addendum no. 1 · 5/29/2020 · d17-es-102 es-102 - electrical sport lighting plan. replace sheet...

ADDENDUM NO. 1

FOR: CITY OF LAREDO TENNIS COMPLEX AT TAMIU

TO: DRAWINGS DATED: May 29, 2020

PREPARED BY: FRANK ARCHITECTS, INC.

ADDENDUM DATE: June 12, 2020

PROJECT NO.: 1915

This addendum shall be considered part of the Contract Documents for the above-mentioned project as though it had been issued at the same time and shall be incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original Contract Documents, this Addendum shall govern and take precedence.

Addendum No. 1 consists of the following:

- Addendum No. 1 1 thru 3 - A-4 - Bid Proposal 1 thru 14 - 26 56 68 - Exterior Athletic Lighting (Lighting System with LED Light Source) 1 thru 9 - City of Laredo Tennis Complex at TAMIU 24” X 36” Civil Set 5 Sheets - City of Laredo Tennis Complex at TAMIU 24” X 36” Architectural Set 10 Sheets - City of Laredo Tennis Complex at TAMIU 24” X 36” MEP Set 5 Sheets

Bidders are hereby notified that they shall make any necessary adjustment in their estimates on account of this addendum. It will be construed that each Bid is submitted with full knowledge of all modifications and supplemental data specified herein.

----------------------------------------------------------------------------------------------------------------------------- CLARIFICATIONS: CITY OF LAREDO TENNIS COMPLEX

Item Reference or Specification(s)

Description

C1-1 01 23 00 ALTERNATES

QUESTION: Alternate Options on the tennis courts “Alternate proposal - #6 – Delete windscreens”. Call for deleting windscreen at the collegiate courts but keeping it at the recreational courts. Is this correct?

ANSWER: No. Alternate No. 06 states to delete windscreens at the twelve (12) recreational courts. Windscreens at the six (6) collegiate courts to remain.

C1-2 03 30 00 CAST-IN-PLACE CONCRETE

- Add BetterMud to list of additives for use in PT tennis slabs

Page ! of !1 3

C1-3 10 28 00 TOILET AND BATTH ACCESSORIES

- Add Saniflow Machflow Hand Dryer and Babymedi Baby Changing Stations to approved manufactures

C1-4 32 18 23 CONCRETE TENNIS COURT SURFACING

- Add Laykold Colorcourt Surfacing to list of approved manufacturers

- Add ICP - Plexipave Court Surfacing to list of approved manufacturers

C1-5 SHADE STRUCTURES

- Add Play By Design as an approved manufacturer for the shade structures.

- Add Tensoshade - San Antonio as an approved manufacturer for the shade structures.

- Add Play By Design as an approved manufacturer for the shade structures.


QUESTION: I did not find a specific manufacturer for the shade structures. I contacted Play & Parks (They own NRS, which is the manufacturer you specified for the bleachers). They are looking at your plans and have a couple of questions. Let me know if the sales representative can contact you directly, they are very interested in this project. ANSWER: There are no specific manufacturers for Shade Structures. Qualified manufacturers will be accepted as long as they send references of previous projects as well as specifications and shop drawings.


QUESTION: All shade structures say “RE: Allowances” sheets A105 details 2 & 3 and sheet A102 detail 5 . Will these be part of the allowances or base bid? ANSWER: All shade structures will be part of the base bid.


QUESTION: Will all the shades be fabric? ANSWER: Tensile structure and Shade Structures types ”A” “B” and “C” to be metal structure with fabric shade. Color to be selected by Architect in Submittal phase. (Re: A-105)


QUESTION: Play & Parks recommends “T” cantilever shade structures like the ones attached in lieu of the ones specified sheets A105 details 2 & 3. ANSWER: “T” shape cantilever type Structure are accepted as long as they have the same dimensions as specificed in Plan A-105


QUESTION: Can you provide more specifications on the shade structures shown on sheet A102 detail 5? Play & Parks sales rep can help provide guidance. ANSWER: Detail added to Addendum No. 1 (Re: Plan A-105)

C1-11 TENNIS COURTS QUESTION: Please identify which ones are the recreational Vs. collegiate tennis courts. ANSWER: Collegiate and Recreational Courts marked in Addendum No. 1 (Re: A-102)

Page ! of !2 3

SPECIFICATIONS: CITY OF LAREDO TENNIS COMPLEX

DRAWINGS: CITY OF LAREDO TENNIS COMPLEX


Description

S1-1 BID PROPOSAL A-4

- Revised Statement of Qualifications - Added Requirements to List of Materials - Added Requirements to List of Subcontractors - Revised Base Bid Form to Itemize Collegiate Courts and

Recreational Courts - Added Clarifications to Deductive Alternates

S1-2 26 56 68 EXTERIOR ATHLETIC LIGHTING

- Added LED Security Lighting Information


Description

D1-C-200 R C-200 - Grading Plan. Replace Sheet Entirely

D2-C-202 R C-202 - Cross Sections 1-3. Replace Sheet Entirely

D3-C-203 R C-203 - Cross Sections 4-6. Replace Sheet Entirely

D4-C-500 R C-500 - Storm Sewer Plan. Replace Sheet Entirely

D5-C-501 R C-501 - Storm Sewer Profiles. Replace Sheet Entirely

D6-A-100 R A-100 - Site Plan. Replace Sheet Entirely

D7-A-101 R A-101 - Site Plan Enlargement. Replace Sheet Entirely

D8-A-105 R A-105 - Site Details. Replace Sheet Entirely

D9-A-106 R A-106 - Site Details. Replace Sheet Entirely

D10-A-200 R A-200 - First Floor Plan. Replace Sheet Entirely

D11-A-300 R A-300 - First & Second Floor Reflected Ceiling Plan. Replace Sheet Entirely

