adding voiceovers to powerpoint · 2020. 2. 21. · record next audio file 1. click on the audio...
TRANSCRIPT
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ADDING VOICEOVERS TO POWERPOINTWORKSHOP
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WORKSHOP CONTENT
In PowerPoint:
• Insert audio in PowerPoint: record, test, edit• Setting audio to play automatically• Reducing workload with quick access to tools• Playing the PowerPoint continuously, like a videoIn Audacity:
• Record, cut, copy, paste• Silencing breathing noises etc.• Reducing workload with keyboard shortcuts• Zooming to audio and section length• Setting project bitrate to reduce file size• Exporting• Dragging from File Explorer into PowerPoint
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1) IN POWERPOINT - INSERT AUDIO
On the Insert tab, click Audio:
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2) RECORD AUDIO
• Click Record Audio
• Overwrite ‘Recorded Sound’ with a more specific name e.g. ‘Intro slide’
• Press the red dot button to record
• Press the square to stop recording
• Press the triangle to play the sound
• Press the OK button to save
• Drag the icon to a suitable place on the slide
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3) TEST THE AUDIO
Rotate icon
Resize icon
PlayProgress bar
Timer Volume
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4) EDIT THE AUDIO• Click on the speaker icon
• Use the Audio Tools > Playback tab
• Trim the start and end of
the audio to
remove
dead air
and reduce
file size:
move the
green and
red markers
inwards
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5) PLAY AUTOMATICALLY• Click on the speaker icon
• Use the Audio Tools > Playback tab
• Change here
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QUICK ACCESS TOOLBAR
Use the Quick Access toolbar to
hold operations that you use a lot
Click the triangle to edit it:
Select
‘More commands’
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SELECTING COMMANDS
1. Choose ‘All Commands’
2. Choose ‘Record Audio’
and ‘Insert Audio’
3. Click the Add button
4. Check they are in the
right panel
5. Click the OK button
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5
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CONTINUOUS, VIDEO-LIKE, PLAY
1. Choose the ‘Transitions’ tab
2. Select a transition
3. Untick ‘On Mouse Click’
4. Set the time to the length
of the audio (type in a
number; e.g. 10, and it sets
it to 10 seconds. To get
1½ minutes, type in 90
5. Save the ppt
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PART 2: AUDACITY
Audacity is a free, open-source, easy-to-use audio recorder and editor
https://www.audacityteam.org/download/
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AUDACITY INTERFACE
Play
Record
Audio sound wave
Stop
Zoom to audio lengthZoom to selection length
Recording quality
Selected area
Speakers
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RECORD, CUT, COPY, PASTE
Press the red dot to record. Press Stop or the space bar to stop.
To cut, copy and paste, highlight a section with your mouse, then use Ctrl- X, V and P
If a section is highlighted, play it by pressing Play or the space bar.
To delete a section, highlight it, play it to make sure you have the right section, then use
the Delete key on your keyboard.
Play
Record
Audio sound wave
Stop
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SILENCING BREATHING NOISES ETC.To overwrite a section in which you make a breathe in noise, highlight it, then press Ctrl – L
The result is a flat line
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REDUCING WORKLOAD WITH KEYBOARD SHORTCUTS
Silence = Ctrl – L
Stop / start = Space bar
Record = R
Pause = P
Copy = Ctrl – C
Paste = Ctrl – V
Cut = Ctrl – X
Select all the audio file: Ctrl - A
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ZOOMING TO AUDIO AND SECTION LENGTHZoom to audio lengthZoom to selection length
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SETTING PROJECT BITRATE TO REDUCE FILE SIZE
Recording quality
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EXPORTING
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DRAGGING FROM FILE EXPLORER INTO POWERPOINT
Drag and drop the file to the place you want the icon in PowerPoint
Tip: Set the file order so the most recent is at the top by clicking on ‘Date
modified’
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RECORD NEXT AUDIO FILE
1. Click on the audio wave form
2. Use Ctrl –A to select all the audio file
3. Press Delete on your keyboard. This deletes
the old recording.
4. Record and export a new audio file. Don’t
forget to change the filename.
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Questions?