August 21, 2017

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