D12-A-400 R A-400 - Doors and Windows Types and Schedules. Replace Sheet Entirely

D13-A-402 - - Signage Details. Add Sheet

D14-A-1000R A-1000 - First Floor Finishes floor Plan. Replace Sheet Entirely

D15-A-1001R A-1001 - Second Floor Finishes floor Plan. Replace Sheet Entirely

D16-ES-101 ES-101 - Electrical Site Plan. Replace Sheet Entirely

D17-ES-102 ES-102 - Electrical Sport Lighting Plan. Replace Sheet Entirely

D18-E500 E-500 - Electrical Riser/Schedules. Replace Sheet Entirely

D19-E501 E-501 - Electrical Schedules. Replace Sheet Entirely

D20 - Preliminary Foundation and Pole Assembly Drawing. Add sheet

Page ! of !3 3

CITY OF LAREDO || CITY OF LAREDO TENNIS COMPLEX AT TAMIU

Frank Architects, Inc. A-4 PROPOSAL (ADDENDUM NO. 01) || 1

SECTION A-4 (ADDENDUM NO. 01)

BID PROPOSAL

To: The City of Laredo, Texas

Honorable Pete Saenz, Mayor

From: _______________________________________________Contractor

Address: _________________________________

Phone: _________________________________

Fax: _________________________________

Project: CITY OF LAREDO TENNIS COMPLEX AT TAMIU

Pursuant to Notice to Bidders, the undersigned bidder hereby proposes to furnish the labor, materials, and equipment in accordance with the plans and specifications, general conditions of the agreement, special provisions of the Agreement, and Addenda, if any. The bidder binds himself upon acceptance of his proposal to execute a contract and bonds accompanying form of performing and completing the said work within the time stated as required by the detailed specifications at the following unit prices. The quantities shown below are based on the Engineer’s estimate of quantities and it is agreed that the quantities may be increased or diminished, and may be considered necessary in the opinion of the City of Laredo, Texas to complete the work fully as planned and contemplated, and that all quantities of work, either increased or decreased, are to be performed at the unit prices set forth below (except as provided in the General Conditions of the Agreement or the specifications, the contract documents).

Acknowledgment of Addenda: (Please initial and date):

Addendum No. 1: __________________________________________________________________

Addendum No. 2: __________________________________________________________________

Addendum No. 3: __________________________________________________________________

Addendum No. 4:__________________________________________________________________

Addendum No. 5:__________________________________________________________________

Acknowledgment of other documents: (Please initial and date):

Wage Determination: __________________________________________________________________

Labor Provisions:__________________________________________________________________

Affirmative Action Program:__________________________________________________________________




Form of Non-Collusive Affidavit

A F F I D A V I T

STATE OF TEXAS {}

COUNTY OF WEBB {}

_____________________________________________________________________________________________being first duly sworn, deposes and says

That he is ___________________________________________________________________________________ (a Partner of Officer of the firm of, etc.)

the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any Bidder or Person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price or affiant or of any other Bidder or to fix any overhead, profit or cost element of said bid price, or of that of any other Bidder, or to secure any advantage against the City of Laredo or any person interested in the proposed Contract; and that all statements in said proposal or bid are true.

________________________________________Signature of

Bidder, if the Bidder is an individualPartner, if the Bidder is a PartnershipOfficer, if the Bidder is a Corporation

Subscribed and sworn before me this day of , 20 .

________________________________________Notary Public

My Commission expires

________________________________________



INFORMATION TO CONTRACTORS

PROJECT: CITY OF LAREDO TENNIS COMPLEX AT TAMIU

The Contractor’s attention is directed to Special Provision 000-6233, “Important Notice to Contractors”, and “Statement of Materials and Other Charges” which will be included in all projects, beginning with the September, 1991 letting. These establish the procedures whereby the Contractor will be permitted to obtain an exemption from the sales tax on certain materials. See Comptroller’s Rule 3.291 and Texas Tax Code, Chapter 151, as amended by House Bill Number 11, acts 1991, 72nd Legislature, First Called Session. The Contractor will be required to separate the charges for materials from all other charges. Also the Contractor must issue resale certificates to suppliers. Sales tax permit applications and information regarding resale certificates may be obtained by calling the State Comptrollers’ toll fee number 1-800-252-5555.



SPECIAL PROVISIONNo. 000-6233

IMPORTANT NOTICE TO CONTRACTORS

The Contractor’s attention is directed to Rule 3.291, paragraphs (a) (1), defining separated contracts, subsection (b) (3) discussing separated contracts, and subsection (c) discussing exempt contracts. Reference: Texas Tax Code, Chapter 151.

