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ACT® Aspire® Test Administration Training
Wisconsin State Testing
Sarah BrannamanProject Coordinator
ACT Operational Contract Fulfillment
What we’re covering today:
1) Important Dates2) Test Preparation
Computer Based Testing (CBT) Paper Based Testing (PBT)
3) Test Administration4) Post Test Activities5) Reports6) Resources
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What dates do I need to remember?
Test Dates and Important Dates
April 8 – May 10, 2019 Summative Testing Window
By Feb 4
Feb 6
Feb 11 – 18
Schools download the TestNav application to all testing devices
DPI uploads student data to the portal
Schools confirm the student data files in the portal
Feb 11 – March 29
Feb 12 – March 7
Feb 12 – April 5
Schools set up ProctorCache
• Schools enter all Personal Needs Profiles in the portal (online and paper)
• Schools create paper test sessions (accommodations)
Schools create online test sessions
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April 1 – 5 • Schools precache test content prior to first session
• Schools receive paper test materials shipment
April 15 – May 17 Schools pack and return paper materials
May 13 – May 20 Schools enter “Will Not Test” Codes for all students
May 11 ACT closes test sessionsMay 17 Deadline to receive all paper materials
Important Dates
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Test Preparation
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User Roles• Review users in the portal and make
updates as necessary, including inviting new members and removing old (make sure you’re logged in at the correct level of either district or school)
• User Roles Matrix found on Avocet in the Portal User Guide
(http://avocet.pearson.com/WisconsinACTAspire/Home)• Room Supervisors and Proctors should be
assigned “Educator” role• Test Coordinator role has access to all test
sessions for that school8
Test Coordinators
• Separate Test Coordinator manual• Select testing staff and rooms• Responsible for material security per ACT guidelines• Staff training• Ensure technical readiness• Print student authorization tickets
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Testing Rooms
• Select rooms free from potential distractions• Have adequate lighting, temperature and ventilation• Have an accurate wall clock• Can be rearranged if necessary to meet seating requirements
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Online Process Flow
Feb 6(DPI)
Feb 18-April 5
Jan 14-Feb 4
Feb 11-April 5
Feb 12-April 5
April 1-5
SDU File Uploaded
PNP Input
Download TestNav
Perform App
Check
Test Session Setup
Pre-Cache Test
Sessions
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Student Data• DPI loaded student data Feb 6• View the training module Manually Entering and Updating Student Data to
learn how to manage student information in the Training Management System (TMS) at https://actaspire.tms.pearson.com/Modules/Launch?moduleId=5
• Confirm student information is correct or make necessary edits• Enter Personal Needs Profiles for students requiring Open Access Tools
or Accommodations• Begin creating groups (optional) and test sessions (required)• Task order is important; do not complete steps out-of-order
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Personal Needs Profile (PNP)
• Defines student test supports• Edit prior to placing in test session (March 7nd for PBT, April 5nd for
CBT)• Certain PNPs may require individual testing• Avocet – Accessibility User Guide• Paper based testing allowed ONLY for Large Print, Braille or American
Sign Language
Add/edit PNP
Add student to test sessions
Appropriate materials delivered
Student Groups
• Optional - but should be created before test sessions if using
• Easily accessible list of students
• Different than test sessions
• Facilitate easier test session setup
• Used to generate dynamic reports
• Organize students by teacher, home room, placement, or other subsets
• Students can belong to multiple groups and groups can change as testing proceeds
• Can be used to easily populate multiple sessions
Test Sessions
• Students must be placed in test sessions in order to test
• Test sessions close date is autoset for two weeks; alter this
manually to match your true testing window
• Enter all PNPs before assigning student to test session
• Students receive the correct form type per their PNP
• Do Not close test sessions manually
Important: be sure to change the ‘end date’ of your test sessions to include any/all dates your school will be testing, including any makeup testing
Enter your testing window start and end dates, times, active days of
testing, and observance of daylight savings
Define a title and any special instructions for the
session
Proctor Caching is highly recommended for
summative online testing
Online Testing – Authorization Tickets
Test Name (subject)
Session Name
Student’s Name; alpha by last name
Student specific User Name and Password
Authorization tickets can only be used by the student listed
on the ticket; failure to do so will result in testing and
reporting irregularities
Paper Based Testing (PBT)
• Only allowed for students using Large Type, Braille or American Sign Language (reviewed/approved before materials are sent)
• PNPs must be correct in the portal by March 7th in order to receive correct materials
• Materials arrive in schools April 1st – 5th
• Review the Room Supervisor Manual (PBT) available on Avocet• Review the Accessibility Users Guide available on Avocet
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Administration
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Test Times
Spring 2019 Summative Standard Test Times
English Math Reading Science Writing
EHS 45 75 65 60 40
• Students testing with accommodations may need additional time
• Anything out-of-the-ordinary should be recorded on an irregularity report
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Irregularities
• Document any circumstances that could affect student testing experience or scores
• Room supervisors should enter test irregularities directly into the reporting tool in the portal
• Paper irregularity reports located in room supervisor manual if needed• If irregularity is due to Prohibited Behavior, student can not re-test that
subject, but can take other subjects
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Types of Irregularities
Examinee – cell phone, copying, working before or after time, late
Environment – power outage, weather, emergency evacuation
Technical – launching issues, kicked out of test, machine issues
Staff – test procedures, irregular staff behavior
Prohibited Behaviors
• Looking at another’s test• Mobile or any electronic devices• Non-approved or sharing calculators• Disruptive students• Unauthorized test materials• Attempting to remove test materials• Copying questions or taking pictures
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Room Supervisor Behaviors
• Do Not answer individual test questions
• Do Not comment or add to instructions or questions
• Do Not talk with co-workers
• Should not be on electronic device unless online testing
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Student Transfers
Portal administrator at new school initiates
Removes students from test sessions before approving
Portal administrator at previous school reviews
Approves request
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Common Situations
If:Student needs a bathroom break
Technology problem and student is kicked out of current test
Power outage, or student must leave room for some reason (fire alarm, etc.)
