adams county school district 14 board of ... agendas and...minutes – april 22, 2019 special...

ADAMS COUNTY SCHOOL DISTRICT 14 BOARD OF EDUCATION

AGENDA

Date: May 14, 2019

Alsup Elementary 7101 Birch Street, Commerce City, CO

4:15 PM – Study Session

Transportation Update – Al Francisco

Nutrition Services Update – Kasja Larson

Culturally and Linguistically Diverse Education Update – Tonia Lopez

Curriculum & Instruction Update – Jeanette Patterson

Budget – Eddie Storz

6:30 PM – Regular Meeting

I – PRELIMINARY (Please turn all cellular phones off during the meeting.)

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE

C. MOMENT OF SILENCE

D. ROLL CALL

E. APPROVAL OF THE MINUTES

April 22, 2019 1-2

April 23, 2019 3-11

F. APPROVAL OF AGENDA

G. RECOGNITIONS & CELEBRATIONS

H. AUDIENCE COMMENTS (Please complete a Comment Card available in the foyer of

the board room or from the Board Secretary. Submit the card to the Board Secretary.

Comments not to exceed 3 minutes per person.)

II – ROUTINE ITEMS A. CONSENT ITEMS (asterisk* denotes consent item) 1.0 Personnel

Goal 1.1 Superintendent’s Recommendation 12-21 Personnel Actions (Attachment of record)*

Certified & Special Service Providers (SSP) Non-Renewal

Resignation

Retirement

Classified and Support & Tech Appointment Resignation

Administration

Appointment

School Renewal Appointment

Resignation

Board of Education believes: When the community, students and staff are involved, all students do learn and succeed. Therefore, our goals are: 1. To ensure all

students will be at or above grade level;

2. To continually

review programs and policies to ensure students are prepared for the 21st Century;

3. To continue

our commitment to sustainable fiscal management and accountability;

4. To recruit and

maintain the best qualified and well-trained work force;

5. To embrace

the community as partners in the success of our students.

III – BUSINESS 1.0 Grant

1-5 1.1 Superintendent’s Recommendation 22 Approval to Submit a Grant Application to the State of Colorado Division of Homeland Security and Emergency Management under the School Access for Emergency Response Grant

1-5 1.2 Superintendent’s Recommendation 23 Approval to Submit a Grant Application to the United States Department of Justice under the School Violence Prevention Program Grant

1-5 1.3 Superintendent’s Recommendation 24 Approval to Accept Grant Funding from the City of Commerce City, Parks and Recreation Department through the Colorado Health Foundation

2.0 Other

1-5 2.1 Superintendent’s Recommendation 25 Approval of Boys and Girls Clubs of Metro Denver Contract Extension

3-5 2.2 Superintendent’s Recommendation 26 Approval to Contract with Outreach Experts, LLC, for Public/Community Engagement Training for Adams 14 Administrators, Staff Members and Parent Leaders

1-5 2.3 Superintendent’s Recommendation 27 Approval to Renew Microsoft Campus Agreement from CDWG

1-3 2.4 Superintendent’s Recommendation 28

Approval to Purchase HP Chromebooks

1-3 2.5 Superintendent’s Recommendation 29 Approval to Purchase 26 Epson Classroom Projectors for Central Elementary from CounterTrade Products Inc.

1-3 2.6 Superintendent’s Recommendation 30 Approval for Contract between Adams 14 School District and Homies Unidos

IV – COMMUNICATIONS

General

Other o (Calendars – Pg. 31)

V – EXECUTIVE SESSION

C.R.S. § 24-6-402(4)(a)-Real Estate; district properties, C.R.S. § 24-6-402(4)(b)-Legal Advice; Board to conference with an attorney for the purpose of receiving legal advice on specific matters and C.R.S. § 24-6-402(4)(f)-Personnel; nonrenewals.