Contractors should note those organizations in subsection (c) that the rule shows as being exempt no longer qualify for the exemption. The rule states that contractors improving realty for organizations listed in Texas Tax Code 151.309 and 151.310 are exempt from tax. THIS IS NO LONGER TRUE EFFECTIVE WITH CONTRACTS SIGNED ON OR AFTER AUGUST 15, 1991.

Only those contracts with school districts and nonprofit hospitals qualify for the exemption discussed in subsection (c) of Rule 3.291.

The Comptroller is amending the rule to reflect this change.

If the low bidder elects to operate under a separated contract as defined by Rule 3.291, by obtaining the necessary permits from the State Comptroller’s office allowing the purchase of materials for incorporation in this project without having to pay the Limited Sales and Use Tax at the time of purchase, the low bidder shall identify separately from all other charges the total agreed contract price for materials incorporated into the project. This form shall be filled out by the low bidder in each of the two bound copies of the contract. Total materials shall only include materials physically incorporated into the realty.

If the Contractor operates under a “separated contract”, the Department will furnish the Contractor with an exemption certificate for the applicable materials.

In order to comply with the requirements of Rule 3.291, as mentioned above, it will be necessary for the Contractor to obtain a sales tax permit.

It will also be necessary that the contractor issue resale certificates to his suppliers.

Sales tax application for a sales tax permit and information regarding resale certificates may be obtained by writing to:

Comptroller of Public AccountsCapital StationAustin, Texas 78774

The Contractor may also receive information or request sales tax permit applications by calling the State Comptrollers’ toll free number 1-800-252-5555.

Subcontractors are eligible for sales tax exemption if the subcontract is made in such manner that the charges for materials is separated from all other charges. The procedure described above will effect a satisfactory separation. When subcontractors are handled in this manner, the Contractor must issue a resale certificate to the subcontractor and the subcontractor, in turn, must issue a resale certificate to his supplier.



STATEMENT OF MATERIALS AND OTHER CHARGES


MATERIALS INCORPORATED INTO THE PROJECT: $___________________________

ALL OTHER CHARGES: $___________________________

*TOTAL: $___________________________

*This total must agree with the total figure shown in the Item and Quantity Sheets in the bound contract.

For purposes of complying with the Texas Tax Code, the Contractor agrees that the charges for any material incorporated into the project in excess of the estimated quantity provided for herein will be no less than the invoice price for such material to the Contractor.

NOTE: ONLY THE COPY OF THIS FORM IN THE BOUND CONTRACTS IS TO BE FILLED OUT.



INFORMATION FROM BIDDERSMUST BE COMPLETED AND SUBMITTED WITH BID PROPOSAL


Statement of Qualifications: (Similar Projects Completed by Bidder). It is preferable for the Contracto to shall list four (4) athletic field / tennis courts construction projects completed within the last 10 years. , each involving work or similar type and complexity. Additionally, at least three (3) of the four (4) qualifying projects must have been constructed in Texas. Failure to provide the information will cause the bid to be non-responsive and rejected.

1. Name of Project: ________________________________________________________________________

Value of Contract:_______________________________________________________________________

Date Completed:________________________________________________________________________

2. Name of Project: ________________________________________________________________________


Date Completed:________________________________________________________________________

3. Name of Project:________________________________________________________________________


Date Completed:________________________________________________________________________

4. Name of Project:________________________________________________________________________


Date Completed:________________________________________________________________________

Experience Data: (Include name and experience record of the Superintendent)

Financial Status: A confidential financial statement will be submitted by the apparent successful low Bidder only if the Owner deems it necessary.

NOTE: TO BE SUBMITTED UPON REQUEST

IS NOT AN ACCEPTABLE ANSWER.




Proposed Progress Schedules:

Data on Equipment to be used on the Work: (Include the number of machines, the type, capacity, age and conditions and location)

Materials: List sources, types and manufacturers of proposed materials. Failure to provide the listing of materials will render the bid non-responsive.

Subcontractors: Submit a list of proposed Subcontractors that are providing 5% or more of the total bid price. Failure to provide the listing of subcontractors will render the bid non-responsive.

1. Sitework: ________________________________________________________________________

2. Site Utilities: ________________________________________________________________________

3. Concrete: ________________________________________________________________________

4. PT Tennis Courts: _______________________________________________________________________

5. Tennis Court Surfacing: ___________________________________________________________________

6. Tennis Court Equipment: _________________________________________________________________

7. Structural Steel: ________________________________________________________________________

8. Roofing: ________________________________________________________________________

9. Mechanical: ________________________________________________________________________

10. Electrical: ________________________________________________________________________

11. Plumbing: ________________________________________________________________________

12. Fire Protection: ________________________________________________________________________

13. Other (______________): _________________________________________________________________

NOTE: TO BE SUBMITTED UPON REQUEST

IS NOT AN ACCEPTABLE ANSWER.



