August 10, 2012

Addendum 3

to

Request for Proposal

Oracle R12 Upgrade

EAM, Projects, and Grants Implementations

1. ASPA currently accrues at receipt. With Grants, there is a chance ASPA will need to change this

to accrue at month end. Does ASPA foresee an impact here?

This would not be the desired path to take as ASPA is trying to get closer to real-time

presentation of financial position. However, once you more fully explain the issue and path

forward within your proposal, final decisions can be made.

2. Grants Accounting requires encumbrance accounting to be turned on. Does ASPA foresee an

issue moving forward with turning encumbrance accounting on?

ASPA does not fully understand the requirements of Grants Accounting. However, once you

more fully explain the issue and path forward within your proposal, final decisions can be made.

3. ASPA currently enters FA manually versus Mass Additions. Is ASPA good with this process

changing with the inclusion of Projects and Grants and how the data will need to flow from AP

to PA to FA for capital projects?

ASPA understands that current manual entry of fixed assets is sub-optimal and is therefore

prepared to change the process with appropriate staff education.

4. ASPA mentions custom reports in FA? How many? Can ASPA list them?

7 Reports – see List of FA, INV, and FSG reports attached (APPENDIX 1).

5. ASPA mentions custom reports in INV? How many? Can ASPA list them?

11 Reports – see List of FA, INV, and FSG reports attached (APPENDIX 1).

6. ASPA mentions custom reports in GL? How many? Can ASPA list them?

No custom reports in 11i. There are some in our Oracle 10G system.

7. How many FSGs are being used? Does ASPA also execute ad-hoc FSGs? If so, how many row

sets and column sets?

63 FSG Reports. No ad hoc reports. See list of FSG Reports attached (APPENDIX 1).

8. Only 1 custom report is mentioned in OTL (for the foreman to sign). No other custom reports in

HR? If there are, how many? Can ASPA list them?

There are 98 Custom Payroll Reports. – See list of custom payroll reports attached (APPENDIX

2).

9. ASPA mentions a custom subsystem is used for garnishments. How is this interfaced with

Oracle? What modules or APIs/tables are utilized for going into and/or out of Oracle? What

custom objects make up the programming?

The custom garnishment system is a reporting system only that facilitates the payment of

garnishments. Garnishments are withheld by the Oracle E-Business Suite. The custom

garnishment system extracts garnishment information from payroll garnishment elements in the

E-Business Suite and stores it in custom tables. Garnishment adjustments may also be entered

into the custom tables.

The primary reason for the custom system is to provide reports that total garnishments by

vendor (such as child support, bankruptcy, etc). This allows a single check to be sent to each

vendor with a list of employee garnishments covered by the check

10. It looks like the majority of Payroll disbursements are direct deposit. Is this all with 1 bank or

multiple?

All payroll checks are written from one checking account. Direct deposits are made to many

banks.

11. Also, for Payroll, how many different check layouts are used? What tool is used to format the

check layout? Is MICR printed on the checks or pre-printed stock utilized? Are the printed

checks passed through a folder and stuffing machine as well?

All payroll checks use the same format and are printed by the Secure32 software from SunGard

Systems. The information from the Oracle check file, the check form, and the signature are all

printed along with the MICR code on blank paper.

ASPA is open to evaluating a replacement for the Secure32 software.

12. ASPA mentions 7 banks are used for AP checks. Are checks printed out of Oracle AP or hand

written and manually recorded? If printed out of Oracle, does this mean there are 7 different

check layouts as well? What tool is used to format the check layout? Is MICR printed on the

checks or pre-printed stock utilized?

Most checks are printed out of the E-Business Suite. A few checks are manually typed and

added to the E-Business Suite. One check layout is used. Checks are printed on blank paper

stock using a check printing solution called Secure32. Secure32 prints the MICR.

The Secure32 software we use is not compatible with Windows 7. Therefore ASPA is open to

evaluating check printing solutions that are compatible with the E-Business Suite Release 12 and

Windows 7.

13. What type of program takes the Payroll checks and merges it with accrual information prior to

printing? Can ASPA provide more details around this program?

The following groups have their accrual balances (vacation and sick leave) stored in custom tables outside of Oracle HR:

Merit payroll,

Port Executive payroll

TRR Management employees.

The accrual data is maintained using custom forms in our Oracle 10G system In order for their vacation and sick leave accrual balances to appear on direct deposit advances, they have to be edited into the spool files. This is done by a custom Oracle package that is initiated via a DOS batch job on the payroll coordinator’s desktop. The file output from the package is used to print direct deposit advices.

14. ASPA mentions a customized W-2 printing processes is used that collects data into a custom

table and then prints from that table. Can ASPA provide more details around these

programs? Example – how is the custom table populated? What tools are used to print and

format the data? Is it printed on pre-printed W-2 stock?

End of year W-2 and 1099-R processing We have had a great deal of difficulty in the past getting the seeded Oracle 1099s and W-2 programs to product output that lined up cleanly in the pre-printed form boxes, so we decided to create a custom 1099 and W-2 printing system that allows us to control the printing. We created several custom tables which are populated from data extracted from the Oracle Payroll Archive tables and wrote custom Oracle Reports programs to print the W-2s and 1099-Rs from those tables.

The W-2s and 1099-Rs are printed on pre-printed 3 up forms.