VI – ADJOURNMENT

Minutes – April 22, 2019

SPECIAL MEETING of the Adams County School District 14 Board of Education was called to order Monday, April 22, 2019 pursuant to notice by Mrs. Quintana, President, at 4:31 p.m. Present: Mrs. Quintana, Mr. Rolla, Mr. Thomas MOTION was made by Mr. Thomas and seconded by Mr. Rolla to go into executive session under C.R.S. § 24-6-402(4)(b)-Legal Advice; Board to conference with an attorney for the purpose of receiving legal advice on specific matters Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED Executive session commenced at approximately 4:34 p.m. with Board of Education Members Quintana, Rolla, Thomas, Ms. Mohr and Attorney Jonathon Fero present. The Board received legal advice until 5:16 p.m. then exited executive session. Executive session adjourned at approximately 5:16 p.m.

STUDY SESSION of the Adams County School District 14 Board of Education was called to order Monday, April 22, 2019 pursuant to notice by Mrs. Quintana, President, at 5:18 p.m. EMO Selection–Empower presented information and answered questions for the Board of Education. Study session adjourned at approximately 5:54 p.m. MOTION was made by Mr. Thomas and seconded by Mr. Rolla to go into executive session under C.R.S. § 24-6-402(4)(b)-Legal Advice; Board to conference with an attorney for the purpose of receiving legal advice on specific matters Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED Executive session commenced at approximately 5:55 p.m. with Board of Education Members Quintana, Rolla, Thomas, Ms. Mohr and Attorney Jonathon Fero present. The Board received legal advice until 5:16 p.m. then exited executive session. The Board adjourned the special meeting at 6:34 p.m. The next regular meeting of the Board of Education will be Tuesday, April 23, 2019. The Board will convene in the Board of Education room located at 5291 East 60th Avenue.

_____________________________________ Monica Aviña

Assistant Secretary to the Board of Education

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Minutes – April 22, 2019

Approved and Entered into Proceedings May 14, 2019

________________________________________ S Harvest Thomas Vice President/Secretary, Board of Education

________________________________________ Connie Quintana President, Board of Education

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Minutes –April 23, 2019

BOARD OF EDUCATION VACANCY INTERVIEWS of the Adams County School District 14 Board of Education began at 4:35 p.m. The Board of Education interviewed four candidates; Joseph Dreiling, Luz Molina-Aguayo, Laura Martinez and Austin Rollison. SPECIAL MEETING of the Adams County School District 14 Board of Education was called to order Tuesday, April 23, 2019 pursuant to notice by Mrs. Quintana, President, at 5:32 p.m. MOTION was made by Mr. Moreno, seconded by Mr. Thomas to go into executive session under C.R.S. § 24-6-402(4)(b)-Legal Advice; Board to conference with an attorney for the purpose of receiving legal advice on specific matters. Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED Executive session commenced at approximately 5:34 p.m. with Board of Education Members Moreno, Quintana, Rolla, Thomas, Darci Mohr and Attorney Jonathon Fero present. The Board received legal advice until approximately 6:28 p.m. Executive session adjourned at approximately 6:28 p.m. REGULAR MEETING of the Adams County School District 14 Board of Education was called to order Tuesday, April 23, 2019 pursuant to notice by Mrs. Quintana, President, at 6:34 p.m. Roll Call Present: Mr. Moreno, Mrs. Quintana, Mr. Rolla, Mr. Thomas MOTION was made by Mr. Moreno, seconded by Mr. Thomas to amend the agenda to add under Board Action item 4.2 - Board Treasurer Appointment. Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve the agenda as amended. Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve the minutes of April 3, 2019, April 9, 2019 and April 16, 2019. Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED

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Audience Comments Lauren Martinez and Kevin Clark

Issue: ACHS Marching Band Uniforms Jazmin Talamantes

Issue: Schools not becoming charter Sarah Ehly

Issue: Our amazing Alsup Barb McDowell

Issue: Unity Deborah Figueroa

Issue: Resolution from Dems Guillermo Serna

Issue: State Board Joana Rosas-Saenz

Issue: Community Consent Items MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve consent items. 1.0 Personnel 1.1 Superintendent’s Recommendation