CITY OF LAREDOENGINEERING DEPARTMENT

BID SCHEDULE


BASE BID:

Item Description Amount Bid1. SITEWORK $includes general items, site grading, parking lot, utilities, storm draingage, and perimeter fencing2. LANDSCAPE & SIDEWALKS $includes concrete sidewalks, pavers, and landscaping materials3A. TENNIS COURTS (COLLEGIATE 1-6) $includes post-tensioned courts, fencing, court lighting, shade structures, and bleachers3B. TENNIS COURTS (RECREATIONAL 7-18) $includes post-tensioned courts, fencing, court lighting, shade structures, and bleachers4. BUILDING $

PROJECT ALLOWANCESNo. 1: Contingency Allowance $ 175,000.00No. 2: Betterment Allowance $ 25,000.00No. 3: Landscape & Irrigation Allowance $ 60,000.00No. 4: Door Hardware Allowance $ 30,000.00No. 5: Concession Equipment $ 20,000.00No. 6: AEP Trenching & Equipment $ 65,000.00

TOTAL $TOTAL BASE BID(WRITTEN IN WORDS): ___________________________________________________________________

_________________________________________________________________________________________

UNIT COSTS:

Item Description Amount Bid1. Sanitary Sewer Line $ /LF2. Domestic Water Line $ /LF3. Storm Drainage Piping $ /LF4. Underground Electrical for AEP $ /LF5. Wrought Iron Fencing $ /LF6. Chainlink Fencing $ /LF7. Solid Sod (Bermuda) $ /SF8. Hydromulch $ /SF9. Concrete Sidewalks $ /SF



DEDUCTIVE ALTERNATES:

The following dedutive alternatives are an intergral part of this proposal, and to be responsive, the bidder shall quote the Base Bid, and also for the following listed deductive alternatives. If the Base Bid is over the Budget, the OWNER reserve the right to award a contract on the basis of Bid BAse, less the Deductive Alternatives or Additive Alternates.

ALTERNATES (SITEWORK):

Alternate Proposal No. 01 - Delete Parking Lot

Delete the parking lot (base coat, asphalt, and striping) as indicated in Sheet C-100. Contractor shall be resposible for rough grading, caliche base, curb and gutter, and concrete driveways. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 02 - Chainlink Fencing in lieu of Wrought Iron Perimeter Fencing

Replace all wrought iron fencing with chainlink fencing as shown on the archiectural site plan. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

ALTERNATES (LANDSCAPE AND SIDEWALKS):

Alternate Proposal No. 03 - Concrete Sidewalks in lieu of Concrete Pavers

Contractor to replace all concrete paver areas with concrete sidewalks. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 04 - Hydromulch in lieu of Solid Sod

Contractor to replace all solid sod areas with hydromulch. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)



Alternate Proposal No. 05 - Mulch in lieu of Grey Gravel Rock

Contractor to replace all grey gravel rock areas with mulch. Contractor shall include all labor, materials, and equipment.

(Deduct)_______________________________________________________________

________________________________ Dollars ($ ____________________________)

ALTERNATES (TENNIS COURTS):

Alternate Proposal No. 06 - Delete Windscreens

Delete tennis court windscreens from the twelve (12) recreational courts as noted in the specifications. Windscreens to remain at the six (6) collegiate courts. Contractor shall include all labor, materials, and equipment.

(Deduct)_______________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 07 - Delete Shade Structures

Delete all shade structures as noted in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct)_______________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 08 - Delete Bleachers

Delete all bleachers as noted in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct)_______________________________________________________________

________________________________ Dollars ($ ____________________________)

ALTERNATES (BUILDING):

Alternate Proposal No. 09 - Delete Golf Cart Canopy

Delete golf cart canopy as noted on Sheet A-103 in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)



Alternate Proposal No. 10 - Sealed Concrete Floor in lieu of Epoxy Floor

Replace epoxy floor in Men's Restroom (A101) and Women's Restroom (A102) with a concrete sealer. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 11 - Delete Lockers in Visitor's (Men & Women) Locker Rooms

Delete all Visitor's Lockers (Room A117 & A125) as noted in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 12 - Delete Lockers in Home's (Men & Women) Locker Rooms

Delete all Home's Lockers (Room A116 & A122) as noted in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 13 - Wire Mesh in lieu of Metal Grate at all Guardrails

Replace metal grate infill panels at all guardrails with a 2" x 2" (6 gauge) welded wire . Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 14 - Delete Metal Screen at Exterior Stair

Delete metal screen at exterior stair as noted on Sheet A-902 in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)



Alternate Proposal No. 15 - Delete Concrete Pedastal Pavers

Delete concrete pedestal pavers at outdoor deck (A211) in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

Alternate Proposal No. 16 - Delete Exterior Stair

Delete exterior stair as noted on Sheet A-902 in the construction documents. Contractor shall include all labor, materials, and equipment.

(Deduct) __________________________________________________________________

________________________________ Dollars ($ ____________________________)

The above amounts are to be stated in figures only, and are the total amounts bid for all of the deductive alternatives including all applicable taxes. The Bidder shall hold the lump sum prices for all deductive alternatives for 60 calendar days after the start date of the Notice to Proceed. The OWNER reserves their right, within 60 calendar days after the start date of the Notice to Proceed, to deduct from the awarded contract amount by change order, any or all alternatives that were not previously awarded at the listed lump sum amounts, without any delay or impact to the project and with no mark-up or mark-down.

Contractor

______________________________________________________________________Signature Title

______________________________________________________________________Address City/State Zip Code

Telephone Number:( ) _____

Fax Number:( ) _____

Date: _________________________________

NOTE: ALL BID ITEMS WILL BE PAID FOR WHEN COMPLETE IN PLACE, TESTED, AND ACCEPTED BY THE OWNER.

