activity packet advanced implementation

June 2015

ACTIVITY PACKET

Advanced Implementation

CASAS Technology Support Team [email protected]

6:00 am – 5:00 pm (Pacific), M – F

Toll Free: (800) 255-1036, option 2

(858) 292-2900, option 2

mailto:[email protected]


© 2015 CASAS. All rights reserved. 1

Table of Contents

Steps to Edit Session Template .............................................................................................................................. 3

Steps to Interrupt a Test in Progress .................................................................................................................... 5

Steps to Reconnect a Suspended Test................................................................................................................. 15

Steps to Override the Next Assigned Test (NAT) ............................................................................................ 21

Steps to Monitor Web-Test Units (WTU) ........................................................................................................... 24

Steps to Generate Basic Reports .......................................................................................................................... 30

Steps to Add and Edit Student Records ............................................................................................................. 34

Steps to Add Test Records ................................................................................................................................... 38

Steps to Merge Duplicate Student Records ....................................................................................................... 40

Steps to Import Records ....................................................................................................................................... 41

Steps to Add and Manage User Accounts ......................................................................................................... 45

ROLLING HILLS ADULT SCHOOL – RHAS

My Site:

My Login: COORDINATOR PROCTOR ADMINISTRATOR

Agency ID: 4908 4908 4908

User: coordinator _____ @rhas.org proctor _____ @rhas.org administrator _____ @rhas.org

Password: coordinator proctor admin

RHAS: https://eTestsonline.org/rollinghills/

https://etestsonline.org/rollinghills/



Steps to Edit Session Template

Step Screen Description / Notes

1.

Click Sign In.

2.

Enter User credentials.

(Sign in as a coordinator)

Click Login.

3.

Click Testing Sessions.

4.

Filter Site and Lab.

(

Click Refresh.

Collapse Filter.




5.

(From any session sharing the same Template)

Click Edit f

6.

Click Template Configuration.

Click Registration.

Click Edit

Click to remove checks and dashes for clear boxes

on:

1. Collect student demographics.

2. Collect program information.

3. Collect statuses and goals.

4. Collect zip code.

Click Save.



Steps to Interrupt a Test in Progress


1. PREP STEP

(From Management Console browser tab)

Click Back.

Click Logout (as Coordinator).

2.

Click Sign In.

Enter Proctor credentials.

Click Login

3.


4.


Click Refresh.

Collapse Filter.

5.

Click Start for

LAB:?? – Intake: Level A session.

6.

Add Station.

(select your station)




DEMO #1 Testing Station > Pause/Return to test

7.

(From Testing Station browser tab)

Click Administer Test.

Click Run.

8.

Enter Identification.

(as a new student)

9.

Click Save.

10.

Click Reading Test.

(Practice 1 = B)

(Practice 2 = C)

Click Begin.




11.

Click Random Answers.

(Interrupt the test)

Use Ctrl + E key command.

Click an Answer + Forward arrow to reactivate

test screen.

12.

Click Return to test.

13.

Test continues where interrupted.

Test-timer restarts.

One WTU decremented when test is finished

(continue)


DEMO #2 Testing Station > Score the test

14.




Click Score the test…




15.

Test ends without student finishing.

Student may not return to the test.

Test is scored and recorded.

Personal Score Report displays.

One WTU decremented for ended test.

Click Forward.

DEMO #3 Testing Station > Cancel the Test

16.


Click Math Test.

(Practice 1 = B)

(Practice 2 = D)

Click Begin.

17.





test screen.

18.

Click Do not score...




19.

Screen returns to Test Menu.

Test is not scored or recorded.

Answers are deleted.

One WTU decremented for completed Locators.

No WTU decremented for cancelled pre/post-tests.

DEMO #4 Management Console > Abort the Test

20. PREP STEP #1

Logout Student.

21. PREP STEP #2

Exit Testing Application.

22. PREP STEP #3


Click Manage.

23. PREP STEP #4

Stop Session.

24.

