ace project brochure en

8/6/2019 Ace Project Brochure En

1/18

PR JECT

EFFECTIVE SIMPLE AFFORDABLE

Manage your Project l ike an Ace

GOT PROJECTS TO MANAGE?Work bet ter t ogeth er, onl i ne.


2/18

TABLE OF CONTENTS

GO AHEAD, MANAGE ........................................................................................................................................................................... 3

TAKE ADVANTAGE OF A POWERFUL TOOL ......................................................................................................................................... 3

MANAGE PROJECTS ............................................................................................................................................................................ 4

MANAGE TASKS .................................................................................................................................................................................. 5

MANAGE PEOPLE ................................................................................................................................................................................. 6

GET NOTIFIED ...................................................................................................................................................................................... 7

GET REMINDED .................................................................................................................................................................................... 7

MANAGE CALENDARS ........................................................................................................................................................................ 8

TRACK TIME ........................................................................................................................................................................................ 9

GET STATISTICS AND REPORTS .......................................................................................................................................................10

MANAGE DOCUMENTS .....................................................................................................................................................................11

MAKE ACEPROJECT YOUR OWN .......................................................................................................................................................12

SECURE ACCESS ...............................................................................................................................................................................13

MOVE YOUR DATA ..............................................................................................................................................................................13

COMMUNICATE & COLLABORATE ....................................................................................................................................................14

HOSTED PACKAGES: USE ACEPROJECT ONLINE .............................................................................................................................15

THE SOURCE CODE: INSTALL ACEPROJECT ON YOUR INTRANET ..................................................................................................16

CASE STUDY: KEEP CLIENTS IN THE LOOP WITH ACEPROJECT ..................................................................................................... 17

TESTIMONIALS ...................................................................................................................................................................................18

TRY ACEPROJECT ONLINE .................................................................................................................................................................18

CONTACT US .......................................................................................................................................................................................18


3/18

GO AHEAD, MANAGE

TAKE ADVANTAGE OF A POWERFUL TOOL

AceProject is a toolbox that can help organizations manage multiple projects within one single account. Use dynamic templatesand keep your projects structures standardized.

Our clients use AceProject to:

Coordinate teams across the globe.

Manage products, from the marketing team, to the engineering team, to the factory, to the distributors. Keep in touch with your clients.

Send orders to your suppliers.

Distribute class notes and documentation.

Manage events.

Track billable time on contracts.

Setup a checklist of tasks to perform for each project.

Implement consistent project management processes across your organization.

No Software to Install Just Browse!No need to ship a CD or spend several hours installing a piece of software on every computer. No installation wizard, no serial number to enter and

no updates to apply. AceProject is accessed through a login page, via a web browser.

Multi-Browser Compatibility - IE 6+, Firefox 2+, Safari 3+ and Google ChromeNo one has to change Web browsers to use AceProject. AceProject is compatible with all 4 most popular web browsers.

Forget about the Learning CurveWe designed AceProject to get out of your way and let you work. AceProjects Help section contains videos, tutorials and detailed documentation.

Still need help? Our free customer service turns the learning curve into instant productivity.

Centralized Data Improves Everyones Productivity and EffectivenessIt doesnt matter if the PM is in California, the programmer in Bangalore, the CEO in New York and the client in Dublin. Your team collaborates as

efciently as if everyone was working at the same ofce.

Optimize Communication within your TeamWith AceProjects automated email notication service, employees, contractors and even clients are kept up-to-date on their projects, so they can

work efciently. When logged into AceProject, each team member can see just their assigned tasks, or the project as a whole. This way, everyone

knows exactly what needs to be done.

Your Projects are Always Close to YouAceProject can be accessed at any time, as long as you have access to an Internet connection and a web browser. Whether you are at home, in the

ofce or in a hotel room, your data is available.

We make sure your data is safe and secureYour data is safely hosted and backed up everyday.


4/18

MANAGE PROJECTSAceProject is a toolbox designed to help you manage multiple projects within one single account. Each project can be structured

in a unique way. Manage multiple types of projects differently, in a central place.

Save Time with Project TemplatesTurn any project into a dynamic template (thanks to the parent/child relationship) and keep your projects structure standardized. When a special

project comes up, simply break the dynamic links with one click, or start from scratch with a brand new project.

Project templates guarantee that project managers create their projects from a standardized source. With dynamic templates, you can ensure that

when you change your parent project templates structure, the child projects are updated accordingly.