15. ASPA is interfacing invoice data into AR on a routine basis. How is customer data kept in sync

between the source system and Oracle? Manual?

Customer data is kept in the AR tables. There are no custom customer tables in the billing

system. The billing system links to the customer tables through customer_id, address_id, and

site_use_id.

16. Are all cash receipts entered manually or is there an interface of cash receipts or a lockbox

process?

They are entered manually.

17. Can ASPA provide some additional documentation such as process flows around the stevedore

process?

Stevedores are allocated warehouse space and receive and disburse breakbulk cargoes and

some containers. Stevedores bill customers directly for vessel loading and unloading charges.

ASPA bills handling charges for:

cargoes entering the port via truck, rail, barge, or container and being placed in

warehouses

and cargoes leaving the port by truck, rail, barge, or container.

In essence, stevedores bill direct for the ocean side and ASPA bills for the land side of

warehouses.

Documents detailing cargo handling activities called service orders are created and forwarded to

ASPA’s Central Billing for invoicing. ASPA has created a custom system (the Breakbulk System)

to track breakbulk cargoes and automate the billing processes.

ASPA has agreements with stevedores detailing how the revenues will be split. In essence,

ASPA retains a portion of the charges as an administrative fee and forwards the remainder to

the stevedore

A custom program creates two invoices in the Receivables Interface table for each custom billing

system invoice. One Receivable invoice has an ASPA transaction type and the other has a

Stevedore transaction type. Stevedore receivable invoices do not post revenue entries to the

General Ledger. Payments against Stevedore Receivable invoices are posted to a payables

account and disbursed at mid-month (15th) and month end.

18. For EAM, ASPA mention that a conversion from Asset Controller to Oracle is not needed. Will all

assets be manually converted then?

Work Order transactions will not need to be converted, however, Asset Controller assets will

need to be converted/matched to Oracle Fixed Assets, if possible.

19. ASPA mentions 2 resources will need to be trained on UPK as part of the up-front training. What

about for EAM, Projects, and Grants? I see the training room holds 8. Will there be more than 8

per module? Is it a fair assumption that only the super users will be trained up front?

Our goal is to train all users of the new modules (EAM, Projects, and Grants). It would be

helpful if our support personnel responsible for the new modules were trained on UPK so they

could participate in the creation and maintenance of documentation for the new modules.

20. When ASPA mentions that internal “programmers” will be available for the project, what % of

allocation are they available? How many and are they assigned to specific modules?

We have six programmers that support the E-Business Suite and each is responsible for specific

modules. Obviously, these programmers are responsible for keeping our current 11i E-Business

Suite running as well as participating in the upgrade. In addition, we have three employees that

support our payroll modules and they will be involved in testing the year end patches and

completing the annual end of year payroll processing tasks (W-2s, 941s, etc) as well.

Given the above, the non-payroll programmers would be able to allocate the majority of their

time (80%) of their time to the project. The payroll programmers would be able to allocate 20%

of their time before Jan 2013, 5% or less in Jan and early Feb, and 20% to 30% after that period.

21. Functional resources are listed “as needed”. We assume an average 20% utilization for these

resources with peak times up to 80% during testing events. Is this workable?

Yes.

22. ASPA mentions an R12 Vision instance. Is this something that ASPA will have available or do we

need to utilize our internal instance?

ASPA has an R12 Vision instance available.

23. After the 2 resources are trained on UPK, will they be creating the training materials to be used for the project or will the provider need to create the materials used for the project and the trained resources will be tasked for maintaining the documents post go live? The consultant and ASPA personnel will together create the training materials. ASPA will be responsible for maintaining the documentation post go-live.

24. Our upgrade methodology recommends 5 iterations (including go-live) of the technical upgrade,

would ASPA be open to, and be able to support, that approach?

ASPA is open to 5 iterations of the technical upgrade. ASPA should be able to support 5

iterations given reasonable timeframes.

25. Will ASPA be able to provide 24x7 technical/dba support for the project team? Typically issues

encountered by the functional and development teams require patching or downtime that

would affect the project if performed during the day. In addition, executions of the technical

upgrade complete sooner with 24x7 execution, particularly the rehearsal run (to mimic go-live)

and of course the go-live itself.

Obviously, ASPA’s two DBAs cannot be available 24X7 for the duration of the project. ASPA’s

DBAs will work extra hours to meet reasonable timeframes. With the new faster hardware

ASPA is ordering for the project, patching should be much faster than in previous upgrades.

26. Will ASPA be purchasing/using new hardware or upgrading in place on existing hardware? What

is the current and targeted architecture, can diagrams be provided?

New much faster hardware is being ordered for the project. This should greatly speedup

patching and configuration times.

A diagram of ASPA’s current and new architectures is attached (Appendix 3).

The new server configuration is as follows:

The production system consists of two servers; a mid-tier and a database server. Database server

HP DL380p Gen8 2xQuad-Core Intel processors with hyperthreading 64GB RAM 16x300GB 15rpm Enterprise SAS drives (RAID 10) 2xRAID controllers with each having 2GB flash backed cache.

Mid Tier server

HP DL380p Gen8 2xQuad-Core Intel processors with hyperthreading 64GB RAM 4x300GB 15rpm Enterprise SAS drives (RAID 10) 1xRAID controller with 2GB flash backed cache.

ASPA will have three other instances (test, patch, DR) that are identical to production.