PREP STEP #5

Pair-up within your group, and decide

Who will be the Proctor, and

Who will be the Student.




You may also have a group of three with

One Proctor in the middle, and

Two Students on each side.

25.

ATTENTION: Proctors!


Start LAB:?? – Intake: Level A session.

26.

Add Station.

(add student station(s), not yours!)

27.

ATTENTION: Students!

Lend your Proctor a helping hand!



Click Run.

28.

Enter Identification Code.

(as same student)




29.

Confirm Yes.

30.

Click Math Test.

(Practice 1 = B)

(Practice 2 = D)

Click Begin.

31.


32.



Click Refresh.

Click Intervene.

33.

Score = Score at testing station.

Abort = Do not score at testing station.

Disconnect = Exit at testing station.

Click Abort.




34.

Click OK.

Test is cancelled and not scored.

Answers are deleted.

No WTU decremented for aborted pre/post-tests.

One WTU decremented for completed Locators.

35.





test screen.

36.

Click OK

37.

Student is automatically logged out.

Test screen returns to ID field.

DEMO #5 Management Console > Score the Test

38.




(as same student)

Click Yes.




39.

Click Math Test.

(Practice 1 = B)

(Practice 2 = D)

Click Begin.

40.


41.



Click Refresh.

Click Intervene.

42.

Click Score.




43.

Click OK.

The test ends.

The test is scored and recorded.

One WTU is decremented for the scored test.

44.





test screen.

45.

Click OK.

46.

Student is automatically logged out.

Test Screen returns to ID field.

Note! When Scored from Management Console,

Personal Score Report (PSR) is not displayed at

Testing Station.

A copy of the PSR may be retrieved from TE.



Steps to Reconnect a Suspended Test


DEMO #1 Testing Station > Exit the test

1.

PREP STEP

If you want before we continue, you may switch

Proctor and Student roles.

If so,

1st Proctor – Stop Session.

1st Student – Exit Testing Application.

2nd Proctor – Start Level A session.

Add Station.

2nd Student – Wait!

DEMO #1 Testing Station > Exit the test

2.





Click Run.

3.

Enter Identification.

(as new student)

4.

Click Save.




5.

Click Reading Test.

(Practice 1 = B)

(Practice 2 = C)

Click Begin.

6.




test screen.

7.

Click Exit.

8.

Student is automatically logged out of Testing

Application.

Test screen returns to the ID field.




DEMO #2 Management Console > Disconnect the Test

9.



Click Manage

10.

Stop Session.

11.

Click OK.

12.

Click Intervene.

13.

Click Disconnect.




14.

Station is now available for next student.

(session may be stopped if all testing is finished)

DEMO #3 Testing Station > Request

15.




(as same student)

16.

Click Yes.

17.

Proctor must Intervene and Reconnect test.

DEMO #4 Management Console > Request

18.



Click Refresh (if needed)

Click Intervene.




19.

Click Reconnect.

20.



Click Refresh

(or Next if screen already refreshed)

21.

Test continues where interrupted and suspended.

Test timer restarts.

One WTU decremented when test is finished

(continue) Click Random Answers.

DEMO #5 Management Console > Disconnect the Test

22.



Click Intervene.

23.

Click Disconnect.




24.

Click Manage.

Stop Session.

25.



test screen.

26.

Click OK.

27.

Student is automatically logged out of Testing

Application.

Test screen returns to Refresh.

Suspended test will remain suspended

indefinitely.

28.

Click Exit to close Testing Application.



Steps to Override the Next Assigned Test (NAT)


1.

PREP STEP #1

ATTENTION: Everyone!


Click Back.

Click Logout (as Proctor)

2.

Enter Coordinator credentials.

Click Login

3.


4.


Click Refresh.

Collapse Filter.

5.

Click Edit for

LAB:?? – Post-Test session.




6.

Click Students tab.

Click Select.

7.

Check Student.

(randomly select)

Click Select.

8.

Click Edit.




9.