Please note that this project the Contractor must submit a signed and sealed shop drawings by a Structural registered in the State of Texas for all pre-fabricated elements.



BID BOND


KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned

_____________________________________________________________________________________________

_____________________________________________________________________________________________

as Principal, and as

Surety, are hereby held and firmly bound unto

_____________________________________________________________________________________________

as Owner in the penal sum of _____________________________________________________________________

for payment of which, well and truly to be made, we hereby jointly an severally bid ourselves, our heirs, executors,

administrations, successors and assigns.

Signed, this day of , 20 .

The condition of the above obligation is such that whereas the Principal has submitted to

________________________________________________________________a certain Bid,attached hereto and hereby made a part hereof to enter into a Contract in writing for the

_____________________________________________________________________________________________

_____________________________________________________________________________________________

NOW, THEREFORE,

(a) If said Bid shall be rejected, or in the alternate,(b) If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of

Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the Agreement created by the acceptance of said Bid,

then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that he obligations of said Surety, and its bonds shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.



IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set fourth herein.

_______________________________________(L.S.)Principal

___________________________________________Surety

By: ___________________________________________


Frank Architects, Inc. 265668 EXTERIOR ATHLETIC LIGHTING (ADDENDUM NO. 01) || 1

SECTION 26 56 68 EXTERIOR ATHLECTIC LIGHTING (Lighting System with LED Light Source)

PART 1 – GENERAL

1.1 SUMMARYA. Work covered by this section of the specifications shall conform to the contract

documents, engineering plans as well as state and local codes.

B. The purpose of these specifications is to define the lighting system performance and design standards for Texas A&M International University tennis courts using an LED Lighting source. The manufacturer / contractor shall supply lighting equipment to meet or exceed the standards set forth in these specifications.

C. The sports lighting will be for the following venues:

1. Tennis Courts 1-22. Tennis Courts 3-43. Tennis Courts 5-64. Tennis Courts 7-85. Tennis Courts 9-106. Tennis Courts 11-127. Tennis Courts 13-148. Tennis Courts 15-169. Tennis Courts 17-18

D. The primary goals of this sports lighting project are:

1. Guaranteed Light Levels: Selection of appropriate light levels impact the safety of the players and the enjoyment of spectators. Therefore light levels are guaranteed to not drop below specified target values for a period of 25 years.

2. Environmental Light Control: It is the primary goal of this project to minimize spill light to adjoining properties and glare to the players, spectators and neighbors.

3. Cost of Ownership: In order to reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. All maintenance costs shall be eliminated for the duration of the warranty.

4. Control and Monitoring: To allow for optimized use of labor resources and avoid unneeded operation of the facility, customer requires a remote on/off control system for the lighting system. Fields should be proactively monitored to detect luminaire outages over a 25-year life cycle. All communication and monitoring costs for 25-year period shall be included in the bid.

1.2 LIGHTING PERFORMANCEA. Illumination Levels and Design Factors: Playing surfaces shall be lit to an average target

illumination level and uniformity as specified in the chart below. Lighting calculations shall be developed and field measurements taken on the grid spacing with the minimum number of grid points specified below. Appropriate light loss factors shall be applied and submitted for the basis of design. Average illumination level shall be measured in accordance with the IESNA LM-5-04 (IESNA Guide for Photometric Measurements of Area and Sports Lighting Installations). Illumination levels shall not to drop below desired target values in accordance to IES RP-6-15, Page 2, Maintained Average Illuminance and shall be guaranteed for the full warranty period.



Area of Lighting

Average Target Illumination

LevelsMax to Min

Uniformity RatioGrid

PointsGrid

Spacing

Courts 1-6 75 foot-candles 1.7:1.0 30 20’ x 20’Courts 7-18 50 foot-candles 2.0:1.0 30 20’ x 20’

• (1) LED security fixture (each 130 wa7) is to be mounted at 25’ on poles: T1, T2, T3, T4, T5, T6, T7, T8, T9, T10, T11, T12, T16, T17, T18, T19, T20, T22, T23 T25, and T26 for general area lighLng

totaling 21 fixtures.

B. Color: The lighting system shall have a minimum color temperature of 5700K and a CRI of 75.

C. Mounting Heights: To ensure proper aiming angles for reduced glare and to provide better playability, minimum mounting heights shall be as described below. Higher mounting heights may be required based on photometric report and ability to ensure the top of the field angle is a minimum of 10 degrees below horizontal.

# of Poles Pole Height18 50’8 60’

1.3 ENVIRONMENTAL LIGHT CONTROL

A. Light Control Luminaires: All luminaires shall utilize spill light and glare control devices including, but not limited to, internal shields, louvers and external shields. No symmetrical beam patterns are accepted.

B. Spill Light and Glare Control: To minimize impact on adjacent properties, spill light and candela values must not exceed the following levels taken at 3 feet above grade.

100’ from court edge MaximumHorizontal Footcandles .25 fcVerLcal Footcandles .5 fcCandela 4,800 cd

C. Spill Scans: Spill scans must be submitted indicating the amount of horizontal and vertical footcandles along the specified lines. Light levels shall be taken at 30-foot intervals along the boundary line. Readings shall be taken with the meter orientation at both horizontal and aimed towards the most intense bank of lights. Illumination level shall be measured in accordance with the IESNA LM-5-04 after 1 hour warm up.

