activant prophet 21 - epicor · commission schedule maintenance first of the system finds the first...
TRANSCRIPT
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Activant Prophet 21
Establishing Commission Matrices in Prophet 21
Commissions Course 1 of 2
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This class is designed for…
Sales managersIndividuals charged with establishing commissions
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Objectives
Define uses for commissionsEstablish commission rulesDefine commission schedulesAssociate salesreps with commissions
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This course will NOT cover…
Sales Order creationInvoice creationEstablishing Sales Pricing matrices
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How do commissions work?
Create Salesreps
Assign reps to orders
Create invoices
Assign commission schedules and rules to reps
Generate commissions -based on invoice creation
or cash receipt
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Where does the application find commissionable amounts?
System designationSystem Setup/System/System Settings/Order Processing/Cost Sources
Standard CostMoving Average CostOrder Cost
Customer levelEstablished in sales pricing pages in customer pricing matricesCommission cost indicated carries to invoices
Used to calculate commission for salesreps based on commission rules and commission schedules
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Commissions in P21
Commissions built by creating rules that apply to items or invoices and then grouping them into schedulesSetting Commission Rates using a specific subset of items or customer, sales location, and territory Split commissions between repsDesignate order takers for commissionsPay commissions by the type of saleOption to post commissions to the general ledger
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Company Maintenance
System Setup/System/System Settings/Order Processing/Cost Sources
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Company Maintenance
System Setup/System/Company Maintenance
Post Commission AccrualsCommission Expense AccountCommission Accrual Account
If not posting commissions, can still generate report, but will not post to GL
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User Maintenance
System Setup/System/User Maintenance
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User Maintenance
System Setup/System/User Maintenance
Default Salesrep on OrderThis rep ID will automatically be placed on a sales order if this user is an Order Taker on the order
Default Salesrep in Commission ReportWhen enabled, this salesrep ID will appear as the default on the Commission Report and cannot be changed in the criteria options
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Salesrep Commission HierarchySalesrep
Created in Order Processing/System/Salesrep MaintenanceAssigned to orders and eventually invoicesInvoice reviewed for commissions to be paid
Salesreps are assigned commission schedulesCommission schedules contain commission rulesCommission rules determine commission amounts
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Salesrep Commission HierarchySalesrep
Salesrep Commission Maintenance
Commission Schedule Maintenance
Commission Rule MaintenanceDetermines:
How to calculate commissions based on gross profit, profit dollars or profit percentWhich parameters must be met to calculate a commissionWhich types of items are included in calculations – stock, nonstock or other charge
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Salesrep Commission HierarchySalesrep
Salesrep Commission Maintenance
Commission Schedule Maintenance
Assigns commission rules to commission schedulesDetermines:
How many commission rules apply to the scheduleHow to search commission rulesIf you apply commissions by line or by invoice
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Salesrep Commission HierarchySalesrep
Salesrep Commission Maintenance
Associates a specific commission schedule to repDetermines:
If you pay on invoice creation or cash receiptIf partial payments are eligible for commissionsIf you track quotas or meet a profit threshold for commissions to generateIf you split commissions with the House
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Commission Strategy
Determine the methods you use to pay commissions
Outline the general offeringsStructure commission grouping Determine if commissions are splitIdentify individual rep payment structures
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Create Salesreps
Order Processing/System/Salesrep Maintenance
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Establish Commission Rules
Commissions/Maintenance/Commission Rule Maintenance
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Entire Invoice
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Line Item
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Commission Rule Maintenance
Entire Invoice
Limit by: Customer IDSales LocationTerritory ID
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Commission Rule Maintenance
Entire Invoice Line Item
Limit by: Customer IDSales LocationTerritory ID
Group By – numerous rulesOrder Disposition Line Thresholds
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Commission Rule Maintenance
Entire Invoice Both Line Item
Limit by: Customer IDSales LocationTerritory ID
Effective DatesApply to Manufacturer Rep OrdersApply to Service OrderInclude Manual InvoicesNew CustomerNew Item for CustomerCompute Negative Commissions for Credit Invoices
Group By – numerous rulesOrder Disposition Line Thresholds
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Breaks Tab
Breaks Tab indicates commission calculations
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Break Value
Break Value: Threshold to determine if a commission is calculatedInclusive – calculate up to an including the amount listed before you move to another break
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Breaks Type
Break Type: Compute – calculate commission amountExact – determine exact commission earned
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Value
Value: Variable for calculation, if set to ComputeAmount of commission, if set to Exact
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Factor and Source
Factor and Source:When you compute amounts -
Factor – determines if you calculate a percentage of the source amount or multiply the value by the source amountSource – options of Sales dollars or Profit dollars
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Rules – Line Item
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All ItemsProduct Group IDSales Discount Group IDSupplier IDItem Commission ClassCustomer IDPrimary Supplier/Mfg ClassCustomer ID/Product GroupCustomer ID/Sales Discount GroupCustomer ID/Primary SupplierCustomer ID/Primary Supplier/Mfg ClassCustomer ID/Item Commission ClassCustomer ID/Item IDCustomer ID/Customer Part NumberFreight CodeSales Location IDItem IDNew CustomerNew Customer/Product GroupNew Customer/Item Commission ClassNew Customer/Item IDNew Customer/Primary Supplier IDNew Item For Customer
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.