Personnel Actions (Attachment of record)*

Certified & Special Service Providers (SSP)

Appointment

Resignation

Classified and Support & Tech Resignation Retirement Termination Administration Appointment Resignation Retirement Transfer

Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED Business Items

1.0 Resolution MOTION was made by Mr. Moreno, seconded by Mr. Rolla to approve resolution item 2.1. 2.1 Resolution Number 19-005

External Management Organization Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye

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MOTION CARRIED MOTION was made by Mr. Moreno, seconded by Mr. Rolla to approve resolution item 2.1. 2.1 Resolution Number 19-006

A Resolution Calling for a Credit Recovery Fee Charge in Adams 14 Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED 1.0 Grant MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve grant item 1.1. 1.1 Superintendent’s Recommendation

Approval to Apply for the Gifted Education Universal Screening and Qualified Personnel Grant from the Colorado Department of Education

Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED 2.0 Other MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve other item 3.1. 3.1 Superintendent’s Recommendation

Acceptance of a Donation from the Estate of Al Delagah Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve other item 3.2. 3.2 Superintendent’s Recommendation

Approval of a Donation from Salud Family Health Centers

Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED

MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve other item 3.3. 3.3 Superintendent’s Recommendation

Approval to Purchase 280 iPevo Document Cameras Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED

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MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve other item 3.4. 3.4 Superintendent’s Recommendation

Approval to Renew Barracuda Web Filter Service Contract Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED MOTION was made by Mr. Moreno, seconded by Mr. Rolla to approve other item 3.5. 3.5 Superintendent’s Recommendation

Approval for Out-of-State Travel to Attend the Western Pathways Conference in Portland, OR on May 7-10, 2019

Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, no MOTION CARRIED

MOTION was made by Mr. Moreno, seconded by Mr. Rolla to approve other item 3.6. 3.6 Superintendent’s Recommendation

Approval for In-State Overnight Travel to Fort Collins, CO to Attend the Colorado Autism Conference on June 4-6, 2019

Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED 3.0 Board Action MOTION was made by Mr. Moreno, seconded by Mr. Rolla to approve board action item 4.1. 4.1 Resolution Number 19-007

Nomination for/or Appointment of Board Member to Fill Vacancy Laura Martinez

Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve board action item 4.1.a. 4.1.a Board Recommendation Acceptance of Board of Education Director Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED

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4.1.b Oath of Office Ms. Laura Martinez was sworn in and signed affidavits. MOTION was made by Mr. Moreno, seconded by Mr. Thomas to approve board action item 4.2. 4.2 Board of Education Treasurer Appointment Director Dave Rolla Ms. Martinez, aye; Mr. Moreno, aye; Mrs. Quintana, aye; Mr. Rolla, aye; Mr. Thomas, aye MOTION CARRIED Communications Board members shared out thoughts and events attended. It was consensus of the Board of Education to look into rescheduling Alsup Elementary to host the next regular meeting. The Board adjourned the meeting at 7:42 p.m. The next regular meeting of the Board of Education will be Tuesday, May 14, 2019. The Board will convene at Monaco Elementary School located at 7631 Monaco Street, Commerce City, CO.

_____________________________________ Monica Aviña

Assistant Secretary to the Board of Education

Approved and Entered into Proceedings May 14, 2019

________________________________________ S Harvest Thomas Vice President/Secretary, Board of Education

________________________________________ Connie Quintana President, Board of Education

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RESOLUTION NUMBER 19-005

BOARD OF EDUCATION

ADAMS COUNTY SCHOOL DISTRICT 14

COMMERCE CITY, COLORADO

RESOLUTION SELECTING MGT OF AMERICA CONSULTING, LLC AS LEADMANAGEMENT PARTNER

WHEREAS, on November 27, 2018, the Colorado State Board of Education (the "State Board") issued

an Order extending its stay of the removal of the Adams Country School District 14's (the "District's")

accreditation conditioned on the Board of Education (the "Board") of the District selecting a public or

private entity to serve as lead partner with the Board in the management of the District;