27. Will ASPA provide remote connectivity for offsite project work and support as necessary?

Yes.

28. The RFP states ASPA anticipates the upgrade project to start in October 2012 with a go-live in

early 2013. Are there any time periods where ASPA resource availability will be limited?

Our DBAs will be available 20% in Oct and Nov while the 11G Forms, Reports, and ADF upgrade

is completed. We are trying to expedite that project, so those percentages may improve.

Starting in Dec, they should be available 80% of the time.

See question 20 for time availability for programmers.

29. What is the current Oracle Database Version? 11.2.0.2.0

30. How many test environments do you have?

2 (test, patch) and 1 DR instance)

31. Can you provide a “Development”, “Test” and Training environments? The test or patch instance could be used for training.

32. Do you plan to upgrade you Hardware?

Yes.

33. What is the configuration of the production server? The production system consists of two servers; a mid-tier and a database server. Database server

HP DL380p Gen8 2xQuad-Core Intel processors with hyperthreading 64GB RAM 16x300GB 15rpm Enterprise SAS drives (RAID 10) 2xRAID controllers with each having 2GB flash backed cache.

Mid Tier server

HP DL380p Gen8 2xQuad-core Intel processors with hyperthreading 64GB RAM 4x300GB 15rpm Enterprise SAS drives (RAID 10) 1 RAID controller with 2GB flash backed cache

34. What are the configurations of the test servers? Same as the production servers

35. What is the size of the Production Server instance?

Total Used Space on the database server is 197 GB. The database itself is 70 GB. Total used space on the mid-tier is 30 GB.

36. What software do you use for backup and recovery? Backup Exec 12

37. Can we get secured access to you environments remotely?

Yes

38. Do you have a date that you need to be live on the upgrade? The Authority does not want to impose artificial timelines. Our fiscal year begins on October 1 and it is our desire to go live prior to the beginning of fiscal year 2014.

39. Do you have a date that you need to be live on the new application implementation? The Authority does not want to impose artificial timelines. Our fiscal year begins on October 1 and it is our desire to go live prior to the beginning of fiscal year 2014.

40. Do you have a budget that is not to exceed?

I will not be releasing a budget as we are currently working on those, and this RFP will give me an indication of how much to include in the FY 2013 budget. Our fiscal year begins on October 1. ASPA operates as an enterprise fund of the State of Alabama and does not receive funding from the general fund.

41. When ASPA purchased the license for Grants Accounting, did ASPA also acquire the requisite license for Project Costing? No

42. Since ASPA requires the integration of Grants with Project Costing (RFP Pg 19), did ASPA also

acquire license for Labor Distribution? No

43. Are there specific features or functions in the Project Management module that ASPA did not

find in Project Accounting? ASPA purchased the module recommended by Oracle to enable the functionality requested at that time.

44. The RFP identifies some specific responsibilities for the consultants and outlines the ASPA resources that will be available for the project. Can ASPA please provide a percentage of time commitment for the ASPA resources (functional personnel, programmers, DBA, etc.) for the upgrade and implementation of the new modules?

Functional Personnel (Programmers): Non-Payroll Programmers – 80% of their time Payroll Programmers – 20% before Jan 2013, 5% or less in Jan 2013, and 20% to 30% after that period. Database Administrators – 20% of their time in Oct and Nov and 80% of their time starting in Dec 2012

45. Can ASPA please provide a listing of the existing technical development objects - interfaces, reports, extensions? Interfaces: Receivables Import invoices and credit memos into Receivables from custom billing system

Custom Reports – see list of FA, INV, FSG, Payroll, and Receivable Custom Reports Extensions: Payroll Select foreman in OTL form when entering time for hourly payroll Add vacation and sick leave balances to the check for the Merit, Port Executive, and TRR Management payrolls. Pull year end Payroll Archive totals into custom tables for easier printing of W-2s and 1099-Rs. Use Secure32 Check Printing solution to print payroll checks. We are open to evaluating other offerings that perform this function. A custom garnishment system is used to facilitate the payment of garnishments. Garnishment information is extracted from the payroll garnishment elements into custom tables. Reports are produced from the custom tables containing a list of garnishments by vendor. Manual payables check requests are created from the reports.

Payables Use Secure32 Check Printing solution to print payables checks. We are open to evaluating other offerings that perform this function.

46. Can ASPA please provide the assessments performed by Oracle and other process improvement

consultants referred to on Page 16 of the RFP? ASPA will not be providing the assessments.

47. Does ASPA intend to provide an individual as a Training Lead/Coordinator to support the

execution of the training strategy, facilitate the deployment of the training schedule, enrollment in classes, etc.? Yes

48. The RFP indicates that UPK is not part of the upgrade project scope but rather the implementation project scope. Will ASPA consider moving the UPK implementation to the upgrade project timeline? Yes

49. The RFP does not specifically mention organizational change management. What is ASPA’s expectations regarding organizational change management services? Organizational change management will be handled by ASPA’s senior management team.

50. Will ASPA use a 3rd party to print checks (AP and Payroll) or will they be printed using Oracle R12 features? ASPA is currently uses Secure32 by Sungard to print its payroll and payables checks. ASPA is open to evaluating other software or options for check printing.

51. If 3rd party software is used for check printing, will ASPA be responsible to upgrade the transfer system and check printing software if needed? Again, ASPA is open to evaluating other software or options for check printing.

