Halloween Dance - Action Area

By Raji and Karin

Revised by Dan and Vivian

Presidents (& Student Advisor)

Find teacher volunteers Meet with admin to keep them informed on what is going on Get all the decorations and props needed (tablecloths, pumpkins, hay, etc. Oversee all other members and assist with duties

Finance Finalize prices with Admin Have cash float ready for selling (Oct. 13- Oct. 27) Create report of our spending Count all money after event + deposit it Be responsible for all reimbursements that take place

Advertisement Make banner Design tickets Make flyer Send flyer's PDF (or JPEG) to Ministers of Media

Entertainment Set up meeting with DJ to discuss set list, etc. Meet with presidents to plan out coat check. Get students in the school excited about the dance!

External Communications Create and sign contract with DJ (Speak to Ron to get sample contract from him) Find a company that will provide loot bags Set up potential meetings with Presidents, companies, admin, etc. Have giveaways (loot bags) approved by admin Create and maintain contracts with companies

Internal Communications Talk to Yearbook Committee for photos Create thank you cards for all staff involved Create one LARGE card for caretaking :)

Talk to Caretakers set up- Get layout from presidents and explain to caretakers how to set up the cafe- Ensure that set up runs smoothly

Media Create Facebook event Spread the word on Twitter and start a hashtag Update flyer onto Facebook Make a video commercial to advertise the dance

Public Affairs Meet with presidents to create a schedule for ticket selling (Oct. 13- Oct. 27) Write a few announcements about the event to be said on Sharktalk in the mornings

Records

Meet with Entertainment and Presidents to organize coat check. Be on top of attendance during the event. (Making sure everyone is there and at their assigned shifts) Keep a calendar with the ticket-selling schedule to mark off if anyone misses one of their selling days.

Spirit Reps Jen should organize a schedule for advertising class to class Advertise class to class around a week before the event Work on banner with Advertisement Help other council members when needed

Everyone Get the school excited and wanting to be a part of this event! The Halloween Dance was very

successful previously at Stephen Lewis and this year it will be event better! Only positive comments about it! Get up in all your classes and make announcements about it to get people to come!

Be ready for a lot of work! But if everyone does their part, we’re all going to have a great time!