WHEREAS, on February 12, 2019 following reasonable public notice and the thorough engagement of

community stakeholders, the Board adopted Resolution No. 19-002, selecting Mapleton Public Schools,

legally known as Adams County School District No. 1 ("Mapleton"), to serve as lead partner with the

Board in the management of the District because it demonstrated it can best meet the requirements of

the Request for Qualifications/Proposal ("RFQ/P") and the State Board of Education's Order, as

recommended by the District community;

WHEREAS, on March 14, 2019, the State Board reviewed the Board's selection and several members

of the State Board expressed concerns about Mapleton's ability to meet all the requirements of the

November 27, 2018 Order without outside help;

WHEREAS, the State Board passed a motion "to continue [it]s consideration of this matter to a future

meeting" and "request[ed] that Adams County School District 14 work with Mapleton Public Schools

and/or others to strengthen its application by identifying additional partners with whom they will work";

WHEREAS, on March 19, 2019, Board President Connie Quintana sent a letter to the President of the

Mapleton Board of Education, asking whether Mapleton is willing to follow the State Board's request and

strengthen its application by identifying additional partners;

WHEREAS, on March 25, 2019, the Board adopted Resolution No. 19-004, in which it stated its

willingness to work with Mapleton to strengthen its application by identifying MGT of America Consulting,

LLC, in association with the University of Virginia Darden/Curry Partnership for Leaders in Education

("MGT/UVA"), which was widely regarded as the community's second recommendation, as additional

partners with whom it will work with the Board in the management of the District;

WHEREAS, on April 8, 2019, representatives from Adams 14, Mapleton, and the Colorado Department

of Education ("CDE"), including Board President Quintana, Mapleton's Board President and

Superintendent, and CDE's Deputy Commissioner, met face-to-face to discuss the State Board's motion

and next steps regarding the potential management partnership;

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WHEREAS, by the end of the meeting, it was apparent that there would not be an amended application,

and Adams 14 and Mapleton were unlikely to complete a viable management partnership that wouldmeet the State Board's approval;

WHEREAS, on April 11, 2019, the State Board rejected Mapleton's selection, leaving the Board 14 days

in which to select another entity to serve as lead partner in the management of the District; during

discussion, members of the State Board expressed concerns about the track record and capacity of thecommunity's second recommendation, MGT/UVA, which it had just approved as the management partnerof schools in Adams-Arapahoe 28J School District and Pueblo School District 60.

WHEREAS, immediately after the State Board's action, District representatives began reaching out to

the remaining finalists evaluated by community stakeholders to explore continuing interest in serving aslead management partner and ensure mutually acceptable terms could be reached that would meet theState Board's approval;

WHEREAS, the Board held study sessions to hear from MGT/UVA on April 16, 2019 and Empower on

April 22, 2019; the Board also heard from Schools Cubed during a data study session on April 17, 2019;

WHEREAS, MGT/UVA demonstrated it has heard the State Board's concerns and is bringing in

additional professionals with extensive experience improving struggling schools and school districts with

similar student populations;

WHEREAS, MGT/UVA is also actively engaged in including Schools Cubed as an additional partner in

the management of the District;

WHEREAS, the community identified the following specific strengths of MGT/UVA: 1) "understand data

and analysis"; 2) "large team with lots of resources" and "connections"; 3) "leadership program has lotsof choice"; 4) "understanding of the process of change and the challenges"; and 5) "they have done work

like this before";

WHEREAS, the District administrators identified the following strengths of MGT/UVA: 1) "consultants are

local and have 45 years of experience with turnaround schools"; 2) "they have the capacity (150 experts)

to create transformational change in Adams 14" and "have done this in districts throughout the United

States and in Colorado"; and 3) they have "experience working with the Office for Civil Rights";

WHEREAS, District administrators spoke with representatives of Aurora Public Schools and CaddoParish Public Schools and received very positive information about those districts' experiences working

with MGT and UVA;

