action taken on the decisions of the 14th steering ... · a38-2 and a38-5. the paper discusses the...

15th

COSCAP-NA Steering Committee Meeting 1 May 2015

COSCAP North Asia Cooperative Development of Operational Safety &

Continuing Airworthiness Programme

Action Taken on the Decisions of the

14th Steering Committee

Information Paper 1

(Presented by CTA)

SUMMARY

The purpose of this paper is to outline the actions taken on the decisions of the 14th

COSCAP-NA Steering Committee Meeting.

Note: The numbering system that follows references the numbers from the original decision

record of those items requiring action from the 14th COSCAP-NA Steering Committee Meeting.

CTA comments are presented in bold.

Decisions from the 14th COSCAP-NA Steering Committee Meeting

SC1403 – Adoption of the Agenda

The Agenda of the Meeting was adopted (copy at Annex I).

SC1406 – COSCAP-NA Work Plan 2014-2015 – DP4

Upon completion of the review the Steering Committee:

ASC1406.1 Requested that the CTA add to the COSCAP-NA 2014-2015 Work Plan training in the

areas of procedure design and airspace design for Mongolia (The CTA will work with the RSO/FPP in

organizing this training) and seek out information (regulations/standards) and consider holding a

workshop on Remotely Piloted Aircraft (RPA) for Members.

Action(s) Taken:

The Air Navigation Commission, at the second meeting of its 196th Session held on 6 May 2014,

agreed to the establishment of the Remotely Piloted Aircraft Systems Panel (RPASP). The panel will

coordinate and develop Standards and Recommended Practices (SARPs), procedures and guidance

material to facilitate the safe, secure and efficient integration of remotely piloted aircraft (RPA)

into non-segregated airspace and aerodromes. The RPASP will progress the work begun by the

Unmanned Aircraft Systems Study Group (UASSG) which was disbanded following its fifteenth

meeting held from 30 June to 4 July 2014. A presentation from the March ICAO RPAS Meeting will

be delivered by the CTA during this meeting.

15th




SC1407 — Contributions and Budget – DP5

ASC1407.1 Following the discussions arising from the presentation of DP5 the Steering Committee:

1 Approved the updated budget for 2014/2015.

2 Reminded Member States which have yet to do so to make their contributions for 2014.

3 Reminded Member States to make their contribution for 2015 prior to the end of 2014.

4 Encouraged donors and partners to continue their contributions to the Programme, in funds

and in kind.

SC1408 – Resource Sharing – DP8

Following the discussions arising from the presentation of DP8 the Steering Committee approved the

proposed revision to the COSCAP-NA IFAPM to address Sharing of Expertise between COSCAPs. The

CTA is to make the necessary revisions to the IFAPM.

Action(s) Taken:

The CTA has amended the IFAPM to reflect the agreed to Resource Sharing protocols and

distributed to Member States.

SC1409 - COSCAP Alignment with the GASP Priorities and Targets & New Working Arrangements –

DP9 (Attached at Annex II)

Following the discussions arising from the presentation of DP9 the Steering Committee agreed that:

ASC1409.1 The CTA will work with the Members States to work through the details of the changes

and if consensus is reached amend the necessary documentation to reflect the proposed changes.

ASC1409.2 CTA is to submit draft mission reports to the Members for review prior to submission to

the Regional Office.

ASC1409.3 ICAO is to submit this paper (DP9) to the RASG APAC meeting in November in Hong Kong.

ASC1409.4 The Steering Committee supported the proposed training for the CTA (CBT) and

workshop in Montreal planned for October 2014.

Action Taken:

The CTA has submitted draft mission reports to Members for review and approval prior to

submitting them to the RO.

ICAO submitted the substance of DP9 to the DGCA Conference as DP/3.6/14 Improved

ICAO Support To COSCAPs For The Alignment With GASP And Regional Aviation Safety

Priorities And Targets & Provision Of Technical Assistance To States. An update on this

item will be delivered by Mr. Michiel Vreedenburgh from ICAO Montreal during this SCM.

The CTA completed the CBT training and attended the Montreal Workshop.

15th




SC1410 – Safety Team Reporting – DP3

ASC1410.1 Upon completion of the update the Steering Committee requested that the CTA update

the COSCAP-NA NARAST as per Steering Committee approval. The CTA is to continue to review OPEN

items with the respective members during regular missions.

Action(s) Taken:

The CTA updated the NARAST Database and the remaining OPEN Items are to be

presented with the results of the 16th and 17th NARAST in DP3.

SC1429 — Any Other Matters

No other matters were raised by members.

SC1430 — Venue and Date for the 15th Steering Committee Meeting

Date: May 13, 2015

Venue: China (Location to be determined by CAAC)

SC1431 — Adoption of Conclusions and Recommendations

The Meeting adopted the Conclusions and Recommendations as noted above.