Apply edits to:

Modalities – only if overriding the next-assigned

test (ONAT), otherwise, leave unchecked so that

the session configuration takes effect.

Options – such as different test-times or

defaulting to the largest screen display for

accommodations which may remain persistent so

that any time the student logs in, the student

configuration will take effect.

Note! Setting time to ‘0’ turns off the test timer.

Layout – such as defaulting to the largest screen

display for students who are visually impaired.

This too may remain persistent for the student.

Set ONAT.

Click OK.

10.

Student configuration for accommodations may

remain for future use.

Clear or Remove student configuration if applied

to modalities.

Caution! If a modalities configuration is not

cleared, the student will continue taking the same

test(s).

Removing the student from the Students tab does

not remove the student record from the database.

Click Save or Cancel to close the Testing Session

.



Steps to Monitor Web-Test Units (WTU)


1.

Launch TE from web browser or desktop icon.

2.

Enter Coordinator credentials.

Click Connect.

DEMO #1 WTUs via Test Administrations list

3.

Click Organization.

Click Test Administrations.




4.

For each purchase record, the online system records

WTUs Reserved – these are tests in progress and

suspended tests.

WTUs Used by Tests – these are tests that were

ended, scored, and recorded.

WTUs Available – this is the number of WTUs

remaining per purchase.

WTUs Used by Deleted Tests – a deleted web-

based test does not delete the WTU used for

administering the test.

DEMO #2 WTUs via WTU Balance report

5.

Click Reports.

Select CASAS eTests.

Click WTU Balance.

6.

Click Generate.




7.

Click Pages

Click New Horizontal Page Group

8.

Drag and drop WTU Balance report tab to bottom

Page.

Unpin Navigator in bottom Page.

Close Report Generator in top Page.

9.

Click Pages in bottom Page.

Click Close and Move Pages.




DEMO #3 eTests Administrations Report

10.

Click Reports,

Select CASAS eTests

Click eTests Administrations.

11.

For Special Options,

Reporting Level, click Site.

Count, click Non-WTU.

(to simulate eTests administrations)

Click Generate

12.

Columns right of sites – these are the number of

tests administered per month at each site.

Far right column – these are the total number of

tests administered per site.

Bottom of each column – these are the total

number of tests administered per month across all

sites.

Bottom right cell – this is the total number (777) of

tests administered for the current PY.




13.

Click a Cell.

14.

To save the list of records to a spreadsheet or 3rd

party Export file, click Export.

To set up and print your own ad hoc report, click

Print.

15.

Click reporting session date and time, or

Click Orange (report) Bar.

16.

Click Keep Session to save a copy of the report in

the Reports Manager.

17.

Click Pages.

Click Close all Pages.




Ordering WTUs

18.

The quickest way to order WTUs is through

CASAS Online Ordering.

At top right from any page on the CASAS

website, click Order

Click Order eTests and complete the online

ordering process.

Orders placed online are generally processed

within 1 to 2 business days.



Steps to Generate Basic Reports


Report Generator

1.

Click Help.

Click Contents.

Click Reports arrow.

Click Report Setup Screen.

Generate Basic Reports

2.

Generate a Next-Assigned Test (NAT) report.

Go to: Reports > CASAS eTests > NAT

So that all tests from any class or site taken by

students having an enrollment in a class display

all together for the class, apply the following

setup:

General Settings / Special Options

Display Class based on: Class Enrollment

Navigator / Class Instances

Uncheck all classes and randomly select one class.

Click Generate.

Compare and re-generate with


Display Class based on: Test.

Click Generate.




Notice! Results for students enrolled in the class

may display on separate pages from different

classes.

Note! Navigator / In Program Years

This report may also be generated per student or

selected group of students, or by site.

3.

Generate a Personal Score Report (PSR).

Go to: Reports > CASAS eTests > PSR

Navigator / Tests

Uncheck all tests and randomly select a test.

Click Generate.

Note! You may want to specify Assessment Date

Range for results from most recent test(s).