Entire projects can be recreated from a template. Copy over the assigned users, project documents, tasks, le attachments, and even adjust task

dates to t the new projects start date.

Different Roles, Different Access Rights to the ProjectWhile the project manager gets full control over the project, team members and even clients can be given the proper access rights. You decide who

is allowed to change elds, add comments, or even see the project itself.

Let team members add comments and update their tasks progress and status.

Allow the sub-contractor to only see their tasks and not the whole project.

Give read-only access to your clients. Although they cant edit tasks, they can still provide feedback via the discussion forum.


5/18

MANAGE TASKSTrack tasks easily in reports with the help of several filters. Leverage task dependencies to enforce a critical path in your project

Give each task an assigned user and a reviewer.While the assigned users are the ones who will complete the tasks, the reviewers can be apprised of the tasks progress via the email

notication feature.

Upload les to the task, regardless of le size or

le format.Every one assigned to the task and the project can access

the le. You can also keep several versions of the same

le with the task.

Keep a log of everything that was done in a task

with the history trail.Instantly know who did what, and when.

Keep relevant discussions about the task in the

comment thread, where assigned users and reviewerscan ask questions, provide updates on their progress or give

feedback.

Instantly know if a task is taking more time than

expected.Compare estimated time (budgeted time) with actual

time sheet hours. You can even use this data to adjustyour estimates on the next project!

Make sure tasks are completed in a specic order.Task dependencies prevent someone from starting work

on one task before its predecessor is completed.

No need to remember to inform your team.AceProject keeps everyone up-to-date with the email

notication and task reminder features.


6/18

MANAGE PEOPLEGone are the days when only the project managers could hammer away on their computers to update the project. WithAceProject, everyone can update tasks, add comments and upload documents.

With only Internet access and a web browser required to use AceProject, anyone can be given access to your AceProject account: project teams, contract

workers, consultants, clients, upper management, etc. Everyone can simultaneously access your account, from different locations, at any time.

AceProject managers also know who is overbooked and who could take on more work, with the user workload report.

Get Collaborators Involved in your Projects in SecondsWhether your collaborators are employees, consultants, subcontractors, clients, telecommuters, or staff working at other branches, AceProject be-

comes your central location for project information and updates.

To Each User Their Own RightsBesides the usual Administrator/Normal user access rights, each team member can have different rights depending on the project. For example,

someone may be a project manager on one project, but a regular team member on another. Their access rights vary from project to project.

The World is Your PlaygroundIt doesnt matter where you are: you can see your tasks in local time, update them and receive email notications.


7/18

GET NOTIFIED

GET REMINDED

Forgot to tell your team about a task? Its OK, AceProject will do it for you! Everyone can be up-to-date on their projects, withouthaving to be logged into AceProject 24/7.

AceProject sends notications when:

Tasks are assigned to you.

Your tasks are updated. Your time sheet is processed.

There is a message for you in the message center or in the discussion forum.

Some of your tasks are late or approaching their deadline.

Email notications are sent automatically, but can be cancelled if you feel a specic change does not require a notication.

Make sure no task is left behind: AceProjects task reminder will send you an email automatically when task deadlines areapproaching or passed.


8/18

MANAGE CALENDARSSee whats coming up in your project, for the next week or month. AceProject will show what needs to be started and finished, oneproject at a time, or for all projects at once.

Open tasks straight from the calendar, or export the task list to Excel format.


9/18

TRACK TIMETrack hours worked manually or automatically, setup an approval process and produce reports for billing or payroll.There are three ways a user can ll time sheets:

Directly from the task itself.

Through the timesheet module.

Automatically with the IN/OUT time clock module.

You can enter time worked on a project or a specic task. Following an approval request, the project manager approves the submitted time sheet, or

sends it back to the user for correction.

Compare with EstimatesUsing time sheet data and estimated times on tasks, you can instantly know whether your project is on schedule. You can even identify which spe-

cic tasks are over budget.


10/18

GET STATISTICS AND REPORTSWould you like to know how your workload is distributed across projects? Users? Clients? At the end of the year, would you like to

know how many hours were spent working on a specific product line? Or how many people were involved in an event?

Because we believe that tracking information efciently is mandatory for all project managers, statistics and reports are among AceProjects special-

ties. AceProjects statistics and reports come in several formats:

Table based reports. Gantt charts.