D. The first page of a photometric report for all luminaire types proposed showing horizontal and vertical axial candle power shall be provided to demonstrate the capability of achieving the specified performance. Reports shall be certified by a qualified testing laboratory with a minimum of five years experience or by a manufacturer’s laboratory with a current accreditation under the National Voluntary Laboratory Accreditation Program for Energy Efficient Lighting Products. A summary of the horizontal and vertical aiming angles for each luminaire shall be included with the photometric report.



1.4 Cost of OwnershipA. Manufacturer shall submit a 25 year Cost of Ownership summary that includes energy

consumption, anticipated maintenance costs, and control costs. All costs associated with faulty luminaire replacement - equipment rentals, removal and installation labor, and shipping - are to be included in the maintenance costs.

PART 2 – PRODUCT2.2 SPORTS LIGHTING SYSTEM CONSTRUCTION

A. Manufacturing Requirements: All components shall be designed and manufactured as a system. All luminaires, wire harnesses, drivers and other enclosures shall be factory assembled, aimed, wired and tested.

B. Durability: All exposed components shall be constructed of corrosion resistant material and/or coated to help prevent corrosion. All exposed carbon steel shall be hot dip galvanized per ASTM A123. All exposed aluminum shall be powder coated with high performance polyester or anodized. All exterior reflective inserts shall be anodized, coated, and protected from direct environmental exposure to prevent reflective degradation or corrosion. All exposed hardware and fasteners shall be stainless steel, passivated and coated with aluminum-based thermosetting epoxy resin for protection against corrosion and stress corrosion cracking. Structural fasteners may be carbon steel and galvanized meeting ASTM A153 and ISO/EN 1461 (for hot dipped galvanizing), or ASTM B695 (for mechanical galvanizing). All wiring shall be enclosed within the cross-arms, pole, or electrical components enclosure.

C. System Description: Lighting system shall consist of the following:

1. Galvanized steel poles and cross-arm assembly.

2. Non-approved pole technology:

a. Square static cast concrete poles will not be accepted.

b. Direct bury steel poles which utilize the extended portion of the steel shaft for their foundation will not be accepted due to potential for internal and external corrosive reaction to the soils and long term performance concerns.

3. Lighting systems shall use concrete foundations. See Section 2.4 for details.

a. For a foundation using a pre-stressed concrete base embedded in concrete backfill the concrete shall be air-entrained and have a minimum compressive design strength at 28 days of 3,000 PSI. 3,000 PSI concrete specified for early pole erection, actual required minimum allowable concrete strength is 1,000 PSI. All piers and concrete backfill must bear on and against firm undisturbed soil.

b. For anchor bolt foundations or foundations using a pre-stressed concrete base in a suspended pier or re-inforced pier design pole erection may occur after 7 days. Or after a concrete sample from the same batch achieves a certain strength.

4. Manufacturer will supply all drivers and supporting electrical equipment

a. Remote drivers and supporting electrical equipment shall be mounted approximately 10 feet above grade in aluminum enclosures. The enclosures shall be touch-safe and include drivers and fusing with indicator lights on fuses to notify



when a fuse is to be replaced for each luminaire. Disconnect per circuit for each pole structure will be located in the enclosure. Integral drivers are not allowed.

b. Manufacturer shall provide surge protection at the pole equal to or greater than 40 kA for each line to ground (Common Mode) as recommended by IEEE C62.41.2_2002.

5. Wire harness complete with an abrasion protection sleeve, strain relief and plug-in connections for fast, trouble-free installation.

6. All luminaires, visors, and cross-arm assemblies shall withstand 150 mi/h winds and maintain luminaire aiming alignment.

7. Control cabinet to provide remote on-off control, monitoring, and entertainment features of the lighting system. See Section 2.3 for further details.

8. Manufacturer shall provide lightning grounding as defined by NFPA 780 and be UL Listed per UL 96 and UL 96A.

a. Integrated grounding via concrete encased electrode grounding system.

b. If grounding is not integrated into the structure, the manufacturer shall supply grounding electrodes, copper down conductors, and exothermic weld kits. Electrodes and conductors shall be sized as required by NFPA 780.The grounding electrode shall be minimum size of 5/8 inch diameter and 8 feet long, with a minimum of 10 feet embedment. Grounding electrode shall be connected to the structure by a grounding electrode conductor with a minimum size of 2 AWG for poles with 75 feet mounting height or less, and 2/0 AWG for poles with more than 75 feet mounting height.

D. Safety: All system components shall be UL listed for the appropriate application.

2.2 ELECTRICAL

A. Electric Power Requirements for the Sports Lighting Equipment:1. Electric power: See electrical plans. 2. Maximum total voltage drop: Voltage drop to the disconnect switch located on the

poles shall not exceed three (3) percent of the rated voltage.

B. Energy Consumption: The kW consumption for the field lighting system shall not exceed 105.

2.3 CONTROL

A. Instant On/Off Capabilities: System shall provide for instant on/off of luminaires.

B. Lighting contactor cabinet(s) constructed of NEMA Type 4 aluminum, designed for easy installation with contactors, labeled to match field diagrams and electrical design. Manual off-on-auto selector switches shall be provided.

