Board of Education

Thursday, January 24, 2013, 5:00 PM Adams Leadership Center, Winborn Conference Room

Agenda Item Page #

I. Call to Order, Tim Hudson, President I-1

II. Pledge of Allegiance, Leverett Elementary School II-1

III. Roll Call of Members III-1

IV. Recognition of People, Events, & Programs IV-1

V. Citizen Participation V-1

VI. Consent Agenda A. Reading of the Minutes VI-A1 B. Certified Staff Changes   VI-B1 C. Classified Staff Changes VI-C1 D. Student Transfers VI-D1 E. Financial Report VI-E1 F. Special Education Contract VI-F1 *Any item shall be removed from the consent items section at the request of one board member.

VII. Action Items A. Authorization to Intervene in Litigation – Lisa Morstad (Goal 3) VII-A1 B. Authorization to Hire Legal Counsel – Vicki Thomas (Goal 3) VII-B1 C. 2011-12 Audit Report – Lisa Morstad (Goal 3) VII-C1

VIII. Information Items A. Small Learning Community Update – Steve Jacoby (Goals 1,2) VIII-A1 B. Elementary Math Textbook Adoption – Kay Jacoby (Goal 1) VIII-B1 C. FHS Update – Vicki Thomas (Goal 1) VIII-C1

IX. Expulsion Hearings IX-1

X. Executive Session X-1

XI. Adjournment XI-1 If you wish to speak during citizen participation or an action item report, please observe the following: 1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the business scheduled for consideration by the Board. 2. Avoid personal attacks of any identified individual or group. 3. Refrain from cumulative or repetitive remarks.

January 24, 2013

I. Call to Order

II. Pledge of Allegiance Leverett Elementary School

Mrs. Cheryl Putnam, Principal

III. Roll Call Tim Hudson, President

Jim Halsell, Vice President Bryn Bagwell, Secretary

Justin Eichmann, Member Traci Farrah, Member Susan Heil, Member

Steve Percival, Member

January 24, 2013

IV. Recognition of People, Events and Programs

V. Citizen Participation

VI. Consent Agenda Reading of the Minutes Certified Staff Changes

Classified Staff Changes Student Transfers Financial Report

Special Education Contract

Minutes of the December 20, 2012 Regular Meeting of the

Fayetteville Board of Education

The meeting convened at 5:00pm in the Adams Leadership Center with President Tim Hudson presiding. A moment of silence was held to remember the school and families affected by the school shooting in Newtown, Connecticut. Superintendent Vicki Thomas reported on the steps the district is taking to ensure the safety of students and staff in our schools. The Pledge of Allegiance was led by students from Fayetteville High School. Roll Call The roll was called and board members Justin Eichmann, Steve Percival, Tim Hudson, Susan Heil, Jim Halsell, Bryn Bagwell and Traci Farrah were present. Recognition Charity McCartney, art teacher at McNair Middle School, received a Recognition of Outstanding Achievement Award for being named the inaugural winner of the Dr. Barbara Teague Award for Leadership in Education by the Arkansas Association of Art Educators. Adam Simmons, child nutrition director, received a Recognition of Outstanding Achievement Award for receiving the Thelma Flanagin Award from the School Nutrition Association. The Fayetteville High School football team received a Recognition of Outstanding Achievement Award for winning the 2012 7A state championship, their second consecutive championship. Austin Allen, Fayetteville High School senior, received a Recognition of Outstanding Achievement Award for multiple awards received during the 2012 football season, including being named the 2012 Arkansas Gatorade Player of the Year. Brooks Ellis, Fayetteville High School senior, received a Recognition of Outstanding Achievement Award for multiple awards received during the 2012 football season, including being named the 2012 7A Defensive Player of the Year for the second consecutive year. Reece Fitchue, Fayetteville High School senior, received a Recognition of Outstanding Achievement Award for being named a 2012 Brandon Burlsworth Award winner. Daryl Patton, Fayetteville High School head football coach, received a Recognition of Outstanding Achievement Award for being named the 7A Coach of the Year for the second consecutive year. Consent Agenda The Board voted 7-0 to approve the consent agenda. Bryn Bagwell made the motion, which was seconded by Jim Halsell. Bond Refunding The Board voted 7-0 to approve the resolution authorizing the issuance of refunding bonds in order to achieve economic savings for the district. With an interest rate of 1.648%, a savings of $1.2 million will be realized. Bryn Bagwell made the motion, which was seconded by Justin Eichmann. Revisions to 2013-14 District & CLC Calendars The Board voted 7-0 to approve the revisions to the 2013-14 district and CLC calendars. Ginny Wiseman, associate superintendent for administration, noted that the changes were recommended by CIAA so all teachers could participate in common scoring of assessments. PPC has approved the revisions. Steve Percival made the motion, which was seconded by Susan Heil.