WHEREAS, the Board has concerns about Empower's capacity to begin transformative work once a

management contract is signed, as Empower has indicated the extended selection process has

prejudiced its ability to obtain high quality school operators for the 2019-20 school year, which was a

major component of the split screen strategy described in its application;

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WHEREAS, the Board is also concerned that Empower's reliance on a community-based managementboard will not be successful, given that it will require robust community engagement, and among thefinalists, Empower's candidacy garnered the least amount of support from community stakeholders;

WHEREAS, like the community, the Board is concerned that Empower has not elaborated on numerousimportant details in its application despite several opportunities to provide clarification; and

WHEREAS, the Board's process of selecting a lead partner has now consumed four months, and it is inthe best interests of the Districts students, parents, employees, and community move the selectionprocess forward as required by the State Board's November 27, 2018 Order.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Adams County School District 14

that it selects MGT of America Consulting, LLC, in association with the University of Virginia Darden/CurryPartnership for Leaders in Education, as lead partner with the Board in the management of the District,as follows:

1. MGT/UVA has demonstrated it can best meet the requirements of the RFQ/P and theState Board's Order. For example, MGT uses research-based strategies and has an impressive proventrack record of success managing and working with school districts and schools across the United States,including schools in Colorado, in systemic improvement and turnaround work to address the achievementgap, rigorous attainment of learning standards, teacher training, and leadership development. Initialresults from MGT's management of Nocatee Elementary School in Florida and the Gary Communityschool district in Indiana, for example, are promising, and instructional intervention in Madison andHamilton County Public Schools in Florida resulted in measurable improvement and higher schoolaccountability grades after just seven months. MGT itself has 45 years of experience, includingprofessionals with 25 years of system leadership in Colorado, helping public school districts and schoolsachieve success. MGT demonstrated that it understands data and analysis, as well as the componentsof successful schools and a successful school system in a wide variety of communities, including thosesimilar to the District. MGT/UVA affirmed that it honors local control and works to build trust and faith inthe community, so it will support and be actively engaged in turnaround efforts.

2. With a staff of more than 110 experts, including an experienced former Superintendent ofa high-performing local school district as Colorado Project Manager, an extended network of qualifiedsubconsultants, and a strong background in academic, financial, operations, governance, and communityengagement work, MGT has demonstrated it has the capacity to create transformational change in theDistrict, meet the specific needs of all the District's students, including its minority, low income, non-nativeEnglish speaking, and disabled students, and improve the recruitment and retention of effective, highlyqualified teachers and leaders. MGT further demonstrated it can provide practical, proven, andcollaborative management by combining nationally recognized best practices with customized supportthat will further the Districts mission of inspiring, educating, and empowering every student to succeedin the 21st Century, in partnership with the community, all while building an equitable and inclusivedistrict-wide culture and climate free of bullying, discrimination, and harassment. MGT also employs staffwith many years of cumulative experience working with the U.S. Department of Education Office of CivilRights and is familiar with both overarching legal rights and the requirements of the Districts resolutionagreements. Unlike other EMO applicants, MGT clearly indicated it is able to devote at least sevenemployees to work with the District on a full-time basis. MGT also affirmed its willingness to team withexisting District staff to achieve school transformation and deliver an environment of continuousimprovement that is ultimately sustainable.