C. Remote Lighting Control System: System shall allow owner and users with a security code to schedule on/off system operation via a web site, phone, fax or email up to ten years in advance. Manufacturer shall provide and maintain a two-way TCP/IP communication link. Trained staff shall be available 24/7 to provide scheduling support and assist with reporting needs.



The owner may assign various security levels to schedulers by function and/or fields. This function must be flexible to allow a range of privileges such as full scheduling capabilities for all fields to only having permission to execute “early off” commands by phone. Scheduling tool shall be capable of setting curfew limits.

Controller shall accept and store 7-day schedules, be protected against memory loss during power outages, and shall reboot once power is regained and execute any commands that would have occurred during outage.

D. Remote Monitoring System: System shall monitor lighting performance and notify manufacturer if individual luminaire outage is detected so that appropriate maintenance can be scheduled. The controller shall determine switch position (manual or auto) and contactor status (open or closed).

E. Management Tools: Manufacturer shall provide a web-based database and dashboard tool of actual field usage and provide reports by facility and user group. Dashboard shall also show current status of luminaire outages, control operation and service. Mobile application will be provided suitable for IOS, Android and Blackberry devices.

Hours of Usage: Manufacturer shall provide a means of tracking actual hours of usage for the field lighting system that is readily accessible to the owner.

1. Cumulative hours: shall be tracked to show the total hours used by the facility2. Report hours saved by using early off and push buttons by users.

F. Communication Costs: Manufacturer shall include communication costs for operating the control and monitoring system for a period of 25 years.

G. Communication with luminaire drivers: Control system shall interface with drivers in electrical components enclosures by means of powerline communication.

2.4 STRUCTURAL PARAMETERS

A. Wind Loads: Wind loads shall be based on the 2012 International Building Code. Wind loads to be calculated using ASCE 7-10, an ultimate design wind speed of 115 and exposure category C.

B. Pole Structural Design: The stress analysis and safety factor of the poles shall conform to 2009 AASHTO Standard Specification for Structural Supports for Highway Signs, Luminaires, and Traffic Signals (LTS-5).

C. Foundation Design: The foundation design shall be based on soil parameters as outlined in the geotechnical report. If no geotechnical report is available, the foundation design shall be based on soils that meet or exceed those of a Class 5 material as defined by 2015 IBC Table 1806.2.

PART 3 – EXECUTION

3.1 SOIL QUALITY CONTROL

A. It shall be the Contractor’s responsibility to notify the Owner if soil conditions exist other than those on which the foundation design is based, or if the soil cannot be readily excavated. Contractor may issue a change order request / estimate for the Owner’s approval / payment for additional costs associated with:



1. Providing engineered foundation embedment design by a registered engineer in the State of Texas for soils other than specified soil conditions;

2. Additional materials required to achieve alternate foundation;

3. Excavation and removal of materials other than normal soils, such as rock, caliche, etc.

3.2 DELIVERY TIMING

A. Delivery Timing Equipment On-Site: The equipment must be on-site 6-8 weeks from receipt of approved submittals and receipt of complete order information.

3.3 FIELD QUALITY CONTROL

A. Illumination Measurements: Upon substantial completion of the project and in the presence of the Contractor, Project Engineer, Owner's Representative, and Manufacturer's Representative, illumination measurements shall be taken and verified. The illumination measurements shall be conducted in accordance with IESNA LM-5-04.

B. Field Light Level Accountability

1. Light levels are guaranteed not to fall below the target maintained light levels for the entire warranty period of 25 years. These levels will be specifically stated as “guaranteed” on the illumination summary provided by the manufacturer.

2. The contractor/manufacturer shall be responsible for conducting initial light level testing and an additional inspection of the system, in the presence of the owner, one year from the date of commissioning of the lighting.

3. The contractor/manufacturer will be held responsible for any and all changes needed to bring these fields back to compliance for light levels and uniformities. Contractor/Manufacturer will be held responsible for any damage to the fields during these repairs.

C. Correcting Non-Conformance: If, in the opinion of the Owner or his appointed Representative, the actual performance levels including footcandles and uniformity ratios are not in conformance with the requirements of the performance specifications and submitted information, the Manufacturer shall be required to make adjustments to meet specifications and satisfy Owner.

3.4 WARRANTY AND GUARANTEE

A. 25-Year Warranty: Each manufacturer shall supply a signed warranty covering the entire system for 25 years from the date of shipment. Warranty shall guarantee specified light levels. Manufacturer shall maintain specifically-funded financial reserves to assure fulfillment of the warranty for the full term. Warranty does not cover weather conditions events such as lightning or hail damage, improper installation, vandalism or abuse, unauthorized repairs or alterations, or product made by other manufacturers.

B. Maintenance: Manufacturer shall monitor the performance of the lighting system, including on/off status, hours of usage and luminaire outage for 25 years from the date of equipment shipment. Parts and labor shall be covered such that individual luminaire outages will be repaired when the usage of any field is materially impacted. Manufacturer is responsible for removal and replacement of failed luminaires, including all parts, labor, shipping, and equipment rental associated with maintenance. Owner agrees to check fuses in the event of a luminaire outage.