14th COSCAP-NA SCM Agenda June 201

14th Meeting of the Steering Committee

18 to 20 June 2014

Ulaanbaatar, Mongolia

Proposed Agenda

Date Time AIN. Subjects Paper Venue

18

June

2014

0900 - 0930 SC14

01

Inaugural Session Opening Remarks

Best Western 5th Floor

Soyombo 3 Room

0930 - 0945 SC14

02

Self Introduction by Participants

0945 - 1000 SC14

03

Adoption of Agenda

1000 - 1015 Group Photo Chinggis Square

1015 - 1045 Tea Break kindly arranged by the CAAM Best Western 5th Floor

1045 - 1115 SC14

04

Review of Record of Discussions – 13th Steering

Committee Meeting

Wayne Chapin

IP1


Soyombo 3 Room 1115 - 1200 SC14

05

COSCAP-NA Programme Progress Report

Wayne Chapin

DP2

1200 - 1315 Lunch kindly arranged by the CAAM Best Western 1st Floor

1315 - 1345 SC14

06

COSCAP-NA Work Programme 2014-2015

Wayne Chapin

DP4


Soyombo 3 Room

1345 - 1415 SC14

07

Contributions and Budget - 2014-2015

Wayne Chapin

DP5

1415 - 1430 SC14

08

Resource Sharing Between COSCAPs

Wayne Chapin

DP8

1430-1500 SC14

09

Presentation - COSCAP Alignment With The GASP

Priorities And Targets & New Working Arrangements

Mr. Yoshiki Imawaka ICAO Deputy Regional Director

DP9

1500 - 1530 Tea Break kindly arranged by CAAM Best Western 5th Floor

1530 - 1550 SC14

10

Regional Aviation Safety Team Reporting

Wayne Chapin

DP3


Soyombo 3 Room

1550 - 1620 SC14

11

Presentation – SMS Reporting Capt. Olivier ASPE

Head of Flight Operations Support in Airbus China

1620-1650 SC14

12

State Safety Programme (SSP) and Safety

Management Systems (SMS) Implementation - Update

Wayne Chapin

DP6

1800 Welcome Banquet kindly arranged by the CAAM Prime Grill Steak

House 3rd Floor Best

Western

Annex I


19

June

2013

Time SN. Subjects Paper Venue

0900 - 0930 SC14

13

Presentation - Contracting of Continuing Airworthiness

Management Tasks

Lu Xinming – Director Airworthiness Division, FSD

CAAC



14

Presentation – Flight Data Analysis/Monitoring

Capt. Pat Garrigan

Boeing Safety Pilot – Beijing Office

1000 -1030 Tea Break kindly arranged by the CAAM Best Western 5th Floor

1030 - 1100 SC14

15

Presentation - Introduction to Flight Standards

Training Ms. Li Wei CAMIC


Soyombo 3 Room

1100 - 1130 SC14

16

ICAO USOAP/CMA Update

Wayne Chapin

DP7

1130 - 1200 SC14

17

Presentation - Transport Canada Major Initiatives

Jean Soucy Transport Canada

1200 - 1315 Lunch kindly arranged by the CAAM Best Western 1st Floor

1315 - 1335 SC14

18

Update – Flight Procedures Programme Office

Noppadol Pringvanich – Chief ICAO Regional

Sub-Office

IP2


Soyombo 3 Room

1335 - 1400 SC14

19

Presentation - EASA Update

Ms. Sylvette Chollet - EASA Representative in Beijing

1400 - 1420 SC14

20

Presentation – Prevention and Handling of Loss of

Communication

Capt. Shao Bin Air China

1420 - 1440 SC14

21

Presentation - IACO Updates

Wayne Chapin

1440 - 1500 SC14

22

Presentation - HNA Operational Risk Control System

(HORCS)

Yin Xiaowei - Hainan Airlines

1500 - 1530 Tea Break kindly arranged by the CAAM Best Western 5th Floor

1530 - 1600 SC14

23

Presentation - CAST Update

Mr. James Fee FAA


Soyombo 3 Room

1600 - 1620 SC14

24

Presentation – Aeronautical Information Management

Collaboration

Ms. Ariungerel Purev Director of Aeronautical

Information Services (AIS), Air Navigation Service

Administration, Civil Aviation Authority of Mongolia

IP3

1620 - 1640 SC14

25

Presentation – Foreign Air Operator Surveillance

Captain Ahn– Korean Office of Civil Aviation


1640-1700 SC14

26

Presentation - The Application of Risk Management

in the Airlines Operational Control

Mr. Jia Jianqing

1800 Dinner kindly organized by MIAT Castle Restaurant

Time SN. Subjects Paper Venue

20

June

2014

0900 - 0920 SC14

27

Presentation - New Air Navigation Technology

Application in Civil Aviation of China

Mr. Jia Jianqing



28

Presentation - CDFA Application in China Southern.