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Assign Rules to Schedules
Commissions/Maintenance/Commission Schedule Maintenance
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Commission Schedule Maintenance
Step 1: Enter a schedule ID and description
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Commission Schedule Maintenance
Step 2: Select a schedule type
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Commission Schedule Maintenance
First Of The system finds the first rule that pays commission depending on how the rule is defined
Highest Of The system finds the rule that pays the highest commission
Lowest Of The system finds the rule that pays the lowest commission
Sum Of The system totals all the rules that are eligible to pay commission.
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Commission Schedule Maintenance
NOTE: Schedule option must match the rule type
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Commission Schedule Maintenance
NOTE: Schedule option must match the rule type
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Commission Schedule Maintenance
Inactive v. Delete
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Establish Salesrep Commission Maintenance
Commissions/Maintenance/Salesrep Commission Maintenance
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Salesrep Commission Maintenance
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Salesrep Commission Maintenance
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Salesrep Commission Maintenance
Defined by Commission Defaults Maintenance
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Salesrep Commission Maintenance
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Salesrep Commission Maintenance
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Salesrep Commission Maintenance
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Salesrep Commission Maintenance
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Salesrep Commission Maintenance
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Salesrep Quota Maintenance
Commissions/Maintenance/Salesrep Quota Maintenance
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Salesrep Quota Maintenance
Step 1: Enter Salesrep ID
Step 2: Enter the fiscal year
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Salesrep Quota Maintenance
Choose Annual, enter the annual quota amount
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Salesrep Quota Maintenance
Select the quota type of PeriodClick on the Period Quotas tab
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Salesrep Quota Maintenance
Enter quota per period
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Salesrep Quota Maintenance
Select quarter and access the Quarter Quotas tab
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Salesrep Quota Maintenance
Enter quota amounts for each quarter
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Salesrep Quota Maintenance
General Ledger/Maintenance/Fiscal Year Maintenance
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Salesrep Quota Maintenance
Assign different schedules based on quota achieved
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Copy Salesrep Quotas
Commissions/Maintenance/Copy Salesrep Quotas
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Copy Salesrep Quotas
Step 1: Retrieve the rep you will use for the copy process
Step 2: Enter the Fiscal Year you will use as the source
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Copy Salesrep Quotas
Multiplier – applies a factor to the quotas
Increase by 5% - multiplier = 1.05Decrease by 5% - multiplier = .95
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Copy Salesrep Quotas
Copy To: Another Salesrep or Another Year
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Parameters Governing Commission Calculations
Commission Defaults Maintenance
Salesrep Commission Maintenance
Commission Rule Maintenance
Default values for commission schedules and commission rules – some are editable, others are not
How to include invoices for commission calculations, thresholds, and if the rep splits commissions
Specific calculations for commissions
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Commission Defaults Maintenance
Commissions/System Menu/Commissions Default Maintenance
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Commission Defaults Maintenance
Commissions/Maintenance/Commissions Default Maintenance
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Commission Defaults Maintenance
Limitations on calculations – for Salesrep Commission Maintenance
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Commission Defaults Maintenance
Impact on Commission Rule Maintenance
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Commission Defaults Maintenance
Commissions/Maintenance/Commissions Default Maintenance
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Summary
Define uses for commissionsEstablish commission rulesDefine commission schedulesAssociate salesreps with commissionsSalesrep QuotasCommission Defaults Maintenance
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Documents/Solutions
11.5 New Features Guide – Sales ProcessingSolution 33560 - Explanation of commission accrual journal V 11.5Solution 33408 – Difference between rule commamt and line comm amt on commission reportSolution 32333 – How to calculate negative commissions / 11.5 commissionsSolution 32293 – How to set up a commission rule for zero price, nonzero cost invoices
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Documents/Solutions
Solution 28747 – How do you base salesrepcommission off of the vendor commission amountSolution 25552 – Commission calculations for kit/assembly/production order itemsSolution 20933 – Basics/getting started/setting up commissionsSolution 14974 – How to setup/use split commissionsSolution 14931 – How to not have commissions on finance charges
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Documents/Solutions
Solution 14931 – Put a cost on a restocking charge for commission cost on an RMASolution 13076 – How to print a calculated Commission Report without committing to databaseSolution 8491 – When do credit and debit memos affect commissionsSolution 8045 – What does the Calculate button do on the Commissions ReportSolution 7522 – Will commissions be calculated on the base of the quota once the quota is met
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Documents/Solutions
Solution 7380 - What is the source of the commission cost and other cost on the orderSolution 3822 – How often can I run the Commission ReportsSolution 3360 – How to capture the freight cost on the order/invoice for commission purposesSolution 2683 – How commission cost and other cost are updated when an order is invoicedSolution 1865 – How the commission is calculated when Rule applies to the line item
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Documents/Solutions
Solution 1864 – How the commission is calculated when the rule applies to the entire invoiceSolution 1639 – Explanation of when commissions are marked as paidSolution 922 – How to set up zero/0.00 commission rulesSolution 303 – Can you pay Commissions from the Commission Entry ModuleSolution 299 – Do I need to run two salesrepcommission reports – invoices vs. cash receipts
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For More Information…
Prophet 21 Help FilesVisit Activant on the web: http://distribution.activant.com/
View Educational Services course offeringsBrowse DocumentationSearch the Solutions databaseSubmit a Support case
E-mail Professional Services [email protected]
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Commissions
Calculating CommissionsSelect/review commissions calculatedGenerate the commissions report