This report may also be generated by class, site, or

selected group of students.

4.

Generate an Individual Skills Profile (ISP).

Go to: Reports > Test Results > Skills Profile >

ISP


Show Grade Level Equivalent.

Navigator / In Program Years

Uncheck all students and randomly select one

student.

(Jesse Campos – 610101494)

Click Generate.

Note! A GED Predictor will display if one test

score is 236 and above. CASAS is undergoing a




study with the new GED and HiSET and will

update the predictor to include both.

Students must have an Instructional Program

enrollment for report to generate.



5.

Generate a Student Competency Performance

(SCP) report.

Go to: Reports > Test Results > Competency

Performance > SCP

Navigator / In Program Years

Uncheck all students and randomly select one

student.

Click Generate.

Note!

You may want to specify Assessment Date Range

for results from most recent tests otherwise,

reports will generate for all results.



6.

Generate a Student Test Summary report.

Go to: Reports > Test Results > Test History >

STS

So that all tests from any class or site taken by

students having an enrollment in a class display

all together for the class, apply the following

setup:


Display Class based on Class Enrollment




Navigator / Class Instances

Uncheck all classes and randomly select one class.

Click Generate.

Note! This report may also be generated by site, or

for a selected group of students.

7.

Click Pages.


8.

Sample Reports are available on the CASAS

website.



Steps to Add and Edit Student Records


1. PREP STEP

Click TE icon.

Click Disconnect.

2.

Enter Administrator credentials.

Click Connect.

3.

Click Records.

Select Students.

Click Demographics.

4.

Click New.




5.

Click arrow icons to collapse each section.

6.

Expand Select Site section. (click arrow)

Click Site-field down arrow.

Select a Site,

(select site for your group)

(automatically recorded w/eTests)

7.

Expand Identification section.

Identification Code is assigned by agency.

Enter unique Student ID.

Enter First, Middle initial, and Last Name.

Select Gender

Select Birth Date.

(name, gender, and DOB are optional to save

student record but may be required at your agency

or by your state)





8.

Expand Education section.

Education information adds additional unique or

permanent information about the student.

(optional to save student record but may be

required at your agency or by your state)


9.

Expand Ethnicity, Race & Language section.

This information also provides additional

information about the student.




10.

Expand Address, Contact & Provider Use section.

CASAS recently added the ability to collect and

record the Social Security Number through

eTests.

CASAS will add address, phone, and e-mail in

near future.



(zip code automatically recorded w/eTests)




11.

Expand Consumer Information section.

These fields are for agencies serving adults with

intellectual disabilities.

12.

Click Save.

13.

If no other record is added for the student at this

time, the new record will not automatically

display in the list of Students Demographics

records. This is because the record has no activity

in the current program year.

Records may be edited in TE by clicking the

pencil-icon and change to edit mode.

(records cannot be edited in eTests)

Don’t close record!

FOR ADD TEST RECORD ACTIVITY SKIP TO

Steps to Add Test Records



Steps to Add Test Records


1.

Click Tests

Click New

2.


3.

Expand Select Student in PY section.

Click Assessment Date-field down arrow.

Select Date.

4.

Expand Assessment Info section.

Click Form-field down arrow

Select Test Form.

Type to search or Select from Lister.




5.

Check Score Override.

Enter Raw Score.

When the record is saved the Scale Score will

auto-populate.

6.

Expand Assessment Items section.

Note! If you plan to generate a student

performance report from test results, do not check

Score Override and enter item responses.

Click Save.

7.

Close Test Record.

8.

Click Refresh.



Steps to Merge Duplicate Student Records

Overview

Steps to bring together two records of the same student in your online database may be found

in TE from the Help menu.

The Merge function is available with both Basic and Enhanced access to the Online System. In

other words, a TE License, or collective agreement with CASAS is not required.

Student records are generally merged by the user who manages your online database and is

typically a user in the TE Enhanced or ET Basic Access Group.

