adam douglas - customizing ms word
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How to Customize Microsoft Word
Welcome.....................................................................................................................................................2
Customize Ribbon........................................................................................................................................2
To Customize Ribbon...............................................................................................................................2
To Add a Tab............................................................................................................................................6
To Add a Group........................................................................................................................................8
To Add a Command.................................................................................................................................9
To Remove a Tab, Group or Command..................................................................................................10
Customize Keyboard Shortcuts..................................................................................................................11
To Add a Keyboard Shortcut..................................................................................................................11
To Remove a Keyboard Shortcut...........................................................................................................15
Customize Quick Access Toolbar...............................................................................................................16
To Customize Quick Access Toolbar......................................................................................................16
To Add a Command to the Quick Access Toolbar..................................................................................17
To Remove a Command from the Quick Access Toolbar.......................................................................18
To Display Commands on the Quick Assess Toolbar..............................................................................19
To Move the Quick Access Toolbar Below the Ribbon or Above the Ribbon.........................................19
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Welcome
In MS Office 2007, Microsoft discarded the concept of using Menus and Toolbars. Microsoft substituted those features by introducing the Ribbon and Quick Access Toolbar. What many users of MS Office still don’t know is both of these features are easily customizable allowing for a more friendly and functional environment. The following is a step-by-step guide for customizing a Ribbon and Quick Access Toolbar in Microsoft Word 2013. In addition, this guide will show how to customize Keyboard Shortcuts.
Customize Ribbon
The default Ribbon consists of Tabs in which Groups are composed of similar Commands. The default settings can be modified by subtracting Groups or by adding Tabs, Groups and/or Commands.
Steps…
To Customize Ribbon
1. From any Word document click on FILE to reveal the Backstage View.
2. Click on Options.
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TabGroup Command
Ribbon
Click File
Click Options
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The Word Options dialogue box pops up.
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Word Options dialogue box
3. Click on Customize Ribbon.
Two columns are displayed. The left-hand column Choose commands from: consists of Commands that can be added to a Group and the dropdown menu contains different options to display commands to choose from. Below the column is an option to customize Keyboard shortcuts.
The right-hand column Customize the Ribbon: consists of a structural layout of Tabs, Groups and Commands. Details can be displayed or hidden clicking on the “+” or “-” to the left of the Tab or Group. Removing the checkmark from the box to the left of the Tab will remove that Tab from being displayed while working in Word. Below the column are options to create a New Tab, New Group, Rename, Reset and Import/Export.
The Add>> feature between the columns allows for selected Commands to be added to a Group. The <<Remove feature allows for a Tab, Group or Command to be removed as long as it isn’t a default setting.
The up and down arrows outside and on the right of the Customize the Ribbon: column allows for Tabs, Groups and Commands to be moved up or down.
To Add a Tab
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Click Customize Ribbon
4. Click on New Tab.
New Tab (Custom) and New Group (Custom) are created.
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Click New Tab
5. Highlight New Tab (Custom) and click Rename…
6. Type in name. Click OK.
Note: To rename new group highlight New Group (Custom) and repeat steps 5 & 6.
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1. Highlight New Tab
2. Click Rename…
3. Type Name
4. Click OK
To Add a Group
7. Highlight the Tab wanting the group to belong to and click New Group.
Note: To rename the new group highlight New Group (Custom) and repeat steps 5 & 6.
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1. Highlight Tab
2. Click New Group
New Group created
To Add a Command
8. Highlight Group command will belong to. Highlight Command to be added.
9. Click Add>>.
10. Click OK when done adding commands.
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Highlight Command
Highlight Group
Click Add>>
Group
Tab
Command
To Remove a Tab, Group or Command
13. From Customize Ribbon on the Word Options dialogue box highlight the Tab, Group or Command wanting to remove and click Remove.
14. Click OK.
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Highlight Tab, Group or Command
Click <<Remove
Customize Keyboard Shortcuts
Many commands come with default keyboard shortcuts. Most of these keyboard shortcuts are standard in MS Office and most other software. For example “Ctrl + S = Save” and “Ctrl + C = Copy.” MS Office also allows for customizing of keyboard shortcuts through adding or removing keyboard shortcuts.
Steps…
To Add a Keyboard Shortcut
Note: go to Customize Ribbon on the Word Options dialogue box by following steps 1-3 under To Customize Ribbon directions above (pages 1-4).
1. Click on Customize… to the right of Keyboard shortcuts: to access the Customize Keyboard dialogue box.
2. In the left-hand column under Categories: click on the Category correlating with the desired Commands in the right-hand column.
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Click Customize…
3. In the right-hand column under Commands: click on the desired Command to create a keyboard shortcut.
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Select Category Select Command
4. Click in the field below Press new shortcut key:
5. Click on the Shortcut Keys to be added to the command, for example “Alt + S”
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Click in Field. Then click Shortcut Keys.
Note: under the Current keys: field a message will be displayed whether that keyboard shortcut is already assigned to a command. Selecting Assign will remove the keyboard shortcut from the old command and assign it to the new command.
6. Click on Assign.
7. Click Close.
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Identifies whether Shortcut Keys are currently assigned.
Click Assign
To Remove a Keyboard Shortcut
8. From the Customize Keyboard dialogue box select the Command to remove the keyboard shortcut.
9. Highlight the keyboard shortcut in the Current keys: field and click on Remove.
10. Click Close.
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Highlight Keyboard Shortcut
Click Remove
Highlight Command
Customize Quick Access Toolbar
Customizing the Quick Access Toolbar is similar to customizing the Ribbon and can create a more friendly and efficient environment to work inside of MS Office. The Quick Access Toolbar can also be set to display above or below the Ribbon.
Steps…
To Customize Quick Access Toolbar
1. Click on the Customize Quick Access Toolbar dropdown arrow and select More Commands… to access the Customize the Quick Access Toolbar dialogue box.
Note: alternatively, select Quick Access Toolbar on the Word Option dialogue box which can be accessed by following steps 1 & 2 under To Customize Ribbon directions (pages 1-3).
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Click on Arrow
Click on More Commands
To Add a Command to the Quick Access Toolbar
2. Highlight Command to add under Choose commands from:
3. Click Add>>.
4. When done adding commands click OK.
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1. Highlight Command
2. Click Add>>
Command Added
To Remove a Command from the Quick Access Toolbar
5. From the Customize the Quick Access Toolbar dialogue box select the Command to be removed under Customize Quick Access Toolbar:
6. Click <<Remove.
7. Click OK.
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1. Highlight Command to Remove
2. Click << Remove
To Display Commands on the Quick Assess Toolbar
8. Click on the Customize Quick Access Toolbar dropdown arrow. A checkmark to the left of the Command indicates that Command is being displayed on the Quick Access Toolbar. Click on a Command without a checkmark to display it.
To Move the Quick Access Toolbar Below the Ribbon or Above the Ribbon
9. Click on the Customize Quick Access Toolbar dropdown arrow and select Show Below the Ribbon or Show Above the Ribbon.
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Click Arrow
Click Command without checkmark to display it on Quick Access Toolbar.
Quick Access Toolbar
Click Arrow
Click Show Below the Ribbon
COPYRIGHT
© 2014 Adam Douglas. All rights reserved. No part of this publication may be reproduced without the prior written consent of Adam Douglas, 7770 E. Gainey Ranch Rd. #11, Scottsdale, AZ 85258.
CONTACTAdam Douglas 7770 E. Gainey Ranch Rd. #11Scottsdale, AZ 85258Phone: (623)806-2250Email: [email protected]
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