Exports to Excel / CSV format.

Instant Overview: Gantt ChartsGantt charts are a great support to see the progress of projects and tasks. Our Flash-based Gantt charts can be printed easily or saved as a .jpg image.

Build your own ReportGo a little further and choose exactly the data you want to see.

For example:

Build a report that shows all completed tasks estimated hours compared to actual hours.

See a list of all urgent tasks assigned to someone


11/18

MANAGE DOCUMENTSAvoid emailing files to your team. Simply upload the files to your projects and tasks. This way, all assigned users can downloadthe shared documents at anytime, from anywhere. You can upload up to 15 files at a time.

Keep Previous VersionsKeep several versions of the same le, without having to rename each one. Simply put in a version number, and AceProject will tell the les apart.

Protect your FilesLock your les to keep a version of your document from being deleted or overwritten by someone else. Other project team members will be able to

open the le and download it to their computer. However, they will not be allowed to delete or overwrite it.


12/18

MAKE ACEPROJECT YOUR OWNChoose account defaults, and let your users choose their own settings for data and time, display and notications.Brand AceProject. Use your logo and company name, enable international characters, and make AceProject look like a home-built application.

Upload Your LogoReplace the AceProject logo with yours through

out the application. You can do the same with

the header background. This brands AceProject

with your corporate image and makes it looks as

if it was an in-house application. Your logo will

also show up in all email notication.

Apply a SkinTailor AceProjects color to your needs. Use one

of the eight pre-dened themes or choose your

own colors.

Rename AceProjectRename AceProject to t your company

terminology. for example, you could nameAceProject ABC Inc. Project Tool. The

application name will also appear in your Web

browsers title page and the email notication

subject line.

International CharactersAceProjects interface is available in English and French. AceProject supports typing text using non-latin characters from more than 30 languages.

The following languages are supported:

Albanian

Arabic

Baltic

Chinese Simplied

Chinese Traditional

Croatian

Cyrillic

Czech

Estonian

European Central

European Western

French

Greek

Hebrew

Hungarian

Japanese

Korean

Latvian

Lituanian

Macedonian

Polish

Romanian

Slovak

Slovenian

Spanish Modern

Spanish Traditional

Swedish - Finnish

Thai

Turkish

Ukrainian

Vietnamese


13/18

SECURE ACCESS

MOVE YOUR DATA

Only authorized users can access your AceProject account. Their level of access can vary from project to project. Let your customers peek into their projects, give feedback, and upload documents.

Collaborate with your outside contractors: give them work within AceProject.

Let upper management access all projects, with read-only access rights.

Give your project managers the tools to report on all their projects at once.

Provide a secure online workplace for your project team.

Administrators have full control over the accountYou can tailor the access rights for all the other users in your AceProject account.

Select who can create projects, tasks or upload documents.

Choose who will approve time sheets.

Decide who should see only their tasks and who should be able to open the project.

Keep a log of all user activity in a task.

Save time by importing user and task data into AceProject from a CSV file.Work ofine by exporting a projects tasks to XLS or CSV format, then re-import your updated tasks when you are back in the ofce.

Manage your data ofine, when Internet access

is not available. Update existing user and task data straight from

an Excel spreadsheet.

Backup your projects, tasks, users and

timesheets.

Export your task reports and your time reports.


14/18

COMMUNICATE & COLLABORATECommunication is a virtue in project management. The more communication tools are available, the more efficient your team

will be. Use the internal email system to talk to your project team.

Leverage the projects discussion forum to keep a trace of discussions, communications, and meeting minutes. AceProject will notify users

when they have a new message.

Message CenterThe message center sends messages to other users in your account.

Receive an email notication, to any email address, when you have a new message in your AceProject mailbox.

Know when messages are read and deleted by the recipient.

Discussion ForumA discussion forum is an indispensable feature in any web-based project management software. Share thoughts, ideas, issues, knowledge and lots

more. Get notied by email when a new reply has been posted to a topic.

Improve team communication and keep a record of those conversations.

Search with keywords in the discussion forum


15/18

HOSTED PACKAGES: USE ACEPROJECT ONLINEUse AceProject online, with your favorite web browser, without installing any additional software

Nothingtoinstall - You access AceProject via your favorite web browser

Nothingtoupdate - Updates are applied automatically, as soon as they are released.

Noservermaintenance - We take care of the servers. Forget about Windows updates, backups, database maintenance, and virus threats.