52. If checks are to be printed from Oracle R12, how many different check formats does ASPA have for each for AP and Payroll? One check format for payroll and one check format for payables.

53. An Insurance Requirement for Proposers’’ is referenced on page 5. Is this something you may send to vendors to review. Attached as Appendix 4.

Appendix 1

Program ID / Report Name Report Description

Oracle Fixed Assets

dkfa_cat_add.rdf Additions by Category Report

dkfa_cat_adj.rdf Adjustmentss by Category Report

dkfa_cat_adj_summary.rdf Category Summary Report for Adjustments

dkfa_cat_depre.rdf Depreciation by Category Report

dkfa_cat_ret.rdf Retirements by Category Report

dkfa_cat_sum1.rdf PP&E Category Detail Report

dkfa_cat2.rdf Category Summary Totals

Oracle Inventory

dkin_items_veh.rdf Vehicle Usage Report

dkin_nonASD_veh.rdf ASD Purchases for Non ASD Vehicles

dkin_pi_tags.rdf Physical Inventory Tag Report

dkin_purchases_veh.rdf ASD Purchases for ASD Vehicles

dkin_qtyonhand.rdf Inventory Quantity on Hand Report

dkin_subinv_qoh.rdf Subinventory Quantity on Hand Report

dkin_veh_charges.rdf Charges by Vehicle Report

dkin_veh_labor.rdf Labor Charges for a Selected Vehicle

dkin_labels.rdf Inventory Item Labels

dkin_pi_tags_rpt.rdf Tags Report

Oracle General Ledger (FSG)

105-EXPENSES EXPENSES FOR COST CENTER 105

ADI-BUD BY MONTH BUD016 - BUDGET TOTALS BY MONTH - OPERATING CCTR'S

AFE AFE TOTALS

ALL DIVISIONS P&L SUMMARY PROFIT AND LOSS STATEMENT

ALL DIVISIONS P&L-03_BOARD BOARD SUMMARY PROFIT AND LOSS STATEMENT

ALL DIVISIONS P&L-GT SUMMARY PROFIT AND LOSS STATEMENT

ASD BALANCE SHEET-SCHEDULE BALANCE SHEET

ASD BALANCE SHEET-EXTERNAL BALANCE SHEET

ASDS1 ACCOUNT ANALYSIS - ASDS1

ASDS2 ACCOUNT ANALYSIS - ASDS2

ASDTB1 Trial Balance - 1000's, 2000's, 3000's, 9000's

ASDTB19OCT Beginning Year (Oct) Trial Balance - 9000's

ASDTB1OCT Beginning Year (Oct) Trial Balance - 1000's, 2000's, 3000's

ASDTB1OCT_2003 Beginning Year (Oct) Trial Balance - 1000's, 2000's, 3000's

ASDTB2 TRIAL BALANCE (P&L ACCOUNTS)

ASDTB2N TRIAL BALANCE (P&L ACCOUNTS)

ASDTB2OCT BEGINNING YEAR (OCT) TRIAL BALANCE

(P&L ACCOUNTS)

ASDTB2OCT_2003 TRIAL BALANCE (P&L ACCOUNTS)

ASDTB3 TRIAL BALANCE - BALANCING TOTALS

ASDTB39OCT BEGINNING YEAR (OCT) TRIAL BALANCE - BALANCING TOTALS

ASDTB3N TRIAL BALANCE - BALANCING TOTALS

ASDTB3OCT BEGINNING YEAR (OCT) TRIAL BALANCE - BALANCING TOTALS

ASDTBN TRIAL BALANCE (P&L ACCOUNTS)

AUD1 ACCOUNT ANALYSIS - AUD1

AUD2 ACCOUNT ANALYSIS - AUD2

AUD3 ACCOUNT ANALYSIS - AUD3

AUD4 ACCOUNT ANALYSIS - AUD4

AUD5 ACCOUNT ANALYSIS - AUD5

AUD6 ACCOUNT ANALYSIS - AUD6

AUD_S1 ACCOUNT ANALYSIS - AUD_S1

BUD001 - BUD AD SUM P&L-WO QTR BUD001 - ALL DIVISIONS BUDGET SUMMARY P&L - FY 2012

BUD002 - BUD AD-W/O QTRS BUD002 - ALL DIVISIONS

BUD003 - BUD GO SUMMARY BUD003 - GENERAL OFFICE BUDGET SUMMARY - FY 2012

BUD004 - BUD AD SUMMARY BUD004 - ALL DIVISIONS SUMMARIZED

BUD005 - BUD PROJECTION - NOP BUD005 - BUD PROJ - General Office

BUD006 - BUD OPR PROJ 5 YRS-06 BUD006 - Financial History - Fiscal Year 1999 thru 2005