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3. MGT greatly complements its expertise and capacity by including UVA in its managementpartnership. UVA empowers leaders to ignite system and school change by building leadership capacityat both the district- and school-level to maximize efforts of others, identify and solve problems, rethinkorganizational design, and define a pathway to transformational student outcomes. UVA has 16 years ofexperience, with 8 years in Colorado, and it offers awell-regarded school leadership developmentprogram that emphasizes improving school system conditions through leadership, differentiated supportand accountability, talent management, and instructional infrastructure. Like MGT, UVA similarly has aproven track record of success working with school districts and schools across the United States,including those in Colorado. Recent results show 85% of schools working with UVA that started belowstate average closed the gap, and 18% of participating schools closed the average by over 20-pointswithin two years. Of the 28 Colorado schools UVA has worked with that have more than two years ofresults, 16 moved up at least one performance plan rating, which for 12 schools meant exiting theaccountability clock. Including Schools Cubed as an additional partner would further enhance MGT'scapacity and expertise. The Chief Educational Officer of Schools Cubed has 27 years as a specialeducation teacher, principal at the elementary and middle school levels as well as a district leader, andat the state department of education. School Cubed is currently working with the District on improvingearly literacy, with encouraging early results. It also has worked on transformative improvement inColorado and several other states, including a school in Missouri and statewide projects in Mississippi,Arizona, and Utah.

AND, BE IT FURTHER RESOLVED that the Board of Education of Adams County School District 14requests MGT of America Consulting, LLC, in association with the University of Virginia Darden/CurryPartnership for Leaders in Education, collaborate with the Board, its counsel, and District staff in furtherstrengthening of its application, as may be appropriate, beginning contract negotiations, and preparingto present the management partnership to the Colorado State Board of Education at its regular meetingon May 8-9, 2019.

The reports and recommendations referenced above and in Resolution No. 19-002, including the

District's turnaround plan, the submissions of all management partner applicants, District administration

and community feedback, and all records of public comment, are hereby incorporated into this Resolution

and made part of the official record.

ADOPTED AND APPROVED this 23rd day of April 2019.~ ;i

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ATTEST:̂

Harvest ThomasVice President/Secretary, Board of Education

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Connie uintanaPresident, Board of Education

DATE: April 23, 2019

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BOARD OF EDUCATION ADAMS COUNTY SCHOOL DISTRICT 14


May 14, 2018

Superintendent’s Recommendation

TOPIC: APPROVAL TO SUBMIT A GRANT APPLICATION TO THE STATE OF COLORADO DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT UNDER THE SCHOOL ACCESS FOR EMERGENCY RESPONSE GRANT

The State of Colorado, Division of Homeland Security and Emergency Management is seeking grant applications in response to appropriations under S.B.18-158 School Access for Emergency Response (SAFER) Grant Program. The goal of this grant is to enhance interoperability and communication between school and law enforcement through training and technology. The total appropriation for this grant is $5,000,000 and all awards are discretionary.

Therefore, it is recommended...

RECOMMENDATION:

...that the Board of Education of Adams County School District 14 approve the submission of a grant application to the State of Colorado Division of Homeland Security and Emergency Management under the School Access for Emergency Response Grant Program with a potential award of up to $5,000,000.

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May 14, 2018

Superintendent's Recommendation

TOPIC: APPROVAL TO SUBMIT A GRANT APPLICATION TO THE UNITED

STATES DEPARTMENT OF JUSTICE UNDER THE SCHOOL VIOLENCE PREVENTION PROGRAM GRANT

The United Stated Department of Justice, Community Oriented Police (COPS) division is seeking application for grants under the School Violence Prevention Program (SVPP) to fund initiatives to improve security at K-12 schools and on school ground through evidence-based school safety programs. These funds may be used for any measure that may provide a significant improvement in security. The maximum award is $500,000.

Therefore, it is recommended…

RECOMMENDATION:

...that the Board of Education of Adams County School District 14 approve the submission of a grant application to the United States Department of Justice through the School Violence Prevention Program, with a maximum award of $500,000.

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May 14, 2019


TOPIC: APPROVAL TO ACCEPT GRANT FUNDING FROM THE CITY OF COMMERCE CITY, PARKS AND RECREATION DEPTMENT THROUGH THE COLORADO HEALTH FOUNDATION

Healthy Places is a four-year, $5.3million initiative funding four communities through the Colorado Health Foundation to inspire and support the development of healthy communities in Colorado. Through a community-led approach, Healthy Places helps Colorado communities become healthier by creating opportunities to increase physical activity. The initiative aims to transform the places where we live, work and play and make our cities, towns and neighborhoods safer and more appealing to walking, bicycling and other daily activities that encourage movement, connection and fun. The Colorado Health Foundation review and approval of the implementation strategy was received in October 2018 resulting in the award of $1,105,000 for projects and programs that will be implemented over the next three years (2019, 2020 and 2021), of which $116,000 was designated for the improvement of Adams 14 facilities for the 2019 fiscal year. The funds will replace the all backboards and refinish the wood floors in all Elementary gyms.