Were taking care of it all. Keep your precious time for project management.

Nocommitment - AceProject has no setup or termination fee. There is no contract. You can cancel your monthly subscription at any time

and you will not get billed again. Freesupportforlife - Get unlimited free support by phone, via email and live chat.

Start free, then upgrade (Only if you need it)Start using AceProject with the Free Hosted Basic package. The Free Hosted Basic package never expires. As long as you log in every 30 days,

your free account remains active.

Once you feel that AceProject works for you, upgrade your free account to a paid subscription within minutes. Your data will be transferred

automatically.

RequirementsAceProject is guaranteed to work on those four Web browsers:

Internet Explorer 6 and more recent. FireFox 2 and more recent.

Safari 3 and more recent. Google Chrome

Pricing:

HostedBasic HostedStandard HostedAdvanced HostedGold

Setup Fee NONE NONE NONE NONE

Princing*All prices in US Dollars (USD)

FREE$24/month

or$240/year

$39/monthor

$390/year

$99/monthor

$990/year

Database Support SQL Server SQL Server SQL Server SQL Server - down-loadable and acces-

sible remotly

Users 5 10 20 Unlimited

Projects 5 15 25 Unlimited

Tasks 50 250 500 Unlimited

Storage Space 50 Mb 500 Mb 1 Gb 2 Gb

Additional Space N/A $5/month per 1 Gb $5/month per 1 Gb $5/month per 1 Gb

Custom Work

Enhanced Performance

Branding*Interface skinning is available in all packages

FTP Access to project - related les Included


16/18

THE SOURCE CODE: INSTALL ACEPROJECT ON YOUR INTRANET Controlsecurity - Take control over the security of your data. For maximum security, we recommend you install an SSL 128-bit certicate on

your server, wich will encrypt your data with the HTTPS protocol.

Controlaccessibility - Having AceProject on your intranet means not depending on your Internet access. You have total control over who

can access the server, wheter they are inside or outside your local area network.

CustomizeAceProject- Tailor AceProject to your specic needs. Integrate with in-house applications. Do the work internally or hire us via

our custom work service.

Allmodicationperformedbyourteamare100%guaranteed - Those performed by your team are not. All modications made to yourAceProject system, as well as the way you plan to use AceProject, must comply with our licence agreement.

Freesupportforlife - Get unlimited free support by phone, email and live chat.

Requirements

PrincingThere is no monthly or annual charge for the Source Code package. Purchase two version upgrades or more to benet from a volume rebate.

All prices in US dollars (USD).

User License PrincingUnlimited projects, tasks and storage space. All features are enabled.

Server Hardware Server Software Database Support Client Software

Pentium III or equivalent,

600 Mhz or higher

512 Mb memory

Requirement disk space dependson the le attachment and project

document usage.

A local area network (LAN)

*Since AceProject is a web-based application,

many computer may need to connect to the

main server simultaneously.

Windows

NT / 2000 / 2003 / 2008 / Vista

A Web server equipped with

Internet Information Server 4.0

(IIS) or more recent.

SQL Server (2000/2005/2008)*

*SQL Server supports an unlimited number

of concurrent users. Microsoft offers SQL

Server Express Edition for free.

Internet Explorer 6and more recent

FireFox 2and more recent

Safari 3and more recent

Google Chrome

Upto20Users Upto50Users Upto100Users Upto250Users UnlimitedUsers

$1495 $1995 $2995 $3995 $4695 + 1 Free Upgrade!

Upgradeto:

50 users: $795

100 users: $1795

250 users: $2795

Unlimited users: $3495

100 users: $1295

250 users: $2295


250 users: $1295




17/18

CASE STUDY: KEEP CLIENTS IN THE LOOP WITH ACEPROJECTHow a Wedding Videographer Lets his Clients Follow his ProgressRon Priest runs Digital Creations, a company that makes wedding videos, so that couples can keep a vivid souvenir of that special day. Of course,

once their wedding day is passed, the happy couples are looking forward to seeing Rons work.

Over the years, Ron has implemented several ways to keep his clients in the loop when it comes to the postproduction of their wedding video. The

rst method was his webcam: When he begins editing videos, Rons computer is connected to a webcam, which provides a constant video feed dur-

ing live editing sessions. Ron also has an editing queue, so that newlyweds know when he starts working on their video.