BUD007 - BUD PROJECTION - OPR BUD007 - BUD PROJ - Operating CCTR's

BUD008 - BUD PROJECTION - ID BUD008 - BUD PROJ - Inland Docks

BUD010 - BUD AD SUMMARY P&L BUD010 - ALL DIVISIONS BUDGET SUMMARY P&L - FY 2012

BUD011 - ALL DIV MNTHLY TOTALS BUD011 - ALL DIV MONTHLY BUDGET SUMMARY P&L - FY 2012

BUD016 - BUD BY MONTH - OPR BUD016 - BUDGET TOTALS BY MONTH - OPERATING CCTR'S

BUD017 - BUD BY MONTH - NOP BUD017 - BUDGET TOTALS BY MONTH - NON OPERATING CCTR'S

BUD018 - BUD BY MONTH - ID BUD018 - BUDGET TOTALS BY MONTH - INLAND DOCKS CCTR'S

BUD019 - BUD BY MONTH - OTIN BUD019 - BUDGET TOTALS BY MONTH - OTHER INCOME & EXPENSE

BUD020 - BUD OPR PROJ(ACCTG) BUD020 - Budget Projection (Opr CC's) - Fiscal Year 2012

CIP DETAIL CIP DETAIL

DIV BUD P&L (SUMM) DIVISION PROFIT & LOSS STATEMENT (SUMMARIZED)

DIV BUD P&L (SUMM)_BOARD BOARD DIVISION PROFIT & LOSS STATEMENT (SUMMARIZED)

Expense Accounts Summary Expense Accounts Summary

GENERAL OFFICE DET-05 GENERAL OFFICE DETAIL

GENERAL OFFICE DETAIL GENERAL OFFICE DETAIL

GENERAL OFFICE SUM-05 GENERAL OFFICE EXPENSE SUMMARY

GO DIV P&L-08 GO DIVISION PROFIT & LOSS STATEMENT

GO SUMMARY_BOARD BOARD GENERAL OFFICE EXPENSE SUMMARY

IDTB1 Inland Docks Trial Balance - 1000's, 2000's, 3000's, 9000's

IDTB19OCT Beginning Year (Oct) Inland Docks Trial Balance - 9000's

IDTB1OCT Beginning Year (Oct) Inland Docks Trial Balance - 1000's, 2000's, 3000's

IDTB2 INLAND DOCKS TRIAL BALANCE (P&L ACCOUNTS)

IDTB2OCT BEGINNING YEAR (OCT) INLAND DOCKS TRIAL BALANCE (P&L ACCOUNTS)

IDTB3 INLAND DOCKS TRIAL BALANCE - BALANCING TOTALS

IDTB39OCT BEGINNING YEAR (OCT) INLAND DOCKS TRIAL BALANCE - BALANCING TOTALS

IDTB3OCT BEGINNING YEAR (OCT) INLAND DOCKS TRIAL BALANCE - BALANCING TOTALS

INLAND DOCKS BALANCE SHEET INLAND DOCKS BALANCE SHEET

INLAND DOCKS DIV P&L-05 INLAND DOCKS DIVISION PROFIT & LOSS STATEMENT

INLAND DOCKS DIVISION P&L INLAND DOCKS DIVISION PROFIT & LOSS STATEMENT

INLAND DOCKS GEN OFFICE INLAND DOCKS GENERAL OFFICE EXPENSE

INLAND DOCKS SUM P&L-05 INLAND DOCKS SUMMARY PROFIT AND LOSS STATEMENT

INLAND DOCKS SUMMARY P&L INLAND DOCKS SUMMARY PROFIT AND LOSS STATEMENT

INTB19OCT Beginning Year (Oct) Trial Balance - 9000's

KELLEY_REPORT Analysis of Insurance Expense for FY2002 (OCT-01 thru FEB-02)

Monthly Comparison P&L MONTHLY COMPARISON P & L

RPT001 - ALL DIV P&L-06_BOARD RPT001 - BOARD SUMMARY PROFIT AND LOSS STATEMENT

RPT002 - MC ALL DIVISIONS P&L RPT002 - MONTHLY COMPARISON P & L

RPT003 - ALL DIVISIONS P&L RPT003 - SUMMARY PROFIT AND LOSS STATEMENT

RPT004 - SUMMARY P&L RPT004 - SUMMARY PROFIT AND LOSS STATEMENT

RPT005 - SUM P&L-06_BOARD RPT005 - BOARD SUMMARY PROFIT AND LOSS STATEMENT

RPT006 - SUM P&L-05_BOARD RPT006 - BOARD SUMMARY PROFIT AND LOSS STATEMENT

RPT008 - DIV BUD P&L(SUM)BRD RPT008 - BOARD DIVISION PROFIT & LOSS STATEMENT (SUMMARIZED)

