activities hrm 1 446

8/8/2019 Activities Hrm 1 446

1/21

HRM Department

Activities


2/21

AdministrationDuties & Responsibilities

Entertaining Visitors/ Handling Guests.

Responsible for Taxi Booking & bill Settlement.

Transport Services

Hotel Booking & Bill Clearance.

Travel Ticket Booking & its bill settlement

Arranging for Passports/VISA

Responsible for Courier contracts & Bill Settlement.

Telephone Handling, Installation of new connections,Maintenance & bill settlement.


3/21

Administration

Duties & Responsibilities Contd Pantry Management

Responsible for Conference Hall


4/21

Administration

Duties & ResponsibilitiesData Entry & Updation of records related toAdministration.

Preparation of daily Minutes of Meeting of HRM.

Involved in Diary Purchase for New year

MIS report generation related to administrativeactivities.


5/21

EstablishmentDuties & Responsibilities

Preparation & Issuing of Appointment Letters

Involved in Recruitment Activities such as conducting

interviews through telephone personal.

Preparation of salary fitment based on standard norms

Absorption/ Confirmation of GETs & other Trainees

Issuing Transfer / Promotion Letters.


6/21

Establishment

Duties & Responsibilities Contd..

Preparation of web page for HR/ Career Page.

Preparation for revision in Policy Formulation.

Responsible for new HRIS & Payroll System. Grievance handling of employees related to salary/wages/

leave & other day-to-day activities.

General Administration


7/21

Establishment Other Activities..

Involved in Review /Revision of Grades & Salary.

Preparation & releasing of Promotion/grademerger/increment /raise letter & its checking as per

approval.

Conducted Campus Recruitment at MANIT, Bhopal on

11th December 2006 & offered 5 candidates.


8/21

Establishment New Initiatives Taken :

Designed Format for Personal files Employee Details ata Glance.

Designed a page which contains all necessary

information about indore city, List of Schools, List of

of Hospitals, Map of Indore, Places of Interest, List of

Hotels, etc. which will be useful for new persons joining

our organization & can be given on or before his/her

joining.


9/21

Establishment

Duties & Responsibilities Joining formalities/ Organizational Announcement

Confirmation / extension of probationers.

Acceptance of resignation / relieving formalitiesUpdation of HRIS

Maintenance of personal files

Handling Bag & Baggage transportation reimbursement

Claims/ Traveling claims. (Checking as per policy)


10/21

Establishment

Duties & Responsibilities Contd..

Grievance handling of employees related to salary/wages/leave & other day-to-day activities such as issue of

letters to employees for address proof, Bank accountopening, etc.

Assessment of Depatmentwise Manpower based onOrganogram.


11/21

IR & LegalDuties & Responsibilities

All Statutory Compliances

Such As, Factories Act, Labour Welfare Board, Govt.Labour Office,Employment Exchange,ID Act, Payment of

Wages Act, Bonus Act, Minimum Wages Act,Apprenticeship Act,Contract Labour, etc. & time to timecompliance under various laws applicable.

Welfare

Monitoring Administration, Uniform,


12/21

IR & LegalDuties & Responsibilities Contd..

Disciplinary actions

Drafting & typing of Hindi notice, circular .Preparation ofCharge Sheet, Warning Suspension ,conducting enquiryTaking disciplinary action under the standard standing order.

Court Matters

Co-ordination With Advocate. Attending Court cases relatedto industrial.

Industrial Relations

Day to day grievances redressal and prompt resolve of in afair manner keeping the organizations interest.


13/21

IR & LegalOther Activities:

Certification of Standing Order by LaborCommissioner with required amendment desired by us.(Order dated 2.11.06)

Implemented different Uniform for Contract labors

for identification. To introduce Punching card cum Photo ID card forstaff & operators by 31st December 06.


14/21

Time Office

Duties & Responsibilities Attendance Recording

Leave Administration which Contains :-

1. Daily leave collection, Receiving & Stamping of leaveapplications.

2. Arranging applications employee wise to keep propermeasure of records.

3. Data entry & checking of all leaves, OD, LD etc. forreport generation of Attendance.

4. Grievance Handling of employees related to leave,salary, wages.


15/21

Time Office

Duties & Responsibilities Contd

Generation & Distribution of Muster Roll in Plant on 1st,15th & 25th of every month.

Absenteeism Report.

Coordinating for Confirmation / Appraisal of operatorswith departmental HODs.


16/21

IR & LegalDuties & Responsibilities Anupam Sinha

Overall responsible for IR, Legal & Administration.

Independent Handling of Security at Plant level.

Streamlining Contract Labor Administration.

Generation of MIS on monthly basis for better

utilization & cost control of various admin activities.

Streamlining grievance redressal machinery at Plant level.

Liasioning with Govt. Officials & local Administration.

Coordination for better corporate social responsibility.


17/21

People Process & Training

Duties & Responsibilities

Performance Management System & Appraisals.

Rewards & Recognition Strategy

Role clarity - Job Description for all positions including KRAs

Suggestion Scheme & quality circle.

Employee Engagement

Induction Program of GETs / New Joinee. Employee Satisfaction Survey.

In house Magazine.


18/21

Duties & Responsibilities Vidhya Lakshmi Training Need Identification

Rolling out & Implementation of Training Calendar.

Organizing, Coordinating for Internal & External TrainingPrograms.

Training Database Management.

Training Effectiveness monitoring.

Summer Trainee program administration

Library Management

People Process & Training


19/21

Duties & Responsibilities Prashant

Recruitment Planning in regard to OrganizationalStructure.

Keeping Track of vacancies as in OrganizationalStructure

Evaluating critical vacancies in consultation with HODs

Searching required profiles from job- portals viz. Naukrietc. & calling of resumes from placement consultants.

Participating in Job- Expos & organizing Walk- InInterviews.

Screening of resumes & forwarding to HODs for finalshort-listing

Recruitment


20/21

RecruitmentConducting Preliminary Interview telephonically along-withHODs.

Organizing & conducting Final Interview thru. VideoConferencing & at Plant along-with HODs.

Preparing Salary Fixation of selected candidates,negotiating & finalizing Salary packages.

Organizing Campus Recruitment for GETs & DETs

Providing Graduate, ITI Apprentices & Temporary

Manpower.

Upkeep of Database pertaining to Recruitment &Manpower Status


21/21

Thanks

activities hrm 1 446

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