adding punch and pizzazz to your presentations county of riverside leadership initiative
TRANSCRIPT
ADDING PUNCH AND PIZZAZZ TO
YOUR PRESENTATIONS
County of RiversideLeadership Initiative
EFFECTIVE PRESENTATION
INTRODUCTIONS
Jeff DenningFacilitator
Acquire tools and techniques to ensure
outcomes and increase your personal
power, self-confidence and credibility
when making ANY presentation
Improve your effectiveness
Increase your leadership competency
Bolster your personal power
Add punch and pizzazz into your presentations
Ensure preparedness
Unleash the power of inner passion
“… Even dog food, when properly prepared and presented, looks delicious.”
“… Filet mignon, when improperly prepared and presented, looks inedible.”
Author: Pepe Barretta (1963)
Only when you can communicate
can you influence. And only when
you can influence can you lead.
Helps structure your presentation for punch
Sets the stage
Communicates expectations
Creates audience co-ownership
Helps ensure results and control outcomes
Builds credibility
Ice Breaker
Craft a killer introduction
Preparing you and your audience
Use the introductory and
preparation techniques for the
next five presentations you give
Ice Breaker
Craft a killer introduction
Preparing you and your audience
Approach podium confidently
Look your audience in the eyes
Adjust microphone
Begin with “Mr. Chairman, members of the Board”
State your name and department
Deliver your “elevator speech”
End with “Mr. Chairman”
Take small step back
… BUT FIRST, WE PRACTICE!
Ice Breaker
Craft a killer introduction
Preparing you and your audience
Grabs their attention
Defines expectations
Sets a collaborative environment
Establishes your credibility
Respects your audience
Answer these questions in the first two minutes
What is this about?
What is its purpose?
Why is this important?
Why should I care? What’s in it for me?
Who are you to speak on this topic?
What are you going to talk about?
What do you want me to do?
Want them to listen?
Title and Purpose
Importance
Credentials
Agenda
Consensus
Commitment Alert
Title and Purpose Action words
o Inform / Brief
o Approve
o Support
o Advise / give feedback
o Get direction
o Present recommendations
o Show
Importance Give the business case
How will things be better?
What’s the bottom line?
Sets the stage for telling your story
Creates a sense of urgency
“As you know…”
Make sure what you’re selling is what they’re buying!
Credentials Who are you to speak on this topic?
Select the right credentials – not all of them
The team is part of the credential package
Inter-department collaboration
Public outreach
Committees and task forces
Agenda Three items maximum
Headlines only
Focus on continuity
o Current situation or background
o Proposed solution
o Next steps
Consensus
BOOK PRESENTATION
TITLE TITLE
TABLE OF CONTENTS
INTRO
CHAPTERS BODY
Consensus “Is this an acceptable agenda?”
Creates audience partnerships
Gets them saying “yes” early on
Instant feedback
o My agenda was brief and understood
o They’ve already heard this
o Do they want to hear something else?
Commitment Alert Critical opening step – often avoided
“At the end of this presentation, I want you to…”
Keep it extremely brief and to the point or you:
o Water down your message
o Erode your credibility
o Confuse your audience
Title and Purpose
Importance
Credentials
Agenda
Consensus
Commitment Alert
Work your speech template
Practice a two minute opening
Take a 10 minute break
Return and “break a leg”
• Approach the podium with confidence
• Mr. Podium is not a crutch
• Stand on both feet
• Adjust microphone
• Scan your audience
• Take a deep breath
• Speak slowly
• Speak calmly
“Act enthusiastic and you’ll be enthusiastic!”
- Dale Carnegie
Practice on a friend
Understand your own speech limitations
Pay attention to clear diction
Project your voice
Be aware of your own nervousness
Be animated
Talk to your audience
Speaking to someone in another language
Simple sentences only
Speak to express, not impress
NO ACRONYMNS
Use the power of pause
Wasted words clutter up the atmosphere
Know your audience and everyone in the room
Respect silence
Ice Breaker
Craft a killer introduction
Preparing you and your audience
Purpose of your presentation
Who is your audience?
Match your purpose to your audience
Observations about them
What are they listening for?
What do you want them to do?
Is your request too big or not enough?
What steps have you taken to prepare them?
How do you know they are informed
enough?
What motivates them to say “yes?”
How will they receive your presentation?
Why should they take action now?
Who’s on your team?
Understanding your skill set
Active listening
Myers Briggs (MBTI) – yours and theirs
Crucial Conversations – mutual purpose
Departmental web pages, annual reports, business reports
Interviews or questions asked at status meetings
Customer support staff
What’s important to them?
Sets presentation strategy
What’s your angle?
Selecting your credentials
Personalizing your presentation
How are we going to pay for it?
How are you going to implement it?
Inter-departmental or inter-agency cooperation?
What does the community think of this?
Why is this a good idea?
Why should we do this now?
Ice Breaker
Craft a killer introduction
Preparing you and your audience
What is “Storyboarding?”
Very efficient and creates a “tight” story
Builds in continuity
Ensures only the right story is told
Uncovers gaps in ideas / presenting message
Story Board techniques
White boards – index cards – blank paper – computer
“AROUND THIRD BASE”
PRACTICE HAPPENS!
*
* Bumper sticker found on 1958 Ford Edsel
Face problems – be straightforward.
Got caught being wrong? Admit it.
Pause before responding to anything.
Let them finish!
Attacks on your role, not your person.
Don’t bluff.
Bring support staff who know the answers.
Leave the reams of back-up data at home.
Join Toastmasters.
Surrounded by snakes? Run for it!
Powerful openings results in results
Know what you want before you start
Fit the story to your audience
Use storyboarding to tell the right and tight story
A presentation is a conversation with a format
Commitment alert
Lavish appreciation for facilitator
ADDING PUNCH AND PIZZAZZ TO
YOUR PRESENTATIONS
County of RiversideLeadership Initiative