RPT009 - GO SUM BOARD RPT009 - BOARD GENERAL OFFICE EXPENSE SUMMARY

RPT010 - ALL DIV P&L-05_BOARD RPT010 - BOARD SUMMARY PROFIT AND LOSS STATEMENT

RPT013 - REV_BREAKDOWN RPT013 - Revenue Breakdown

RPT014 - REV_BREAKDOWN_ALL RPT014 - Revenue Breakdown

RPT015 - SUM P&L-SPCL RPT015 - SUMMARY PROFIT AND LOSS STATEMENT

RPT016 - SUM P&L-SPCL1 RPT016 - SUMMARY PROFIT AND LOSS STATEMENT

RPT020 - ACT AD-W/O QTRS RPT020 - ACTUAL ALL DIVISIONS

RPT022 - ACCOUNT SUMMARY RPT022 - ALL DIVISIONS ACCOUNT SUMMARY REPORT

SCHEDULE A SCHEDULE A: SCHEDULE OF ACCOUNTS RECEIVABLE

SCHEDULE B SCHEDULE B: SCHEDULE OF INVENTORIES

SCHEDULE C

SCHEDULE C: SCHEDULE OF PROPERTY & EQUIPMENT AND ASSETS UNDER CAPITAL LEASES

SCHEDULE C_2003

SCHEDULE C: SCHEDULE OF PROPERTY & EQUIPMENT AND ASSETS UNDER CAPITAL LEASES

SCHEDULE D SCHEDULE D: SCHEDULE OF CONSTRUCTION WORK IN PROGRESS

SCHEDULE E SCHEDULE E: SCHEDULE OF DEFERRED CHARGES AND INTANGIBLE ASSETS

SCHEDULE F SCHEDULE F: SCHEDULE OF LONG TERM DEBT

SCHEDULE G SCHEDULE G: SCHEDULE OF OBLIGATIONS UNDER CAPITAL LEASES

Receivables Reports

ASD AR Balance Sheet Balance Sheet

ASD AR Debit Memo Report Debit Memo list

ASD AR Memo Distribution by Stevedore Credits memos that involve stevedores

ASD AR Monthly Revenue Listing of Revenue for the month

ASD AR Monthly Statement Customer Statement

ASD AR Print Invoice or Credit Memo Prints an invoice or a credit memo

ASD AR Revenue Distribution Print the Revenue distribution by revenue code

ASD AR Stevedore Splits List invoices that involve stevedores with docks and stevedore portions

ASD AR Year To Date Revenue Revenue Year To Date - Pete

ASD Balance Due over 10000 and 60 or > Past Due Prints all customer balances that are over 10000 or 60 days

ASD Customer Statement ALL Customers with a balance

Prints all customer statements that have a balance

ASD Customer Statement - Select Customer You select one customer to print a statement

ASD Credit Memo Report Prints all the credit memos

ASD Credit Memo Report by Range of Months Prints all credit memos for a given date range

ASD Customer Statements Balance > 0 Prints Customer Statements that are greater than 0

ASD Debit Memo Report by Range of Months Prints debit memos for a given date range

ASD Demurrage Aging Report Prints Demurrage aging - this is not used

ASD Payment Register was created to print all payments for the month - not used that I know of

ASD Receipt Batch Data - for balancing Prints all the receipts for the month - not used that I know of

ASD Receipt Report Prints all receipts

ASD Revenue Reconciliation Summary of revenue received for month

ASD Revenue Reconciliation (ALL)

Summary of revenue received for month and any adjustments made during the month

ASD Stevedore Aging Report Aging report of Stevedore invoices

ASD Tonnage Detail Report Detail report of all tonnage for the month

ASD Tonnage Summer Report Summer report of all tonnage for the month

ASD Print Invoice/Credit Memo Report Print invoices and credit memos for the month

ASD Aged Trial Balance - 4 buckets used to create balance sheet spreadsheet

ASD Stevedore Collection Summary Report Report of all invoices that are open or paid for the month and all payments received for the month and amounts due stevedore and docks

Appendix 2

Oracle Reports for Payroll, OTM and HR

Executable Name Program Name Description

DKPYOLIMIT ASD 457 Limit Report Prints Employees close to the IRS maximum limit for the year

DKHRWCIM ASD Compensation Insurance Report

Prints ASD Compensation Insurance Report

ASD_COSTING_REPORT1 ASD Costing Report 1 Prints Costing Report 1 - Dynamic Report Covers 4 Reports

ASD_COSTING_REPORT2 ASD Costing Report 2 Prints Costing Report 2 - Dynamic Report Covers 2 Reports

ASD_COSTING_REPORT3 ASD Costing Report 3 Prints Costing Report 3

dkpycurp ASD Credit Union Deduction Report Prints Employee deductions each pay period

DKPY_TRAINING ASD Current Document of Records Prints Current Documents of Record

DKPYDED1 ASD Deductions not Taken Report Prints Deductions not Taken Report

dkpydedw ASD Deductions Report Prints Deductions Report by Check Date and Payroll Type each month

DKPY_PERTRAIN ASD Document of Records for One Employee

Prints Documents of Record for One Employee

DKPYDED_MON ASD Employee Deductions Detail Report by Month

Prints Employee Deductions Detail Report by Month/Payroll

DKPYDED_MSUM ASD Employee Deductions Summary by Month

Prints Employee Deductions Summary by Month

DKPYGRND ASD Employee Garnishment Detail Report

Prints Employee Garnishment Detail Report

DKPYLABELS ASD Employee Labels Prints Employee Labels

DKHRLVAC ASD Employee Leave Accrual Report

Prints ASD Employee Leave Accrual Report

DKPY_EMP_LIST ASD Employee List Prints Employee List

DKPY_HR_EMPLIST ASD Employee List/Hire Date Prints Employee List/Hire Date

DKPY_SUMADVANCE_HR ASD Employee Total Advance Remaining

Prints Employee Total Advance Remaining

DKPY_SUMADVANCE_TRR ASD EMPLOYEE TRR TOTAL ADVANCE REMAINING

ASD EMPLOYEE TRR TOTAL ADVANCE REMAINING

dkpydedr ASD Employees Deductions Detail Monthly

Prints Employees Deductions Detail Report for a payroll Month

dkpydedm ASD Employees Deductions Summary by Dept Monthly

Prints Employees Deductions Summary by Dept Monthly

DKPYMGRN_2 ASD External Report Of Payroll Garnishments

Prints External Report Of Payroll Garnishments

DKPYGRWEST ASD Great West 457 Plan Prints Great West 457 Plan

DKPY_ADVANCE_HR ASD Hourly Advance Check Report Prints Hourly Advance Check Report