FHS Update Phil Jones from Nabholz Construction reported that the structural steel work on the northwest quad is almost complete and exterior framing is underway. Also, the only work remaining on the indoor athletic facility is the installation of the turf, landscaping and paving. John Coleman from Viridian reported that the south and north buildings of Fayetteville High School will be certified for LEED separately. Phase II is tracking higher due to additional energy efficiency and reuse of part of the existing high school facility. He also noted that, by utilizing low-flow faucets and toilets, Phase I will save over 600,000 gallons of water a year, which results in an annual savings of $1,500. Executive Session The Board adjourned to Executive Session at 5:47pm for consideration of an employment matter. Open Session and Adjournment The Board returned to open session at 6:17pm. The Board voted 7-0 to deny reinstatement to Mr. Kenneth Bates to his former position as food service substitute. Bryn Bagwell made the motion, which was seconded by Steve Percival. The meeting was adjourned at 6:21pm. ________________________________ ____________________________________ Tim Hudson, President Bryn Bagwell, Secretary

January 24, 2013

B. Certified Staff Changes

TO: Board of Education FROM: Vicki Thomas, Superintendent I recommend approval of the following personnel actions: Provisional Employment1

Name Position & Assignment Replacement Period New Position J. Kyle Gibbins4,8 Teacher/McNair Replacement 12/13 Abbie Dunlap4,8,15 Teacher/McNair New 12/13 Kerri Collins4,15 Teacher/Leverett Replacement 12/13 Kevin Geng4,8,15 Teacher/Leverett New 12/13 Sara Reeves4,8 Middle School Math Coach New 12/13 Resignations Name Position & Assignment Ginger Mayes Teacher/Holcomb 1Pending Completion of a criminal background check and receipt of eligibility information from the Department of Education 2One year only 3Year 1 of 1 year new hire probationary period 4Year 1 of 3 year new hire probationary period 5Year 2 of 3 year new hire probationary period 6Year 3 of 3 year new hire probationary period 7Per policy 4150 8Contingent upon receipt of Arkansas Teaching Licensure 9One year contract contingent on grant funding 10Contingent upon acceptance in ALP program 11Contract contingent upon waiver approval 12 Contingent upon receipt of ABESBA License 13Contingent upon receipt of Medicaid Billing #. 14Position for Fall semester only 15Position for Spring Semester only

January 24, 2013

C. Classified Staff Changes TO: Board of Education FROM: Vicki Thomas, Superintendent I recommend approval of the following personnel actions: Provisional Employment1,2 Name Position & Assignment Replacement/New Period Anne Woodbury Cafeteria Monitor/McNair Replacement 12/13 Stuart Gaddy Crossing Guard/Root Replacement 12/13 Maegan Robins ISS Supervisor/Ramay Replacement 12/13 Sarah Campbell Bus Aide/Transportation New 12/13 Corey Collett 1on1 Student Aide/McNair New 12/13 Andrew Alderman Special Ed Aide/Ramay Replacement 12/13 Resignations Name Position & Assignment Romey Thomason ISS Supervisor/Ramay Clinton Curtis Bus Driver/Transportation Kristine Lane Bus Driver/Transportation Employment – Transfers & Changes Name Position & Assignment Replacement Period New Position Zachary Carroll Carpenter/District Replacement 12/13 1Pending completion of a criminal background check and receipt of eligibility information from the Department of Education 2One Year Probationary Period 3Based on Student Count 4Grant Funded 5One Year Only

January 24, 2013

Consent Agenda

D. Student Transfers

TO: Board of Education FROM: Vicki Thomas

I recommend approval of the following student transfer requests:

Incoming: Tony Terrell requests that his child, Alexis C. Moss, grade 1, be transferred

from the Rogers School District to the Fayetteville School District. Keith Wood requests that his child, Ashley Wood, grade 11, be transferred

from the Elkins School District to the Fayetteville School District. Karen Boskus requests that her child, Lauren Boskus, grade 8, be

transferred from the Elkins School District to the Fayetteville School District.

