Acuity STAR Intermediate

Acuity STAR IntermediateAcuity STAR

Acuity STAR Intermediate Level Training

Author: Paul MalcomsonDate Created: August 2013

Target Audience: Faculty Members and Member Secretaries

Acuity STAR Intermediate

Session GoalsBy the end of today’s session you should:

1. Know how to access STAR from anywhere2. Gain knowledge of the STAR Portals’ additional resources3. Have a good understanding of where basic Activities go4. Have a working knowledge of the STAR Data Grid5. Be provided a walkthrough of the All Activities View menu6. Know some helpful tips and tricks for using STAR7. Understand how to generate STAR Reports8. Be able to find 2 levels of online help within STAR9. Gain basic understanding of the SSMD Professional CV view10. Know who to contact for help with STAR

Acuity STAR Intermediate

Overview1. About STAR2. Schulich STAR Portal site3. STAR Application site

– Log on– Dynamic Menu

4. All Activities View – what are views?– One database regardless

5. Navigation Tips and Tricks6. Reports7. Additional Views:

– SSMD Professional CV/CCV View8. Support and Help

Acuity STAR Intermediate

About STAR• STAR is an acronym for “Staff Tracking & Activity

Reporting” and used to capture and report on Clinical Faculty career activities

• Custom developed Web based application• Secure application that applies role based security to

allow you to see and modify only the data you have permissions to edit

• Input information once and report on it infinitely• The Schulich School of Medicine and Dentistry guideline

is to update your STAR database at least once per month

Acuity STAR Intermediate

Logging Into STAR

https://www.schulich.uwo.ca/star/

https://star.schulich.uwo.ca

1. Google UWO STAR2. Install Firefox if it is not already on your computer.3. Add these two sites to your bookmark toolbar4. Disable Pop-Up Blocker for the STAR application5. Check with your Coordinator if you need a

password6. Demo

Acuity STAR Intermediate

Acuity STAR Intermediate

Demo: Portal / STAR / All Activities View

Acuity STAR Intermediate

Acuity STAR Intermediate

Tips & Tricks• If the Buttons disappear in the Data Grid:

– Check to see if the double scrollbars are offset• If you enter a record and do not see it in the data

grid:– Check to see if you have data filters set prohibiting

you from seeing all data records.• Follow NLM standards for Publication &

Presentation information– Hover over ? Button to see a review of NLM

Acuity STAR Intermediate

Tips & Tricks• In Data Grid Menu:

– To Excel button• This feature allows the user to export the grid viewing

pages to an excel file so that the data can be sorted and manipulated

• One way export – you cannot import any changes made in an exported Excel list

– Import button• Enables fast entry of long lists of publications or

presentations• Data must follow NLM standards• Call Your STAR Coordinator or Faculty Admin if you need

assistance

Acuity STAR Intermediate

Tips & Tricks

• In Data Grid Menu:– Bulk Edit

• located just above the data grid• Allows the user to edit multiple records simultaneously• Speeds up data entry• Call your STAR Coordinator or Faculty Admin if you

need assistance

Acuity STAR Intermediate

Tips & Tricks• What Dates to Enter:

– If the event happened on a single day - put the same date into both Start Date and End Date fields.

– If the event happened several times during the year – put academic year start and end dates in STAR (July 1 – June 30).

Acuity STAR Intermediate

Tips & Tricks• Three SSMD Sample reports available

– CV, APCV, APTD– Excellent source to compare CV reports to– Shows exactly where in STAR the data comes from

• User guide, data entry guide• Monthly update form

– Helps log and capture required entries or changes– Allows you to accumulate changes

• Available from your Coordinator or from https://www.schulich.uwo.ca/star/resources

Acuity STAR Intermediate

Acuity STAR Reports

Acuity STAR Intermediate

Acuity STAR Intermediate

STAR Reports

• Bio Sketch• Department of Psychiatry MBR• Faculty Assessment Summary

(DOM only)• SSMD Professional CV• SSMD Promotion CV (APCV)• SSMD Teaching Dossier (APTD)

Acuity STAR Intermediate

UWO Standard CV View

Acuity STAR Intermediate

Acuity STAR Intermediate

SSMD Professional CV View

• Walk through the SSMD Professional CV

• Follows the flow of a printed CV including how topics are grouped together

• Useful to quickly locate a specific activity or data point

Acuity STAR Intermediate

Acuity STAR Support

Acuity STAR Intermediate

Acuity STAR Intermediate

STAR Support

• Help buttons for specific data questions• Online reference material is on the portal• STAR Coordinators across all departments

https://www.schulich.uwo.ca/star/contacts • Escalate problems through to STAR support• Bugs and system errors

– Capture as much information as you can and contact your STAR Coordinator or Faculty Admin

• Staged releases of enhancements – Version 5.6 in January 2013, 5.7 in May

Acuity STAR IntermediateWrap UpHave the goals for today been met?

Do you know how to access STAR from anywhere?Were you provided with a walkthrough of the All Activities View menu?Have you been shown helpful tips and tricks for using STAR?Do you now have a good understanding of where basic activities go?Do you have a working knowledge of the STAR Data Grid?Do you know how to generate the STAR Reports?Can you find 2 levels of online help within STAR?Were you shown where to find additional resources on the Portal?Do you have a basic understanding of the SSMD Professional CV view?Do you know who to contact for help with STAR?

Other Questions?

Acuity STAR Intermediate