Student Illness after starting test
Then:
Have student logout of TestNav; this should allow the
student to resume testing where they left off.
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Common Situations
If:Student in test session that has started but
needs PNP added/edited
Student has transferred in but is still in an active test session at former school and
has not tested
Room Supervisor observes PB
Then:
Request Reinstatement
Force Close students test/Invalidation
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Reinstatement
• Should be requested in rare situations
• Must be approved by DPI
• Wipes previous test attempt/responses; student takes the entire subject test again
• Does not “unlock” student’s test
• Only the new test attempt will display in the Individual Student Record (ISR)
• Request should contain a complete explanation of the necessity for reinstatement
Post Test Administration
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Paper Based Testing (PBT) Materials
• Room supervisors: Follow the “After Testing” instructions in the Room Supervisor
Manual, Paper Summative Testing
• Test coordinators: Follow the instructions “Collect, Pack and Return the Test
Materials” in the Test Coordinator Manual Summative
• All paper testing materials MUST be received at ACT Aspire no later than May 17th
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Computer Based Testing (CBT)
• Room supervisors: Follow the “After Testing” instructions in the Room Supervisor Manual, Online Summative Testing
• Test coordinators: Follow the instructions “Online Testing, After Testing” in the Test Coordinator Manual Summative
• Sign into the portal to check status of each student’s test
• Record and submit any irregularities
• Close test sessions
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Will Not Test Reason Codes
• Must account for all students in the portal, including those that did not test
• Schools enter codes in portal May 13-May 20
• Will Not Test codes entered AFTER testing is complete and test sessions are
closed
• Cannot assign a code while student is in a test session, cannot put student in
test session if they have a code assigned
• Codes applied on student profile page under tab “Testing Accountability”
• Will Not Test codes entered for each subject the student does not take
• Refer to the Administration Supplement found on Wisconsin Avocet
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Reporting
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Reports
• District, school and educator reports• Reports are available in the portal starting on June 28th• Administrators, test coordinator & educator access• All reports are printable
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Important Reminders
• Change the “end date” when creating test sessions to reflect
your schools testing window, including any necessary make-up
• Enter PNPs before test sessions
• Students must be in the portal to test
• Enter “will not test” codes for all students who didn’t test
• Reinstatements are rare instances
• Review the Schedule of Events for milestone dates
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Resources
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ACT Aspire Assessment Landing Page
Hawai'i Training November 28 – December 2, 2016
http://actaspire.pearson.com
Avocet –http://actaspire.avocet.pearson.com/WisconsinACTAspire/Home
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Training Management System (TMS)https://actaspire.tms.pearson.com
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Training Management System (TMS)https://actaspire.tms.pearson.com
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State Testing Websitewww.act.org/stateanddistrict/wisconsin
• Top-left corner select Aspire• Important Dates, Quick Links,
Contact Info• 7 phases of test administration
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State Testing Websitewww.act.org/stateanddistrict/wisconsin
7 phases of Test Administration• Select a phase, OR• Scroll down the page
• Within each phase are individual resources
• Tips for Success
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Wisconsin DPI web pagehttps://dpi.wi.gov/assessment/act/resources/aspire
Provides resources for ACT Aspire as well
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Contact Us
If you have any questions, please contact ACT Aspire Customer Care
Email: www.act.org/contact-actaspire
Phone: 855.730.0400
Wisconsin ACT Testing Website:www.act.org/stateanddistrict/wisconsin
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