RECOMMENDATION:

…that the Board of Education approve accepting $116,000 in funding from the City of Commerce City to improve our Elementary gyms.

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May 14, 2019


TOPIC: APPROVAL OF BOYS AND GIRLS CLUBS OF METRO DENVER CONTRACT EXTENSION

Adams County School District 14 seeks to extend its contract with the Boys and Girls Clubs of Metro Denver to provide services for after school and summer programs for students. The terms of the contract are from October 1, 2019 to September 30, 2020.

Adams 14 School District will pay, from the general fund, two installments of $32,500 for a total of $65,000 to Boys and Girls Clubs of Metro Denver to serve the students from all Adams 14 schools.


RECOMMENDATION:

...that the Board of Education of Adams County School District 14 approve the extension of the Boys and Girls Club contract for services provided to all district students in the amount of $65,000 to be paid from the general fund.

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May 14, 2019


TOPIC: APPROVAL TO CONTRACT WITH OUTREACH EXPERTS, LLC, FOR PUBLIC/COMMUNITY ENGAGEMENT TRAINING FOR ADAMS 14 ADMINISTRATORS, STAFF MEMBERS AND PARENT LEADERS

The Department of Communications is requesting approval to contract with Outreach Experts, LLC, a nationally recognized provider of public engagement training and services.The vendor will provide certificate-level training in public participation planning and techniques in accordance with the International Association of Public Participation (IAP2 USA).

The IAP2 Foundations in Public Participation Program is a 5-day program intended to provide a broad-based learning experience covering all of the foundations of public participation. Developed in consultation with practitioners from around the world, the training provides useful tools for designing and implementing effective public participation programs. This training cohort includes a select group of administrators, classified staff members responsible for civic engagement activities, and a number of parents who are directly involved in advancing parent engagement and related to school- and district-related activities, leadership and district climate and culture. Scope of the training includes:

Evaluating the scope of a decision and identifying the processes needed Identifying the decision steps including timing and needed resources Establishing roles and responsibilities of the primary parties Developing a comprehensive decision impact analysis to identify the stakeholder

community, their concerns and hopes Selecting the appropriate level of public participation Setting clear and achievable objectives Developing a detailed public participation plan Planning for communication initiatives that support the process Identifying appropriate evaluation tools to measure the effectiveness of the initiative Introduction to more than 50 practical tools and methodologies for a robust public

engagement toolkit, for immediate use in the school district Two prestigious, internationally recognized certificates in public participation planning

(3 days) and techniques (2 days) Therefore, it is recommended…

RECOMMENDATION:

…that the Board of Education of Adams County School District 14 approve the contract with Outreach Experts, LLC, for an intensive 5-day training to be delivered June 3-7, 2019 in an amount from $23,630 and not to exceed $25,850 to be paid from grant Title I, II and IV grant funding designated for parent and community engagement skill-building.

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May 14, 2019

Superintendent’s Recommendation TOPIC: APPROVAL TO RENEW MICROSOFT CAMPUS AGREEMENT FROM CDWG

Adams 14 currently utilizes a Campus Agreement with Microsoft for all Windows Desktop licensing, Windows Server and SQL Server licensing, as well as Office 365, Office 2016, and System Center components.

CDWG is the vendor we purchase our Microsoft licenses from as they provide guidance on licensing compliance and licensing review. The agreement’s pricing is determined through Colorado BOCES which meets the board requirement for competitive bidding. The cost to renew the Microsoft Campus Agreement is $72,478.94.

Funding for this renewal is included in the approved 2018 – 2019 General Fund.