Mr. Zhang Xiaohang - China Southern

0940 - 1000 SC14

29

Presentation - Unmanned Aircraft System

Capt. Qi Gang – CAAC

1000 -1030 Tea Break kindly arranged by the CAAM Best Western 5th Floor

1030 - 1100 SC14

30

Any other matters


Soyombo 3 Room

1100 - 1115 SC14

31

Venue and date for 15th Steering Committee Meeting

1115 - 1145 SC14

32

Adoption of Conclusions and Recommendations

1145 - 1200 SC14

33

Closing of the Meeting

1200 - 1315 Lunch kindly arranged by Hunnu Air

Chinggisiiin khuree

14th COSCAP-NA Steering Committee Meeting June 2014

14th STEERING COMMITTEE MEETING

COSCAP ALIGNMENT WITH THE GASP PRIORITIES AND TARGETS

& NEW WORKING ARRANGEMENTS

Discussion Paper 9

(By International Civil Aviation Organization)

SUMMARY

The purpose of this discussion paper is to address the COSCAP work alignment with the GASP Priorities and Targets in accordance with the resolutions from the Assembly A38-2 and A38-5. The paper discusses the benefits of the revised roles and responsibilities in the ICAO Secretariat including the new working arrangements for the management and implementation of regional technical cooperation projects, including COSCAPs.

1. Introduction

1.1. The 38th Assembly held from 24 September to 4 October 2013 approved the

revised Global Aviation Safety Plan (GASP), and Regional Offices are now leading the

process for the establishment of the corresponding regional priorities and targets in

aviation safety for the regional implementation of the revised GASP. The Assembly

decision is filtering through in the revision of Regional Aviation Safety Group (RASG)

Terms of Reference and work programmes.

1.2. ICAO is now embarking on the next step (as requested by the Assembly A38-

2 and A38-5) which is to provide the guidance and support to COSCAPs and Regional

Safety Oversight Organizations (RSOOs), as applicable in each region, to:

a) align their work with the policy, objectives and priorities provided in the

revised GASP

b) align their work with the regional aviation safety priorities and targets;

c) prioritize safety oversight assistance activities based on safety risk in

States using USOAP data, with a particular focus on States with SSCs;

and

d) coordinate and collaborate with the RASGs through the ROs.

1.3 Towards this end, the ICAO Secretary General, in January 2014, approved

the revised roles and responsibilities in the ICAO Secretariat for the management and

implementation of regional technical cooperation projects, including COSCAPs,

summarized as follows:

COSCAP

North Asia

Cooperative Development of Operational Safety &


Annex II


a) project direction and technical oversight - Regional Offices (ROs);

b) technical support - Air Navigation Bureau (ANB); and

c) project administration - Technical Cooperation Bureau (TCB).

1.4 Correspondingly, an amendment of Part 5 of the Regional Office Manual

(ROM), General Procedures for Management of Regional Projects, also approved by the

ICAO Secretary General in January 2014, now entrusts to the Regional Director, as part

of his technical oversight responsibilities, to supervise all regional technical cooperation

projects coordinating with the Director of TCB on the administrative matters of those

projects.

2. Discussion

2.1 ANB has designated the ISD-SAF Section to support ROs in providing

technical support to COSCAPs and coordinate the sharing of best practices, tools,

references, lessons learned and other information.

2.2 In order to support the alignment of ROs and COSCAPs on the common

GASP and regional priorities and targets, the following COSCAP outputs need to be

shared between the ROs, ISD-SAF and TCB:

a) annual work programmes/plans;

b) periodic progress/activities reports (semi-annually);

c) State mission reports (complete versions);

d) Steering Committee documentation and reports; and

e) training, seminar and workshop outcomes/results reports (if not included

in periodic progress/activity reports).