Outgoing: Wm. Keith Cazer requests that his children, Brianna Nicole Cazer, grade

10, and Garrett Ray Cazer, grade 4, be transferred from the Fayetteville School District to the Elkins School District

Executive Summary Financial ReportFayetteville Public Schools

FY2012-2013

1/14/2013 Revised Year to Date Year to DateRevenues: FY12 Budget FY13 Budget 12/31/2012 % of 12/31/2011

6 months of 12 = 50% Note Budget 5 months of 12 = 41%

Property Tax Reserve 3,000,000$ 3,000,000$ 3,000,000$ 100%

21 C Fund 400,000$ 100,000$ 100,000$ No January Capital Funds & Savings for FHS 2,197,500$ 1,576,717$ 1,576,717$ financial report in FY12

-$ Uncommitted Cfwd 427,902$ 2,533,320$ Restricted Carryforwards 919,422$ 954,797$ 954,797$ State Funds 26,792,950$ 27,162,810$ 12,610,934$ 46%

Local Funds 64,848,446$ 59,910,148$ 32,421,039$ 54%

Interest on checking account 125,000$ 160,000$ 83,450$ 52%

Fed Funds/Grants/Restricted 9,534,032$ 9,292,681$ 3,937,652$ b 42%

Vocational Education 27,000$ 27,000$ 20,313$ a 75%

Softdrink contract 50,000$ -$ -$ a

Athletic Gate Receipts 125,000$ 160,000$ 110,992$ a 69%

Miscellaneous 130,000$ 210,000$ 96,312$ 46%

Food Service sales 1,700,000$ 1,700,000$ 665,215$ a 39%

Reserve 5,281,200$ 5,281,200$ 5,281,200$ 100%

Total Revenues & Reserve: 115,558,452$ 109,535,354$ 63,391,939$

Expenditures:Salaries 60,078,182$ 61,670,706$ 28,957,998$ 47%

Fringe Benefits 15,019,546$ 14,812,458$ 7,158,499$ 48%

Debt Service Payments 13,931,042$ 14,054,384$ 2,884,666$ c 21%

Maintenance & Operations:

Maintenance 1,280,755$ 1,280,755$ 923,489$ d 72%

Utilities 1,673,899$ 1,673,899$ 768,996$ 46%

Transportation 914,873$ 964,873$ 804,341$ e 83%

Food Service 1,404,183$ 1,054,183$ 756,483$ a 72%

Technology 606,207$ 606,207$ 275,797$ 45%

Curriculum & Instruction 1,850,812$ 2,132,201$ 1,772,897$ f 83%

School Improv/Prog. Devlp. 235,422$ 235,422$ 79,224$ a 34%

Athletics/Physical Education 323,926$ 323,926$ 246,037$ g 76%

Grant Expenditures (not personnel) 1,200,000$ 1,045,233$ 721,703$ c 69%

Miscellaneous 562,951$ 720,902$ 423,122$ a 59%

Tuition 44,000$ 44,000$ -$ a 0%

C21 Curriculum 250,000$ 202,549$ 200,531$ f 99%

Reserve 5,281,200$ 5,281,200$ 5,281,200$ Unrestricted Carryforward 3,000,000$ 3,432,456$ 3,000,000$ Restricted Carryforward 919,422$ 954,797$ Total Expenditures & Reserve: 108,576,420$ 109,535,354$ 55,209,779$

Executive SummaryFayetteville Public Schools

FY2012-2013Notes to Financial Report

a. Funding/Expenditures not incurred equally throughout the year.

b. Lower because ARRA funds were available in FY12. Funds are received as a reimbursement of expenditures.

c. Debt service payments primarily due on December 1st and June 1st.

d. Expenditures are related to timing of projects and payment of insurance policies at the beginning of the school year.

e. Higher because it includes purchases of school buses early in the school year.

f. Includes purchases of textbooks and other supplies purchased before beginning of school year.

g. Expenditures at the beginning of the school year include equipment and uniform expenses

63%

16%

6%

2%2%

2% 2%

1%

4%

0%

0.54%

1% 1%

FY13 Expenditures thru 12/31/12

Salaries

Fringe Benefits

Debt Service Payments

Maintenance

Utilities

Transportation

Food Service

Technology

Curriculum & Instruction

School Improv/Prog. Devlp.