ASDLVRPT ASD Hourly Payroll Leave Report for Journal Entry

Prints the Hourly Payroll Leave Report for Journal Entry

dkpylrpt ASD Hourly Payroll Leave Report for Journal Entry

Prints Hourly Payroll Leave Report for Journal Entry

DKPYHR_RETIRE ASD Hourly Retirement Contribution Rpt

Prints Hourly Retirement Contribution Rpt

DKPY_ILA_DKS ASD ILA Docks Senority Report Prints ILA Docks Senority Report

DKPY_ILA_EVAL_ORG ASD ILA Evaluation Report Prints ILA Evaluation Report

DKPY_ILA_JOB ASD ILA Job Senority Report Prints ILA Job Senority Report

DKPY_ILA_JOB_ORG ASD ILA Senority Report Organization

Prints Senority Report by Job by Organization

DKPYMGRN ASD Internal Report Of Payroll Garnishments

Prints Involuntary Deductions By Third Party

DKPY_LASTCHANCE ASD Last Chance Testing Prints Last Chance Drug Testing

ASDLVNTC ASD Leave Notice for Hourly Employees

Prints Leave Notice for Hourly Employees

Dkpy_Accrue_Merit_Leave ASD Merit Leave Bi-weekly Accrual Prints Merit Leave Bi-weekly Accrual

DKPYMLDT ASD Merit Leave Detail Prints Merit Leave Detail

dkpy_merit_leave_accrual ASD Merit Leave print monthly accrual report

Prints Merit Leave print monthly accrual report

Dkpy_Merit_Leave_Accrual_V4 ASD Merit Leave print montly accrual report v2

Prints Merit Leave monthly accrual report

merit_leave_prior_year ASD Merit Leave Prior Year Prints a PDF report of an employee's leave detail for a prior year

Dkpy_Update_Merit_Leave ASD Merit Leave update with current payroll

Updates Merit Leave with current payroll

DKPY_DOCMISS ASD Missing Document of Record Prints Missing Documents of Record

DKPYOTMBS ASD OTM BATCH RANGE Prints OTM Batch Range

dkpyotm4 ASD OTM for Debbie Prints OTM report for Debbie

DKPYOTMMCD ASD OTM for McDuffie Prints OTM for McDuffie

DKPYOTMB ASD OTM for one Batch Prints OTM Report for one Batch

DKPYOTMEMPF ASD OTM FOR ONE EMPLOYEE BY FOREMAN

Prints OTM For One Employee By Foreman

DKPYOTM9 ASD OTM for Transportation Prints OTM for TRR Transportation

dkpyotm3 ASD OTM for TRR Employees Prints OTM for TRR Employees

DKPYOTMCC ASD OTM Report by Cost Center Prints OTM Report by Cost Center

dkpyotm1 ASD OTM Report by Employee Prints OTM Report by Employee

DKPYOTM5 ASD OTM Report for one Hourly Employee

Prints OTM Report for one Hourly Employee

DKPYOTM5TRR ASD OTM Report for one TRR Employee

Prints OTM Report for one TRR Employee

dkpytims ASD OTM Time By Organization v1 Prints OTM Time by Organization Report

ASDPAYCOST1 ASD Payroll Costing Report 1 Prints Payroll Costing Report I

ASDPAYCOST2 ASD PAYROLL COSTING REPORT II

Prints Payroll Costing Report II

ASDPAYCOST3 ASD PAYROLL COSTING REPORT III

Prints Payroll Costing Report III

dkpypreg ASD Payroll Register (new) Prints ASD Custom Payroll Register

dkpyprhr ASD Payroll Register for HR Dept Prints Payroll Register for HR Dept

DKPY_PAY_WHOLD ASD PAYROLL WITHHOLDING REPORT

Prints Payroll Withholding Report

dkpypeph ASD Pebsco Deduction Report Prints Pebsco Deduction Report

dkpypepb ASD Pebsco report the Merit payroll Prints Pebsco Deduction Report Merit

dkpyrret ASD Railroad Retirement Monthly Report

Prints Railroad Retirement Monthly Report

dkpysmhr ASD Safety Monthly Hours Report Prints Safety Monthly Hours Report

DKPYHLTHSUM ASD Salary Reduction Report Prints Salary Reduction Report

ASD_GET_APPROVER ASD Set Up Foremen Package sets up the OTM for new Formen

DKPYEXNR ASD Social Security Excess Report Prints Social Security Excess Report

DKPYEXNR2 ASD SS Excess Program Prints Social Security Excess Program

DKPY_ST_RETIRE ASD State Retirement Report Prints State Retirement Report

ASDTIME2 ASD Time Sheets Print Time Sheets

ASDTIME2 ASD Time Sheets PDF Print Time Sheets PDF

DKPY_ADVANCE_TRR ASD TRR Advance Check Report Prints TRR Advance Check Report

ASDLEAVE ASD TRR and Hourly Leave Accrual Procedure

Prints TRR and Hourly Leave Accrual Procedure

PR_DRUG ASD TRR Drug Report Prints random list of TRR employees for drug testing

DKPY_TRR_EXCESS ASD TRR TIER II EXCESS REPORT Prints TRR TIER II EXCESS REPORT

DKPYOTM_VAC_SIC ASD VAC/SICK OTM ACCRUAL Prints VAC/SICK OTM ACCRUAL

DKPYDDSHORT ASD Voluntary Deductions Not Taken

Prints Voluntary Deductions Not Taken

DKPYZERO ASD Zero Check Report Prints Zero Check Report

DKPYPBLR4 ASPA Personnel Budget Listing ( 1 Cost Center )