2.3 In accordance to the Amendment of Part 5 of the Regional Office Manual

(ROM), the Regional Director (RD) is entrusted with the supervision of all regional

projects as part of his technical oversight responsibilities. To effectively implement the

new policy, a new procedure for processing authorization for travels on missions

including participation in meetings by Chief Technical Advisors/Project Coordinators

(CTAs/PCs) of Regional Projects has been developed, as follows:

For authorization of travels and in order to ensure timeliness of processing the following

information should be provided to the RD along with the mission travel request (MTR):

If the activity has been specifically mentioned/incorporated in the SCM

endorsed Annual Work Plan/Programme, then it would suffice to just

confirm this fact; or

If an activity is based on broad/general terms of programme activities, it

will be relevant to provide to the Regional Director, the

schedule/programme for the mission that is confirmed in writing with the

Member State and which should include also either the ad-hoc approval

from Chairman; and/or the specific assistance request from the Director


General or a qualified representative of a member State;

2.4 In order to boost the overall impact of the current COSCAP programmes

which are an integral part of the ICAO programmes, and the competency of expert

assistance provided through programme missions, COSCAP experts including the

CTAs/PCs are required to initially register for the USOAP CMA Computer-based Training

(CBT) of the ANB CMO Section with a target completion date by 30 September 2014. In

addition, ANB and TCB together are planning to provide further training at ICAO

Headquarters for COSCAP Project Coordinators (PCs) and Chief Technical Advisors

(CTAs), likely during the 3rd quarter of 2014. Accordingly, COSCAP CTAs should

commence coordinating with their States and TCB for arranging the funding to be

budgeted within each COSCAP for such training initiatives.

3. Benefit and objectives of the Change

3.1 These new policy and working arrangements are designed to strengthen and

enhance ICAO's collective assistance to States. A tightened circle of cooperation and

sharing of information, will enable focusing of collective resources on GASP and

associated regional priorities and targets, and ultimately increase ICAO's effectiveness in

aviation safety.

3.2 The designation of the ISD-SAF Section to support ROs in providing technical

support to COSCAPs and coordinate the sharing of best practices, tools, references,

lessons learned and other information, will support the alignment of ROs and COSCAPs

on the common GASP and regional priorities and targets.

3.3 The revised roles and responsibilities in the ICAO Secretariat for the

management and implementation of regional technical cooperation projects, will enhance

the efficiency, by avoiding duplication, and the effectiveness, by providing technical and

performance oversight, of COSCAPs. Specifically there is a necessity and enormous

mutual benefits, for close coordination and collaboration through information sharing

(see para 2.2 above) between the ROs and COSCAPs, on the respective State missions

and "training" activities.

3.4 Continuous monitoring and supervision from the Regional Offices will

enhance the implementation of activities and achievement of results from the regional

technical cooperation programmes. Reporting is an integral part of the monitoring

function. The requirement for CTAs/PCs to submit to the Regional Director complete

versions of mission reports highlighting the deliverables, results/outcomes,

recommendations and other significant issues that require the attention of the Regional

Office will enable effective monitoring and supervision of regional projects. The sharing

of Annual Work Programs (AWPs), activity reports, training reports, complete versions of

mission reports incorporating as much as possible some quantifiable or specifiable

performance measures, offers a logical and cost-effective continuous technical and

performance oversight mechanism of the regional programmes, while recognizing that


the overall ownership of COSCAPs remain with the Member States and under the

control/authority of the Programme Steering Committee (SCM).

3.5 Donors and partners will equally appreciate this positive change with regards

to the alignment of ROs and COSCAPs’ work programmes with the work of RASG-

APAC, to ensure alignment of the priorities in the GASP and regional targets, as well as

the added value of the expert technical support available through the ISD-SAF. In

addition, the improved technical oversight of the regional programmes by the Regional

Office will increase the level of support and contributions to the COSCAPs.

Note: The COSCAP South Asia had its 23rd Steering Committee Meeting (SCM) from

14-15 May, 2014 in Bhutan where a similar Discussion Paper (DP) was presented by the

ICAO APAC Office. The COSCAP SA SCM noted the benefits offered by the need for

COSCAPs to align their work with the policy, objectives and priorities provided in the

revised GASP and the corresponding regional aviation safety priorities and targets in

aviation safety; and the revised roles and responsibilities in the ICAO Secretariat

regarding the management and implementation of regional technical cooperation

projects. Accordingly the recent COSCAP SA SCM endorsed the new working

arrangements requiring the timely sharing of outputs and the processing of authorization

for travels on missions as outlined in the paper.

4. ACTION BY THE MEETING

4.1 The Steering Committee meeting is invited to:

I. note the information provided in this paper including the new working

arrangements; and

II. request the CTA to:

a) accordingly amend the programme document and Institutional

Framework and Administrative Procedures Manual (IFAPM) which

contains the policies and procedures of the COSCAP programme;

b) timely submit the approved annual work programmes/plans; periodic

progress/activities reports (semi-annually); State mission reports

(complete versions); Steering Committee documentation and reports;

and training, seminar and workshop outcomes/results reports to the

RO, ISD-SAF and TCB; and

c) make arrangements with the ICAO CMO Section to register and

schedule for the online USOAP CMA Computer-based Training

(CBT) well ahead of the target completion date of 30 Sep 2014.

--END--

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