But that wasnt enough for Ron. I feel Ive missed the mark. The editing queue lets clients know when I start editing their video, but it doesnt really

do much for them during the editing process as far as keeping them advised of its progression.

This is where AceProject came into the picture. Ron decided to use our online, web-based project management solution. While Ron does not

outsource any editing, requiring collaboration with other employees, he feels the additional effort and cost involved in subscribing AceProject is well

worth it. Ron says: Not only does it help me keep on track with the project; it keeps my clients in the loop without having to ask. The client is no lon-

ger in the dark, nor do they have to wonder how close I am to being nished with their project, because he/she can monitor the progress themselves

at any given moment in time.

In essence, AceProject helps Ron on two fronts: he gives better customer service to his newlywed clients, and he keeps track of everything he has

to do in one central location. Ron breaks each section of the video into individual sequences and estimates how much time he will need to complete

each sequence. As he starts to work on a sequence, he clocks in. If he needs a break or when hes done with the sequence, he clocks out, and

AceProject keeps track of the total time spent on each sequence, as well as the time needed to complete the entire project.

Knowing how much time it takes me to complete a process allows me to provide couples with a more accurate estimation as to the total t ime

required to nish a project, explains Ron.

So heres how it worksOnce Ron starts editing a new video, he provides the couple with a link and password they will use to login to their project. They dont have to worry

about messing anything up, since Ron adjusts the couples access rights to make it client proof. For the most part, couples have read-only privileges

However, couples can offer feedback with the projects discussion forum.

Ron explains: Its an area where couples can post questions, concerns, or add insight. There will be times when I may need information from them

and I will use this area as a central collection point. AceProject also has a document upload area where couples can provide Ron with needed as-

sets such as the wedding program, which he will use for the rolling credits.

Ron loves the email notification systemThe email notication system is a fantastic feature! It keeps couples informed about the ongoing activity concerning their video, without having to be

logged in 24/7, Ron says. Clients can simply read the email notication details to be aware of changes within the project or specic task currently in

progress.

Email notications are sent automatically, but this is a preference that can be congured as clients deem necessary. When Ron gets ready to begin

an editing session, he changes the status of the task, which will automatically generate an email to inform his clients that a live edit is about to begin.

The notication email includes a link to the webcam, so clients can see Ron work on their video live.

For more informationIf you are planning a wedding in the Louisville area, be sure to check out his services: http://www.digitalcreationssite.com/


18/18

NOT CONVINCED?

TRY ACEPROJECT ONLINE

Heres what our users have to say about us:

I recommend it, everywhere I go The heart of our company

Were very happy with Ace, which is now an integral part of

our development team and our project management. And your

regular updates and commitment to Ace, make me recom-

mend it, wherever I go.

Martin Brandt - ALD Automotive

Let me say that Ace Project has been a tremendous aid to

our company. It is extremely user friendly and has allowed us

to gain control of our projects. It has truly become the heart of

our company!

Art Sandberg - The SetUp Group

It gives me a feel of how things are progressing

I am able to plan for short, medium and long-term with many

and varied activities so that I dont feel out of control, and it

gives me a feel for how things are progressing on various

fronts.

Rachel Woodlock - Monash University

Cost savings in excess of 0,5 million

As a result of implementing ACE, we have realized a cost

savings in excess of .5 Million on 120 projects over a 12 month

period.

Len Nicolas - CIO, Nygard International

Thanks for the great product

Thanks for the great product. We would be dead in the water

without it.

Jason Skowronek - Landesk

Wonderful service... Thanks so much

This is by far the best project management program I have

ever used!!! Wonderful service... Thanks so much.

Gail Nowacky - Xcel Consulting Group

Try AceProject online, or request a web-based demo of AceProject with a representative. See the Demo: https://demo.aceproject.com

Try AceProject for free : https://signup.aceproject.com

For more information: [email protected]

CONTACTCorporate HeadquartersWebsystems Inc.

6655, Pierre-Bertrand Blvd.

Door #4, Ofce #240Quebec, QC

Canada G2K 1M1

Phone: +1.418.907.8088

Fax: +1.418.907.8089

Email: [email protected]

Website: www.aceproject.com

Customer ServicePhone: +1.418.907.5184

Toll-free: 866.259.2454 (US & Canada)


SalesPhone: +1.418.907.5227

Toll-free: 888.206.3505 (US & Canada)


ace project brochure en

Documents