acns – jeff ruch 7/25/2011acns – jeff ruch. 7/25/2011. table of contents. ... delete all of the...
TRANSCRIPT
ACNS – Jeff Ruch7/25/2011
Table of ContentsGeneral Usage What is it? When to Use Logging In
Group Administration Requesting a Group Setting up Group Membership
Working With Files Adding Folders Adding Files Updating Files Renaming Files Emailing Files Deleting Files
Working With Folders Rename Folders Emailing Folders Deleting Folders
Navigating Within FileShare Getting Around Search
What is it? Web version of File Explorer
Secure Internet Application (SSL, eID) Web Based (Multi Browser Support) Light Weight (No Ajax, Plug-ins) File Sharing (50MB max) Group Administration/Management
Not CMS No versioning, check-in/out, limited metadata.
Back to Table of Contents
When to Use CSU Intellectual Property Cross Department Sharing All authors have an eID Largest file no larger than 50MB
Other Options Local IT Resources within Department/College Google Apps – Student groups. RAMCT – Class groups/activities.
Back to Table of Contents
Logging In https://eid.colostate.edu/filesharing Also accessible from Rampoint login screen
Login using your eID and password
Back to Table of Contents
Requesting a Group (page 1 of 2)
Select Request Group
Back to Table of Contents
Requesting a Group (page 2 of 2)
Enter a group name
Enter a group description
Press Submit Request
Back to Table of Contents
Group Membership (page 1 of 2)
Select Manage Groups
Back to Table of Contents
Group Membership (page 2 of 2)
Select the correct group from the dropdown.
Enter a search criteria and press Search. Wild card search.
Use buttons to add or remove users from a group.
• Owners can modify group membership.• Authors can create/modify and delete folders and files.• Viewers can view and email content.
Back to Table of Contents
Adding Folders (page 1 of 4)
Select File Explorer
Back to Table of Contents
Adding Folders (page 2 of 4)
Select a group
Back to Table of Contents
Adding Folders (page 3 of 4)
Select the d add icon
Back to Table of Contents
Adding Folders (page 4 of 4)
Enter a folder name
Press Create Folder
Back to Table of Contents
Adding Files (page 1 of 2)
Press the add . icon
Back to Table of Contents
Adding Files (page 2 of 2)
Click Browse to bring up Choose File dialog.
Select a file and press open
Click Upload File when done.
Back to Table of Contents
Updating Files (page 1 of 2)
Select the d update icon
Back to Table of Contents
Updating Files (page 2 of 2)
Click Browse to bring up Choose File dialog.
Select a file and press open
Click Upload File when done.
Back to Table of Contents
Renaming Files (page 1 of 2)
Select the . Rename icon
Back to Table of Contents
Renaming Files (page 2 of 2)
Enter a new name for the file.
Click Update Name to complete
Back to Table of Contents
Emailing Files (page 1 of 2)
Select the . Email icon
Back to Table of Contents
Emailing Files (page 2 of 2)
Use the buttons and text fields to add email addresses.
Change the body of the email as needed. The unsecured download link allows access to the file/folder without authentication.
Use the checkbox if you want to include the file as an attachment to the email.
Press Send to send the email.
Back to Table of Contents
Deleting Files (page 1 of 2)
Select the . Delete icon
Back to Table of Contents
Deleting Files (page 2 of 2)
Click Delete to delete the file.
Back to Table of Contents
Renaming Folders (page 1 of 2)
Select the . Rename icon
Back to Table of Contents
Renaming Folders (page 2 of 2)
Enter the new name
Press Update Name when done.
Back to Table of Contents
Emailing Folders (page 1 of 2)
Select the . Email icon
Back to Table of Contents
Emailing Folders (page 2 of 2)
Use the buttons and text fields to add email addresses.
Change the subject of the email as needed.
Press Send to send the email.
Change the body of the email as needed.
Back to Table of Contents
Deleting Folders (page 1 of 2)
Select the . Delete icon
Back to Table of Contents
Deleting Folders (page 2 of 2)
Press delete to delete the folder.
Warning:Deleting a folder will delete all of the files and folders below it.
Back to Table of Contents
Getting Around
The breadcrumb allows you to navigate up. Click on any folder or the group to go there.
User the folder/file/group icons on the left to navigate down.
Back to Table of Contents
Search
Press Search Files
Filter your search by group, author, file name or date updated. File name is a wild card search.
Click the folder filed icon to access the folder that the file is located in.
Back to Table of Contents