Athletics/Physical Education

Grant Expenditures (not personnel)

Miscellaneous

 $‐

 $5,000,000.00

 $10,000,000.00

 $15,000,000.00

 $20,000,000.00

 $25,000,000.00

 $30,000,000.00

 $35,000,000.00

January 24, 2013

Authorization to Intervene in Litigation

TO: Board of Education FROM: Lisa Morstad County Judge Marilyn Edwards recently ruled that the University of Arkansas is responsible for paying property taxes on parcels of land, houses and property on which commercial retail centers are located. The university has filed a notice of appeal of Judge Edwards’ ruling to the Circuit Court. The university is asking that they not be responsible for paying property tax on these properties.

The Fayetteville Public School District stands to lose a minimum of $135,000 per year in property tax if the University of Arkansas prevails.

Administration recommends that the Board authorize the District to intervene in the lawsuit in order to protect the fiscal interest of the school district.

VII-A1

January 24, 2013

Authorization to Hire Legal Counsel

TO: Board of Education FROM: Vicki Thomas Administration recommends that the Board authorize the district to hire Jack Butt of the Davis, Clark, Butt, Carithers & Taylor Law Firm to serve as legal counsel for the intervention litigation

VII-B1

January 24, 2013

2011-12 Audit Report

TO: Board of Education FROM: Lisa Morstad I will present the final 2011-12 audit report. It is located under “Quick Links” on the business office web page. Click on this link: http://www.fayar.net/imagesadmin/2012audit.pdf to access the audit report.

VII-A1

January 24, 2013

Small Learning Community Update

TO: Board of Education FROM: Steve Jacoby Information regarding the small learning communities at Fayetteville High School will be presented.

IX-A1

January 24, 2013

Elementary Math Textbook Adoption

TO: Board of Education FROM: Kay Jacoby I will present the recommendation for the elementary (K-5) math textbook adoption and the process that produced the recommendation. The math textbooks that were being considered have been on display in the administration building. The following math textbooks were considered:

Math in Focus

My Math

Everyday Math

enVision Math

GO MATH

GO MATH, published by Houghton Mifflin Harcourt, is the recommended textbook.

IX-B1

January 24, 2013

Fayetteville High School Construction Update

TO: Board of Education FROM: Vicki Thomas Information regarding the renovation and construction at Fayetteville High School will be presented.

IX-C1

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PROJECT UPDATE

2013 01 24 | Fayetteville High School

Commissioning STATUS UPDATE:

1. Viridian and Harrison Energy Partners completed functional testing of mechanical equipment on Phase I including roof top package units, chillers, and boilers, and is currently working with the project team to address remaining issues.

2. Viridian walked through Phase II and observed progress being made on the duct installation. We will continue to track installation of mechanical equipment in the coming weeks.

Commissioning (Cx) is a systematic process for ensuring that all building systems perform interactively, according to design intent and the owner’s operational needs. This includes design review, pre- and post-functional testing, and coordination meetings. Leadership in Energy & Environmental Design (LEED) STATUS UPDATE:

1. LEED design credits that apply to both Phase I and Phase II were submitted for approval in November. Viridian received comments back on December 11th from GBCI and provided additional information as necessary. The remaining Phase I LEED credits are currently under review.

2. Phase II is still tracking at 60 points. This increase over Phase II is found primarily in additional energy efficiency gains and the reuse of part of the existing high school facility.

For more information please contact John Coleman at 479.595.5759 or at john@ViridianUSA.com

January 24, 2013

X. Expulsion Hearings

XI. Executive Session

XII. Adjournment