RECOMMENDATION:

…that the Board of Education of Adams County School District 14 approve the renewal of our Microsoft Campus Agreement from CDWG for $72,478.94 using funds from the approved 2018 – 2019 General Fund.

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May 14, 2019

Superintendent’s Recommendation TOPIC: APPROVAL TO PURCHASE HP CHROMEBOOKS

In support of the Board of Education’s investment into Chromebooks, Technology Services is requesting to purchase an additional 148 Chromebooks to support classrooms and labs at ACHS, ACMS, Dupont and Kemp.

This hardware is being purchased from CDW-G via The National IPA contract and is funded from the 2018-19 General Fund.


RECOMMENDATION:

…that the Board of Education of Adams County School District 14 approve the purchase of HP Chromebooks in the amount of $49,990.00 using funds from the 2018-19 Capital Reserve.

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May 14, 2019

Superintendent’s Recommendation TOPIC: APPROVAL TO PURCHASE 26 EPSON CLASSROOM PROJECTORS FOR

CENTRAL ELEMENTARY FROM COUNTERTRADE PRODUCTS INC.

Central Elementary would like to purchase new projectors for all classrooms in their building. Funding for this purchase of 26 Epson 109W Classroom Projectors and mounting hardware is included in the approved 2018 – 2019 General Fund.


RECOMMENDATION:

…that the Board of Education of Adams County School District 14 approve the purchase of 26 Epson 109W projectors from CounterTrade Products Inc. for $18,980 using funds from the approved 2018 – 2019 General Fund.

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May 14, 2019


TOPIC: APPROVAL FOR CONTRACT BETWEEN ADAMS 14 SCHOOL

DISTRICT AND HOMIES UNIDOS

Adams City High School requests the approval of a contract between Adams 14 School District and Homies Unidos. The funds for this contract will be shared between Adams City High School and the EARSS grant.

Homies Unidos will provide their Violence Prevention/Character Development Program in small group sessions for identified students at ACHS as requested. One of the two programs will be offered in Spanish. This program will target identified at-risk students and is designed to help the students address their tendencies toward violent actions and to keep them out of gangs. The sessions will also focus on self-esteem building and development of coping and leadership skills...


RECOMMENDATION:

…that the Board of Education support this request for approval of a contract of $12,000 between Adams 14 School District and Homies Unidos.

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Board of Education Committee Assignments

2018-2019 COMMITTEE BOARD MEMBER MEETS Adams 14 Education Foundation _____________ 4th Thursday of every month, 11:30 AM Alt. Mr. Thomas Location: ESS DAAC Mr. Moreno TBD, 5:30 PM Alt. Mr. Rolla Location: ACHS City Council Mr. Thomas Every Monday, 6:30 PM Alt. ________________ Location: Council Chambers Community Health Mrs. Quintana 3rd Tuesday every month, 8:30 AM Alt. Mr. Rolla Location: ESS Legislative Mrs. Quintana TBD – CASB/Lobbyist Alt. Mr. Moreno Location: State Capital Bldg. Area Boards Mr. Moreno 3rd Tuesday every 3rd month Alt. ____________ Location: TBA, Hosts Vary Rotary Mr. Rolla-Member Every Wednesday, 12:00 PM Location: El Jardin C.C. Urban Renewal Authority Mr. Thomas CCURA – Meetings Vary Aurora Urban Renewal Authority Mr. Thomas AURA – Meetings Vary

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Board of Education School Assignments

2018-2019

STARS Mr. Thomas Sanville Mr. Thomas Alsup Mr. Rolla Central Mr. Rolla Dupont Mr. Thomas Hanson Mr. Moreno Kemp Mrs. Quintana Monaco Mr. Moreno Rose Hill _____________________ Kearney Mrs. Quintana Adams City Middle Mr. Rolla Adams City High School Mr. Rolla Lester Arnold High School ____________________

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adams county school district 14 board of ... agendas and...minutes – april 22, 2019 special...

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