You may merge two records of the same student within the same site.

o In these cases, there is a difference with the student’s ID and you will need to highlight

both records and click the Merge button to consolidate data recorded from both records

into one record under the same ID.

Two records of the same student with the same ID at different sites may not be Merged.

o In most cases, there is no difference with the student’s ID and the online system is

recording activity for the student per site.

o In some cases, there may be a difference with the student’s ID at each site so you will

need to correct the ID at one site to match the ID at the other site.

Whenever you need to see activity associated with a student from all sites, filter for all

demographic records of the student and then click the aggregate button from the toolbar.

Note! Only two duplicate records may be merged at one time. If more than two records are

duplicated,

o First, merge two of the three duplicate records.

o Then, merge the third duplicate record with the newly-merged record.

All conflicting fields between duplicate records must be resolved before a Merge will take

place.

Give Merging a try by following directions from TE’s Help menu and select two random

records at the same site to step through the process and Merge two student records.



Steps to Import Records

Follow 3rd-Party Import Wizard directions per screen. Refer to specified step (below) when

importing the following records:

o Step 4 – Teacher (Personnel) records (

o Step 5 – Class records

o Step 6 – Student class status

o Step 7 – Attendance hours


1.

Click Tools.

Click 3rd Party Import Wizard.

2.

Records may be imported in the order listed when

not assigning classes to test records.

1. Name & Demographics (5050)

2. Test (6050)

3. Teacher records (1050)

4. Class records (4050)

5. Student class status (2050)

6. Attendance hours (7050)

3.

The most common file type for importing is a

Comma Separated Values file, or CSV.




4.

Teacher (Personnel) records (1050)

IMPORTANT!

o Avoid duplicates and link with existing

User Accounts by substituting the

Personnel ID from the import file with a

work-related e-mail for the User

Account.

Uncheck When missing auto-populate required

names and user accounts with ID values.

o This will allow you to momentarily

pause and edit records before

completing the import process.

Per record from the Data Correction Edit

Window*,

o Check User Account.

o Enter personnel e-mail address.

o Click Save.

5.

Class records (4050)

IMPORTANT!

o Avoid duplicate User Accounts from

importing and specify Class Start and

End dates.

Uncheck When missing auto-populate required

names and user accounts with ID values.

o This momentarily pauses the import

process to make corrections/edits.

Click Load Existing Data

o This will auto-populate existing

Personnel/Teacher and User Account

information.




Per record, or all records from the Data

Correction Edit Window,

o Check Class Start/End Dates.

o Enter Class Start/End Dates.

o Click Save.

If Personnel/Teacher information is missing, per

record from the Data Correction Edit Window*,

o Check User Account.

o Enter personnel e-mail address.

o Click Save.

6.

Student Class Status (2050)

NOTE!

o Importing Student Class Status records

automatically adds a Class Enrollment

record with Active Class Status, and

o May also be used to update a student’s

status in class such as

Inactive, or

Completed.

Even though all records in the Import file may

be considered valid, some fields may not auto-

populate, such as student First, Middle, and

Last Names

o Click Load Existing Data

This will auto-populate missing

student names.

Managing Class Enrollment is beneficial for

generating reports that only include Students

with an Active enrollment status rather than all

Students who have been enrolled in the Class.




7.

Attendance Hours (7050)

NOTE!

o When imported hours represent the total

number of hours since entry in a class.

Check Import instructional

hours as cumulated hours.

o When imported hours represent

additional number of hours from the last

import.

Leave Unchecked Import

instructional hours as cumulated

hours.

o Importing Daily Attendance hours is not

available.

Importing Attendance Hours automatically

adds Class Records with Instructional Hours

for each student per Participation Source.

The Participation Source for imported

Attendance Hours depends on whether or not

the box for "Import instructional hours as

cumulated hours" was checked or left

unchecked.

o Checked, the Participation Source is

Student Updated (Cumulated).

o Unchecked, the Participation Source is

Student Update.