PART 4 – DESIGN APPROVAL4.0 PRE-BID SUBMITTAL REQUIREMENTS (Non-Musco)

A. Design Approval: The owner / engineer will review pre-bid submittals per section 4.0.B from all the manufacturers to ensure compliance to the specification 10 days prior to bid. If the design meets the design requirements of the specifications, a letter and/or addendum will be issued to the manufacturer indicating approval for the specific design submitted.

B. Approved Product: Musco’s Light-Structure SystemTM with TLC for LEDTM is the approved product. All substitutions must provide a complete submittal package for approval as outlined in Submittal Information at the end of this section at least 10 days prior to bid. Special manufacturing to meet the standards of this specification may be required. An addendum will be issued prior to bid listing any other approved lighting manufacturers and designs.

C. All listed manufacturers not pre-approved shall submit the information at the end of this section at least 10 days prior to bid. An addendum will be issued prior to bid; listing approved lighting manufacturers and the design method to be used.

D. Bidders are required to bid only products that have been approved by this specification or addendum by the owner or owner’s representative. Bids received that do not utilize an approved system/design, will be rejected.



REQUIRED SUBMITTAL INFORMATION FOR ALL MANUFACTURERS (NOT PRE-APPROVED) 10 DAYS PRIOR TO BID

All items listed below are mandatory, shall comply with the specification and be submitted according to pre-bid submittal requirements. Complete the Yes/No column to indicate compliance (Y) or noncompliance (N) for each item. Submit checklist below with submittal.

Yes/ No Tab Item Description

A Letter/Checklist

Listing of all information being submitted must be included on the table of contents. List the name of the manufacturer’s local representative and his/her phone number. Signed submittal checklist to be included.

B Equipment Layout Drawing(s) showing field layouts with pole locations

COn Field LightingDesign

Lighting design drawing(s) showing: a. Field Name, date, file number, prepared byb. Outline of field(s) being lighted, as well as pole locations

referenced to the center of the field (x & y), Illuminance levels at grid spacing specified

c. Pole height, number of fixtures per pole, horizontal and vertical aiming angles, as well as luminaire information including wattage, lumens and optics

d. Height of light test meter above field surface. e. Summary table showing the number and spacing of grid points;

average, minimum and maximum illuminance levels in foot candles (fc); uniformity including maximum to minimum ratio, coefficient of variance (CV), coefficient of utilization (CU) uniformity gradient; number of luminaries, total kilowatts, average tilt factor; light loss factor.

DOff Field LightingDesign

Lighting design drawing showing initial spill light levels along the boundary line (defined on bid drawings) in footcandles. Lighting design showing glare along the boundary line in candela. Light levels shall be taken at 30-foot intervals along the boundary line. Readings shall be taken with the meter orientation at both horizontal and aimed towards the most intense bank of lights.

E Photometric Report

Provide first page of photometric report for all luminaire types being proposed showing candela tabulations as defined by IESNA Publication LM-35-02. Photometric data shall be certified by laboratory with current National Voluntary Laboratory Accreditation Program or an independent testing facility with over 5 years experience.

F Performance Guarantee

Provide performance guarantee including a written commitment to undertake all corrections required to meet the performance requirements noted in these specifications at no expense to the owner. Light levels must be guaranteed to not fall below target levels for warranty period.

G Structural Calculations

Pole structural calculations and foundation design showing foundation shape, depth backfill requirements, rebar and anchor bolts (if required). Pole base reaction forces shall be shown on the foundation drawing along with soil bearing pressures. Design must be stamped by a structural engineer in the state of Texas, if required by owner. (May be supplied upon award).

HControl & Monitoring

System

Manufacturer of the control and monitoring system shall provide written definition and schematics for automated control system. They will also provide ten (10) references of customers currently using proposed system in the state of Texas.



IElectrical

Distribution Plans

Manufacturer bidding an alternate product must include a revised electrical distribution plan including changes to service entrance, panels and wire sizing, signed by a licensed Electrical Engineer in the state of Texas.

J WarrantyProvide written warranty information including all terms and conditions. Provide ten (10) references of customers currently under specified warranty in the state of Texas.

K Project References

Manufacturer to provide a list of ten (10) projects where the technology and specific fixture proposed for this project has been installed in the state of Texas. Reference list will include project name, project city, installation date, and if requested, contact name and contact phone number.

L Product Information

Complete bill of material and current brochures/cut sheets for all product being provided.

M Delivery Manufacturer shall supply an expected delivery timeframe from receipt of approved submittals and complete order information.

N Non-Compliance

Manufacturer shall list all items that do not comply with the specifications. If in full compliance, tab may be omitted.

O Cost of Ownership

Document cost of ownership as defined in the specification. Identify energy costs for operating the luminaires. Maintenance cost for the system must be included. All costs should be based on 25 Years

PEnvironment

al Light Control Design

Environmental glare impact scans must be submitted showing the maximum candela from the field edge on a map of the surrounding area until specified candela or less is achieved.

The information supplied herein shall be used for the purpose of complying with the specifications for the Texas A&M International University tennis courts lighting project. By signing below I agree that all requirements of the specifications have been met and that the manufacturer will be responsible for any future costs incurred to bring their equipment into compliance for all items not meeting specifications and not listed in the Non-Compliance section.

Manufacturer: ____________________________________Signature:__________________________

Contact Name:____________________________________Date: ______/______/_____

Contractor: ______________________________________Signature: _________________________