Prints ASPA Personnel Budget Listing ( 1 Cost Center )

DKPYPBLR ASPA Personnel Budget Listing (Merit / Exec)

Prints ASPA Personnel Budget Listing (Merit / Exec)

DKPYPBLR2 ASPA Personnel Budget Listing (TRR / Hourly)

Prints ASPA Personnel Budget Listing (TRR / Hourly)

DKPY_CDLDRUG CDL DRUG TESTING Prints CDL DRUG TESTING

GMSR Employee Detail GMSR Employee Detail Listing Prints GMSR Employee Detail Listing

DKPYGMSR Government Monthly Statistical Reports

Prints Government Monthly Statistical Reports

DKPYHRLV Hourly Leave Report for JE 914 Prints Hourly Leave Report for JE 914

dkpy_mgdtl_hourly Hourly Payroll Garn Detail Prints Last Months Hourly Payroll Garn Detail

DKPY_HR_VAC Hourly Vacation Personal Leave Report

Prints Hourly Vacation Personal Leave Report

DKPY_ILA_DRUG ILA Drug Report Prints ILA Drug Report

dkpy_mgdtl_merit Merit Payroll Garn Detail Prints Last Months Merit Payroll Garn Detail

DKPY_MERITRET Merit Retirement Paid Report Prints Merit Retirement Paid Report

DKPY_MERITRET_ORG Merit Retirement Paid Report by Org Prints Merit Retirement Paid Report by Org

OCS_PAYREG OCS Payroll Register Prints Payroll Register

DKPYOTM2 OTM Report for Ron Davis Prints OTM report for Ron

dkpynewh Period's New Hire Report Print Period's New Hire Report

DKPY_MGDTL_PORT Port Payroll Garn Detail Print Last Months Port Payroll Garn Detail

dkpy_mgdtl_retired Retired Payroll Garn Detail Print Last Months Retired Payroll Garn Detail

DKPY_TRR_DRUG TRR Drug Report Prints TRR Drug Report

dkpy_mgdtl_trr TRR Payroll Garn Detail Prints Last Months TRR Payroll Garn Detail

Appendix 3

Appendix 4 ALABAMA STATE PORT AUTHORITY

INSURANCE REQUIREMENTS FOR CONTRACT WORK

INDEMNIFICATION

The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama and the

Alabama State Port Authority, doing business as Alabama State Docks (ASD), and its officers and employees from

all damages and liability for injury to any person or persons, and injury to or destruction of property, including the

loss of use thereof, by reason of an accident or occurrence arising from operations under the contract, whether such

operations are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either

of them occurring on or about the premises, or the ways and means adjacent during the term of the contract, or any

extension thereof, and shall also assume the liability for injury and/or damages to adjacent or neighboring property

by reason of work done under the contract.

INSURANCE REQUIREMENTS

The Contractor shall not commence work under the contract until he has obtained all insurance required under the

following paragraphs and until such insurance has been approved by ASD, nor shall the Contractor allow any

subcontractor to commence work until all similar applicable insurance has been obtained by the subcontractor or the

Contractor has provided coverage for the subcontractor. The Contractor shall provide, at his expense, insurance in

accordance with the following:

General Requirements (applicable to all policies)

All policies of insurance must be written with companies acceptable to ASD. The Contractor shall furnish to ASD

certificates of insurance, signed by the licensed agent evidencing required coverages. ASD reserves the right to

require certified copies of any and all policies. Each policy of insurance shall provide, either in body of the policy

or by endorsement, that such policy cannot be substantially altered or cancelled without thirty (30) days’ written

notice to ASD and to the insured. Except for Workers Compensation, said policies will identify Alabama State Port

Authority, its officers, officials, agents, servants and employees as Primary and Non-contributory Additional

Insureds in connection with work performed for, on behalf of, or on the property of ASD including a waiver of all

rights of subrogation.

General Liability

The Contractor shall take out and maintain during the life of the contract Commercial General Liability insurance,

including Blanket Contractual and Completed Operations coverages, in an amount not less than $2,000,000 for any

one occurrence for bodily injury, including death, and property damage liability.

Automobile Liability

The Contractor shall take out and maintain during the life of the contract Business Automobile Liability insurance

covering any auto in an amount not less than $1,000,000 for any one occurrence for bodily injury, including death,

and property damage liability.

Workers Compensation

The Contractor shall take out and maintain during the life of the contract Workers Compensation and Employers

Liability insurance providing coverage under the Alabama Workers Compensation Act in an amount not less than

that required by Alabama law.

Where applicable, Contractor shall take out and maintain during the life of the contract insurance providing

coverage as required by Federal statute, including but not limited to U.S. Longshoremen and Harborworkers’

Compensation Act (USL&H), Jones Act, and Railroad Federal Employers Liability Act (FELA).