Even though all records in the Import file may

be considered valid, some fields may not auto-

populate, such as student First, Middle, and

Last Names

o Click Load Existing Data

This will auto-populate missing

student names.



Steps to Add and Manage User Accounts


1.

Click Organization.

Click Users.

2.

Click New.

3.


4.

Expand Select Container section.




5.

Click Container-field down arrow.

(leave account at agency level)

6.

Expand User Identification section.

Enter User Account name.

(work-related e-mail preferred)

Enter Password.

7.

Select Group.

Type to search or Select from Lister.

8.

Click Add

9.

Expand User Contact section.

Enter First Name.

Enter Last Name.

Enter e-mail.




10.

Click Save.

11.

Collapse User Identification and User Contact

sections.

Expand Menu Access Rights section.

The new user will inherit access to menus set up

for the Access Group in which the user is now a

member.

As with eTests, TE also uses a three-state model

for settings.

o Inherited mode in TE is represented by

shaded boxes.

o Inherited settings in eTests are

represented by dashed boxes.

Editing an Access Group is much quicker and will

simultaneously affect all members in the group

rather than editing individual user accounts.

If you have a user who may need access to a Menu

not granted to an Access Group,

o You may augment the individual

account to override the Group setting

and grant the user access by placing a

check in the box.




o You may also disable access to menus for

an individual user by clearing a shaded

or checked box.

Scroll and Click a few Menus at random.

12.

Click Menu Access Rights Edit icon and change to

view mode.

When an account is managed through an Access

Group, the message displayed specifies

o If the user is not placed in an Access

Group, the user will have access to all

menus.

o If the user is placed in an Access Group,

the user will inherit access to menus

assigned to the group.

13.

Expand Data Access Rights section.

If the user is not placed in an Access Group, the

user will not have access to any data.

If the user is placed in an Access Group, the user

will inherit access to data assigned to the group.

Click a few Data boxes at random.

14.

Click Data Access Rights Edit icon and change to

view mode.




15.

Click Clear All Rights.

(resets the account)

Scroll through Menus and look at Data. Notice

boxes returned to inherited mode, or shaded

boxes.

CASAS strongly recommends managing users

through Access Groups!

More information about Access Groups is

available from the CASAS website.

16.

Close new User Information record.

17.

The new User Account now displays in the list of

User records.

18.

Click Pages.





19.

If finished working in TE,

Click TE icon.

Click Disconnect.

20.

Click Exit.

Contact Information

© 2015 CASAS. All rights reserved.

CASAS Contact Information

Mail:

CASAS

5151 Murphy Canyon Rd., Suite 220

San Diego, CA 92123-4339

Website: www.casas.org

Telephone: 858-292-2900 or 1-800-255-1036

Fax: 858-292-2910

E-mail:

General questions: [email protected]

Training questions: [email protected]

Ordering questions: [email protected]

California Accountability: [email protected]

CASAS Technology Support Team: [email protected]

Training Support

Help documentation is available at: CASAS Home > Training and Support > eTests (ET) Online Help

and TOPSpro Enterprise (TE) Help.

Enroll in a workshop at: CASAS Training Registration.

For additional information regarding implementation, or settings and features of:

CASAS eTests Online, contact [email protected]

TOPSpro Enterprise, contact [email protected]

Technical Support

Our Technology Support Team at [email protected] is available to provide any technical assistance

you may need. This e-mail address alerts several members of the team to ensure you receive a timely

response.

Team members are available:

Monday – Friday

6:00 am – 5:00 pm (Pacific)

Phone: (858) 292-2900, option 2

Toll Free: (800) 255-1036, option 2

http://www.casas.org/






https://www.casas.org/

https://www.casas.org/training-and-support

https://www.casas.org/training-and-support/et-help-documentation

https://www.casas.org/training-and-support/te-help-documentation

http://www2.casas.org/online_registration/

https://www.casas.org/docs/product-brochures/etestsbrochure.pdf?Status=Master


mailto:TOPSpro%20Enterprise%20Online



activity packet advanced implementation

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